Supply and delivery of 10 sewing machines – RFQ tender in eastern cape

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Returnable Documents: COMPANY REGISTRATION NUMBER,

• Valid Full CSD Proof of registration proposal/tenders will be considered from persons in the, Company owned by 6 CSD registration report/, 4.4. Company registration number: .....................................................................

Bidders must be registered on the Central Supplier Database (CSD) and have a valid SARS Tax Compliance Status (TCS) PIN. They must not be persons in the service of the state, nor listed on the Register of Tender Defaulters. Bidders must not have overdue municipal accounts (more than 30 days). For specific goals, bidders must be owned by black youth (18-35), black women, black persons with disabilities, or black people, with supporting documentation. Foreign suppliers must complete Part B:3 questionnaire.

as indicated above.

c) Do not reproduce this tender document (do not take it apart, omit pages, change wording or put documents

between its pages). All other mandatory documents must be attached as per the advert requirements.

d) Initial each and every page. Site meetings will be reflected on adverts if attendance is compulsory.

Tenderer

NAME of Company/Close Corporation or

Partnership /Consortium/ Joint Venture or Sole

Proprietor /Individual/Other

TRADING AS (if different from above)

Company registration number

Bid notice

determine the terms of, and to sign, the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor” shall

include any individual or organization, other than the bidder, whether or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their qualifications,

abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same line of business as

the bidder

Mbd 3.1

2. Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices subject

To rates of exchange variations) will not be considered

Mbd 3.3

3.1 Pricing schedule and specification

(Section 2)

Mbd 2.2 Tender offer

I, (duly

authorized to represent the tenderer for the purpose of this tender), hereby tender to supply all or any of the goods

and/or render all or any of the services described in the attached document to the Ingquza Hill Local Municipality

on the terms and conditions stipulated in this tender document and in accordance with the specification

stipulated in the tender document at the prices reflected in the Contract Form/Price Schedule.

BIDDERS TOTAL OFFER (Inclusive of vat and all other charges)

I, the undersigned, ................................................................................... (full names),

do hereby declare, in my capacity as ............................................. ...........

of ...............................................................................................................(name of bidder entity), the

following:

(a) The facts contained herein are within my own personal knowledge.

(b) I have satisfied myself that

(i) the goods/services/works to be delivered in terms of the above-specified bid comply with

the minimum local content requirements as specified in the bid, and as measured in terms of

SATS 1286:2011; and

(ii) the declaration templates have been audited and certified to be correct.

(c)The local content percentages (%) indicated below has been calculated using the formula given in clause

3 of SATS 1286:2011, the rates of exchange indicated in paragraph 4.1 above and the information contained

in Declaration D and E which has been consolidated in Declaration C;

Bid price, excluding VAT (y) R

Imported content (x), as calculated in terms of SATS 1286:2011 R

Stipulated minimum threshold for local content (paragraph 3 above)

Local content %, as calculated in terms of SATS 1286:2011

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or municipal Yes No

charges to the municipality, or to any other municipality, that is in arrears for more than

three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality or any other organ of state Yes No

terminated during the past five years on account of failure to perform on or comply with

the contract?

4.7.1 If so, furnish particulars:

valid Tax Clearance Certificate will result in the invalidation of the bid

TAX COMPLIANCE STATUS TCS PIN: OR CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made

Tax compliance status system pin code from the south african revenue service (SARS)

TCS Pin printout Defaulters in terms of the Prevention and Combating of

TCS PIN: OR CSD No

Csd number

Csd number must be provided

CSD registration report/

Central supplier database (csd), a csd number must be provided

1. Tax clearance certficate requirements

for a Tax Clearance Certificate” and submit it to any SARS branch office nationally. The Tax Clearance

2. SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid for a period of 1 (one) year
3. The original Tax Clearance Certificate must be submitted together with the bid. Failure to submit the original

and valid Tax Clearance Certificate will result in the invalidation of the bid. Certified copies of the Tax Clearance

5. Copies of the TCC 001 “Application for a Tax Clearance Certificate” form are available from any SARS branch
6. Applications for the Tax Clearance Certificates may also be made via eFiling. In order to use this provision,
7. Tax compliance requirements

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made

Must submit a separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

Company registration number

Points Allocation: 20 points

B-BBEE Details: ribes that in the case of designated sectors, where in the award of bids local production

and content is of critical importance, such bids must be advertised with the specific bidding condition that only

locally produced goods, services or works or locally manufactured goods, with a stipulated minimum threshold

for local production and content will be considered.

