Security guarding services – ugu district municipality (36-Month contract, 112 sites, 263 grade c guards)

Closing: Friday, 20 November 2026 at 12:00.

Compulsory briefing session: Monday, 26 October 2026 at 10:00 at Ugu Disaster Management Centre, R102 Old Main Harding Road. Attendance is mandatory; non-attendance disqualifies the bid.

Non-compulsory site inspections: conducted over 4 days starting the day after the briefing; dates communicated at the briefing.

Enquiries:

• Contact: Mr Mthokozisi Mkhomo, Manager: Security Services
• Email: [email protected]
• Telephone: (039) 688 5868
• Contact: Mr Sbonelo Cele
• Email: [email protected]

Submission address:

Ugu District Municipality

96 Marine Drive, Phase 2 Building

Oslo Beach

Bid documents obtainable from:

Ugu District Municipality office

28 Connor Street

Port Shepstone

Submission method: sealed envelope, endorsed with contract number UGU-05-1730-2026, deposited in the official tender box at the foyer of Ugu District Municipality, 96 Marine Drive, Phase 2 Building, Oslo Beach.

Closing time: 12:00 on Friday, 20 November 2026.

Bids must be completed in black ink. Late, incomplete, unsigned, faxed, emailed, or couriered bids will be rejected.

Bids must remain valid for 90 days after closing.

Returnable documents (all must be completed, signed, and submitted; failure leads to disqualification):

• MBD 1 (Invitation to Bid): bidder details and signature.
• MBD 4 (Declaration of Interest): discloses any connection to persons in the service of the state.
• MBD 6.1 (Preference Points Claim): claims specific goals points.
• MBD 7.2 (Contract Form – Rendering of Services): signed offer and acceptance.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares no abuse of SCM systems.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusive bidding.
• Certificate for Payment of Municipal Services: declares no municipal arrears exceeding 3 months.
• Copy of latest municipal account, or affidavit (rural areas), or lease agreement (tenants).
• Company registration documents or certified ID copies for sole proprietors.
• Tax reference number and PIN.
• Joint venture agreement (if applicable).
• Central Supplier Database (CSD) registration.
• Pricing schedule.
• Duly completed and signed Form of Offer.
• PSIRA accreditation.
• Proof of location of business premises.
• ICASA accreditation.
• Proof of ownership of vehicles.
• Experience of bidder.
• Methodology.

Evaluation stages: functionality first, then price and preference.

Minimum functionality score: 70% – bidders scoring below 70% are disqualified and not evaluated further.

Preference point system: 80/20 (80 points for price, 20 points for specific goals) under the Preferential Procurement Regulations 2022.

Specific goals points are claimed via MBD 6.1; failure to submit proof means no points claimed.

The municipality reserves the right not to accept the lowest bid, to accept part of a bid, or to reject all bids.

Scope: Provision of standard security guarding services at various offices and plants of Ugu District Municipality for 36 months.

Sites: 112 sites across areas South, South Central, South-West and North.

Guards required: 263 Grade C guards (previously 174 standard guards).

Grades: Grade B, C and D security officers.

Equipment per guard (where applicable): handheld metal detector, panic button, electronic access control device, handcuffs, javelin T-baton, pepper spray, torch, and communication device.

Electronic access control devices must generate weekly and monthly reports.

Personnel requirements:

• Security officers must be at least Grade 10 / Standard Eight education.
• Must be able to communicate, read and write in English.
• Must be at least 18 years old.
• Must have passed formal security training and be registered with PSIRA (Act 56 of 2001, section 20).
• Must be physically healthy and medically fit.
• Must sign an understanding to refrain from actions detrimental to the municipality.
• Must not read documents or handle records unnecessarily.
• Must not disclose municipal information to the public or media.
• Must wear a neat, identifiable uniform with raincoats and overcoats, and carry a company ID card with photo and file number.
• Must carry a hand-carried radio, pocket book, and pen.

Contractor obligations:

• Provide additional staff during crisis situations.
• Remunerate staff per PSIRA minimum wage; provide proof on request.
• Maintain staff files with scholastic certificates, PSIRA registration, training certificates, medical certificates, and monthly wage proof.
• Provide security aids: occurrence book, notebooks, duty list, duty sheet, two-way radios or cellphones, panic buttons, pepper sprays, electronic access control device, umbrellas and rainsuits with company logo, javelin T-baton.
• Ensure occurrence book entries are made in blue/black ink, not erased, and pages not removed.
• Store occurrence books, visitor and vehicle reports, and notebooks for 12 months.
• Maintain daily contact with municipal representative; hold monthly formal discussions with minutes.
• No security personnel may work more than 12 hours continuous duty.
• Replace any employee on municipal request; employee must leave site immediately.
• Contractor liable for damage or loss caused by negligence or intent.
• Must take out and maintain insurance; provide copy of policy and proof of premium payment at commencement and annually.
• Must replace any stolen municipal property within 72 hours at contractor's expense.
• Must not use municipal equipment or property unless specified.
• Must train personnel on site emergency plans.
• Must keep grounds clean and hygienic; remove dog faeces if dogs used.
• No trading on site by security personnel.
• No advertising or signage on site without permission.
• Directors and security personnel must sign Declaration of Secrecy and undergo security clearances.
• Area Manager (Grade B or A) must be available for contract management, conduct after-hours inspections, and liaise with local Security Manager.
• Monthly meetings between contractor director/delegate and local Security Manager, with minutes kept.
• Municipality may evaluate contractor performance; contractor must remedy shortcomings.

Bid document cost: R1 000 non-refundable, payable at Ugu District Municipality office (no cheques accepted).

Payment terms: Municipality undertakes to pay within 30 days after receipt of invoice.

Insurance: Contractor must maintain sufficient insurance at own expense for the contract duration.

PSIRA accreditation required.

ICASA accreditation required.

Proof of ownership of vehicles required.

Central Supplier Database (CSD) registration required.

Tax reference number and PIN required.

Company registration documents or certified ID copies for sole proprietors required.

Bidders must not be persons in the service of the state.

Bidders must not be in arrears with any municipal account for more than 3 months.

Bidders must attend the compulsory briefing session.

Bidders must submit all required returnable documents; failure leads to disqualification.