Supply, delivery and installation of a 4-Ton hydraulic 2-Post base lift with manual locking system

Closing date: 29 October 2026 at 12:00 (noon).

Compulsory briefing session: 21 October 2026 at 14:00 at the JGDM Council Chambers.

Bid document availability: from 16 October 2026 (hard copies from SCM offices).

Compulsory on-site briefing session: 21 October 2026 at 14:00 at the JGDM Council Chambers.

Technical enquiries:

• Contact: Mr L Kroutz (Manager Fleet Control)
• Email: [email protected]
• Telephone: 045 979 3030

Evaluation criteria enquiries:

• Contact: Mr Thomas Maseko (Manager: Supply Chain Management)
• Email: [email protected]
• Telephone: 045 979 3160

Municipality address:

Joe Gqabi District Municipality

Corner Cole & Graham Street

Ekhephini, 9786

Telephone: 045 979 3000

Fax: 045 971 0251

Submission method: sealed envelope, clearly marked with the tender number and description, placed in the Tender Box outside the Main Building, Joe Gqabi District Municipality, Corner of Cole & Graham Streets, Ekhephini, before 12:00 (noon) on 29 October 2026.

• Include an electronic copy on a USB flash drive, clearly marked with the tender number.
• Bids must be submitted on original bid documents, completed in black ink, all pages signed, and remain intact.
• Bids submitted by fax or email will not be accepted.
• Bids must be deposited by the bidder's representative or courier; no municipal official will deposit bids.
• Bids must remain valid for 120 days after closing.
• Returnable forms and documents:
• MBD 1 (Invitation to Bid): bidder and contact details, signed as cover page.
• MBD 7 (Contract Form): to be signed by successful bidder.
• SBD 4 (Declaration of Interest): discloses any connection to state employees.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Company composition form (Annexure E).
• DMI (Driven Machinery Regulations) registration certificate.
• Detailed technical specifications of the lift.
• Product brochure (required for price evaluation).
• Proof of company office address for locality points.
• Reference assessment forms from independent referees.
• B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Disqualification risks:
• Late, incomplete, unsigned, or faxed/emailed bids.
• Use of Tippex or erasable ink.
• Failure to complete and submit all required information.
• Failure to complete the pricing schedule in full.
• Failure to submit the bid in a ring binder.

Evaluation method: 80/20 preference point system under the Preferential Procurement Policy Framework Act and Preferential Procurement Regulations 2022, and the JGDM Supply Chain Management Policy.

• Price: 80 points.
• Specific goals: 20 points (added to price points).
• Specific goals breakdown:
• HDI ownership:
• 51% Black-owned: 4 points.
• 51% women-owned: 2 points.
• 51% youth-owned: 2 points.
• 51% disabled-owned: 2 points.
• Evidence: identity documents, CSD registration form, company registration documents.
• Locality:
• Within JGDM boundaries: 10 points.
• Within Eastern Cape but outside JGDM: 5 points.
• Outside Eastern Cape: 0 points.
• Evidence: municipal account (not older than 90 days), municipal clearance certificate, lease agreement, or proof of address and affidavit from village residents.
• Bid document completeness and compliance with tender conditions are checked; failure renders the bid non-responsive.
• No bids from persons in the service of the state will be considered.

Scope: Supply, deliver and install a 4-ton hydraulic 2-post base lift with manual locking system at the JGDM mechanical workshop in Barkly East, Eastern Cape.

• Includes supply, installation, testing, training of officials, delivery of operating manuals, warranty certificates and compliance documentation.
• All equipment must comply with relevant SANS and ISO standards.

Technical specifications:

• Rated load: 4 000 kg.
• Lifting height (minimum): 1 900 mm.
• Low pad height (maximum): 90 mm.
• Lifting time: ≤ 50 seconds (15% margin allowed).
• Lowering time: ≤ 30 seconds (15% margin allowed).
• Post width: 2 800 mm (10% margin allowed).
• Overall height: 3 700 mm (10% margin allowed).
• Motor power (minimum): 2,2 kW.
• Voltage: single phase/220V.
• Working oil pressure: ± 24 MPa.
• Cabling: overhead.
• Warranty: 2 years.

Delivery and performance:

• Delivery and installation within 20 days of order.
• Lift to be inspected before acceptance.
• Supplier responsible for risk, loss or damage prior to delivery and acceptance.
• Partial delivery not accepted unless agreed in writing.
• If lift does not meet specification, supplier has 5 days to correct from notification.
• Turnaround time not more than 30 calendar days from official order.
• Hydraulic hose and equalisation cables must run across the top through a metal bar (conduit) connecting both columns.
• Dual anti-skidding safety device from column ladder to hydraulic seal protection.
• Manual locking systems required.

