For the provision of eight (8) yearly maintenance for eight (8) high mast poles at TRANSNET soc ltd (reg. NO. 1990/000900/30) operating as TRANSNET port terminals (hereinafter referred to as “tpt”) at the port of port elizabeth as a once-off service

Closing: 6 November 2026 at 23:00

Compulsory briefing and site visit: 30 October 2026 at 10:00 (arrive punctually; information will not be repeated)

• Venue: Straddle Workshop, Green Street Entrance, Port Elizabeth Harbour, Port Elizabeth, 6001
• Duration: approximately 1 hour
• Attendance is mandatory; non-attendance disqualifies the bid.
• Attendees must wear full PPE (reflector jacket, safety shoes, hard hat).

Clarification deadline: 3 November 2026 before 12:00

• Queries to be submitted to [email protected]

Technical / bidding enquiries

• Contact: Zama Buthelezi
• Email: [email protected]
• Telephone: 043 700 2130
• Fax: Not applicable

Complaints (formal)

• Email: [email protected]

Submission

• Method: electronic via Transnet eSupplier portal (https://esupplierportal.transnet.net/portal/)
• No postal or physical submission address is provided.

Site / delivery location

• Port Elizabeth Container Terminal and Car Terminal, Port of Port Elizabeth

Submission method: electronic only, via the Transnet eSupplier portal (https://esupplierportal.transnet.net/portal/).

• Register or sign in on the portal, then toggle the "Log an Intent" button for this RFQ.
• Upload bid documents against the tender; up to 30 MB per upload, multiple uploads allowed.
• All pricing must be completed electronically in the portal; no paper pricing schedules accepted.
• Each company must register and submit under its own profile. Submitting through another company's profile disqualifies the bid. Joint ventures may submit through one venture partner's profile.
• Submit at least a day before closing to avoid technical issues; Transnet accepts no liability for bidder-side connectivity problems.
• Late submissions are not accepted.

Returnable forms (all must be completed, signed, stamped and dated):

• Section 1: SBD1 (Invitation to Bid) – provides bidder and supplier details, tax compliance (TCS PIN or CSD number) and B-BBEE status evidence.
• Section 4: Quotation Form – the priced offer, submitted electronically.
• Section 5: Certificate of Acquaintance with RFQ Documents – confirms the bidder has read and understood all RFQ terms and conditions.
• Section 6: RFQ Declaration and Breach of Law Form – declares no serious breach of law in the past 5 years and discloses any relationship with Transnet.
• Section 9: Protection of Personal Information – consents to Transnet processing personal information.
• Section 8: Certificate of Attendance (for the compulsory briefing) – proof of attendance.
• Proof of authority (e.g. company resolution) for the signatory.

Disqualification risks:

• Missing any mandatory returnable document (Section 4 Quotation Form) by closing date and time.
• Late submission, submitting through another company's profile, or failure to attend the compulsory briefing.
• Unsigned or undated sections or returnable documents.

Three-stage evaluation:

Stage 1 – Administrative and substantive responsiveness (pass/fail):

• Bid submitted on time and all returnable documents completed and returned.
• Bid signed by authorised respondent; compliance with all Transnet and legislative criteria.
• Must contain a priced offer.
• Failure to pass this stage disqualifies the bid.

Stage 2 – Technical/functionality threshold (minimum 70/100):

• References (20 points): minimum 3 contactable reference letters for similar high mast pole maintenance work, not older than 5 years. 3 letters = 20 pts, 2 letters = 10 pts, 1 letter = 5 pts, none = 0 pts.
• Qualifications and CVs (35 points):
• CV of onsite supervisor with minimum 2 years' engineering experience and NQF level 3 or N2 in mechanical/electrical engineering: 10 pts.
• CV of sandblasting team (two or more with 2+ years' experience and sandblasting certificate): 15 pts; one such CV: 10 pts.
• CV of electrician with 2+ years' experience and NQF level 3 or N2 in electrical engineering: 10 pts.
• No CV or non-compliant CV: 0 pts.
• Project plan – lead time (25 points):
• Lead time not exceeding 5 days per pole: 25 pts.
• 5-7 days: 20 pts; 7-10 days: 10 pts; more than 10 days: 0 pts.
• Project plan – resources (10 points): plan showing personnel (supervisor, sandblaster, electrician) assigned to each task: 10 pts; no plan: 0 pts.
• Project plan – activities and milestones (10 points): plan indicating high mast pole maintenance activities and milestones: 10 pts; none: 0 pts.
• Minimum qualifying score of 70 points is required; failure results in the bid being deemed non-responsive.
• Technical scores are rounded to 2 decimal places.

Stage 3 – Final weighted scoring (100 points):

• Price (80 points): scored using the formula Ps = 80(1 − (Pt − Pmin)/Pmin), where Pmin is the lowest acceptable bid price.
• Specific goals / B-BBEE (20 points): preference points awarded per the Specific Goals Claim Form (Section 7).
• Final scores rounded to 2 decimal places.

Price negotiation stage (if applicable):

• Transnet may not award if the price is not market-related. Negotiations proceed sequentially with the highest, then second, then third ranked bidder. If no market-related price is agreed, the RFQ is cancelled.
• Bidders may be asked for best and final offers (BAFO).

Validity period: 180 business days from the closing date.

Scope: Provision of eight (8) yearly maintenance services for eight (8) high mast poles at the Port of Port Elizabeth, covering Port Elizabeth Container Terminal (PECT) and Car Terminal. The work is a once-off service.

Purpose: To ensure all high mast lights are in good, safe operating condition and comply with regulatory standard COP 27.

