Gpfq724b: appointment of a provider for an aml, cft, employee and property searches system (RFQ)

Closing date and time: 3 September 2026 at 11:00. Appointment is to be made as soon as possible.

Technical enquiries: Ms. Tanja Berry, 082 330 7347, [email protected]; Ms. Thandiwe Kuzwayo, 079 434 7413, [email protected]. Supply chain enquiries: Mr. Brian Mangcipu, 072 141 8241, [email protected]. Submissions to [email protected].

Quotations must be submitted by email to [email protected] before the closing time. The following documents must be completed, signed and included: Tax Compliance Status PIN; compliant B-BBEE certificate or sworn affidavit; Central Supplier Database (CSD) number; SBD 4 (Declaration of Interest); SBD 6.1 (Preference Points Claim); proof of banking details. Submissions must remain valid for 90 days. Forms must be fully completed and signed.

All submissions must be accompanied by the following duly completed and signed documents: Tax Compliance Status PIN; compliant B-BBEE certificate or sworn affidavit; Central Supplier Database (CSD) number; SBD 4 (Declaration of Interest) – compulsory; SBD 6.1 (Preference Points Claim) – compulsory; proof of banking details. Submissions must remain valid for 90 days. Forms must be fully completed and signed.

The RFQ is evaluated under the 80/20 preferential point system: 80 points for price and 20 points for specific goals. Specific goals are allocated on company ownership percentage: women-owned 8 points, youth-owned 8 points, people with disabilities 4 points.

The appointed provider must supply a web-based system that integrates AML, CFT, employee screening and property search functions. Required capabilities: AML/CFT screening against sanctions, watch lists, PEP databases, adverse media and internal lists; real-time detection of high-risk transactions; instant fraudulent ID detection; identification and screening of Ultimate Beneficial Owners (UBO); Enhanced Due Diligence (EDD); account and payment screening; trigger Strong Customer Authentication (SCA) on request; automatic risk profiling; advanced transaction monitoring with rule detection; case management for money laundering compliance; generation of PDF packages for Suspicious Transaction Reporting. Employee screening checks must cover criminal record, credit reports, matric and tertiary qualification verification, employment history, professional association membership, ID verification and fraud listings, citizenship, and fit and proper checks. Property searches must provide Deeds Office property reports, property ownership reports, automated valuations, trust property reports, company reports listing directors, director reports, and CIPC status (active or deregistered). The provider must be able to deliver all required services.

The system must provide: AML/CFT screening against sanctions, watch lists, PEP databases, adverse media and internal lists; real-time detection of high-risk transactions; instant fraudulent ID detection; identification and screening of Ultimate Beneficial Owners (UBO); Enhanced Due Diligence (EDD); sanctions, PEPs and enforcements data; account and payment screening; adverse media; trigger Strong Customer Authentication (SCA) on request; PEP scanning; AML scanning; automatic risk profiling; advanced transaction monitoring with automatic rule detection; documenting money laundering compliance procedures with integrated case management; generation of PDF packages for Suspicious Transaction Reporting. Employee screening checks must cover criminal record, credit reports, matric and tertiary qualification verification, employment history, professional association membership, ID verification and fraud listings, citizenship, and fit and proper checks. Property searches must provide Deeds Office property reports, property ownership reports, automated valuations, trust property reports, company reports listing directors, director reports, and CIPC status (active or deregistered). The provider must be able to provide all requisite services.

Pricing must be a fixed amount per type of search.

Bidders must be registered on the Central Supplier Database (CSD). A valid Tax Compliance Status PIN is required. A compliant B-BBEE certificate or sworn affidavit must be submitted. SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim) are compulsory. Proof of banking details is required. No pre-qualification thresholds such as CIDB grade or turnover are specified.

The contract will be awarded to a provider capable of delivering all required services. The system must include AML/CFT screening, sanctions and PEP data, account and payment screening, adverse media monitoring, strong customer authentication, employee screening checks, and property searches. The provider must be able to provide all requisite services.