Long-distance transport of goods from bronkhorstspruit to kendal power station — 5-year contract

The tender is for long-distance transport services from Bronkhorstspruit to Kendal Power Station, for a period of 5 years. The scope includes the daily transport of employees, with pick-up and drop-off points at the station. Vehicles must be maintained and operated safely, with attention to defect management, driver behaviour, and road safety. The route involves travel on public roads and requires adherence to traffic regulations and Eskom safety requirements.

Bidders must complete and sign the provided Occupational Health and Safety Baseline Risk Assessment template. This includes identifying hazards and controls for the transport service, and must be authorised by the Acting Services Manager (current: Buyelwa Basholo). Contractors must comply with the OHS Act, Road Traffic Act, Eskom's Life Saving Rules (e.g., buckle up, be sober), Eskom driver evaluation programme, and Eskom's permit system for drivers. Vehicle safety requirements include regular inspections, maintenance schedules, and use of drive cams and telematics where applicable.

The document is a baseline risk assessment template for Kendal Power Station, covering long-distance transport. It identifies hazards and required controls:

• Vehicle maintenance and defect management: regular inspections, maintenance schedules, and driver evaluation under Eskom's programme.
• Other moving vehicles on the road: risk of fatality/property damage; controls include Eskom permit system for drivers, awareness of Life Saving Rules, and defensive driving training.
• Adverse weather (strong winds, poor visibility, mist, fog): risk of multiple injuries/fatalities; controls include road warning signs, speed limits, and radio communication.
• Ergonomic risks from prolonged sitting: potential musculoskeletal pain; controls include advanced ergonomic vehicle designs and awareness assessments.
• Mental fatigue and stress from long driving: controls include drive cams and telematics to monitor driver behaviour.
• Stray animals on the road: risk of injuries/fatalities; controls include driving awareness and personal observation.
• Insufficient drop-off/pick-up points at the station: risk of property damage/injuries; controls include designated passenger crossings and pick-up points at the station.
• Vehicle condition: risk of accidents; controls include inspection checklists and regular tyre and mechanical checks.
• Lack of off-loading points on site: risk of injuries from other vehicles; controls include awareness and safe off-loading procedures.
• Personal protective equipment (PPE) may be required as part of controls.

Evidence of compliance with the OHS Baseline Risk Assessment is required, including identification of hazards (e.g., moving vehicles, adverse weather, fatigue) and implementation of controls such as defensive driving training, vehicle inspections, and adherence to Eskom's Life Saving Rules. No scoring weights or minimum qualifying scores are provided in the document.

Eskom Holdings SOC Ltd (Disclosing Party for NDA)

• Physical address: Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton, Republic of South Africa
• Postal address: PO Box 1091, Johannesburg 2000, South Africa
• Telephone: +27 (number not fully specified in template)
• Contact person: not specified (template placeholder)
• Enquiries: no dedicated SCM or technical contacts provided in this document

Returnable documents:

• Non-Disclosure Agreement (NDA) template (Eskom document identifier 240-63152171 Rev 5): must be completed, initialled on each page, and signed by a duly authorised signatory (for Eskom, no lower than Procurement Senior Manager). The signed NDA must be submitted as part of the tender response.
• No other returnable forms or submission instructions are contained in this document.

Scope of work (from project title):

• Long distance transport from Bronkhorstspruit to Kendal Power Station
• Contract period: 5 years
• No further details on quantities, vehicle specifications, service levels, or delivery schedules are provided in this document.

NDA obligations (binding on the Receiving Party upon signature):

• Keep all Confidential Information disclosed by Eskom confidential and not disclose to third parties without prior written consent.
• Use Confidential Information only for the purpose of the Project (the transport tender).
• Protect Confidential Information with at least a reasonable standard of care.
• Return or destroy Confidential Information within 7 business days of Eskom's request.
• Indemnify Eskom against losses arising from unauthorised use or disclosure.
• Confidentiality obligations endure for 3 years after termination of the relationship or as specified in subsequent agreements.
• No B-BBEE, CIDB, CSD, tax clearance, or local content requirements are mentioned in this document.

The eTendering system is a web-based portal that replaces the manual submission of tender documents at Eskom tender offices. Suppliers must register on the portal, after which an OTP is sent to their cell phone and email address for verification. Once registered, bidders can upload their tender documents electronically.

No specific dates are provided in the manual. The closing date for the tender is 20 October 2026 at 10:00.

No specific contacts are provided in the manual. For system problems, contact the buyer responsible for the published tender.

Enquiries

• All system problem reports should be directed to the buyer responsible for the published tender.

Annexure L — eTendering Help Manual

Submission channel

• All bid documents must be submitted electronically via the Eskom eTendering portal.
• Access the portal at https://eTendering.eskom.co.za.
• A CSD number is required to gain access to the eTendering system.
• Registration on the portal is mandatory, including email verification and OTP authentication.
• During submission, upload documents under the correct category (e.g., Technical, Commercial, Finance).
• Verify all required documents are uploaded before clicking "Finalize Submission".
• After finalising, a confirmation email with the submission ID is sent; keep this email for records.

File limits

• Individual file size: 50 MB maximum.
• Total size of all uploaded files: 900 MB maximum.

Disqualification risks

• A bid may be rejected if any required document is missing or uploaded under the wrong category.
• Submission is only complete once the "Finalise and Close Submission" step is confirmed.

Returnable documents — all required forms must be completed, signed and uploaded.

• No specific returnable forms are listed in this manual; refer to the specific tender documentation for the required forms.

No evaluation criteria are stated in the supplied manual.

Registration and access requirements

• Bidders must have a CSD number to access the eTendering system.
• Registration on the portal is required, including email verification and OTP authentication.
• No other eligibility or evaluation criteria are stated in the provided document.

This manual explains how to use the Eskom eTendering system, which replaces physical submission of tender documents.

Key steps

• Bidders must register on the eTendering portal (https://eTendering.eskom.co.za) before accessing tenders.
• An OTP is sent to the registered cell phone and email for verification.
• Tender documents are uploaded electronically by selecting a reference number and creating a submission.
• Files are named and categorised (e.g., Technical, Commercial, Finance) before uploading.
• After uploading all documents, the bidder must finalise the submission.