Key activities (contractor responsibilities):

• TPT will lock out and disconnect electrical power from the high mast.
• TPT supplies a mobile crane to lower the high mast assembly onto trestles.
• The contractor moves the assembly using a TPT-supplied straddle carrier and slings to the location behind the straddle workshop (or as specified at the site meeting); the luminaire must not touch the ground.
• Disassemble the stainless steel wire ropes (used for lowering/lifting the luminaire) and the electrical supply cable.
• Supply new stainless steel wire ropes, in lengths matching the replacement cable specification, including load test certificates for each wire rope.
• Supply the electrical supply cable required for reassembly.
• Strip the head gear and luminaire.
• Maintain, refurbish, repair, test and commission the eight high mast lighting structures.

Lead time: Each pole must be completed within 5 days maximum (per evaluation criteria).

Bidder experience:

• Minimum of three reference letters from previous or current clients for similar high mast pole maintenance work. References must include company name, contact person, project description, contact number, and be stamped. References must be contactable and not older than five years.

Key personnel:

• Onsite supervisor: minimum 2 years' experience in engineering field, with NQF level 3 or N2 in mechanical or electrical engineering.
• Sandblasting team: minimum 2 years' experience as sandblaster, with a certificate in sandblasting.
• Electrician: minimum 2 years' experience as electrician, with NQF level 3 or N2 in electrical engineering.

CVs must be submitted for each role, under Returnable Schedule 2.

Pricing must be submitted electronically in the eSupplier portal. The price schedule is the standard Transnet electronic pricing format.

Pricing rules:

• All prices in South African Rand, inclusive of VAT.
• Quotes on a "delivered nominated destination" basis.
• Any deviation from the prescribed format may disqualify the bid.
• Disbursements not specifically priced for will not be accepted.
• Unconditional discounts only; conditional discounts ignored.
• Price scores rounded to 2 decimal places.

Market-related price negotiation is permitted as described in the financial requirements.

Pricing format:

• All prices must be quoted in South African Rand, inclusive of VAT.
• Pricing must be completed electronically in the eSupplier portal (no paper schedules).
• Prices quoted on a "delivered nominated destination" basis.
• Bidders must follow the exact pricing schedule format; deviation may lead to disqualification.
• Unconditional discounts only; conditional discounts are not considered at evaluation.
• Any disbursement not specifically priced will not be accepted.

Market-related price negotiation:

• Transnet may negotiate a market-related price with the highest, then second, then third ranked bidder. If no agreement, the RFQ is cancelled.
• Price scores are rounded to 2 decimal places.

No bid security, guarantee, or retention amounts are specified in the document.

Tax compliance:

• Valid SARS Tax Compliance Status (TCS) PIN or CSD number required; tax matters must be in order.
• For joint ventures, consortia or sub-contractors, each party must submit a separate TCS PIN, CSD number, or certificate.
• Bidders must be registered on the Central Supplier Database (CSD) unless they are foreign suppliers with no local entity.
• CSD available at https://secure.csd.gov.za/

B-bbee:

• B-BBEE status level certificate or sworn affidavit must be submitted. B-BBEE contributes 20 points under Specific Goals.
• Proof must be a SANAS-accredited verification certificate, a sworn affidavit per the Codes, or other prescribed proof.

General:

• Must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers.
• Must not have been found guilty of a serious breach of law in the preceding 5 years (excluding minor offences such as traffic violations).
• Must comply with the Employment Equity Act, including Section 53.
• Must disclose any relationship with Transnet or its employees, including any DPIP/FPPO connections.
• Must confirm that no collusion or price disclosure has occurred (SBD 9).

Health and safety requirements:

• Attendees at the compulsory briefing must wear full PPE (reflector jacket, safety shoes, hard hat).
• The contractor must comply with all applicable safety regulations for working at height and electrical isolation.
• TPT will lock out and disconnect electrical power before work begins.
• The contractor must follow safe handling procedures for lowering and moving high mast assemblies using cranes and straddle carriers.

No specific OHS plan or certificate is requested in the document.

ESG information:

• Transnet may request information on the bidder's Environmental, Social and Governance (ESG) standing at any stage.
• This information is not used for evaluation or disqualification, but for record and analysis purposes.

No specific environmental impact or sustainability requirements are stated.

Contract award: The successful bidder will receive a Letter of Award, after which a contract will be concluded. The letter of award, together with the RFQ response and Standard Terms and Conditions, may constitute the final contract.

Validity period: Bids must remain valid for 180 business days from closing date. Bidders may be asked to extend validity; failure to respond to an extension request excludes the bidder.

Termination: The successful bidder must keep all returnable documents valid for the contract duration. Failure to renew documents when due allows Transnet to terminate the contract immediately, without liability, and claim damages.

Failure to deliver: If the bidder fails to deliver within the quoted lead time, Transnet may cancel the order and recover costs incurred in re-bidding.

Other conditions:

• Transnet reserves the right to modify services, award only a portion, split the award, or cancel the process.
• Legal review of proposed terms may be conducted; material deviations from Standard Terms could disqualify the bid.
• Security clearance may be required to CONFIDENTIAL/SECRET/TOP SECRET level, at the bidder's cost.
• Sub-contracting is subject to due diligence to detect "fronting".
• Bidders must not canvass Transnet staff between closing and award.
• Collusion leads to automatic disqualification and restriction from state business.
• Unsuccessful bidders may request reasons after 30 days post validity expiry.

The evaluation is a three-stage process:

1. Administrative and substantive responsiveness (pass/fail).
2. Technical/functionality threshold (minimum 70 points).
3. Final weighted score: Price (80) + Specific Goals/B-BBEE (20).

Specific goals are claimed via Section 7 of the Specific Goals Claim Form. The document does not list individual specific goal categories in the provided text.