Management contractor for refurbishment of haveman and old access road sewer pump stations, viljoenskroon, moqhaka local municipality — phase 1 (CIDB 5me)

Employer's representative

• Name: Ms Mapatane Kgomo or delegated official
• Telephone: 012 848 5300
• Email: [email protected]
• Address: 1303 Heuwel Avenue, Riverside Office Park, Letaba House, Centurion, Pretoria 0046
• Postal: Private Bag X 105, Centurion 0046

Bidding procedure enquiries

• Contact: Mandy Batyi
• Telephone: 012 848 5300
• Email: [email protected]

Technical enquiries

• Contact: Ben Mabizela
• Telephone: 012 848 5300
• Email: [email protected]

Submission address

Tender box, Reception, 1st Floor

1303 Heuwel Avenue

Riverside Office Park, Letaba House

Centurion, Pretoria 0046

Site visit venue

Moqhaka Local Municipality

Viljoenskroon Regional Office

Denyssen St

Viljoenskroon, 9520

Submission method

• Sealed tender offers delivered to the tender box at Reception, 1st Floor, 1303 Heuwel Avenue, Riverside Office Park, Letaba House, Centurion, Pretoria 0046.
• Original plus one copy of the original plus one scanned copy of the completed and signed tender documents.
• Telephonic, telegraphic, telex, facsimile and emailed offers will not be accepted.
• Late offers will not be accepted.
• Only the tender documentation issued may be used; bids must not be re-typed.
• Package identification: tender name and reference number, employer address, tendering entity and contact person, bidder physical address and contact details, and date of submission.

Returnable documents

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses state employment or connections to the procuring institution; incomplete or unsigned forms render the bid non-responsive.
• SBD 6.1 (Preference Points Claim Form): claims specific-goal preference points.
• Sworn affidavit (EME or QSE) or B-BBEE certificate for all other bidders.
• CSD report annexure.
• Tenderer's certificates annexure.
• Resolution for Signatory, signed by all directors, or a bid-specific letter on the bidder's letterhead.
• Certificate of Joint Ventures, where applicable.
• Schedule 1: Experience of the Bidder.
• Record of Addenda to Tender Documents.
• Proposed Amendments and Qualifications.
• Offer portion of C1.1 Form of Offer and Acceptance, Part 2 of C1.2 Contract Data, and C2.2 Price List.

Disqualification risks

• Failure to attend the compulsory briefing session and site visit, or failure to sign the attendance register.
• Correction fluid on the bill of quantities, pricing schedule, form of offer or total tender amount; corrections must be cancelled with a single stroke and initialled by the authorised signatory.
• Alternative tender offers will not be considered.
• Unsigned or incomplete returnable forms.
• Tax matters not in order with SARS after the 7-day rectification opportunity.

Evaluation stages

• Phase 1: Eligibility criteria (responsiveness).
• Phase 2: Functionality — minimum qualifying score 60 points out of 100; bids below this are disqualified and discarded. No second chance to submit information after closure.
• Phase 3: Price and specific goals under the 80/20 preference point system.

Points allocation (80/20)

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals (20 points)

• Women ownership of 51% or more: 5 points.
• Youth ownership (18 to 35 years) of 51% or more: 5 points.
• Enterprise located in Moqhaka Local Municipality: 5 points.
• B-BBEE Level 1 or 2 contributor that is a QSE or EME: 5 points.

Verification of specific goals

• Women and youth: certified ID copies of directors plus CIPC registration documents.
• Location: municipal bill, lease agreement or letter from the local authority.
• B-BBEE: valid certificate or sworn affidavit; consolidated BEE certificate for joint ventures; full CSD report.
• Failure to submit the required proof means the specific-goal points are not claimed.

Functionality scoring

• Schedule 1: Bidder's Relevant Project Experience — maximum 100 points.
• Bidders must demonstrate sufficient skill and capacity; poorly completed schedules, incomplete information or CVs lacking relevant experience detail lose points.

Award rules

• Highest total points wins, unless the employer decides otherwise.
• Preference points calculated after prices are brought to a comparative basis, accounting for non-firm prices and unconditional discounts.
• Points rounded to two decimal places.
• Ties broken first by highest specific-goal points, then by highest functionality points, then by lottery.
• The employer is not bound to accept the lowest or any tender and may accept the whole or part of the works.