Password reset is available via the portal using a registered email.

CSD registration is required to access the eTendering system.

The tender is for the provision of long-distance transport services for Eskom employees from various destinations to/from Kendal Power Station, for a period of 5 years. The service includes transporting employees safely and in compliance with Eskom's OHS requirements and applicable legislation.

Closing date: 20 October 2026 at 10:00

No briefing session or site visit is specified in the document.

Contact name: Buyelwa Basholo

Role: Eskom Contracts Manager

Email: Not provided

Telephone: Not provided

Contact name: Wesley Adam

Role: Eskom Safety Officer

Email: Not provided

Telephone: Not provided

Contact name: Mandla Mkhwanazi (Acting)

Role: Eskom Procurement Manager

Email: Not provided

Telephone: Not provided

Contact name: Nompilo Dlamini (Acting)

Role: Eskom OHS Manager

Email: Not provided

Telephone: Not provided

Returnable documents: The full returnable schedule of the enquiry must be completed and submitted. This includes standard forms such as SBD 1 (bidding details), SBD 4 (declaration of interest), SBD 6.1 (preference points), SBD 8 (past SCM practices), and SBD 9 (independent bid determination).

OHS documentation: A complete OHS file must be submitted prior to contract commencement, including a Section 37(2) agreement, OHS plan, risk assessments, method statements, and evidence of statutory appointments.

Company organisation: An organogram on company letterhead, signed by the CEO or 16(1)/16(2) appointee, showing the full reporting structure from top management to site supervisors, must be provided.

Drivers: Valid driver's licence with PrDP, minimum 3 years driving experience, and a valid medical certificate for each driver.

Vehicles: Proof of insurance (Passenger Liability) from an accredited insurer and valid roadworthiness. Contractors must be members of the local taxi association or hold a valid route permit for the specific route.

Submission method: Submit via the Eskom tender portal or as instructed in the enquiry. Ensure all documents are signed and complete by the closing time.

Evaluation is based on the 90/10 preference point system (price 90, B-BBEE 10).

Bidders will be evaluated on functionality, which includes the submitted OHS plan, contractor experience, driver competence, and vehicle compliance.

A minimum B-BBEE level of 2 is required to qualify.

Bidders must be registered with the Compensation Commissioner and provide a valid Letter of Good Standing (COIDA) to be considered.

The contract will be awarded to the bidder with the highest total points, subject to meeting all mandatory requirements.

Service: Provision of transportation services for Eskom employees from various destinations to/from Kendal Power Station.

Contract period: 5 years.

Destinations: Various locations to/from Kendal Power Station, Mpumalanga.

Vehicles: Minibuses that meet Eskom's vehicle specification, including safety equipment (fire extinguisher, first aid kit, emergency contact numbers displayed).

Drivers: Must hold a valid PrDP, have at least 3 years of driving experience, and a valid medical certificate.

Contractor requirements: Must be a member of the local taxi association or hold a valid route permit; must provide proof of Passenger Liability insurance.

OHS compliance: Full compliance with the OHS Act, Eskom Life-Saving Rules (e.g., buckle up, be sober), substance abuse policy (0% alcohol/drugs), and Covid-19 protocols.

Vehicle management: Contractors must adhere to Eskom's Vehicle and Driver Safety Management Procedure; vehicles may be inspected by Eskom representatives.

Housekeeping: Maintain clean and orderly vehicles and premises.

First aid: Each vehicle must have a first aid box and equipment as per OHS Act GSR 3.

Drivers: Minimum 3 years driving experience, valid PrDP, and medical certificate.

Contractor: Must be a member of the local taxi association or hold a valid route permit for the route.

Supervisory staff: Must be competent, with appropriate training (e.g., HIRA, incident investigation, supervisor training).

Organogram: Must show competent personnel and relevant qualifications.

The main contractor and appointed contractors must have appropriate qualifications and certificates; employees must work under competent supervision.

SHEQ Policy: The contractor must have a SHEQ policy signed by the CEO or Section 16(2) appointee, displayed at the workplace and filed in the OHS files.

Quality assurance: The contractor must implement quality management procedures as part of the SHEQ plan.

Auditing: The contractor's OHS plan and compliance are subject to audits by Eskom and third parties.

Non-conformances: Any non-conformance must be recorded and corrective actions implemented.

Continuous improvement: The contractor must participate in regular OHS meetings and toolbox talks to ensure ongoing safety awareness.

Pricing: Bidders must provide a priced schedule as per the enquiry; the contract is for a fixed period of 5 years.

OHS costing: Cost of OHS measures (training, PPE, safety equipment) must be itemised in the pricing.

Insurance: Contractors must have Passenger Liability insurance from an accredited insurer.

COIDA: Valid Letter of Good Standing from the Compensation Commissioner.

No bid security or guarantee is specified in the document.

CSD: Bidders must be registered on the Central Supplier Database.

Tax: Valid tax clearance (SARS TCS) is required.

B-BBEE: Minimum level 2 required. Bidders must submit a B-BBEE certificate or sworn affidavit as per PPPFA.

CIDB: Not applicable (non-construction service).

OHS Act: Must comply with all applicable OHS legislation, including Section 37(2) agreements, hazard identification, risk assessments, and statutory appointments.

Eskom Life-Saving Rules: Strict compliance mandatory; violations result in disciplinary action.

Substance abuse: 0% alcohol/drug level; ad hoc testing may be conducted.

Child labour: Prohibited.

Environmental: Compliance with National Environmental Management Act and Eskom environmental requirements.

Statutory appointments: Must appoint competent persons for roles such as incident investigator, hazardous chemical substances coordinator, first aider, construction supervisor, and health and safety officer.