1.3. Where necessary, for bids referred to in paragraph 1.2 above, a two stage bidding process may be followed,

where the first stage involves a minimum threshold for local production and content and the second stage price

and B-BBEE.

1.4. A person awarded a contract in relation to a designated sector, may not sub-contract in such a manner that

the local production and content of the overall value of the contract is reduced to below the stipulated minimum

threshold.

1.5. The local content (LC) expressed as a percentage of the bid price must be calculated in accordance with the

SABS approved technical specification number SATS 1286: 2011 as follows:

LC = [1- x / y] *100

Where

x is the imported content in Rand

y is the bid price in Rand excluding value added tax (VAT)

Prices referred to in the determination of x must be converted to Rand (ZAR) by using the exchange rate

published by the South African Reserve Bank (SARB) at 12:00 on the date of advertisement of the bid as

required in paragraph 4.1 below.

The SABS approved technical specification number SATS 1286:2011 is accessible on

http://www.thedti.gov.za/industrial development/ip.jsp at no cost.

1.6. A bid may be disqualified if –

(a) this Declaration Certificate and the Annex C (Local Content Declaration: Summary Schedule) are not

submitted as part of the bid documentation; and

(b) the bidder fails to declare that the Local C

with table & performance and up to 6,000 stitches per

stand minute, making it ideal for garments like T-

shirts, active wear, and underwear.

• Stitch Velocity: Electronically

adjustable speeds from 5 000 to 6 000

stitches per minute (SPM).

• Thread Options: Dominated by 4-

thread (mock safety) and 5-thread

(true safety stitch) variations.

• Needle System: Typically utilizes the

heavy-duty DCx27 (Size #11 to #14)

needle configuration.

• Fabric Feeding: Adjustable differential

feed ratio ranging from 0.7 to 2.0,

designed to prevent waviness on

stretch fabrics (lycra, knits) or

puckering on woven materials.

• Stitch Geometry: Adjustable stitch

lengths from 0.8 to 4.6 mm with

overlocking seam widths up to 4 to 5

mm.

• Motor Engineering: 220V Integrated

4.1 If yes, the rate(s) of exchange to be used in this bid to calculate the local content as prescribed in paragraph

1.5 of the general conditions must be the rate(s) published by the SARB for the specific currency at 12:00 on

the date of advertisement of the bid.

product has been calculated using the formula given in clause 3 of SATS 1286:2011, the rates of

exchange indicated in paragraph 4.1 above and the information contained in Declaration D and E.

(d) I accept that the Procurement Authority / Municipality /Municipal Entity has the right to request that the

local content be verified in terms of the requirements of SATS 1286:2011.

(e) I understand that the awarding of the bid is dependent on the accuracy of the information furnished in

this application. I also understand that the submission of incorrect data, or data that are not verifiable as

described in SATS 1286:2011, may result in the Procurement Authority / Municipal / Municipal Entity

imposing any or all of the remedies as provided for in Regulation 13 of the Preferential Procurement

Regulations, 2011 promulgated under the Preferential Policy Framework Act (PPPFA), 2000 (Act No. ).

Signature: date: ___________

WITNESS No. 1 DATE: ___________

WITNESS No. 2 DATE: ___________

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that points claimed, based on the local content of the product(s) above, qualifies the firm for the point(s)

shown and I / we acknowledge that:

(i) The information furnished is true and correct.

(ii) In the event of a contract being awarded as a result of points claimed, the contractor may be

required to furnish documentary proof to the satisfaction of the purchaser that the claims are

correct.

(iii) If the claims are found to be incorrect, the purchaser, in addition to any other remedy it may have -

(a) recover all costs, losses or damages it has incurred or suffered as a result of that person’s

conduct; and

(b) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation;

documents when submitting their proposals, failure to accept any proposal/tender and reserves the right not to

do so will render the bid not responsive. accept the whole or any part of the proposal/tender. The only

or lowest bid received shall not necessarily be accepted. No

• Valid Full CSD Proof of registration proposal/tenders will be considered from persons in the
• Completed and Signed Declarations (MBD1-9) service of the state, the bidder or any of its

attached on the tender document. directors/shareholders listed on the Register of Tender

• A Valid SARS TCS Pin printout Defaulters in terms of the Prevention and Combating of
• Local Content is 100% where applicable Corrupt Activities Act of 2004 as a person prohibited from
• Completed and Signed Annexure C doing business with the public sector; the bidder has not:

abused the Employer’s Supply Chain Management System; or• A signed letter by the bidder confirming that no

failed to perform on any previous contract and has been given undisputed municipal accounts are overdue by

a written notice to this effect. The municipality will only more than 30 days and proof thereof.

consider bids submitted on the original bid documentation

provided by the municipality. The Ingquza Hill LocalOBTAINING OF TENDER DOCUMENTS:

Municipality’s supply chain policy will apply in all tender

stages.Downloadable on www.ihlm.gov.za Procurement:

NO. **(all applicable taxes included)

• Required by: ........................................

