Panel of service providers for forensic investigations and ethics management services — border management authority (3 years)

Closing date: 08 December 2026 at 11:00.

Submission channel: e-tender portal (e-submissions).

Bidding procedure enquiries:

• Email: [email protected]

Technical enquiries:

• Contact: Aluwani Themeli
• Email: [email protected]

Submission address: e-tender portal (e-submissions); documents downloaded from e-tender.

Submission channel: e-tender portal (e-submissions) only; tender documents are downloaded from e-tender.

Closing: 08 December 2026 at 11:00.

Late bids, and bids sent by telegraphic, telephonic, telex or facsimile, will not be accepted.

Bids must be submitted on the official forms provided and must not be re-typed.

Returnable forms:

• SBD 1 (Invitation to Bid): completed and signed bid offer.
• SBD 4 (Bidder's Disclosure): disclosure of state employment, relationships and interests; a false disclosure disqualifies the bid.
• Authority to sign / board resolution: authorises the named signatory to bind the bidder.
• Declaration that Central Supplier Database information is correct and up to date.
• SARS tax compliance status PIN or printed TCS certificate (each consortium, joint venture or subcontractor party must submit its own).
• CSD registration number.
• B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) to qualify for preference points.

Disqualification risks:

• Not registered on the CSD at the closing time.
• Any returnable form omitted or unsigned.
• Alterations not initialled; use of correcting fluid is prohibited.
• Bids received after the closing time, for any reason.

Evaluation stages:

1. Administrative compliance (mandatory): SBD 1 Invitation to Bid, Terms and Conditions for Bidding, Declaration of CSD Registration, SBD 4 Bidder's Disclosure, Authority to sign.
2. Mandatory compliance: CSD registration — a bidder not registered on the CSD at the closing time is disqualified; valid SARS tax compliance status PIN or printed TCS certificate (each consortium, joint venture or subcontractor party must submit its own); completed Declaration of Interest; signed Authority to sign.

Preference points:

• B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Procurement: panel to provide forensic investigations and ethics management-related services to the Border Management Authority for three (3) years.

Services are sourced 'as and when required'; there is no guarantee that a panel member will receive any work assignment.

Category 1 — Forensic investigations:

• Forensic investigators: information and evidence gathering, fact analysis, reporting and remedial action
• Digital forensics: electronic device analysis, data recovery and digital footprint tracing
• Forensic accounting: financial record examination, irregularity identification and fraud detection
• Legal experts: immigration, port health, customs and environmental law investigations; evidence compliance and admissibility
• Cybersecurity experts: data breach, network intrusion and cybercrime investigation
• Data analysts: data interpretation and pattern, relationship and trend analysis
• Questioned documents analysts: document origin, authenticity and alteration analysis

Category 2 — Ethics management:

• Ethics and corruption risk assessment
• Ethics maturity assessment and gap analysis
• Development of an ethics management strategy
• Ethics training, awareness and marketing campaigns

Proposal requirements:

• Company profile: service category, methodology covering planning, execution and reporting, public sector client portfolio with timing and descriptions, company structure or organogram, technological tools and software, company footprint
• Management team profile: personal details, qualifications, professional body membership, years of experience, contactable references
• Team structure: Partner/Director, Project Manager, Team Lead
• Valid copies of qualifications and proof of professional body registration

Professional body registration:

• Forensic investigations: Association of Certified Fraud Examiners (ACFE) or Institute of Commercial Forensic Practitioners (ICFP)
• Ethics management: Ethics Management Institute or Institute of Risk Management South Africa

Company profile must demonstrate:

• Service category applied for
• Methodology covering planning, execution and reporting for the selected category
• Experience in similar public sector services, with client portfolio, timing and descriptions of services provided
• Company structure or organogram
• Technological tools and software to be used
• Company footprint

Management team profile for each member:

• Personal details
• Qualifications
• Membership of professional bodies
• Years of experience in the relevant field
• Contactable references

Required team structure:

• Partner/Director
• Project Manager
• Team Lead

Valid copies of qualifications and proof of professional body registration (letter or confirmation from the professional body) must be attached.