The main contractor and all appointed contractors must:

• Sign a Section 37(2) agreement with Eskom and appoint contractors.
• Provide a valid Letter of Good Standing from the Compensation Commissioner (COIDA) before work starts.
• Compile and maintain an OHS file per project, containing risk assessments, method statements, and statutory appointments.
• Ensure all employees are trained and inducted on site-specific risks and Eskom Life-Saving Rules.
• Appoint a full-time health and safety officer for the contract.
• Conduct baseline risk assessments and develop safe work procedures/method statements.
• Implement substance abuse testing (0% alcohol/drugs allowed).
• Provide first aid equipment and trained first aiders.
• Maintain emergency contact numbers and emergency management plans.
• Ensure vehicles comply with safety standards and drivers meet requirements.

Contractors must comply with the National Environmental Management Act and local environmental legislation.

Environmental duty of care: Contractors must take reasonable measures to prevent pollution or degradation; if harm occurs, they must minimise and rectify it.

Waste management: All waste must be disposed of in designated areas.

Environmental incidents must be reported and managed per Eskom's incident management procedure.

Contract duration: 5 years.

Section 37(2) agreement: Must be signed between Eskom and the main contractor, and between the main contractor and any appointed contractors, before work starts.

Termination: Eskom has the right to terminate the contract for non-compliance with OHS requirements or for serious violations of life-saving rules.

Contractor performance monitoring: Eskom will monitor the contractor's OHS performance through audits and reviews; poor performance may lead to contract termination.

Work stoppage: Eskom may stop work if there is an immediate risk to health, safety, or environment.

Liability: The contractor remains responsible for their own OHS programme and for appointed contractors; Eskom does not assume these responsibilities.

In addition to the standard evaluation, Eskom will assess the bidder's OHS plan, including risk assessments, method statements, and statutory appointments.

Bidders must demonstrate compliance with the OHS specification and have a valid Letter of Good Standing (COIDA).

The evaluation will also consider the contractor's experience and capability in providing transportation services.

This document prescribes the minimum requirements for generic Personal Protective Equipment (PPE) for use within Eskom and its subsidiaries. It provides guidance on the selection, use, care, and maintenance of PPE to ensure employee health and safety and legal compliance. The standard applies throughout Eskom Holdings SOC Limited and its divisions. It will be effective from the date of authorization, with a six-month transition period for implementation.

SCM Contact:

• Name: Not specified
• Role: Not specified
• Email: Not specified
• Telephone: Not specified

Technical Contact:

• Name: Not specified
• Role: Not specified
• Email: Not specified
• Telephone: Not specified

Submission Address:

• Not specified

The document does not specify evaluation criteria, minimum scores, or preference point systems. It focuses on the technical specifications of Personal Protective Equipment (PPE).

This document outlines the minimum requirements for generic Personal Protective Equipment (PPE) for use within Eskom and its subsidiaries, covering selection, use, care, and maintenance.

Key requirements include:

• PPE must be supplied free of charge and be readily available.
• PPE must be suitable and fit for purpose, kept in good condition, and in good working order.
• Locally manufactured PPE is to be given preference.
• PPE must be issued in accordance with an approved PPE Matrix based on risk assessment.
• Garments must comply with relevant SANS standards (e.g., SANS 434 for Boiler Suits and Work Wear, SANS 1387-4 for cotton fabric, SANS 1423-1 for flame retardancy).
• Specific detailed specifications are provided for:
• Boiler Suits/Overalls (one-piece and two-piece, flame and chemical resistant)
• Dust Coats
• Shirts (including ladies' shirts)
• Ladies' Pants
• Thermal Jackets (Winter Jackets)
• Rain Protection (Rain Suits)
• Chemical Protection (Chemical Suits)
• Reflective Vests and Bibs
• Cold Weather Protection
• Aprons
• Head Protection (Industrial Safety Helmets)
• Eye/Face Protection (Goggles, Eyeglasses, Welding Helmets, Face Shields)
• Hearing Protection (Earmuffs, Ear Plugs)
• Foot Protection
• Hand and Arm Protection
• Skin Protection
• Respirators (Full face masks, Half masks, Particle filters)
• Protective Clothing for Users of Hand-Held Chain Saws
• Tog Bags
• Garments must include Eskom logo and Zero Harm identification where specified.
• Reflective strips are required on most garments for visibility, with exceptions noted for specific high-risk activities.

PPE Issuing:

• Issued to employees to protect against occupational hazards, free of charge.
• Based on the approved PPE Matrix derived from risk and exposure assessments.
• Minimum quantities specified, with additional needs determined by risk assessment.
• Issued on an individual basis; shared PPE must be sanitised.
• Records of issuing must be kept.
• Physical condition inspected every three months or as per manufacturer/legislation.
• Issuing/replacement schedule determined by each business unit.

PPE Replacement:

• Based on exchanging unserviceable equipment or fair wear and tear.
• Unserviceable items must be destroyed by the line manager/supervisor.
• Old PPE managed and disposed of according to Eskom Waste Standard (32-245), with preference for reuse or recycling.
• Eskom-branded items must be returned on termination of service.

Special Circumstances:

• Employees with physical/medical/ergonomic constraints preventing standard PPE use can arrange for specially manufactured equipment via a specialist's written document submitted through health and safety channels.

PPE-Free Zones:

• Declared only after a risk assessment confirms PPE is not required and the area is safe.

All PPE must meet minimum requirements, including being suitable, fit for purpose, and in good working order.

Garments must be cut and made according to prescribed specifications, free from defects affecting appearance or serviceability.

Seams and stitching must comply with SANS 10101, free from twists, pleats, and puckers.

All ends of sewing must be secured, and loose threads removed.

Garments must be labelled according to SANS 434, including information specified in section 5.3.1.2 of SANS 434.

Fabric manufacturers must provide a certificate of compliance with SANS and EN specifications.

Bidders must comply with the specifications outlined in the Eskom Personal Protective Equipment (PPE) Standard (Document Identifier: 240-44175132, Revision 2).

Key compliance points:

• All PPE must meet minimum requirements as per the OHS Act and hierarchy of controls.
• PPE must be supplied free of charge.
• PPE must be suitable and fit for purpose.
• Locally manufactured PPE shall be given preference.
• PPE issuing and replacement schedules are determined by each cluster or business/operating unit based on risk assessment and operational needs.
• Employees unable to use standard PPE due to physical or ergonomic constraints may be permitted to purchase specially manufactured equipment, provided written documentation from a specialist is submitted.
• PPE-free zones can be declared after a risk assessment confirms PPE is not required.
• Garments must comply with SANS standards and Eskom's Corporate Identity for logos and identification.
• Manufacturers of fabrics must provide a certificate of compliance with SANS and EN specifications.

