Long distance transport services from midrand to kendal power station – 5-Year tender in mpumalanga

Closing date: 20 October 2026 at 10:00

Tender validity: 150 days from closing date

Compulsory clarification meeting: 08 October 2026 at 10:00

• Venue: Horticulture Boardroom, Kendal Power Station
• Transport departs Kendal Power Station main gate at 09:30
• ID document compulsory for entrance
• Correct PPE compulsory for site visit
• Attendance mandatory; non-attendance disqualifies
• Confirm attendance with the Eskom Representative, stating names and contact details of attendees

Clarification queries deadline: 5 working days before tender closing

Eskom Representative (all queries must be addressed in writing to this person):

• Name: Absalom Mbokazi
• Telephone: 011 800 3631
• Email: [email protected]

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission portal: https://etendering.eskom.co.za

Submission method: electronic only via the Eskom E-Tendering site (https://etendering.eskom.co.za).

• No hard copies accepted.
• No zip/compressed files.
• Upload documents under folders: Technical, Commercial, Financial, and Other.
• All documents in PDF format; price list in PDF and Excel.
• Max upload per document: 500 MB; total submission: 4 GB.
• If resubmitting, only the latest version is considered; previous versions are void.
• Ensure submission status is marked as complete.
• Late tenders are not accepted.

Returnable forms (must be completed, signed where required, and submitted by closing):

• Annexure A – Authorisation Form: authorises the signatory to bind the bidder.
• Annexure B – Acknowledgement Form: acknowledges receipt and understanding of tender documents.
• Annexure C – Tenderer's Particulars: bidder's details.
• Annexure D – Integrity Pact Declaration: commits to ethical conduct and no collusion.
• Annexure E – CPA Requirements for Local Goods/Services: declares local content compliance.
• Annexure G1–G4 – SBD 6.2 and local content declaration schedules: evidence of local production and content.
• Annexure H – SBD 1 (Invitation to Bid): the offer cover page.
• Annexure J – SBD 4 (Bidders Disclosure): discloses any state employment or connection.
• Annexure I – SBD 6.1 (Preference Points Claim): claims B-BBEE points under PPPFA.
• Annexure K – Tax Evaluation Questionnaire: determines if the entity is a personal service provider for PAYE.
• Annexure L – E-tendering Help Manual acknowledgement form.
• NEC3 TSC3 contract: fully signed with all applicable parts.

Disqualification risks:

• Missing, unsigned, or incomplete mandatory returnables at closing.
• Not attending the compulsory clarification meeting.
• Submitting more than one tender, or as part of a JV without joint and several liability.
• Conflict of interest, being on restricted lists, or subcontracting 100% of scope.

Mandatory returnables at closing (disqualifiable): Annexure A (Authorization Form), B (Acknowledgement Form), C (Tenderer's Particulars), D (Integrity Pact Declaration), E (CPA for local goods/services), G1-G4 (SBD 6.2 Local Production), H (SBD 1), J (SBD 4).

Non-disqualifiable: Annexure I (SBD 6.1 Preference Points Claim), Tax Clearance Certificate, Tax Evaluation Questionnaire, Employment Equity compliance, CIDB grading, NEC3 TSC3, additional technical documents.

Contractual requirements: CSD registration, SHEQ, financial viability.

Safety returnables: SHE Plan, Baseline Risk Assessment, COID letter, SHE Policy, SHE Competencies.

Quality: ISO 9001 QMS documents.

Environmental: Environmental Policy, EMP, Waste Management Plan.

Financial: annual financial statements.

Evaluation stages:

1. Eligibility check (gatekeepers):

• Affiliation to local Taxi Association for the route (signed letter on association letterhead, dated not later than 3 months before tender, or a route permit from the Transport Department).
• Traffic Business Number Registration Certificate (BNRC) issued by the traffic department.
• Failure on any gatekeeper disqualifies the bidder.

2. Functionality (technical) evaluation – minimum threshold 80%:

• Vehicles (30%):
• Not older than 3 years at inspection (10%) – older than 3 years (0%).
• Less than 150,000 km with full-service history (10%) – more than 150,000 km (0%).
• No jockey/folding seats (5%) – with jockey/folding seats (0%).
• 3-point seat belt on each seat (5%) – without (0%).
• Vehicles inspected at Kendal Power Security gate with proof of ownership.
• Work experience (15%):
• 3+ years (15%), 1–2 years (10%), no experience (5%).
• Proof: task orders, purchase orders for employee transport.
• Driver experience (15%):
• 3+ years driving experience (15%), less than 3 years (0%).
• Attach CVs and valid driver's licences for each vehicle.
• Valid Professional Driving Permit (PrDP) (20%):
• All copies submitted (20%), partial (0%), non-submission (0%).
• Passenger liability insurance cover (20%):
• Proof required; non-submission (0%).

3. Price evaluation – scored out of 80 points:

• Prices inclusive of VAT, corrected for arithmetical errors, excluding contingencies.
• Unconditional discounts considered; conditional discounts applied at payment.

4. Specific goals (B-BBEE) – scored out of 20 points under the 80/20 system.

• Failure to submit evidence results in 0 points for that goal, not disqualification.

Ranking: price + specific goals, highest total wins. Eskom may award to a non-highest scorer if objective criteria justify (refer to SDL and I strategy).

Scope: Long-distance transport of employees from Midrand to Kendal Power Station for a period of 5 years.

