Training on municipal governance programme (national certificate: municipal governance, nqf level 5) for 12 municipal employees

Closing date: 05 November 2026 at 12:00.

Advert date: 16 October 2026.

Tender validity period: 90 days after closing date.

Technical enquiries:

• Contact: M. Ntotho, HRD & EE Officer, Corporate Services
• Email: [email protected]
• Telephone: 039 252 0131 / 039 253 1568

Supply Chain Management enquiries:

• Contact: A. Ntongana, SCM Manager
• Email: [email protected]
• Telephone: 039 252 0131

Submission address:

135 Main Street

Flagstaff, 4810

Municipal Offices

Municipal Manager: V.C. Makedama

Submission method: hand delivery only.

• Tender box address: Ingquza Hill Local Municipality, 135 Main Street, Flagstaff, 4810 (Procurement Section).
• Closing date and time: 05 November 2026 at 12:00.
• Envelope must be sealed and endorsed with the bid number IHLM/59/2026-27/ADMIN and the tender description.
• Late, couriered, faxed or emailed tenders will not be accepted under any circumstances.
• Bidders must initial every page of the tender document and must not reproduce, take apart, omit pages, change wording or insert documents between its pages.
• Tenders must be submitted on the original municipality-issued documentation.

Returnable documents (failure to submit leads to disqualification):

• Valid full CSD proof of registration.
• Completed and signed declarations MBD 1–9 attached to the tender document.
• Valid SARS Tax Compliance Status (TCS) PIN printout.
• Signed letter by the bidder confirming no undisputed municipal accounts are overdue by more than 30 days, with proof.
• LGSETA accreditation statement.
• For companies: directors' resolution authorising the tender and signatory.
• For close corporations: written authority from all members.
• For partnerships/consortia/joint ventures: written authority from all parties and the joint venture agreement; all parties must be registered on the municipality's supplier database.

Evaluation stages:

1. Functionality (100 points) — minimum qualifying score: 70 out of 100.

• Traceable references: project capability and related experience (20 points). Provide signed appointment letters or testimonials on company letterhead with contact details for similar projects in the past 3 years. Minimum 4 letters: 1 letter = 5, 2 = 10, 3 = 15, 4 or more = 20.
• Methodology for delivery (40 points): detailed project implementation plan (20) and sample certificates from ETQA or relevant SETA (20).
• Project outcomes (40 points): reference letter from relevant SETA confirming accreditation statement with relevant unit standards highlighted (20); facilitator registered with relevant SETA — CV (5), facilitation qualification (5), minimum 4 years' facilitation experience (5), facilitator accreditation certificate (5).

2. Bidders scoring 70 or more proceed to the 80/20 preference point system:

• Price: 80 points.
• Specific goals: 20 points.

Specific goals points:

• Youth-owned company (18–35 years): 8 points.
• Women-owned company: 7 points.
• People living with disability-owned company: 2 points.
• Black-owned company: 3 points.

Scope: Training on Municipal Governance Programme for 12 municipal employees.

• Qualification: National Certificate: Municipal Governance, SAQA ID 67467, NQF Level 5, 140 credits.
• Training is in-house; venue arranged by the municipality.
• Duration: must not exceed 15 months including administration.
• Provider must supply a training manual for each learner.
• Provider must provide travelling, accommodation and meals (dinner, bed and breakfast) for the facilitator.
• Provider must submit the facilitator's CV with qualifications 5 days before training commences.
• Provider must sign a service level agreement with the municipality before implementation.
• Provider must issue certificate of attendance after one month of training and certificate of competency after 4 months' completion.
• Provider must submit proof of uploading learners on the National Learners Records Database (NLRDB) within 5 days after appointment and before implementation.
• A detailed close-out report must be submitted at least one week after completion to the Human Resources Development Officer.

Learning outcomes: learners must be able to interpret the legal framework impacting on local government; apply theories and processes to facilitate local government elections; apply the managerial and administrative framework to municipal governance; apply principles of sustainable development; apply local government planning processes; participate in municipal policy-making and analysis.

Bidders must submit a detailed methodology for project implementation, which is scored under functionality (40 points for methodology and delivery). The methodology must demonstrate capability to deliver quality training to participants. A project implementation plan must be attached (20 points) and sample certificates from ETQA or relevant SETA must be attached (20 points).

Provider experience:

• At least two years' experience in offering the same services, with proof attached.
• Traceable references: signed appointment letters or testimonials on company letterhead for similar projects in the past 3 years, with contact details. Minimum 4 letters required.

Facilitator qualifications:

• CV of the facilitator (5 points).
• Facilitation qualification (5 points).
• Minimum 4 years' facilitation experience (5 points).
• Accreditation certificate as facilitator (5 points).
• Facilitator must be registered with the relevant SETA.

The provider must deliver quality training as evidenced by:

• A detailed project implementation plan (20 points in functionality).
• Sample certificates from ETQA or relevant SETA (20 points).
• Accreditation statement from the relevant SETA highlighting relevant unit standards (20 points).
• Facilitator must be registered with the relevant SETA, with CV, facilitation qualification, minimum 4 years' experience, and accreditation certificate.
• The municipality may inspect the provider's records and premises; non-compliant deliverables may be rejected and replaced at the provider's cost.

Pricing format: firm prices only; non-firm prices (including exchange rate variations) will not be considered.