The Occupational Health and Safety Act mandates employers to evaluate risks and ensure a safe working environment. Where risks cannot be eliminated, employers must provide and maintain safety equipment free of charge. Employers must also train employees on the proper use, maintenance, and limitations of safety equipment. This document sets minimum requirements for generic PPE to protect Eskom employees and ensure compliance with legal requirements. It details the process for monitoring compliance through audits by the SHEQ department and line management.

All Eskom-branded PPE remains Eskom's property and must be handed in on termination of employment.

Losses due to negligence are subject to Eskom's disciplinary procedures.

PPE is issued free of charge to employees.

Employees must sign for issued PPE and maintain it in good condition.

Cleaning and maintenance of PPE is the employee's responsibility, unless it involves spreading contaminants, in which case it's the employer's responsibility.

Cleaning must follow manufacturer's specifications.

Detailed specifications for various PPE items are provided, including:

Garments/Work Wear:

• Boiler Suits/Overalls (one-piece and two-piece): Comply with SANS 434. Flame-treated material must be pre-shrunk 100% woven cotton (SANS 1387-4, type D59, SANS 1423-1 class C category 1). Chemical suits (Alkali & Acids) must be pre-shrunk 65/35 polyester/viscose with acid-resistant finish (SANS 1387-3).
• Colours: Navy Blue (Pantone 19_3920) for flame, Bottle Green (Pantone 19_6110TC) for chemical.
• Fasteners: Non-conductive zip fasteners complying with SANS 1822.
• Stitching: Comply with SANS 10101, thread with SANS 1362.
• Branding: Eskom logo on left chest/pocket, Zero Harm identification on right sleeve (or as specified).
• Reflective strips: Required on sleeves and legs, with exceptions for specific conditions.
• Specific requirements for one-piece and two-piece suits, including pants (flame, chemical, clean condition) and jackets (flame, chemical, clean condition).

Other PPE:

• Dust Coats: 3/4 length, with pockets, front buttons, and back vent.
• Shirts: T006 satin weave 100% cotton, flame-retardant finish, corporate grey colour.
• Ladies Shirts and Pants: Comply with specific material and design requirements.
• Head Protection: Industrial safety helmets (SANS 1397).
• Eye/Face Protection: Goggles, eyeglasses, welding helmets, face shields (SANS 1400, SANS 1404).
• Hearing Protection: Earmuffs (SANS 1451-1), Ear plugs (SANS 1451-2).
• Foot Protection: Specific requirements not detailed in this excerpt.
• Hand and Arm Protection: Chemical resistant gloves (SANS 416).
• Skin Protection: Specific requirements not detailed in this excerpt.
• Respirators: Full face masks (SANS 50136), Half masks (SANS 50140), Particle filters (SANS 50143, SANS 50149).
• Protective Clothing for Chain Saw Users: (SANS 50381-2, SANS 50381-5).
• Tog Bags: Specific requirements not detailed in this excerpt.

Annexes provide details on standard sizes, stitches, material specifications, reflective material application, and rain wear/chemical chart specs.

Provision of home-work-home transportation services for Eskom employees between Bronkhorstspruit and Kendal Power Station for a period of 5 years (60 months).

Bid closing date: 20 October 2026 at 10:00 (from tender record).

Contractual deadlines after award:

• B-BBEE Improvement or Retention Plan due within 30 days of contract signature.
• SDL&I Implementation Schedule due within 28 days of contract award.
• Quarterly SDL&I compliance reports due every quarter per Data Collection Template.
• Eskom reviews reports within 30 days of receipt.
• Corrective measures for unmet SDL&I obligations must be implemented before the next quarterly report.

Document effective date: 1 April 2023; review date: April 2026.

Returnable documents required per this annexure:

• Valid B-BBEE certificate issued by a SANAS-accredited verification agency, or a sworn affidavit (for EMEs ≤R10m annual revenue) or CIPS affidavit (for QSEs ≤R50m unless ≥51% black-owned).
• Proof of ownership/shareholding, preferably CIPC documentation with shareholding breakdown.
• Certified ID copies of all shareholders.
• Proof of disability where applicable.
• For trusts, consortia or joint ventures: a consolidated B-BBEE status level verification certificate.
• B-BBEE Improvement or Retention Plan: must be submitted within 30 days after contract signature.
• SDL&I Implementation Schedule: must be completed and returned to the SDL&I representative for acceptance within 28 days after contract award.
• Quarterly SDL&I compliance reports per the Data Collection Template.

Disqualification risks:

• Failure to submit the above documents does not disqualify the bid but results in zero points for specific goals (only price points scored).
• Non-submission of the B-BBEE Improvement/Retention Plan within 30 days of contract signing breaches a contractual obligation.
• Non-submission of the SDL&I Implementation Schedule within 28 days of contract award breaches a contractual obligation.
• Failure to meet SDL&I obligations triggers a 2% contract value penalty and 2% invoice retention (excl. VAT).

Preference point system: both 90/10 and 80/20 systems apply; the specific goal (B-BBEE) carries a maximum of 10 points (90/10) or 20 points (80/20).

Points for specific goal are added to price points and the total is rounded to two decimal places; the contract is awarded to the tenderer scoring the highest points.

B-BBEE status level points:

• Level 1: 10 (90/10) / 20 (80/20)
• Level 2: 9 / 18
• Level 3: 6 / 14
• Level 4: 5 / 12
• Level 5: 4 / 8
• Level 6: 3 / 6
• Level 7: 2 / 4
• Level 8: 1 / 2
• Non-compliant: 0 / 0

Failure to provide the required B-BBEE documentation does not disqualify the bidder but limits scoring to price only (90 or 80 points) and awards zero specific-goal points.

SDL&I objectives (transformation, local procurement, skills development) are not scored but become contractual obligations with penalties for non-compliance.