Scope

• Appointment of a management contractor for the refurbishment of the Haveman and Old Access Road sewer pump stations in Viljoenskroon, Moqhaka Local Municipality — Phase 1.
• Contract based on the NEC3 Engineering and Construction Contract, Option F: Priced Contract with Activity Schedule.
• Works executed for the Municipal Infrastructure Support Agent (MISA), an entity within the Department of Cooperative Governance and Traditional Affairs.

Key personnel

• Contract Manager: Bachelor's degree at NQF Level 7 or higher in Electrical or Mechanical Engineering, with valid ECSA registration.
• Site Agent: National Diploma at NQF Level 6 or higher in Electrical or Mechanical Engineering, with at least 5 years relevant water and sanitation construction experience.
• Minimum 5 years relevant experience in water and sanitation infrastructure required for the key resources.
• Detailed CVs, qualifications and valid ECSA registration (Contract Manager only) must be submitted for each resource.

Other conditions

• Where a brand name is specified, an item similar, equivalent or better is required.
• The employer will provide one paper copy of the signed contract to the successful bidder.

Pricing

• Priced contract with activity schedule under NEC3 Option F; pricing data in Part C2 and C2.2 Price List.
• Bill of quantities, pricing schedule and form of offer must be free of correction fluid; corrections must be cancelled with a single stroke and initialled by the authorised signatory.
• Arithmetical errors corrected per CIDB Practice Note #2: words govern over figures; line item total governs over unit rate where the product is wrong; the total of the prices governs and the bidder may be asked to revise selected item prices.
• Rates or lump sums deemed excessively high, low or out of balance may be queried; the bidder may be required to justify or amend them without altering the total tendered sum.

Security and liability

• Performance bond required (Part C1.3).
• A bidder who withdraws during validity, fails to execute the contract, or fails to sign the contract agreement or furnish the required security or insurance within the period fixed in the Contract Data is liable for the employer's re-tender costs, the difference to any less favourable tender, and any escalation of the final contract price; the employer may recover these by set-off against monies due or against any guarantee or deposit.
• The employer is not responsible for any costs or losses incurred by bidders in preparing tenders or attending the compulsory briefing session.

Eligibility

• CIDB contractor grading of 5ME or higher, or capable of being registered before evaluation; valid CIDB Grading Certificate (5ME or higher) or CIDB confirmation must be submitted.
• Joint ventures: every member registered with CIDB; lead partner at 5ME or higher, or not lower than one level below the required grading with the required recognition status; combined grading equal to or higher than the required designation.
• Compulsory attendance at the briefing session and site visit with signed attendance register.
• CSD registration required prior to award; tax matters must be in order and are verified through CSD. Preferred bidders get 7 days to rectify tax affairs; failure to rectify eliminates the bid.
• SARS Tax Compliance Status PIN or printed TCS certificate; consortia, joint ventures and sub-contractors must each submit a separate TCS certificate, PIN or CSD number.
• No bids from persons in the service of the state, companies with such directors, or close corporations with such members.
• Bidder or any director or shareholder must not be listed on the Register of Tender Defaulters or the List of Restricted Suppliers.
• Bidder must not have abused the employer's supply chain management system or failed to perform on a previous contract with written notice to that effect.
• Bidder must demonstrate capacity and capability to complete the works and must not pose a capacity or commercial risk to the employer.
• Sub-contracting more than 25% requires a valid B-BBEE certificate from a SANAS-accredited agency, or an original or certified copy of a CSC000 sector code sworn affidavit for EMEs or QSEs, for all proposed sub-contractors.
• Verification certificate indicating the relevant equivalent South African qualification where applicable.

B-bbee

• B-BBEE certificate issued by a SANAS-accredited agency, or a sworn affidavit for EMEs and QSEs, required to claim preference points.
• Specific-goal points require a B-BBEE Level 1 or 2 contributor that is a QSE or EME.

Returnable forms

• SBD 1, SBD 4, SBD 6.1, sworn affidavit or B-BBEE certificate, CSD report annexure, tenderer's certificates annexure, Resolution for Signatory, Certificate of Joint Ventures, Schedule 1: Experience of the Bidder, Record of Addenda, and Proposed Amendments and Qualifications.

Other

• POPIA consent: submitting a bid authorises MISA to process bidders', members' and directors' information.
• South African law governs the contract; bidders must nominate a domicilium citandi et executandi in the Republic.
• MISA may cancel the tender before award for changed circumstances, lack of funds, no acceptable tenders, expiry of validity, gross irregularities, or no market-related offer.