No specific methodology required beyond installation and testing as per specifications.

• Training of officials who will operate the lifting equipment.
• Delivery of operating manuals, warranty certificates and compliance documentation.

Reference assessment forms must be sent to referees listed in the Experience of Tenderer schedule and attached to the bid.

• Assessment covers turnaround times, quality of feedback, accessibility, reliability, and customer satisfaction.

All supplied equipment must comply with relevant SANS and ISO standards.

• Goods must be new, unused and free from defects.
• Lift to be inspected before acceptance.
• Load testing certificate to be issued on completion.
• Pre-bidding testing costs for bidder's account.
• Inspection of premises allowed at reasonable hours.

Pricing schedule items: 4-ton base free lift manual lock (qty 1), installation (qty 1), adjustable lift pads (qty 4), issue load testing certificate (qty 1).

• All costs for parts, consumables and fitment (labour) must be included.
• VAT must be included but shown separately.
• Failure to complete schedule in full renders bid non-responsive.

Pricing schedule must be completed in full; failure renders the bid non-responsive.

• Items to price: 4-ton base free lift manual lock (qty 1), installation (qty 1), adjustable lift pads (qty 4), issue load testing certificate (qty 1).
• All costs for parts, consumables and fitment (labour) must be included.
• VAT must be included in the bid price but shown separately (for VAT vendors).
• No price escalation applies.
• Performance security may be required within 30 days of contract award (amount specified in Special Conditions of Contract, not stated in document).
• Payment within 30 days after submission of valid tax invoice.
• Successful bidder must submit proof of insurance or indemnification within 14 days of acceptance, failing which the contract is null and void.

CSD registration: mandatory; register online at https://secure.csd.gov.za.

Tax compliance: SARS PIN and Tax Reference Number must be declared on the cover page; each party to a trust, joint venture or consortium must submit a separate Tax Clearance Certificate.

B-BBEE: B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) must be submitted.

DMI (Driven Machinery Regulations) registration certificate required.

Proof of company registration and/or legal standing required.

No bids from persons in the service of the state.

Joint ventures: if awarded, must register as a separate company with the Registrar of Businesses, register with SARS, and have a separate bank account (after award).

Specific goals (max 20 points):

• HDI ownership: 4 points for 51% Black-owned, 2 points each for 51% women-owned, 51% youth-owned, 51% disabled-owned.
• Locality: 10 points within JGDM, 5 points within Eastern Cape but outside JGDM, 0 points outside Eastern Cape.
• Evidence required for each; failure to submit evidence forfeits points.
• B-BBEE certificate or sworn affidavit (for EMEs & QSEs) required.

Contractor must insure personnel, plant, machinery and equipment.

• Contractor indemnifies Council against all risks or claims arising from the contract.
• Proof of insurance or indemnification required within 14 days of acceptance.

Contract duration: once-off.

• Bids valid for 120 days after closing.
• Penalty provision: if successful bidder withdraws, fails to fulfil contract, or fails to sign agreement or provide surety, bidder liable for costs of re-advertising and any price difference.
• Insurance: contractor must insure personnel, plant, machinery and equipment; indemnify Council against claims; proof of insurance within 14 days of acceptance, else contract null and void.
• Payment: within 30 days of valid tax invoice.
• No price escalation.
• Performance security may be required within 30 days of award.
• General Conditions of Contract (GCC) apply, including termination for default, force majeure, dispute resolution via mediation then court, and limitation of liability to contract price.

Product brochure required for price evaluation.

• Load testing certificate to be issued on completion.
• Turnaround time not more than 30 calendar days from official order.
• Hydraulic hose and equalisation cables must run across the top through a metal bar (conduit) connecting both columns.
• Dual anti-skidding safety device required.
• Manual locking systems required.
• Bid submission must be in a ring binder.

CSD registration mandatory.

• SARS PIN and Tax Reference Number declared on cover page.
• DMI registration certificate required.
• Proof of company registration and legal standing.
• Joint ventures: if awarded, must register as separate company, register with SARS, and have separate bank account (after award).
• Minimum technical requirements as per specifications.

80/20 preference point system: 80 points for price, 20 points for specific goals.

• Specific goals points added to price points.
• Bid completeness and compliance checked; failure renders bid non-responsive.