Scope: Provision of home-work-home transportation services for Eskom employees between Bronkhorstspruit and Kendal Power Station.

Contract duration: 5 years (60 months).

No further technical details (vehicle specifications, schedules, capacity, service levels) are provided in this annexure; these are expected in the main tender document.

Skills development implementation:

• Candidates sourced from previously disadvantaged groups, particularly from Kendal feeder areas.
• Process involves the tenderer directly and through their supply network.
• SETA-accredited training providers may be engaged for critical and scarce skills.
• Tenderer assumes full financial responsibility for all skills development costs; Eskom contributes nothing.
• Tenderers advised to approach relevant SETAs for grants, subsidies, incentives and SARS for tax rebates earmarked for skills development.

Tender response must separate local and imported components as per the Price Schedule included in the tender documents. Local procurement content is calculated as total spending minus the imported component. Eskom target for local content is 100%.

Local procurement content target: 100% (value added in South Africa by South African resources). Tender response must separate local and imported components per the Price Schedule; local content = total spending minus imported component.

SDL&I penalties and security:

• Penalty of 2% of the contract value for failure to meet SDL&I obligations.
• Retention of 2% of every invoice (excluding VAT) as security for fulfilment of all SDL&I obligations; retained amounts released only upon full fulfilment.

Skills development: Tenderer bears the full cost of bursaries (minimum 24 months each) for two learners at university/university of technology (entry level 1st or 2nd year, output Bachelor's degree/National Diploma). Eskom makes no financial contribution. Tenderers are advised to access SETA grants, subsidies, incentives and SARS tax rebates.

No bid security, performance bond, or payment terms are specified in this annexure.

B-BBEE compliance (condition for contract award):

• Annual revenue ≤R10 million (EME): qualifying sworn affidavit accepted.
• Annual revenue ≤R50 million (QSE): must comply with all elements of the QSE scorecard relevant to the sector unless ≥51% black-owned, in which case a sworn affidavit is accepted.
• Annual revenue >R50 million: valid B-BBEE certificate from a SANAS-accredited verification agency required.

Required evidence for preference points:

• Valid B-BBEE certificate / sworn affidavit / CIPS affidavit.
• Proof of ownership/shareholding (CIPC documentation preferred) with shareholding breakdown.
• Certified ID copies of shareholders.
• Proof of disability where applicable.
• Consolidated B-BBEE certificate for trusts, consortia or joint ventures.

B-BBEE improvement milestones (non-negotiable contractual obligations):

• Level 1: maintain.
• Level 2 or 3: improve or maintain.
• Level 4: achieve Level 3 by end of Year 1, then improve by at least one level each subsequent year.
• Levels 5–8 or non-compliant: achieve Level 4 by end of Year 1, then improve by at least one level each year from Year 2.

Local procurement: 100% target; tender must separate local/imported components in pricing.

Skills development: Two bursaries for unemployed graduates/school leavers from previously disadvantaged groups (preferably Kendal feeder areas), representative of SA demographics, minimum 24 months each; monthly progress reporting required.

Sworn affidavit validity requirements:

• Deponent name, ID number, designation (director/owner/member).
• Enterprise name and business address per CIPC.
• Black ownership, black female ownership, designated group percentages (or black beneficiaries for specialised enterprises).
• Total revenue for year under review and basis (audited financial statements or management accounts).
• Financial year end (day/month/year).
• Single B-BBEE status level indicated.
• Empowering supplier status (QSEs must select basis).
• Deponent and Commissioner of Oaths must sign and date on the same day; Commissioner must be independent (not employee or ex officio of the enterprise).

CSD registration, tax compliance, CIDB grading, and professional registrations are not mentioned in this annexure but are typically mandatory for Eskom tenders.

B-BBEE sworn affidavit validity requirements:

• Deponent name and ID number as per identity document.
• Designation of deponent as director, owner or member (must be indicated).
• Enterprise name and business address per CIPC registration documents.
• Percentage black ownership, black female ownership, designated group (or black beneficiaries for specialised enterprises per Statement 004); no blank spaces.
• Total revenue for the year under review and whether based on audited financial statements or management accounts (mark applicable).
• Financial year end per enterprise registration (day/month/year).
• Single B-BBEE status level (tick applicable).
• Empowering supplier status indicated; for QSEs the basis must be selected.
• Date signed by deponent and Commissioner of Oaths must be identical; Commissioner must sign and stamp.
• Commissioner of Oaths cannot be an employee or ex officio of the enterprise.

Reporting and Monitoring:

• Suppliers must submit quarterly SDL&I compliance reports to Eskom per the Data Collection Template.
• Eskom reviews reports within 30 days of receipt and notifies suppliers in writing of any unmet obligations.
• Suppliers must implement corrective measures before the next quarterly report; failure triggers retention clauses.
• Every contract must be accompanied by an SDL&I Implementation Schedule, completed by the supplier and returned to the SDL&I representative for acceptance within 28 days of contract award. This schedule serves as the reference for monitoring, measuring and reporting progress on SDL&I commitments.

Specific goals: maximum 10 points (90/10) or 20 points (80/20) awarded for the specific goal. Points added to price points, rounded to two decimal places. Contract awarded to highest total points. Both 90/10 and 80/20 preference point systems apply.

The annexure covers the appointment of contractors or suppliers for the commencement of work.

Returnable form: Annexure B (Acknowledgement Form for Eskom OHS legal and other requirements) must be completed, signed, and submitted with the bid. Signing confirms the bidder has obtained copies of the listed OHS documents and fully understands them and the consequences of non-compliance.

No submission method, number of copies, packaging instructions, or disqualification criteria are provided in this annexure.

OHS compliance requirements for work at/for Eskom:

• Eskom contractor Health and Safety requirements standards 32-136
• OHS specification/requirements provided by Eskom
• Occupational Health and Safety Act (Act 85 of 1993)
• Compensation for Occupational Diseases and Illnesses Act (Act 130 of 1993)

Post-award alignment: The supplier must fully align company processes to Eskom’s OHS requirements (policies, procedures, standards).

Penalties: Enforced on the main supplier for non-conformances to Eskom and/or statutory OHS requirements (including those by subcontractors).

