Mamelodi magistrate court: architectural, principal agent and construction health and safety professional services (H26/015 AI)

Compulsory tender clarification meeting (site)

• Date: 13 October 2026
• Time: 11:00
• Venue: Incomplete Mamelodi Magistrate Court, Erste Fabrick, Mamelodi, Tsamaya Road
• Attendance is compulsory; no virtual clarification meeting will be held.
• A DPW-16.1 (PSB) certificate signed by the authorised official and the attendance register are required.

Closing

• Date: 23 October 2026
• Time: 11:00

Tender opening

• Date: 23 October 2026 at 11:00
• Venue: Room 121, Madiba Reception, CGO Building, corner Madiba and Bosman Street, Pretoria

Other

• Advertising date: 1 October 2026
• Tender validity: 84 days from the closing date

A compulsory tender clarification meeting will be held on site at the Incomplete Mamelodi Magistrate Court, Erste Fabrick, Mamelodi, Tsamaya Road, on 13 October 2026 at 11:00. No virtual clarification meeting will be held. A DPW-16.1 (PSB) certificate signed by the authorised official and the attendance register are required; non-attendance disqualifies the bid.

Enquiries

• Name: Ms Tshepiso Ramufhi
• Role: Departmental project manager (employer's authorised representative)
• Telephone: 012 406 2193
• Cell: 071 679 8574

Physical address

Head Office DPWI

256 Madiba Street

Pretoria

Postal address

Private Bag X65

Pretoria

0001

Document collection

Head Office: Public Works, CGO Building

256 Madiba Street

Pretoria

• Working days 07:30 to 12:45 and 13:30 to 15:30
• Non-refundable deposit of R300 payable on collection; no cash accepted
• Documents may also be downloaded free from www.publicworks.gov.za or www.etenders.gov.za

Submission method

• Deliver the tender offer on paper as an original; a two-envelope procedure does not apply.
• Each page must be initialled by the authorised signatory named in the PA-15.1, PA-15.2 or PA-15.3 resolution.
• Complete the document in legible non-erasable ink; correction fluid is prohibited.
• Corrections must be initialled by the person authorised to sign.
• Envelope marking: tenderer's name, contact address and telephone number on the back; tender number H26/015 AI, WCS number 057088 and the description "Tender for Architectural Services, Principal Agent and Construction Health and Safety Agent" in the top left corner of the back.
• Delivery address: as advertised on the e-Tender portal and departmental website.
• Tender opening: 23 October 2026 at 11:00, Room 121, Madiba Reception, CGO Building, corner Madiba and Bosman Street, Pretoria.
• Telephonic, facsimile, electronic and late tenders will not be accepted.
• Tender validity: 84 days from the closing date.
• The employer may inspect the tenderer's offices.

Returnable documents (T2.1 and T2.2) — all must be completed, signed and bound into the tender as received:

• Registration certificates with registration numbers for all registered principals and professionals, including SACAP registration.
• An exposition with annexures giving the evaluation panel enough detail to assess functionality and risk.
• Activity Schedule for Value Based Fees (C2.2.2) or Activity Schedule for Time Based Fees (C2.2.3), whichever applies.
• DPW-16.1 (PSB) Tender Clarification Meeting Certificate, signed by the authorised official, plus the attendance register.
• PA-15.1, PA-15.2 or PA-15.3 resolution authorising the signatory to bind the firm, consortium or joint venture.
• PA-11 Bidder's Disclosure.
• PA-16.1 (PSB) Ownership Particulars.
• PA-16 Preference Points Claim Form under the Preferential Procurement Regulations 2022.
• PA-40 Declaration of Designated Groups.
• DPW-21 (EC) Record of Addenda.
• DPW-09 (PSB) particulars of current and previous projects.
• C1.1 Form of Offer and Acceptance, signed.
• C1.2.3 Data provided by the Service Provider, fully completed.
• Proof of CSD registration with the supplier registration number entered on the form of offer, including proposed sub-consultants.
• Documentation supporting the risk assessment criteria.
• Trusts, consortia and joint ventures must submit a consolidated B-BBEE certificate from a SANAS-accredited provider.
• On request: SAPS fingerprints, a completed security clearance application and supporting information.