• At: ........................................

.......................................

• Brand and Model ........................................

• Country of Origin ........................................

• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................

*Delivery: Firm/Not firm

• Delivery basis ...........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance

fund contributions and skills development levies.

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invited, the additional expenses incurred by the invitation of new tenders and the subsequent

acceptance of any other tender;

(b) the Ingquza Hill Local Municipality shall also have the right to recover such additional expenses by

set-off against moneys which may be due or become due to the tenderer under this or any other tender

or contract or against any guarantee or deposit that may have been furnished by the tenderer or on its

behalf for the due fulfilment of this or any other tender or contract. Pending the ascertainment of the

amount of such additional expenses, the Ingquza Hill Local Municipality shall be entitled to retain

such moneys, guarantee or deposit as security for any loss the Ingquza Hill Local Municipality may

suffer due to such withdrawal.

3.5 The tenderer agrees that this tender and its acceptance shall be subject to the terms and conditions

contained in the Ingquza Hill Local Municipality’s Supply Chain Management Policy (‘SCM Policy’)

and Combating of Abuse of the Supply Chain Management System Policy (‘Abuse Policy’).

Signature(s)

Print name(s):

On behalf of the tenderer (duly authorised)

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s)

shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph

1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and

4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ of state

that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having

to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

x is the imported content in Rand

y is the bid price in Rand excluding value added tax (VAT)

Prices referred to in the determination of x must be converted to Rand (ZAR) by using the exchange rate

published by the South African Reserve Bank (SARB) at 12:00 on the date of advertisement of the bid as

required in paragraph 4.1 below.

The SABS approved technical specification number SATS 1286:2011 is accessible on

http://www.thedti.gov.za/industrial development/ip.jsp at no cost.

1.6. A bid may be disqualified if –

(a) this Declaration Certificate and the Annex C (Local Content Declaration: Summary Schedule) are not

submitted as part of the bid documentation; and

(b) the bidder fails to declare that the Local Content Declaration Templates (Annex C, D and E) have been

audited and certified as correct.

person with management responsibility(close corporation, partnership or individual).

2.6. “imported content” means that portion of the bid price represented by the cost of components, parts or

materials which have been or are still to be imported (whether by the supplier or its subcontractors) and which

costs are inclusive of the costs abroad (this includes labour and intellectual property costs), plus freight and

other direct importation costs, such as landing costs, dock duties, import duty, sales duty or other similar tax

or duty at the South African port of entry;

2.7. “local content” means that portion of the bid price which is not included in the imported content, provided that

local manufacture does take place;

2.8. “stipulated minimum threshold” means that portion of local production and content as determined by the

Department of Trade and Industry; and

2.9. “sub-contract” means the primary contractor’s assigning, leasing, making out work to, or employing another

person to support such primary contractor in the execution of part of a project in terms of the contract.

3. The stipulated minimum threshold(s) for local production and content (refer to Annex A of SATS

1286:2011) for this bid is/are as follows:

(i) Bidding documents, viz

• Invitation to bid;
• Tax clearance certificate;
• Pricing schedule(s);
• Technical Specification(s);
• Preference claims for Broad Based Black Economic Empowerment Status Level of

Contribution in terms of the Preferential Procurement Regulations 2011;

• Declaration of interest;
• Declaration of bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s)

quoted cover all the goods and/or works specified in the bidding documents; that the price(s) and rate(s) cover

all my obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at my

own risk.

considered, reasonable steps are taken to prevent any form of bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9) must be completed

and submitted with the bid:

Evaluation criteria: 80/20 Price=80 points Specific Goals=20 points

Specific Goals: Owned by black people who are youth (18-35 years old) 6 points, owned by black people who are

women 6 points, owed by black people living with disability 2 points and owned by black people 6 points

stages.Downloadable on www.ihlm.gov.za Procurement

for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

a) The applicable preference point system for this tender is the 90/10 preference point system.

b) The applicable preference point system for this tender is the 80/20 preference point system.

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/ highest

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points

for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not

time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of

secretly conspire to raise prices or lower the quality of goods and / or services for purchasers who wish to