Induction: All employees (including contractors/suppliers) must undergo relevant Eskom induction.

Contractor/supplier management obligations:

• Demonstrate to Eskom the process and selection criteria for appointing contractors and suppliers.
• Notify Eskom prior to appointment of contractors or suppliers for commencement of work.
• Ensure contractors/suppliers have adequate resources and competencies.
• Remain accountable for management of contractors/suppliers to ensure compliance with applicable legal and Eskom requirements.
• Monitor contractors/suppliers through audits and assessments for OHS compliance.
• Define grounds for termination of work by contractors/suppliers.
• Address all non-conformances/non-compliance by contractors/suppliers (all tiers) directly with the main contractor/supplier via performance and penalty processes.
• Eskom reserves the right to verify compliance and may request testimonials/references and contact details of previous clients (including Eskom) for similar work.

OHS legal and other requirements (effective May 2021):

• Eskom contractor Health and Safety requirements standards 32-136
• OHS specification/requirements provided by Eskom
• Occupational Health and Safety Act
• Compensation for Occupational Diseases and Illnesses Act

Post-award responsibility: The supplier must fully align company processes to Eskom’s OHS requirements (policies, procedures, standards).

Penalties: Enforced on the main supplier for non-conformances pertaining to Eskom and/or statutory OHS requirements (including those by its contractors/suppliers).

Induction: All employees (contractors/suppliers) must undergo the relevant Eskom induction and the company’s own induction.

Contractor/supplier management terms:

• The main supplier must demonstrate to Eskom the process and selection criteria applied when appointing contractors and suppliers.
• The main supplier must notify Eskom prior to the appointment of contractors or suppliers for the commencement of work.
• The main supplier must ensure contractors/suppliers have adequate resources and competencies.
• The main supplier is accountable for the management of its contractors/suppliers to ensure compliance with applicable legal and Eskom requirements during contract execution.
• The main supplier shall monitor contractors/suppliers through audits and assessments regarding OHS compliance during work execution.
• The main supplier shall provide grounds for termination of work done by contractors/suppliers.
• All non-conformances/non-compliance by contractors/suppliers (all tiers) shall be dealt with directly with the main contractor/supplier in terms of performance and penalty processes.
• Eskom reserves the right to verify compliance and may instruct the contractor to provide copies of testimonials/references and contact details of clients (including Eskom) for whom the company has done previous work of a similar nature.

Closing date: 20 October 2026 at 10:00. No compulsory briefing, site visit, or clarification deadlines stated in the provided document.

No SCM or technical contacts, enquiry channels, submission address, or service delivery address provided in the document. Procuring entity: Eskom, Mpumalanga.

Submission method and details not provided in the document. The tender is an open Request for Bid. Closing date and time: 20 October 2026 at 10:00. No returnable forms or packaging requirements specified in the provided document.

No evaluation criteria, scoring split, preference point system, or minimum qualifying scores specified in the provided document.

Scope: Long distance transport from Bronkhorstspruit to Kendal Power Station for a period of 5 years. No further details on quantities, vehicle specifications, service levels, or delivery schedules provided in the document.

No pricing format, bid security, bonds, guarantees, retention, payment terms, or financial capacity thresholds specified in the provided document.

No specific compliance requirements (CSD registration, tax status, B-BBEE, CIDB, CIPC, professional registrations, local content) stated in the provided document.

OHS evaluation (Annexure C1): Bidders must submit the following returnables for OHS evaluation; omission may result in the tender not being recommended:

• Annexure B: Signed acknowledgement of Eskom's OHS legal and other requirements.
• Health and Safety Plan addressing project/scope OHS risks, aligned with health and safety specifications.
• Detailed OHS costing (broken down, not lump sum), based on overall scope of work.
• Baseline OHS Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, compliant with OHS Act Section 7.
• OHS competency evidence: CVs and qualifications/certificates for required competencies.

Explanatory notes in Annexure A: Supplier Risk Category (240-77433139). Overall evaluation criteria (price, functionality, B-BBEE) not covered in this document.

Key personnel OHS competency requirements: Bidders must provide CVs and qualifications/certificates for required competencies, considering the scope of work, identified risks, and the Health and Safety Plan. Specific competencies to be listed by the bidder.

OHS compliance requirements (from Annexure C1):

• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.
• Health and Safety Plan aligned with project OHS risks and specifications.
• Baseline OHS Risk Assessment with methodology.
• Detailed OHS costing (itemised, not lump sum).
• OHS competency documentation (CVs, qualifications, certificates) for required roles.
• Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B).

No CSD, tax, B-BBEE, CIDB, or local content requirements stated in this document.

OHS returnables required for tender evaluation (Annexure C1):

1. Annexure B: Signed acknowledgement of Eskom's OHS legal and other requirements.
2. Health and Safety Plan: must address project/scope OHS risks and align with health and safety specifications.
3. OHS costing: detailed, broken-down costing for health and safety management (not lump sum); based on overall scope of work; scope and risk assessment serve as guidelines.
4. Baseline OHS Risk Assessment (BRA): identification, assessment, and management of OHS risks related to scope; methodology must be provided.
5. Valid Letter of Good Standing (COIDA or equivalent).
6. OHS policy: signed by CEO, compliant with OHS Act Section 7.
7. OHS competency: CVs and qualifications/certificates for required competencies, considering scope, risks, and OHS plan.

Additional reference: Explanatory notes in Annexure A: Supplier Risk Category (240-77433139).

The document is the OHS Tender Evaluation Template (High risk) (Annexure C1, Document Identifier 240-77471651 Rev 3, Effective May 2021). It defines the OHS returnables that must be submitted and evaluated prior to contract award. The evaluation uses a Yes/No/Not Applicable scoring for each returnable; a recommendation (Recommended/Not Recommended) is made based on completeness.

Supply and delivery of long-distance transport services from Bronkhorstspruit to Kendal Power Station for a period of 5 years. The source document provided is Eskom's PPE standard, not the tender specification for transport services. No specific transport scope, route details, or quantities are given in the document.

Closing date: 05 April 2023 at 10:00.