Disqualification risks

• Any substantive compliance document missing or incomplete.
• Failure to submit the three compulsory registered professionals (SACAP architect, SACPCMP health and safety agent, SACAP architectural technologist).
• Failure to complete DPW-09 (PSB).
• Failure to respond to a request for clarification or further documentation within 7 calendar days.
• Late, electronic, facsimile or telephonic submissions.

T2.1 and T2.2 returnable documents must be completed and submitted: professional registration certificates for principals and professionals; an exposition for functionality and risk evaluation; the activity schedule for value-based or time-based fees; DPW-16.1 Tender Clarification Meeting Certificate; PA-15.1, PA-15.2 or PA-15.3 resolution authorising the signatory; PA-11 Bidder's Disclosure; PA-16.1 Ownership Particulars; PA-16 Preference Points Claim Form; PA-40 Declaration of Designated Groups; CSD registration proof; DPW-21 Record of Addenda; signed C1.1 Form of Offer and Acceptance; completed C1.2.3 Data provided by the Service Provider; and DPW-09 (PSB) project particulars.

Evaluation stages

1. Responsiveness and substantive compliance check.
2. Functionality evaluation (minimum qualifying score applies).
3. Risk assessment against technical and commercial criteria.
4. Price and preference points under Method 2: Financial Offer and Preference.

Functionality — scored out of 100, minimum qualifying score 65/100. Bids below 65 are disqualified.

• Company experience as appointed Professional Architect: comparable completed projects of R130 million to R200 million or more in the past 10 years, covering architectural services and principal agent, with 5 to 6 completed project stages — 25 points. Scoring: 5 or more projects = 5; 4 = 4; 3 = 3; 2 = 2; 1 = 1.
• Company experience as appointed Health and Safety Agent: comparable completed projects of R60 million or more with a construction work permit issued in the past 10 years, covering OHS agent services and issuing of construction work permits — 25 points. Scoring: 5 or more projects = 5; 4 = 4; 3 = 3; 2 = 2; 1 = 1.
• Technical workforce: registered Professional Architect and/or Professional Architectural Technologist, minimum 5 years post-registration experience — 25 points. Scoring: 2 registered architects plus 2 or more architectural technologists = 5; 2 architects plus 1 technologist = 4; 1 architect plus 2 technologists = 3; 1 architect plus 1 technologist = 2; 1 architect = 1; none submitted = 0.
• Registered Professional Health and Safety Agent registered with SACPCMP, post-registration experience — 20 points. Scoring: 10 years or more = 5; 8 to 9 years = 4; 6 to 7 years = 3; 4 to 5 years = 2; 3 years = 1; less than 3 years = 0.
• Licensed software: valid active licences for architectural design software (CAD-equivalent, PDF-capable) and Microsoft Projects or equivalent — 5 points. Scoring: all listed discipline licences = 5; one listed licence = 3; none = 0.

Risk assessment — each criterion weighted equally; unacceptable risk on any single criterion disqualifies the bid.

• Technical: comparable project experience over the past 10 years; contractual commitment and quality of performance; suitably qualified and experienced human resources; proof of professional indemnity insurance; attendance of the compulsory clarification meeting.
• Commercial: financial viability over the contract period, rates tendered, bank rating, financial capacity, pending legal action, management accounts or audited financial reports showing liquidity, and company or parent guarantees and financial statements.
• The employer may request clarification or additional information and may interview key persons; failure to respond in the stipulated time renders the bid non-responsive.

Preference points (specific goals)

• Contracts above R2 000 up to R1 million: 20 points — 51%+ black-owned EME/QSE (10), located in the relevant municipality, district, metro or province (2), 51%+ black women-owned (4), 51%+ black people with disability (2), 51%+ black youth (2).
• Contracts above R1 million up to R50 million: 20 points — 51%+ black-owned entity (10), local location (2), 51%+ black women-owned (4), 51%+ black people with disability (2), 51%+ black youth (2).
• Contracts above R50 million: 10 points — 51%+ black-owned entity (4), local location (2), 51%+ black women-owned (2), 51%+ black people with disability (2), 51%+ black youth (2, with only one of the disability or youth goals selected).

Price adjustment

• Errors, omissions and rate imbalances are corrected and the tenderer is asked to accept the corrected total within a stipulated time; refusal or failure to reach consensus renders the bid non-responsive.

Scope

• Multi-disciplinary professional services for the Mamelodi Magistrate Court project: architectural services, principal agency, and construction health and safety agency.
• The appointment covers the professional team responsible for the project from design through construction stages.