Standards: goods and services must conform to the standards stated in the bidding documents and specifications.

Confidentiality: the supplier must not disclose the contract or any specification, plan, drawing, pattern, sample or information furnished by the purchaser, except to employees performing the contract, in confidence.

Records: the purchaser may inspect and audit the supplier's records relating to performance.

Inspection: the purchaser may inspect supplies or services; non-conforming items may be rejected at the supplier's cost and risk.

Briefing session: Section K provides an Official Briefing Session/Site Inspection Certificate form, to be completed only where a physical briefing is compulsory.

Pricing schedule(s) must be submitted with the bid and form part of the contract.

Prices are fixed and inclusive of VAT, quoted in South African Rands.

The bidder accepts that any pricing or calculation errors are at the bidder's own risk.

Payment is made within 30 days of receipt of an approved invoice, against key deliverables, at professional-level quality standards.

Pricing: fixed price inclusive of VAT, quoted in South African Rands.

Payment: within 30 days of receipt of an approved invoice, according to an agreed payment schedule, against key deliverables provided professional-level quality standards are met.

Disputes over quality standards are referred to an agreed arbitration provider.

Disbursements: capped at 10% of the total amount paid, payable only against original receipts for expenses agreed in advance.

Performance security: within 30 days of notification of contract award, the successful bidder must furnish performance security of the amount specified in the special conditions of contract.

Pricing schedule(s) must be submitted with the bid; pricing or calculation errors are at the bidder's own risk.

Mandatory registrations:

• Central Suppliers Database (CSD): registration required; CSD number must be provided; a bidder not registered at the closing time is disqualified.
• Declaration that CSD information is correct and up to date.

Tax compliance:

• Valid SARS tax compliance status PIN or printed TCS certificate; each consortium, joint venture or subcontractor party must submit its own.

B-bbee:

• B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

State employment restriction:

• No bids from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.

Professional registration:

• Forensic investigations: Association of Certified Fraud Examiners (ACFE) or Institute of Commercial Forensic Practitioners (ICFP).
• Ethics management: Ethics Management Institute or Institute of Risk Management South Africa.

Forms:

• SBD 1 (Invitation to Bid): signed bid offer.
• SBD 4 (Bidder's Disclosure): disclosure of state employment, relationships and interests; false disclosure disqualifies the bid.
• Authority to sign / board resolution: authorises the signatory to bind the bidder.

Contract duration: three (3) years, panel appointment with services sourced 'as and when required'.

Governing terms: General Conditions of Contract (GCC) apply; special conditions prevail where in conflict.

Performance security: within 30 days of notification of award, the successful bidder must furnish performance security of the amount specified in the special conditions of contract.

Payment: within 30 days of receipt of an approved invoice, in South African Rands.

Prices: fixed; no variation except as authorised in the special conditions or a bid validity extension.

Delays: the purchaser may deduct a penalty calculated on the delayed price using the current prime interest rate for each day of delay, and may terminate.

Termination for default: written notice may terminate the contract in whole or in part for non-delivery, non-performance, or corrupt or fraudulent conduct; the purchaser may recover excess costs of replacement goods or services.

Restriction: the supplier may be restricted from doing business with the public sector for up to 10 years; the supplier has 14 days to provide reasons before a restriction is imposed.

Service-specific conditions:

• Service providers may not use employees who are not South African citizens unless vetted and holding a work permit; breach may lead to contract termination.
• BMA reserves the right to negotiate with shortlisted respondents before or after award.
• BMA may call for presentations, accept bids in whole or in part, decline to make any award, or appoint more than one respondent.

Mandatory compliance items:

• SBD 1: Invitation to Bid (Part A)
• Terms and Conditions for Bidding
• Declaration of CSD Registration
• SBD 4: Bidder's Disclosure
• Authority to sign a bid

A bidder not registered on the CSD at the closing time is disqualified at the bid evaluation process.