Effective date of PPE standard: 05 April 2023 (authorisation date); implementation monitored after six months.

No named contacts are provided in the source document.

Returnable forms: SBD 1 (Invitation to Bid) – bidder and contact details, signed as cover page; SBD 4 (Declaration of Interest) – discloses whether any director/shareholder is employed by the state or connected to the procuring institution; SBD 6.1 (Preference Points Claim) – claims B-BBEE points under PPPFA; SBD 6.2 (Declaration for Local Production and Content) – if applicable; SBD 8 (Declaration of Bidder's Past SCM Practices); SBD 9 (Certificate of Independent Bid Determination) – certifies no collusion or price disclosure; Authority to Sign / Board Resolution – authorises the signatory to bind the bidder.

Submission method and address: Not stated in the source document.

Closing date and time: 05 April 2023 at 10:00 (as per the tender record).

Evaluation is not described in the source document beyond reference to the Occupational Health and Safety Act and Eskom's PPE standard. No scoring split, preference point system, or minimum qualifying score is stated.

The scope is the supply of PPE for Eskom, but the source document is the Eskom Personal Protective Equipment (PPE) Standard (240-44175132 Rev 2, effective 05 April 2023). It prescribes minimum requirements for generic PPE categories including:

• Head protection (industrial safety helmets per SANS 1397)
• Eye/face protection (goggles, spectacles, welding helmets, face shields per SANS 1400 and SANS 1404)
• Hearing protection (earmuffs and earplugs per SANS 1451-1/2/3)
• Foot protection (safety boots/shoes per SANS 1404 and relevant standards)
• Garments and work wear: boiler suits/overalls (one-piece and two-piece) per SANS 434, dust coats, shirts, ladies' shirts and pants, thermal jackets, rain suits, chemical suits, reflective vests, cold-weather wear, aprons, and chain-saw protective clothing
• Hand and arm protection (chemical-resistant gloves per SANS 416, and others)
• Skin protection
• Respiratory protection (full face masks, half masks, particle filters per SANS 50136, 50140, 50143, 50149)
• Tog bags

Key specifications:

• All PPE must be issued free of charge to employees, kept in good condition, and be suitable per risk assessment.
• Flame-retardant and chemical-resistant garments: specific fabric types and finishes per SANS 1387-4, SANS 1423-1, SANS 434.
• Reflective strips on sleeves and legs for visibility.
• Eskom branding (logo and Zero Harm/Zero Harm identification) must be applied according to Eskom's Corporate Identity.
• Garments must comply with SANS 434 and bear SABS mark where applicable.
• Specific colour requirements (e.g., navy blue for flame-treated, bottle green for chemical).
• Sizes per Annex A of the standard.

PPE selection process involves hazard identification, risk assessment, and implementation of hierarchy of controls before PPE is used. Employers must ensure correct PPE is issued based on risk assessment and PPE Matrix. Monitoring: SHEQ department and line managers conduct inspections and audits of PPE compliance. Regular inspections of PPE condition every three months or per manufacturer guidance.

All PPE must comply with relevant SANS standards and bear SABS marks where applicable. Garments must be free from defects and stitching must comply with SANS 10101; threads per SANS 1362; slide fasteners per SANS 1822. Fabric must comply with SANS 1387-4 (woven cotton) and low flammability per SANS 1423-1. Manufacturers must provide certificates of compliance for fabrics. Specific standards apply for each PPE category as listed in the normative references.

Bidders must comply with the Occupational Health and Safety Act and Eskom's PPE standard. PPE must bear SABS mark of approval where required (e.g., boiler suits per SANS 434). Bidders must ensure PPE is issued free of charge and is suitable for the hazards identified in risk assessments. No other eligibility criteria are stated in the provided document.

The document prescribes minimum requirements for generic PPE used in Eskom and its subsidiaries, including selection, use, care, and maintenance. Employers must conduct risk assessments before selecting PPE ob. Employees must attend training on PPE use and limitations, sign for issued PPE, and maintain it in hygienic and good condition. PPE must be issued free of charge. PPE-free zones may be declared after risk assessment. Special circumstances: employees with physical or ergonomic constraints may obtain specially manufactured PPE with written specialist documentation.

Old or damaged PPE must be managed and disposed of according to Eskom's Waste Management Standard, with emphasis on reuse or recycle before disposal.

PPE must be supplied and issued free of charge. Employees must return all Eskom-branded PPE on termination of service; those items remain Eskom's property. Losses due to negligence may lead to disciplinary action. Cleaning and maintenance responsibilities: employees are responsible for cleaning and maintenance of PPE, except where cleaning could spread contaminants – then the employer is responsible. Old or damaged PPE must be disposed of according to Eskom's Waste Management Standard. Replacement of PPE is based on fair wear and tear or exchange of unserviceable items. Employers must train employees on PPE use, care, and limitations.

Rejection: Eskom may reject any non-compliant goods, works or services by written notice stating the reason and whether replacement or rework is required.

Goods rejection: rejected goods are returned at the supplier's risk and expense; the supplier is liable for costs of return and for procuring replacements from a third party.

Works/services non-conformance: the supplier must correct defects as indicated; if correction is delayed, Eskom may engage a third party at the supplier's cost.

Acceptance: goods/works/services are subject to Eskom approval; Eskom may inspect and test at any stage; if Eskom fails to notify rejection, acceptance is deemed.

Pricing: prices or rates for items stated in the agreement may include a price adjustment amount calculated per the formula in the agreement.

Currency: payment may be in any currency; a single exchange rate applies for conversion to ZAR; payment in non-ZAR currency shall not exceed agreement amounts.

Payment terms: Eskom pays within 30 days after receipt of a correct tax invoice; the invoice must reflect Eskom's VAT registration number 4740101508.

CPA (IG) form: the supplier must complete Eskom's CPA (IG) form.

Price adjustment: prices or rates may include an amount for price adjustment calculated per the formula stated in the agreement.

Currency: payment may be in any currency; a single exchange rate is used for conversion to ZAR; payment in a currency other than ZAR shall not exceed the amounts stated in the agreement.

Payment terms: Eskom pays within 30 days after receipt of a correct tax invoice.

