Four-year framework contract for civil maintenance and related works — central operations (CIDB 8ce or higher)

Compulsory briefing session:

• Date: 26 November 2026
• Time: 10:00
• Venue: Vaal Dam area office, 01 Plot 1 Mckenzie Street, Deneysville
• GPS: Latitude 26°53'00.9"S, Longitude 28°06'34.6"E
• Attendance is mandatory; failure to attend renders the bid non-responsive. Bidders must sign the attendance register.

Closing date and time:

• 14 January 2027 at 11:00

Bidding procedure enquiries:

• Contact: Bid Enquiries Office
• Telephone: 012 336 6562 / 7780 / 8151 / 7596
• Email: [email protected]

Technical enquiries:

• Contact: Mr Charles Mokone
• Telephone: 066 124 2781
• Email: [email protected]

Employer's Agent:

• Name: Director: Strategic Infrastructure Asset Management
• Address: 185 Francis Baard Street, Pretoria
• Telephone: 012 336 7500
• Email: [email protected]

Submission address:

• Bid box at the entrance, Zwamadaka Building, 157 Francis Baard Street, Pretoria, 0001

Postal address:

• Director-General: Water and Sanitation, Private Bag X313, Pretoria, 0001

Submission method: sealed tender deposited in the bid box at the entrance of the Zwamadaka Building, 157 Francis Baard Street, Pretoria, 0001. Postal address: Director-General: Water and Sanitation, Private Bag X313, Pretoria, 0001.

• Submit an original plus one copy, and a PDF soft copy on a USB flash drive, all bound together as a single document.
• Tenders must be submitted on the official tender documentation only; no re-typed forms.
• Telegraphic, telephonic, telex, facsimile, e-mailed or late tenders will not be accepted.
• Each page of the entire tender document must be initialled; failure to do so disqualifies the bid.
• The tender offer must remain valid for 120 days.
• Returnable forms (all must be completed, signed and submitted):
• SBD 1: Invitation to Bid – bidder and contact details, signed as the offer cover page.
• SBD 4: Declaration of Interest – discloses any state employment or connections to the procuring institution.
• SBD 6.1: Preference Points Claim – claims B-BBEE points under the PPPFA.
• Annexure A: Certificate of Attendance at Compulsory Clarification Meeting – signed by the tenderer and a DWS official.
• Annexure B: Record of Addenda – lists any addenda received.
• Annexure C: Proposed Amendments and Qualifications – records any deviations.
• Annexure D: Compulsory Declaration – enterprise details, SARS, CIDB, CSD, principals.
• Annexure E: Preferencing Schedule.
• Annexure F: B-BBEE Status Verification Certificate.
• Annexure G: CIPC Certificate.
• Annexure H: Annual Financial Statements Declaration.
• Annexure I: Authority of Signatory – proof of authority (e.g., board resolution).
• Annexure J: CIDB Registration.
• Annexure K: Tax Compliance Status.
• Annexure L: CSD Registration.
• Annexure M: Proof of Good Standing with Compensation Commissioner.
• Annexure N: Quality Achievement Schedules.
• Annexure O: Schedule of Proposed Sub-contractor.
• Annexure P: Schedule of Plant and Equipment Available.
• Annexure Q: Form of Offer and Acceptance.
• Annexure R: Contract Data.
• Annexure S: Pro Forma Performance Guarantee.
• Annexure T: Health and Safety Act Agreement.
• Annexure U: Contactable Client Reference.
• Annexure V: Schedule of Proposed Personnel.
• Disqualification risks: missing any returnable document, failure to attend the compulsory briefing, unsigned bid, unauthorised signatory, failure to initial every page, late submission, or submission by an ineligible entity.

Evaluation is in four phases, but for framework panel appointment only Phases 1 to 3 apply. Financial offers are not required at this stage; they will be evaluated later during the RFQ stage for specific work packages.

