General valuation, compilation and five-year maintenance of the umuziwabantu valuation roll (1 july 2028 – 30 june 2033)

Bid documents available from: 26 October 2026.

Compulsory briefing session: 10 November 2026 at 10:00.

Venue: Library Activity Boardroom, 10 Murchison Street, Harding, 4680.

Attendance condition: only bidders holding the bid document and proof of payment may attend; non-attendance disqualifies.

Closing date and time: 27 November 2026 at 12:00.

Bid validity: 120 days after the closing date.

Public comment on the proposed long-term contract (MFMA section 33): within 14 days of the advertisement, by ordinary mail to the municipal manager.

Enquiries (bid administration):

• Name: Loyiso Ndawonde
• Department: Finance, Budget and Treasury
• Telephone: 039 433 3565
• Email: [email protected]

Enquiries (bid documents and payment):

• Name: Ivor Ogle
• Extension: 3552
• Email: [email protected]

Submission address:

Bid Box, Municipal Offices

10 Murchison Street

Harding

4680

Briefing venue:

Library Activity Boardroom

10 Murchison Street

Harding

4680

Submission method: sealed envelope deposited in the bid box at the Municipal Offices, 10 Murchison Street, Harding.

Envelope marking: as prescribed in Section D of the bid document.

Closing: 27 November 2026 at 12:00. Bids open publicly immediately thereafter.

Late, emailed, posted, faxed, telegraphic or telephonic bids are rejected.

Bid document fee: R500 non-refundable, payable in advance to Umuziwabantu Local Municipality, First National Bank, account 6284 641 4936, with the bid number and bidder name as reference.

Bid documents available from the Supply Chain Management office, 10 Murchison Street, from 26 October 2026.

No submission accepted unless the bid document fee is receipted and the attendance form is signed and date-stamped at the compulsory briefing.

Returnable documents:

• Original bid document completed in black ink, every page initialled and signed by the authorised signatory; missing pages disqualify.
• Board resolution or equivalent authorising the signatory to bind the bidder.
• Valid original tax clearance certificate (or SARS tax compliance status PIN).
• B-BBEE status level verification certificate (MBD 6.1) if claiming preference points.
• Bribery affidavit (Section 2).
• MBD 9 Certificate of Independent Bid Determination.
• Completed financial statements and bank reference details.
• Schedule of previous similar contracts completed.
• Declaration in terms of the municipality's supply chain management policy.
• Affidavits, nominations and declarations for the municipal valuer, assistant municipal valuer, GIS and data manager, and project manager.
• Pricing schedule and project work programme (Section N).
• Declaration of computer equipment, software and IT systems (Section O).
• Declaration of interest (Section P).
• Preference points claim (Section R).
• Bidder's past supply chain management practices declaration (Section S).
• Contact details of bidder (Section U).
• Proof of registration on the municipality's accredited supplier database, if not already registered.

Preference point system: 80/20.

• Price: 80 points.
• Specific goals: 20 points.

Evaluation stages:

1. Responsiveness and compliance check against the bid specifications and conditions.
2. Preference points calculation under the Preferential Procurement Regulations, 2022.
3. Bidders may be required to present their proposal on request.

The municipality may accept or reject any bid in whole or in part and is not bound to accept the lowest bid.

Scope: general valuation of all rateable property in Umuziwabantu Local Municipality and compilation of a new valuation roll for implementation on 1 July 2028, followed by maintenance and updating of the roll from 1 July 2028 to 30 June 2033, in terms of the Local Government: Municipal Property Rates Act (MPRA).

Deliverables include:

• Valuation roll and property register (Part A).
• GIS cadastral layer to the specifications in Annexure C.
• Aerial photography to the specifications in Annexure B.
• MPRA roll data verification and collection (Annexure D templates A1, A2, B, C and D).
• General valuation close-out report (Annexure E).
• Objection close-out report (Annexure F).
• Appeal close-out report (Annexure G).
• Supplementary roll maintenance reports (Annexure H).
• Agricultural valuations per Annexure I and communal property valuations per Annexure J.
• Guidance market report per Annexure M.

Systems and standards:

• Valuation Roll Management System (VRMS) meeting the specification in section 10.
• Data security and recovery arrangements per section 11.
• Quality assurance and monitoring against MPRA and valuation standards per section 9.

Key personnel required: municipal valuer, assistant municipal valuer(s), GIS and data manager, and project manager, each supported by the prescribed affidavit, nomination and declaration.

The municipality will provide specified information and data; the project start date is set out in section 6 of the specification.