Tax invoice: must include Eskom's VAT registration number (4740101508).

CPA (IG) form: must be duly completed by the supplier.

Delivery costs: the supplier must state in the tender whether delivery cost is included in the price; if not stated, it is deemed included.

Late delivery penalty: late deliveries or late completion may be subject to a penalty as stated in the agreement.

Containers and packing: no payment for containers or packing materials or their return unless otherwise stated in the agreement.

Price and payment: prices may include a price adjustment amount per the agreed formula; payment may be in any currency with a single exchange rate to ZAR; non-ZAR payment not to exceed agreement amounts; Eskom's CPA (IG) form must be completed; payment within 30 days of a correct tax invoice; invoice must show Eskom VAT number 4740101508.

Delivery: delivery means delivery of goods or completion of work at the specified point/site on or before the agreed date; late delivery may incur a penalty; no payment if goods/services not provided as per agreement.

Delivery documentation: supplier must mark consignments with name and destination details and include a packing note; send an advice note with transport means, weight, volume, dispatch point and date; send a detailed tax invoice after delivery/completion; state the agreement number on all communications; state in the tender whether delivery cost is included in the price (deemed included if not stated).

Containers and packing: no payment for containers or packing materials unless otherwise agreed.

Acceptance: goods/works/services subject to Eskom approval; inspection and testing at any stage; deemed accepted if no notification of rejection.

Indemnity: the supplier indemnifies Eskom against all actions, suits, claims, demands, costs, charges and expenses arising from negligence, infringement of intellectual or legal rights, breach of statutory duty, or defective design, materials or workmanship.

Warranty: the supplier warrants that goods/works/services are fit for purpose and remain free from defects for one year from acceptance (unless otherwise agreed); defects must be rectified free of cost within an agreed period.

Assignment and subcontracting: neither party may cede or delegate rights or obligations without the other's written consent; Eskom may cede to subsidiaries or divisions on written notice.

Statutory requirements: the supplier must adhere to all relevant statutory requirements; the agreement is governed by South African law and the parties submit to the jurisdiction of SA courts.

Breach: either party may terminate if the other breaches and fails to remedy after written notice.

Termination: Eskom may terminate at any time if the supplier defaults, becomes bankrupt, or is in financial circumstances prejudicing performance.

Ethics: Eskom expects the highest ethical standards from suppliers.

Entire agreement: no addition or variation is effective unless in writing and signed by both parties.

This is a 5-year contract for long-distance transport services from Bronkhorstspruit to Kendal Power Station. The tender requires bidders to demonstrate quality management capability through a comprehensive Contract Quality Plan rather than focusing on price competition alone. The document provided is a template that bidders must complete, indicating Eskom's emphasis on process control, documentation, and quality assurance throughout the contract lifecycle.

Closing

• Date: 20 October 2026
• Time: 10:00
• Method: not specified in document

Evaluation approach

• Bidders must complete and submit the Contract Quality Plan (CQP) template as part of their bid.
• The CQP will be assessed for adequacy in identifying and planning for quality management requirements.
• No minimum qualifying score is stated in the document.
• No preference point system (80/20 or 90/10) is specified.
• No detailed scoring split between price and functionality is provided.

Scope

• Long-distance transport from Bronkhorstspruit to Kendal Power Station.
• Contract period: 5 years.

Quality plan requirements

• Bidders must submit a Contract Quality Plan covering:
• Quality management system alignment with SANS 466:2005 / ISO 10005:2005
• Scope of work description
• Communication channels and reporting lines
• Organogram with QA/QC roles and responsibilities
• Index of interfacing documents (standards, codes, specifications)
• List of suppliers and sub-suppliers
• Monitoring and interface arrangements for sub-suppliers
• Items to be manufactured, refurbished, or purchased
• Quality Control Plans (QCP) and Inspection Test Plans (ITP) for offsite and onsite activities
• Special controls for processes governed by manufacturing/fabrication standards
• Documented information to be submitted during the project
• Record control and retention procedures
• Concession and non-conformance management processes
• Databook management and operating/maintenance manuals
• Tool and equipment management, including calibration status
• Customer property handling procedures
• Product preservation, storage, and handling
• Identification and traceability methods
• Commissioning and post-delivery support, warranty conditions

Required documented information to submit

• QCP/ITP from suppliers
• Certificates of compliance
• Index of ITP/QCP/PQP
• Data book index
• Risk register
• Method statements / safe working procedures
• Final data book
• Quality manual and quality policy
• Audit findings and action registers
• Inspection registers and analysis reports
• Non-conformance / defect registers

Quality standards

• SANS 466:2005 Edition 1
• ISO 10005:2005 Edition 2
• ISO 9001 (referenced for customer property requirements)

Returnable forms

• Contract Quality Plan template: completed and signed by the tenderer.

Bid closing date: 20 October 2026 at 10:00.

Form effective date: August 2023; form review date: August 2026.

No compulsory briefing or site visit dates stated.

Enquiry number: E3587GXMPKEN.

No named contact, email, or telephone provided in the document.

Submission method: Eskom e-tendering system (e-Tendering).

Mandatory returnable: E-Tendering Training Acknowledgement Form (Annexure M, Template ID 240-9722574 Rev 1) – must be fully completed, signed, and submitted to Eskom within the prescribed period. Failure to submit renders the tenderer non-responsive and disqualified.

Form requires: Business name/JV, Contact person, Telephone (landline), Cellphone, Email address, Acknowledgment of self-training via Noddy Guide, video, or clarification meeting, Authorized signature, Designation, Date.

Enquiry number: E3587GXMPKEN.

Bid closing date: 20 October 2026 at 10:00 (from tender record).

Scope: Long distance transport from Bronkhorstspruit to Kendal Power Station for a period of 5 years.

No further details on quantities, vehicle specifications, service levels, or delivery schedule provided in the document.

Mandatory returnable: E-Tendering Training Acknowledgement Form (Annexure M) – must be fully completed, signed, and submitted within the prescribed period. Enquiry number: E3587GXMPKEN.

No other compliance requirements (CSD, tax, B-BBEE, CIDB) stated in the provided document.