Supply and delivery of office consumables and equipment for johannesburg tourism company (JTC0009/2026-27)

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{"name":null,"email":"[email protected]","phone":null,"department":null,"address":"ention of"}

Submit a sealed envelope bearing the quotation description, reference number, closing time and due date, for the attention of the Accounting Officer, Johannesburg Tourism Company, at the Sandton Library Offices, Nelson Mandela Square, West Street, Sandton, Johannesburg. Type the quoting reference number on the subject line when submitting documents. Quotations must be submitted before the closing time of 10h00 on 18 September 2026. All parts must be quoted; failure to quote for all items renders the submission non-responsive. Prices must be quoted in South African rand, inclusive of VAT and delivery charges, and must be firm. Offers must remain valid for 30 days from the closing date. No second-hand or refurbished materials/parts may be used in the final goods. Cost containment regulations must be taken into account. The entity reserves the right to accept or reject any quotation, to award to more than one bidder, and to cancel or re-issue the tender. Bidders must not be in the service of the state, must not have directors listed on the Register for Tender Defaulters, must not owe municipal rates and taxes, must not have abused the supply chain management system, must not have engaged in bid-rigging or collusion, and must not have made false declarations on municipal bidding document forms.

Returnable Documents: Checklist documents and requirements should be attached and submitted with the bid. Required: Valid certified B-BBEE certificate or affidavit; Completed RFQ including municipal bidding documents (MBDs); Municipal account not in arrears for more than 90 days for the company, with the municipal account number; Proof that the bidder or its directors are not listed on the National Treasury's database of restricted suppliers or the Register for Tender Defaulters.

Quotations will be evaluated on the basis of the 80/20 preference point system, with price and B-BBEE status level of contribution considered. The entity reserves the right to award business to a supplier that has not scored the highest points if it is in the entity's interest. Bidders who quote and deliver sub-standard items will be penalized. Only firm prices will be accepted.

Office Equipment’s

Description Specification Quantity

Combination Ashtray/Dustbin: 8

Grade 506 stainless steel -

Product Size: 240 DIA

• 600 h –

Suitable for outdoor coastal areas

-30-liter capacity

Smoking Area Dustbin

• Type: Oil Filled Heater 40
• For Indoor, Bedroom
• Features: Safety Plug, Tip-

Over Protection

• Power Source: Electric
• Heating Element: Oil Filled
• Portable
• Control Type: Knob Oil Heater

Magnetic Whiteboards - 1200 x

900mm - White

Office white

boards

• Plastic folding table 2.4m 2

(8ft)

• 2.4m Plastic folding table

• Suitable for indoor and

outdoor use

• Table folds in half with

PLASTIC folding legs and a carry

FOLDING TABLE handle

• Easy to carry and store

• Colour Graphite and Black

• Material Stainless

Steel

• Product dimensions 20D x

30W x 28.5H centimetres

• Wattage 1940 watts
• Number of Slices 4

Top loader

Toaster

• Type: Toast 2
• Slice Capacity: 4
• Safety Features: Heat

Resistant Handle

• Features: Reheat
• Cooking Plate Type: Non- 4 Slice Toaster

Stick Plates

• Body Material: Stainless

Steel

• Material – Metal 21
• Perforated
• External dimensions

240 (w) x 300

(H)mm

Office Dustbins

Custom Stainless Steel Wall Signs,

Office Logos, Personalized Door

Office name

Tags

Jump 56 Metal Long Strip Tags,

Numbered 1

Starter Roo

m numbers

Specification Quantity

Regulation 7 first Aid content

Office regulation

First

Aid items

First Aid Box First aider Office Regulation 7 2

(In Metal Box) First Aid Kit

Workplace)

Nb:

▪ Suppliers who quote and deliver sub-standard items will be

Expected to replace the delivered items at their own cost

▪ Please note that supplier should not supply goods that will

Expire within one year of delivery (IT must at least expire after

A year)

Specification/Scope of Work: Supply and delivery of office consumables and equipment on an as and when required basis. Items include office equipment, office name, first aid box, first aider, and Office Regulation 7.2. Suppliers who quote and deliver sub-standard items will be penalized.

“competitor” shall include any individual or organisation, other than the bidder, whether or not

affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their

qualifications, abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same line of business

as the bidder

Bidders MUST quote per the line item for clarity purposes and quote for ALL items. Failure

to quote for all the items will render you submission non-responsive

Item Quantity Price excl VAT Price incl VAT

Smocking area dustbins 8

Oil Heater 40

Office White Boards 10

Folding table plastic 2

Top loader toaster 2

4 Slice toaster 2

Office name tags 56

Office numbers 56

First aid items 7

First aid box 2

Office dust Bins 21

Total excluding VAT

VAT

Total incl VAT

Date of advertisement: 09 September 2026

Closing date: 18 September 2026

Closing time: 10h00

Bidder must:Compulsory requirements

▪ quote for all items in the pricing schedule

in ink and be accompanied by an initial on each and every price alteration. Corrections in

terms of price may not be made by means of a correction fluid such as Tipp-Ex or a

similar product. If correction fluid has been used on any specific price item, such item will

not be considered. No correction fluid may be used in a Bill of Quantities where prices

are calculated to arrive at a total amount. If correction fluid has been used, the whole

quotation will not be considered. The entity will reject the quotation if corrections are not

made in accordance with the above.