Bidders must demonstrate experience through a schedule of previous similar contracts completed, including contract numbers and values, and must disclose previous contracts with Umuziwabantu Local Municipality in the last financial year. Key personnel must include a municipal valuer, assistant municipal valuer(s), a GIS and data manager and a project manager, each nominated with the prescribed affidavit and declaration confirming qualifications and competencies. The municipality will verify the municipal valuer, assistant municipal valuers and other human resources offered.

The valuation must comply with the Municipal Property Rates Act and applicable valuation standards. The service provider must operate a quality assurance and monitoring regime covering the valuation roll, property register, GIS cadastral layer and data collection, as set out in section 9 of the specification. Deliverables are subject to the municipality's inspection and acceptance, and non-compliant work may be rejected and must be corrected at the supplier's cost. Statutory close-out reports for the general valuation, objections and appeals, and supplementary roll maintenance reports, must be produced to the prescribed templates.

Pricing is submitted on the schedule in Section N, linked to the project work programme, and must cover the full five-year valuation and roll-maintenance period. The total bid price including VAT must be entered in figures and in words and must reconcile with the sum of the pricing components. The bid is fixed-price with escalation built in; no variation orders are anticipated. Payment is made in Rand within 30 days of invoice. Foreign suppliers bear taxes and levies imposed outside South Africa; local suppliers bear taxes and duties up to delivery.

Pricing: fixed-price bid with no variations; escalation must be built into the quoted price.

Pricing schedule: Section N, covering the project work programme; total bid price including VAT must be stated in figures and in writing.

Bid document fee: R500 non-refundable per document.

Performance security: to be furnished within 30 days of contract award in the amount stated in the special conditions of contract, by bank guarantee, irrevocable letter of credit or cashier's/certified cheque.

Payment: within 30 days of invoice, in Rand, against an invoice supported by delivery documentation.

Penalties for late performance: calculated daily at the prime interest rate on the value of the delayed goods or unperformed services.

Contract validity: 120 days from closing.

The successful bidder bears duties and costs on legal documents and the cost of sureties and retentions.

No contract will be concluded with a bidder whose tax affairs or municipal rates and service charges are in arrears.

Eligibility:

• Not in the service of the state.
• Registered on the municipality's accredited supplier database (the municipality may refuse to award otherwise).
• Not more than 30 days in arrears on municipal rates, taxes or service charges to any municipality, unless settled before closing.
• Tax affairs in order, confirmed by SARS before award.

Mandatory documents:

• Valid original tax clearance certificate or SARS tax compliance status PIN.
• B-BBEE status level verification certificate from an accounting officer, a SANAS-accredited verification agency or a registered auditor, required to earn preference points.
• Board resolution authorising the signatory.
• Bribery affidavit.
• MBD 9 Certificate of Independent Bid Determination.
• Completed bid document in black ink, all pages initialled and signed.
• Compulsory briefing attendance certificate.

Disqualification risks:

• Late, emailed, posted or faxed bid.
• Missing or unsigned pages, or unauthorised alterations.
• Failure to attend the compulsory briefing.
• Omission of the tax clearance certificate.
• Contact with the municipality after closing in an attempt to influence evaluation.
• Furnishing incorrect information, which may lead to recovery of costs and damages.

Contract form: a service level agreement will be signed with the successful bidder.

Duration: the valuation roll is implemented on 1 July 2028 and maintained to 30 June 2033; extension is possible with council approval and subject to available funds.

Price: fixed for the contract term, with escalation built into the quoted price; no variation orders anticipated.

Performance security: due within 30 days of award, in the amount stated in the special conditions of contract.

Payment: within 30 days of a compliant invoice, in Rand.

Delays: the supplier must notify the municipality in writing of any impediment, its expected duration and cause; the municipality may extend time with or without penalties.

Penalties: a daily penalty at the prime interest rate on the value of delayed goods or unperformed services.

Termination: the municipality may terminate for failure to deliver, failure to perform any obligation, or corrupt or fraudulent conduct.

Restriction: a defaulting supplier may be barred from public-sector business for up to 10 years, after 14 days to show cause.

Assignment and subcontracting: neither may occur without the municipality's prior written consent; subcontracting does not relieve the supplier of liability.

Confidentiality: contract information and municipality-supplied data may not be disclosed or used outside contract performance; records are open to inspection and audit.

Warranty: supplied goods must be new and free of defects, with a 12-month warranty from delivery and acceptance, or 18 months from shipment, whichever is shorter.

Governing language: English.

Bids are scored on the 80/20 preference point system: 80 points for price and 20 points for specific goals. Bidders must submit a B-BBEE status level verification certificate to claim the preference points. The municipality may invite bidders to present their proposals. The detailed evaluation criteria are set out in Annexure L of the bid specification.