• All prices must be in RSA currency, inclusive of VAT, customs or excise duty and any other duty, levy or tax.
• Prices must include all expenses, disbursements and costs (transport, overheads, accommodation, etc.) required for execution, plus general risks, liabilities, obligations, overheads and profit.
• Prices are final and binding.
• Bidders must indicate the expected delivery date.
• Where different delivery points influence pricing, a separate pricing schedule must be submitted for each delivery point.
• Payment terms: municipality undertakes to pay within 30 days after receipt of invoice accompanied by delivery note (per MBD 7.1).

Mandatory compliance:

• CSD registration: valid full CSD proof of registration required.
• SARS tax compliance: valid TCS PIN printout; where no TCS available, CSD number must be provided. Each party in a consortium/joint venture must submit separate TCS/CSD.
• LGSETA accreditation: provider must be accredited with LGSETA; attach accreditation certificate and statement specifying areas of accreditation, with qualification ID highlighted.
• Experience: at least two years' experience in offering the same services, with proof attached.
• No undisputed municipal accounts overdue by more than 30 days (signed letter with proof).
• Bidders must not be persons in the service of the state, listed on the Register of Tender Defaulters or National Treasury's Database of Restricted Suppliers, or have abused SCM systems or failed on previous contracts.
• Bids must be submitted on original municipality-issued documentation.

Returnable forms (compress):

• MBD 1: Invitation to Bid — bidder details and offer.
• MBD 2: Tax clearance requirements.
• MBD 3.1/3.3: Pricing schedules — firm prices.
• MBD 4: Declaration of Interest — discloses any connection to state employees.
• MBD 6.1: Preference Points Claim — claims specific goals points.
• MBD 7.1: Contract Form — purchase of goods/works.
• MBD 8: Declaration of Past SCM Practices — confirms no abuse of SCM.
• MBD 9: Certificate of Independent Bid Determination — certifies no collusion.

Preference points under the 80/20 system are awarded for specific goals as follows:

• Youth-owned company (18–35 years): 8 points.
• Women-owned company: 7 points.
• People living with disability-owned company: 2 points.
• Black-owned company: 3 points.

Verification documents required:

• Youth/women/black ownership: CSD registration report and ID copy of the owner/director.
• Disability: letter from a medical practitioner.

Failure to submit proof means preference points for specific goals are not claimed.

The contract is subject to the General Conditions of Contract (GCC) and the municipality's Supply Chain Management Policy. Special conditions of contract, where applicable, override the GCC. The municipality is not obliged to accept the lowest or any tender and may accept the whole or part of a tender. Tenders remain valid for 90 days from closing date. The municipality may extend the tender period by notice in the press or on its website. Tenderers may request withdrawal in writing after closing, at the municipality's discretion. Bids from persons in the service of the state or listed on the Register of Tender Defaulters will not be considered. The municipality may reject bids from bidders who have abused SCM systems or failed to perform on previous contracts. Inducements, rewards, gifts and other abuses of the SCM system may lead to rejection, contract cancellation and blacklisting.

The municipality is under no obligation to accept any proposal/tender and reserves the right to accept the whole or any part of a tender, or any item or part of an item, or more than one tender where a number of items are offered; the only or lowest bid received will not necessarily be accepted. Bids will not be considered from persons in the service of the state, from bidders or their directors/shareholders listed on the Register of Tender Defaulters, from bidders who have abused the municipality's supply chain management system, or who failed to perform on a previous contract and were given written notice to that effect. Tenders must be submitted on the original municipality-issued documentation and the municipality's SCM Policy applies at all tender stages. The municipality reserves the right to extend the tender period by notice in the press or on www.ihlm.gov.za. Tender validity period: 90 days after the closing date. Tenders received after the closing date and time will not be considered and the municipality is not responsible for any expenses incurred in preparing and submitting tenders. Tenderers may request information after the closing date in terms of PAJA and PAIA, and may request in writing to withdraw their offer, which the municipality may permit or refuse at its sole discretion. Alternative tenders will only be considered if submitted together with the bid documents. Inducements, rewards, gifts and other abuses of the supply chain management system may lead to rejection, cancellation of the contract and blacklisting.

Provider requirements:

• Appointment in line with LGSETA Grant Policy; payment follows LGSETA payment schedule.
• Provide training manual for each learner.
• Training must not exceed 15 months including administration.
• Training is in-house; venue arranged by the municipality.
• Provide travelling, accommodation and meals (dinner, bed and breakfast) for the facilitator.
• Submit facilitator's CV with qualifications 5 days before training commences.
• Sign service level agreement with the municipality before implementation.
• Target group: 12 municipal employees.

Accreditation:

• Must be accredited with LGSETA.
• At least two years' experience in offering the same services, with proof.
• Attach accreditation certificate and LGSETA statement specifying areas of accreditation, with qualification ID highlighted.
• Issue certificates of attendance after one month and competency after 4 months.
• Submit proof of uploading learners on NLRDB within 5 days after appointment and before implementation.
• Submit detailed close-out report at least one week after completion to the Human Resources Development Officer.

Functionality is scored out of 100 points: traceable references — project capability and related experience (20 points; signed appointment letters or testimonials on company letterhead with contact details for similar projects in the past 3 years; 1 letter = 5, 2 = 10, 3 = 15, 4 or more = 20); methodology for delivery (40 points; detailed project implementation plan (20) and sample certificates from ETQA or relevant SETA (20)); project outcomes (40 points; reference letter from relevant SETA confirming accreditation statement with relevant unit standards highlighted (20), and facilitator registered with relevant SETA — CV (5), facilitation qualification (5), minimum 4 years' facilitation experience (5), facilitator accreditation certificate (5)). A skills development provider scoring below 70 points on functionality will not be selected. Bidders scoring 70 or more proceed to the 80/20 preference point system: price 80 points and specific goals 20 points.