• Phase 1 – Mandatory Requirements (pass/fail):
• Attendance at the compulsory briefing, with name on the attendance register and signed Certificate of Attendance (Annexure A).
• Key personnel with valid professional registrations: Professional Civil Engineer/Technologist/Technician (ECSA Pr. Eng/Pr. Tech/Pr. Techni), Foreman (trade test certificate), Professional Construction Project Manager (SACPCMP), Professional Construction Health and Safety Officer (SACPCMP), Professional Construction Manager (SACPCMP).
• One largest contract completed in the 5 years preceding the application, in Grade 8CE or higher, as main contractor, with a contract value of at least R30 million including VAT. For JV, the lead partner must have at least one contactable reference.
• Schedule of demonstrable experience with signed completion certificates and completed Annexure U.
• CIDB registration 8CE or higher (proof required). For JV, combined grading calculation.
• Signed JV/Association Agreement for joint ventures, indicating lead partner.
• Financial statements for two financial years immediately preceding the closing date.
• Best annual turnover from the two financial years not less than R65 million (cumulative for JV).
• Phase 2 – Quality/Functionality (minimum 70/100):
• Key Personnel / Supervisory and Management Staff: 40 points
• Quality Management Procedures: 20 points
• Previous Work Experience: 20 points
• Availability and Adequacy of Plant and Equipment: 20 points
• Total maximum: 100 points. Minimum qualifying score: 70 points. Scored by at least three evaluators using Annexure N and Annexure P.
• Phase 3 – Administrative Compliance (pass/fail):
• CSD registration (Annexure L).
• Tax compliance with SARS (Annexure K).
• CIPC registration (Annexure G).
• Good standing with Compensation Commissioner (Annexure M).
• Authority of signatory (Annexure I).
• Submission of SBD1, SBD4, SBD6.1, Annexures D, E, F, B, C, H, N, O, P, Q, R, S.
• Initialling every page.
• Only tenderers passing all phases are appointed to the framework panel. Financial offers are evaluated later under Method 3 (Price and Preference) per PPPFA.

The department requires a four-year framework contract for civil maintenance and other related works for Central Operations. The scope covers maintenance and related works on:

• Pipelines
• Pump stations
• Dams
• Canals
• Culverts and bridges
• Gravel and paved roads
• General buildings
• Drainages
• Earthworks (slope protection, excavations, etc.)
• Tree and grass cutting
• Fencing
• Water treatment works
• Shooting range facilities
• Water abstraction structures

Work packages will be issued under the framework contract, each using a CIDB-endorsed standard form of contract (GCC, FIDIC, NEC, or JBCC) selected by the department.

Financial capacity:

• Best annual turnover from the two financial years immediately preceding the closing date must be at least R65 million.
• Financial statements for two financial years must be submitted.
• For joint ventures, each member must submit financial statements and the cumulative best annual turnover must be at least R65 million.

Pricing:

• No financial offer required at this stage; pricing will be evaluated during the RFQ stage for specific work packages.
• Pricing instructions are provided in Part C2 of the tender document.

Performance guarantee:

• A pro-forma performance guarantee (Annexure S / Part C1.3) is required as part of the returnable documents.
• Professional Indemnity Insurance is not required at tender stage, but will be required per the Contract Data.

Mandatory eligibility:

• CIDB grading: 8CE or higher (proof of active registration required). For JV, combined grading must meet the requirement.
• CSD registration (Annexure L).
• Tax compliance with SARS – provide Tax Compliance Status PIN or written proof of arrangements (Annexure K).
• CIPC registration (Annexure G).
• Good standing with Compensation Commissioner (Annexure M).
• Not listed on Register of Tender Defaulters or National Treasury's Database of Restricted Suppliers.
• Not insolvent, in receivership, bankrupt, or under legal proceedings.
• Must have legal capacity to contract.
• Must not have failed to perform on any previous contract.
• No state employees as directors/shareholders.
• Only one bid per entity; no bidding individually and as part of a JV for the same tender.
• B-BBEE: Preference points will be claimed under SBD 6.1; a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) must be submitted (Annexure F).