Deliverables and roles

• Architectural services, including design work and documentation.
• Principal agent services, including project management and contract administration.
• Construction health and safety agent services, including issuing construction work permits.

Capacity and personnel

• Architectural work must be under the full-time supervision of a registered professional architect.
• Compulsory professionals: Professional Architect registered with SACAP; Professional Occupational Health and Safety Agent registered with SACPCMP; Architectural Technologist registered with SACAP.
• Minimum 5 years post-registration experience for each professional service and role.
• CVs, qualifications and proof of professional registration must be submitted.

Software

• Architectural design software equivalent to CAD, able to convert to PDF.
• Microsoft Projects or equivalent for principal agent work.
• Licences must be valid, active and registered to the professional service provider; updated proof must accompany the tender.

Experience evidence

• Comparable projects must be listed on DPW-09 (PSB) with contactable, verifiable references.
• Appointment letters and completion certificates are both required; appointment letters alone are not accepted.
• Reference letters must be on the client's official letterhead, state the project value and description, reflect start and completion dates, be signed by the employer's representative and be officially stamped.
• Health and safety agent experience must include copies of construction work permits issued.

A single-volume approach is adopted, formatted under the headings of table 5 of the CIDB Standard for Uniformity in Construction Procurement. The tenderer must complete the returnable documents and schedules in T2 and the C1.1 Form of Offer and Acceptance, and return the tender bound as received.

Company experience as appointed Professional Architect: comparable completed projects of R130 million to R200 million or more in the past 10 years, covering architectural services and principal agent. Company experience as appointed Health and Safety Agent: comparable completed projects of R60 million or more with construction work permits issued in the past 10 years, covering OHS agent services and issuing of construction work permits. Both must be listed on DPW-09 (PSB) with appointment letters, reference letters and completion certificates. Key personnel: Professional Architect registered with SACAP; Principal Agent; Architectural Technologist registered with SACAP; Professional Health and Safety Agent registered with SACPCMP. Minimum 5 years post-registration experience for each professional, with CVs, qualifications and professional registration submitted.

The evaluation panel assesses the tenderer's performance on comparable projects over the past 10 years, including time management and programming, quality of detailed designs, extent of variations caused by design shortcomings, regulatory compliance, personnel resources and technical experience, staff turnover, decision-making and problem-solving, contract administration and reporting, attendance at site meetings, scope management, leadership and accountability, conformance to specification, and risk identification and mitigation. Comparable projects are judged on size, nature, locality, complexity, similarity of client department and project time scales. The employer may contact references not supplied by the tenderer.

Submit the fully completed Activity Schedule for Value Based Fees (C2.2.2) or the Activity Schedule for Time Based Fees (C2.2.3), whichever applies under C2.1.1.1.

Pricing

• Submit the Activity Schedule for Value Based Fees (C2.2.2) or the Activity Schedule for Time Based Fees (C2.2.3), as applicable under C2.1.1.1.
• Pricing assumptions are set out in C2.1; the activity schedule in C2.2.

Insurance

• Professional indemnity insurance at the level specified in Contract Data clause 5.4.1 is required.
• Proof or confirmation must be provided in C1.2.3; unconfirmed professional indemnity insurance renders the tender unacceptable.

Financial capacity

• The financial viability assessment covers the contract period and considers rates tendered, bank rating, access to sufficient financial resources, current or impending legal action, management accounts or audited financial reports showing liquidity, and company, parent company or investor guarantees and financial statements.

Document collection

• Non-refundable deposit of R300 payable on collection of documents; no cash accepted.

Eligibility

• The tenderer must be an architectural business under the full-time supervision of a registered professional architect who owns the majority shares or voting power, or a multi-disciplinary practice with an architectural division under the full-time supervision of a registered professional architect.
• Two or more professional disciplines qualify as a multi-disciplinary practice.
• All registered principals must be listed under Key Persons in C1.2.3 clause 7.1.2.
• The employer may verify registrations with the relevant councils; an unregistered person renders the tender non-responsive.

Compulsory registrations

• Professional Architect registered with SACAP.
• Professional Occupational Health and Safety Agent registered with SACPCMP.
• Architectural Technologist registered with SACAP.
• Failure to provide any of these professionals leads to disqualification.