▪ Please note that supplier should not supply goods that will

Expire within one year of delivery (IT must at least expire after

A year)

Pricing schedule

Requirements

• Cost containment regulations must be taken into account.
• Quoting Reference number must be typed on the subject line when submitting

documents.

• The entity reserves the right to award the business to a supplier that has not

scored the highest number of points.

Pricing schedule – firm prices

Bidder’s Name:

• Johannesburg Tourism Company is not bound to accept the lowest or any quotation and

reserves the right to accept the whole or any part of a quotation and to award the bid to more

than one bidder.

• Offers to be valid for 30 days from the closing date of bid and no second-hand/refurbished

materials/parts may be used in the final goods to be delivered by the bidder.

• Only firm prices will be accepted. Non-firm prices (including prices subject to rates of

exchange variations) will not be considered.

• Do you intend to subcontract more than 25% of the work?

(Tick applicable box)

• If the answer is YES, indicate the name of the subcontractor

____________________________________, the percentage to be sub-contracted

________% and attach the B-BBEE certificate of the subcontractor.

• The quotation will be evaluated on the 80/20 preference point system in line with PPPFA

Regulations, 2022.

• A bidder must submit proof of its B-BBEE status level of contributor to be awarded preference

points, attach original or certified certificate (not older than 3 months) or sworn affidavit.

• For quotations above R30 000, the bidder should submit the municipal account for the

company and all directors or lease agreement or an affidavit if they do not own or lease a

property.

• B-BBEE Status Level of Contribution ________ (preference points, maximum 20)

• Other than completing the pricing schedule below, a bidder should submit the

quotation on their company’s letterhead/template.

4.4 Does the bidder or any of its directors owe any municipal rates and Yes No

taxes or municipal charges to the municipality / municipal entity, or

to any other municipality / municipal entity, that is in arrears for more

than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal Yes No

entity or any other organ of state terminated during the past five

years on account of failure to perform on or comply with the contract?

4.7.1 If so, furnish particulars:

Cost containment regulations must be taken into account.

Quoting Reference number must be typed on the subject line when submitting documents.

The entity reserves the right to award the business to a supplier that has not scored the highest number of points. PRICING SCHEDULE – FIRM PRICES Bidder’s Name: _________________________________________________________________________________

Johannesburg Tourism Company is not bound to accept the lowest or any quotation and reserves the right to accept the whole or any part of a quotation and to award the bid to more than one bidder.

Offers to be valid for 30 days from the closing date of bid and no second-hand/refurbished materials/parts may be used in the final goods to be delivered by the bidder.

Only firm prices will be accepted. Non-firm prices (including prices subject to rates of exchange variations) will not be considered.

Do you intend to subcontract more than 25% of the work? (Tick applicable box) YES NO

If the answer is YES, indicate the name of the subcontractor ____________________________________, the percentage to be sub-contracted ________% and attach the B-BBEE certificate of the subcontractor.

The quotation will be evaluated on the 80/20 preference point system in line with PPPFA Regulations, 2022.

A bidder must submit proof of its B-BBEE status level of contributor to be awarded preference points, attach original or certified certificate (not older than 3 months) or sworn affidavit.

For quotations above R30 000, the bidder should submit the municipal account for the company and all directors or lease agreement or an affidavit if they do not own or lease a property.

B-BBEE Status Level of Contribution ________ (preference points, maximum 20) __________

Other than completing the pricing schedule below, a bidder should submit the quotation on their company’s letterhead/template. SCHEDULE OF PRICES/ RATES: QUOTATION DESCRIPTION: REQUEST FOR QUOTATION FROM SUITABLE, QUALIFIED AND REGISTERED SERVICE PROVIDER FOR THE SUPPLY AND DELIVERY OF OFFICE EQUIPMENT ON AN AS AND WHEN REQUIRED BASIS Pricing (R) Sub Total Price Vat 15% (if applicable) Total Quoted Price (Inclusive of Vat) RETURNABLE DOCUMENTS, DISQUALIFICATION CRITERIA & CONDITIONS OF AWARD

Points Allocation: 3 points

B-BBEE Details: d to more

than one bidder.

• Offers to be valid for 30 days from the closing date of bid and no second-hand/refurbished

materials/parts may be used in the final goods to be delivered by the bidder.

• Only firm prices will be accepted. Non-firm prices (including prices subject to rates of

exchange variations) will not be considered.

• Do you intend to subcontract more than 25% of the work?

(Tick applicable box)

Yes NO

• If the answer is YES, indicate the name of the subcontractor

____________________________________, the percentage to be sub-contracted

________% and attach the B-BBEE certificate of the subcontractor.

• The quotation will be evaluated on the 80/20 preference point system in line with PPPFA

Regulations, 2022.

• A bidder must submit proof of its B-BBEE status level of contributor to be awarded preference

points, attach original or certified certificate (not older than 3 months) or sworn affidavit.