Vehicle requirements:

• Vehicles must not be older than 3 years at time of inspection.
• Vehicles must have less than 150,000 km on the clock with full-service history.
• No jockey/folding seats.
• 3-point seat belts on every seat.
• Proof of ownership required at inspection.

Driver requirements:

• Minimum 3 years driving experience.
• Valid Professional Driving Permit (PrDP) for each driver.
• Attach CVs and valid driver's licences for each vehicle.

Insurance:

• Passenger liability insurance cover required.

Other:

• Affiliation to local Taxi Association for the route or a route permit.
• Traffic Business Number Registration Certificate (BNRC).

Technical evaluation uses a weighted score-card approach to assess the tender's ability to meet fleet requirements. Tenderers must achieve an overall weighted score of 80% or more to qualify for further evaluation.

Work experience: Provide proof of relevant work experience (e.g., Task Order, Purchase Order for transportation of employees). 3+ years (15%), 1-2 years (10%), no experience (5%). Driver must have at least 3 years driving experience (attach CV, valid driver's licenses) and valid Professional Driver Permit.

Quality requirements Category 3: Supplier must submit objective evidence of a QMS compliant with ISO 9001:2015, including QMS manual, quality policy, objectives, document control, nonconforming outputs control, corrective action procedure, internal audit procedure, roles/responsibilities, control of externally provided processes, project quality plan, ITP example, and signed Form A.

Pricing schedule/BOQ not applicable (not contained in contract). Prices evaluated inclusive of VAT, corrected for errors, and scored out of 80 points. Unconditional discounts considered; conditional discounts applied at payment.

Payment terms:

• Contracts below R50,000,000 (incl. VAT): payment within 30 days of receipt of undisputed invoices.
• Contracts above R50,000,000 (incl. VAT): payment within 60 days of receipt of undisputed invoices.

Financial viability:

• Latest approved annual financial statements of the tendering company (not parent/holding) required.
• Statements must include: background, signed director's report, signed auditor's/reviewer's/compiler's report, statement of financial position, comprehensive income, changes in equity, cash flows, and notes.
• For unincorporated JV or SPV, each partner must submit its own financial statements.
• Public interest score and ITA34C required for non-audited South African entities.

No bid security, performance security, or reverse e-auction applicable.

Mandatory contractual requirements (assessed after evaluation, before award):

• CSD registration (provide CSD number/report).

Eligibility:

• Must not be restricted by Eskom, National Treasury, or on Tender Defaulters list.
• Must not have conflict of interest.
• Must not submit more than one tender.
• JV/consortium must have joint and several liability.
• Must not subcontract 100% of scope.

Tax compliance:

• Certified tax clearance certificate required if not on CSD or no SARS PIN provided.
• Foreign suppliers with no SA footprint: complete SBD 1, no tax proof required.

Employment Equity:

• If a designated employer, provide proof of compliance with Employment Equity Act.

B-bbee:

• Proof of B-BBEE status level contributor required (certificate, sworn affidavit, or other prescribed).
• Specific goals scored under 80/20 system.

SHEQ requirements:

• High-risk category; evaluated per Annexure C1.
• Returnables: SHE Plan, SHE Costing, Baseline Risk Assessment, COID letter of good standing, SHE Policy, SHE Competencies.
• Work may only commence once SHE file is approved.

Quality (Category 3):

• QMS compliant with ISO 9001:2015.
• Submit QMS manual, quality policy, objectives, document control, nonconforming outputs control, corrective action procedure, internal audit procedure, roles/responsibilities, control of externally provided processes, project quality plan, ITP example, and signed Form A.

Environmental:

• Environmental Policy per ISO 14001:2015.
• Signed Contractor's Environmental Management Plan (EMP).
• Waste Management Plan.

CIDB: Not applicable.

Safety requirements: SOW categorized high risk, evaluated using Annexure C1 criteria. Returnables: Acknowledgement Form, SHE Plan, SHE Costing, Baseline Risk Assessment, COID letter of good standing, SHE Policy, SHE Competencies.

Environmental requirements: Provide Environmental Policy per ISO14001:2015, signed Contractor's Environmental Management Plan (EMP) for site-specific activities, and Waste Management Plan.

Contract conditions will be NEC3 Term Service Contract (TSC3). Mandatory contractual requirement: CSD registration. Additional: SHEQ, financial viability. Contractual requirements assessed after evaluation; failure may render tenderer non-responsive.

Eligibility criteria:

• Must not be under restriction to do business with Eskom or State-Owned Companies.
• Ineligible if: nationality of a sanctioned country; submitting more than one tender; JV/consortium without joint and several liability; conflict of interest; signed by non-authorised persons; restricted by National Treasury; on Tender Defaulters list; restricted by Eskom; subcontracting 100% of scope.

Basic compliance:

• Meet eligibility criteria.
• Submit complete tender with commercial, financial, and technical information.
• Submit mandatory commercial returnables by deadline.
• Submit fully signed NEC3 TSC3 contract.

Functionality requirements:

• Mandatory gatekeepers: Taxi Association affiliation, Business Number Registration Certificate (BNRC) – assessed Yes/No.
• Qualitative criteria: Vehicles (30%), Work Experience (15%), Driver experience (15%), PrDP (20%), Passenger liability insurance (20%).
• Minimum technical threshold: 80%.
• Prices scored out of 80 points, specific goals out of 20 points under 80/20 system.
• Prices evaluated inclusive of VAT, corrected for errors, etc.