Statutory and database requirements

• Registration on National Treasury's Central Supplier Database (CSD), with the supplier registration number entered on the form of offer.
• PA-11 Bidder's Disclosure.
• PA-16.1 (PSB) Ownership Particulars, with legal status documents (CK1, CM1, shareholding certificates, Memorandum of Incorporation, trust deed or identity documents as applicable).
• PA-16 Preference Points Claim Form under the Preferential Procurement Regulations 2022.
• PA-40 Declaration of Designated Groups.
• PA-15.1, PA-15.2 or PA-15.3 resolution authorising the signatory.
• DPW-21 (EC) Record of Addenda.
• DPW-09 (PSB) project particulars.
• DPW-16.1 (PSB) Tender Clarification Meeting Certificate.
• Signed C1.1 Form of Offer and Acceptance.
• Completed C1.2.3 Data provided by the Service Provider.

B-BBEE and preference evidence

• SANAS-accredited B-BBEE certificate or sworn affidavit where applicable.
• Local location: official municipal rates statement, account or statement in the bidder's name, permission to occupy from a local chief, or lease agreement in the bidder's name.
• Black people with disability: permanent disability medical certificate, SASSA registration, or NCPPDSA registration.
• Black youth: identity document copy plus B-BBEE certificate or sworn affidavit.
• Trusts, consortia and joint ventures must submit a consolidated B-BBEE certificate from a SANAS-accredited provider.

Substantive compliance

• Tender received on time, completed in ink, no correction fluid, activity schedule submitted, DPW-16.1 certificate submitted, and all T2 returnable documents included.
• Failure to submit further clarification or documentation within 7 calendar days of a request disqualifies the bid.

Preference points are claimed under the Preferential Procurement Regulations 2022 using PA-16 and PA-40. Points are allocated for EME or QSE entities at least 51% owned by black people, for location in the relevant local municipality, district, metro or province, for 51%+ black women ownership, for 51%+ ownership by black people with disability, and for 51%+ black youth ownership. Evidence: SANAS-accredited B-BBEE certificate or sworn affidavit; municipal rates statement, account or statement in the bidder's name, permission to occupy or lease agreement; permanent disability medical certificate, SASSA registration or NCPPDSA registration; identity document copy for youth claims. Trusts, consortia and joint ventures must submit a consolidated B-BBEE certificate from a SANAS-accredited provider.

The project includes appointment of a Construction Health and Safety Agent registered with SACPCMP, with experience in issuing construction work permits. Copies of permits issued for comparable projects of R60 million or more completed in the past 10 years must be submitted, along with CV, qualifications and professional registration. A minimum of 5 years post-registration experience is required.

Professional indemnity insurance at the level specified in Contract Data clause 5.4.1 must be confirmed in C1.2.3; unconfirmed insurance renders the tender unacceptable. The employer assesses financial viability over the contract period, including rates tendered, bank rating, financial capacity, pending legal action, management accounts or audited financial reports, and company or parent guarantees.

The tender validity period is 84 days from the closing date. The tenderer must allow the employer access to inspect its offices when required. The employer may verify registrations with the relevant councils and may request clarification, additional documentation or interviews of key persons.

The tenderer must be an architectural business under the full-time supervision of a registered professional architect, or a multi-disciplinary practice with an architectural division under a registered professional architect. Proof of current professional registration with the relevant councils must be submitted. Compulsory professionals are a Professional Architect registered with SACAP, a Professional Occupational Health and Safety Agent registered with SACPCMP, and an Architectural Technologist registered with SACAP; failure to provide them leads to disqualification. All T2 returnable documents must be included. Substantive compliance requires the tender to be received on time, completed in ink with no correction fluid, with the activity schedule, DPW-16.1 certificate and all listed returnable documents submitted.

Functionality is scored out of 100 with a minimum qualifying score of 65. Criteria: company experience as appointed Professional Architect on comparable projects of R130 million to R200 million or more in the past 10 years (25 points); company experience as appointed Health and Safety Agent on projects of R60 million or more with construction work permits issued in the past 10 years (25 points); technical workforce of registered architects and architectural technologists with at least 5 years post-registration experience (25 points); registered Professional Health and Safety Agent with SACPCMP post-registration experience (20 points); valid licensed software (5 points). Risk assessment covers technical and commercial criteria, with unacceptable risk on any single criterion disqualifying the bid. Responsive tenders are evaluated under Method 2: Financial Offer and Preference.