• For quotations above R30 000, the bidder should submit the municipal account for the

company and all directors or lease agreement or an affidavit if they do not own or lease a

property.

• B-BBEE Status Level of Contribution ________ (preference points, maximum 20)

• Other than completing the pricing schedule below, a bidder should submit the

quotation on their company’s letterhead/template.

Schedule of prices/ rates:

Quotation description:

Request for quotation from suitable, qualified and registered

Service provider for the supply and delivery of office equipment

On an as and when required basis

Pricing (R)

Sub Total Price

Vat 15% (if applicable)

Total Quoted Price (Inclusive of Vat)

Returnable documents, disqualification criteria & conditions

Of award

Returnable documents

Checklist documents and requi

B-BBEE: Valid certified B-BBEE certificate or affidavit must be submitted. B-BBEE Status Level of Contribution: ______ (preference points, maximum 20). The 80/20 preference point system applies, with 20 points for specific goals.

• Type: Oil Filled Heater 40

• For Indoor, Bedroom

• Features: Safety Plug, Tip-

• Type: Toast 2

• Slice Capacity: 4

• Safety Features: Heat

handwriting.

6. Completed RFQ including the municipal bidding documents (MBDs).

7. Municipal Account not in arrears for more than 90 days for all directors or lease

agreement if leasing a property, or an affidavit if the company and directors are

neither leasing nor own a property.

8. Municipal Account not in arrears for more than 90 days for the company, with the

address appearing on the CSD report or lease agreement if leasing a property or an

affidavit if the company are neither leasing nor owns a property.

9. Certification of documents must be within three (3) months. Documents older than

three (3) months certification will not be accepted.

Evaluation criteria

the points claimed, based on the specific goals as advised in the tender, qualifies the company /

firm for the preference(s) shown and I acknowledge that:

a) The information furnished is true and correct;

b) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

c) In the event of a contract being awarded as a result of points claimed as shown in paragraphs

1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of

the organ of state that the claims are correct;

d) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may –

a. disqualify the person from the tendering process;

b. recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

c. cancel the contract and claim any damages which it has suffered as a result of having

to make less favourable arrangements due to such cancellation;

d. recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from

obtaining business from any organ of state for a period not exceeding 10 years, after

the audi alteram partem (hear the other side) rule has been applied; and

e. forward the matter for criminal prosecution, if deemed necessary.

......................................... ............................................

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

Mbd 9: certificate of independent bid determination

1. This Form “I” must form part of all bids1 invited.

2. Section 4 (1) (b) (iii) of the Competition Act No. , as amended, prohibits an agreement

between, or concerted practice by, firms, or a decision by an association of firms, if it is between

parties in a horizontal relationship and if it involves collusive bidding (or bid rigging).2 Collusive

bidding is a pe se prohibition meaning that it cannot be justified under any grounds.

3. Municipal Supply Regulation 38 (1) prescribes that a supply chain management policy must

provide measures for the combating of abuse of the supply chain management system, and must

enable the accounting officer, among others, to:

a. take all reasonable steps to prevent such abuse;

b. reject the bid of any bidder if that bidder or any of its directors has abused the supply chain

management system of the municipality or municipal entity or has committed any improper

conduct in relation to such system; and

c. cancel a contract awarded to a person if the person committed any corrupt or fraudulent act

during the bidding process or the execution of the contract.

4. This Form “I“serves as a certificate of declaration that would be used by institutions to ensure

that, when bids are considered, reasonable steps are taken to prevent any form of bid-rigging.

completed and submitted with the bid:

Certificate of independent bid determination (mbd 9)

Special Conditions: Johannesburg Tourism Company is not bound to accept the lowest or any quotation and reserves the right to cancel and re-issue the tender. The right to cancel and re-issue the consultancy service is vested in the Johannesburg Tourism Company. Bidders must indicate if they intend to subcontract more than 25% of the work; if yes, provide the name of the subcontractor. For quotations above R30,000, the bidder should submit the municipal account for the company and all directors not more than 90 days in arrears, or a valid lease agreement.

Compulsory requirements: bidder must quote for all items in the pricing schedule. Quotations must be submitted in a sealed envelope bearing the quotation description and reference number, and the closing time and due date, for the attention of the Accounting Officer, Johannesburg Tourism Company, at the Sandton Library Offices, Nelson Mandela Square, West Street, Sandton. No emailed quotes will be attended to. Quotations must be in ink, with initials on each price alteration; no correction fluid may be used. Goods must be delivered before an official purchase order is issued. Johannesburg Tourism Company will not make upfront payments. Prices must be quoted in South African rand, inclusive of delivery charges, and must be firm. All prices and details must be legible. Offers must be valid for 30 days from closing date. No second-hand/refurbished items. False declarations on municipal bidding document forms will lead to automatic disqualification.

The 80/20 preference point system applies, with points allocated for price and B-BBEE status level of contribution. The entity reserves the right to award business to a supplier that has not scored the highest points if it is in the entity's interest. Bidders who quote and deliver sub-standard items will be penalized.