Panel - mkhondo local

Bidding procedure enquiries: Mr MC Gumede, Senior Manager: Supply Chain Management, tel 017 004 0197, email [email protected]. Technical enquiries: Ms Q.Z Mbatha, Senior Manager: Assets and Properties, tel 017 004 0197, email [email protected]. Submission address: Mkhondo Local Municipality, No. 33 Corner Market and De Wet Street, eMkhondo, 2380 (bid box on ground floor).

Submission method: sealed envelope deposited in the bid box at No. 33 Corner Market and De Wet Street, eMkhondo, 2380, by 12:00 on 21 September 2026. The envelope must be marked with tender number MKHO12/2026/27, title, and closing date. No telegraphic, facsimile, e-mail, or late bids accepted. Bids must be submitted on the official documentation provided, completed in permanent black ink only. The whole original bid document must be submitted; copies not accepted. Bidders must initial every page and sign the document in full. Returnable forms (all compulsory, must be completed and signed): Schedule 1 (Resolution of Board of Directors), Schedule 2 (Resolution to enter consortia/JV), Schedule 3 (Commitments of tenderer), Schedule 4 (Record of addenda), Schedule 5 (Compulsory enterprise questionnaire), Schedule 7 (Certificate for water & lights), Schedule 8 (Tenderer's experience), MBD 4 (Declaration of Interest), MBD 5 (Declaration for procurement estimated to exceed R10M), MBD 7.1 (Contract form for rendering of goods and services, Parts 1 & 2), MBD 8 (Declaration of bidder's past supply chain management practices), MBD 9 (Certificate of Independent Bid Determination). Also required: valid SARS TCS pin, full CSD registration report (not older than 30 days), CIDB grading certificate (1 GB – 5 GB), valid COIDA letter of good standing, company registration certificate, certified copies of directors' IDs, certified copy of municipal account (entity and directors, month ended August 2026) or valid lease agreement, and a valid and signed Letter of Authority to sign the bid.

Three-stage evaluation. Stage 1 (Compliance): mandatory documents checked; failure disqualifies. Stage 2 (Functionality / Ability to execute): scored out of 100 points. Company experience (50 points): up to 5 completion certificates with corresponding appointment letters for similar projects (10 points per certificate). Key personnel (50 points): Construction Project Manager (max 25 points) – B Tech/degree in construction, registered with SACPCMP, scored on years post-registration; Construction Health and Safety Officer/Manager (max 10 points) – diploma or higher, registered with SACPCMP, scored on years post-registration; Construction Site Agent (max 15 points) – National Diploma, BTech, or BSc in Building/Construction Management, professional registration preferred, scored on years post-registration. Minimum 55 points (55%) required to proceed to Stage 3. Stage 3 (Price and Preference): 80/20 point system applied for work allocation. 80 points for price (lowest acceptable total bid price gets maximum). 20 points for specific goals as per MBD 6.1 and the municipality's Preferential Procurement Policy.

Scope: panel for provision of general building maintenance services (CIDB grading designation 1 – 5 GB) for Mkhondo Local Municipality as and when required for a period of thirty-six (36) months. Works include general building maintenance, renovations, and related construction. Bidders must demonstrate experience in similar projects via completion certificates and appointment letters. Key personnel requirements: a Construction Project Manager (B Tech/Degree in construction, SACPCMP registration), a Construction Health and Safety Officer/Manager (Diploma or higher, SACPCMP registration), and a Construction Site Agent (National Diploma, BTech, or BSc in Building/Construction Management, professional registration preferred).

Pricing format: schedule of rates (Bill of Quantities stated as not applicable). 80/20 preference point system for work allocation (price 80 points, specific goals 20 points). No bond or guarantee percentage stated. No financial capacity or turnover threshold stated. The employer may request written evidence of financial, labour, and other resources adequacy, and may appoint auditors for financial investigations.

Mandatory registrations: Central Supplier Database (CSD) – full comprehensive report not older than 30 days from closing date. Construction Industry Development Board (CIDB) – grading 1 GB to 5 GB, valid certificate required. Tax compliance: valid SARS Tax Compliance Status PIN (TCS) must be submitted. COIDA: valid Letter of Good Standing from Department of Labour. Company registration: CK document and certified copies of directors' IDs. Municipal account: certified copy of current (month ended August 2026) municipal account for entity and each director, showing no arrears exceeding 90 days, or valid lease agreement. B-BBEE: preference points claimed via MBD 6.1 under 80/20 system for work allocation; specific goals per municipality policy. Local content: stated as N/A. No awards to persons in service of the state, with municipal rates in arrears >90 days, or on National Treasury's restricted supplier list.