Panel of accredited training service providers for moretele local municipality workplace skills plan (3 years)

Closing date: 27 October 2026 at 12:00.

No compulsory briefing session (N/A).

Enquiries (specifications):

• Contact: Ms. M. Phenya
• Telephone: 012 716 1414

Submission address:

Moretele Local Municipality

Municipal Building

4065B Mathibestad

Moretele

Tender box on Lower Ground Floor

Submission method: sealed envelope deposited in the tender box on the Lower Ground Floor at Moretele Local Municipality, Municipal Building, 4065B Mathibestad, Moretele.

Envelope must be marked with the tender number, title and closing date.

Submit one original and one copy (duplicate).

Closing time: 12:00 on 27 October 2026.

Late tenders, or tenders submitted by e-mail or fax, will not be accepted.

Tenders must remain valid for 90 days after closing.

Returnable documents (all must be completed and signed where required):

• Enterprise Questionnaire: bidder information.
• Company registration documents: legal status and ownership.
• Certified copies of ID documents for directors, members, trustees or partners.
• Authority to sign: signed resolution or letter of authority.
• CSD registration summary: current report.
• Tax Compliance Status PIN or acceptable proof.
• Municipal account or proof that rates and taxes are not in arrears for more than 90 days.
• LGSETA or relevant SETA accreditation certificates for all proposed programmes.
• B-BBEE certificate, sworn affidavit or CIPC certificate (only if claiming preference points).
• Affirmable Ownership Declaration Affidavit (where applicable).
• Company profile.
• Declaration of Interest (MBD 4).
• Declaration of Bidder's Past Supply Chain Management Practices (MBD 8).
• Methodology / Project Plan.

Disqualification risks: omitted, incomplete or invalid responsiveness documents; late submission; unsigned forms.

Compulsory returnable documents: Enterprise Questionnaire, Company registration documents, Certified copies of ID documents for directors/responsible persons, Authority to sign, CSD registration summary, Tax Compliance Status PIN, Municipal rates and taxes account, LGSETA or relevant SETA accreditation certificates, B-BBEE certificate or sworn affidavit (where preference points claimed), Affirmable Ownership Declaration Affidavit (where applicable), Company profile, Declaration of Interest, Declaration of Bidder's Past Supply Chain Management Practices, and Methodology/Project Plan.

Evaluation stages: functionality first, then price and preference points.

Minimum functionality score: 60 out of 100 to qualify for price and preference evaluation.

Functionality criteria (total 100 points):

• Company experience: 30 points (0-2 years = 10, 3-4 years = 20, 5+ years = 30).
• Key personnel (facilitators): 25 points (3-5 years = 10, 6-7 years = 15, 8+ years = 25).
• Valid accreditation with relevant ETQA/SETA: 10 points (not registered = 0, registered = 10).
• Methodology/Proposal: 35 points (detailed project plan = 15, experience delivering relevant training = 35).

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Specific goals (with evidence):

• Ownership by black people: 5 points.
• Promotion of local economic development: 2.5 points.
• Ownership by women: 5 points.
• Ownership by persons with disabilities: 2.5 points.
• Ownership by youth: 5 points.

Award to highest-scoring acceptable tender unless objective criteria justify otherwise.

Scope: planning, preparation, facilitation, presentation, learner administration, assessment, moderation, verification support and reporting for accredited training programmes aligned to the Workplace Skills Plan.

Provider must have LGSETA or relevant SETA accreditation or programme approval for all proposed learning programmes/unit standards.

Provider must upload learners on the LGSETA or relevant SETA database before commencement and register them on the Learner Management System.

Provider must facilitate classroom training, provide all learning materials, conduct formative assessments (including remedial per learner per unit standard), moderate Portfolios of Evidence, conduct summative assessments, coordinate verification processes, and issue Statements of Results and certificates.

Each programme submission must include a table of contents; multiple programmes must be separated with dividers and professionally bound (250 gsm covers, ring or smart binding).

Provider must demonstrate verifiable experience delivering similar accredited training to municipal officials.

Programme must indicate NQF level and credit value.

Contract period: 3 years (36 months), as-and-when-required basis.

Appointment to panel does not guarantee work allocation.

Approved training programmes list includes 152 courses (e.g., Accident Investigation, AC motors, plumbing, first aid, project management, municipal finance, ward committee training). Each course must be supported by unit standard reference, credits, NQF level, duration and accreditation evidence.

Bidders must submit a clear methodology covering training delivery approach, learner administration, facilitator availability, assessment and moderation arrangements, SETA upload and verification processes, quality assurance, reporting, communication arrangements and risk management.

The methodology is part of the functionality evaluation (35 points).

Company experience: 0-2 years = 10 points, 3-4 years = 20 points, 5+ years = 30 points.

Key personnel (facilitators): 3-5 years = 10 points, 6-7 years = 15 points, 8+ years = 25 points.

Bidders must demonstrate verifiable experience delivering similar accredited training to municipal officials, including evidence of completed programmes, learner registration, assessment, moderation, verification outcomes and issuing of Statements of Results.

Training must comply with the Skills Development Act, Skills Development Levies Act, SAQA requirements, relevant SETA quality assurance requirements and the Municipality's approved Workplace Skills Plan.

Provider must submit course content and proof of accreditation from the relevant ETQA body; accreditation must correspond with the qualifications or unit standards to be implemented.

Programme must indicate NQF level and credit value.

Provider must maintain valid accreditation, programme approval, qualified facilitators, assessors and moderators, learner registration capacity, training materials, administrative systems and all compliance documents.

The Municipality may inspect training delivery and records to verify compliance.

Prices must include all costs necessary to deliver the training intervention, including facilitation, assessment, moderation, learning materials, learner administration, certification-related processes, travel and any other costs.

Training interventions valued at R30,000.00 or below: processed via quotation process.

Training interventions above R30,000.00: processed via competitive quotation, mini-competition or bid process.

Providers may be requested to submit updated pricing quotations at least once per year.

Bid document fee: R1,000.00 (non-refundable), payable to Moretele Local Municipality before collecting documents.

Bank details: ABSA, Cheque Account No. 405 331 7014, Branch Code 632005, reference: Company Name — HRD.

Prices must include all costs: facilitation, assessment, moderation, learning materials, learner administration, certification, travel and any other costs.

Training interventions valued at R30,000.00 or below: processed via quotation process.

Training interventions above R30,000.00: processed via competitive quotation, mini-competition or bid process.

Providers may be requested to submit updated pricing quotations at least once per year.

No bid security or guarantee mentioned.

CSD registration: bidders must be registered on the Municipality's Accredited Supplier Database and provide a current CSD summary.

Tax compliance: valid SARS Tax Compliance Status PIN or acceptable proof.

Municipal rates and taxes: not in arrears for more than 90 days (municipal account or equivalent proof).

Accreditation: LGSETA or relevant SETA accreditation or programme approval for all proposed programmes.

B-BBEE: preference points claimed only with acceptable proof (B-BBEE certificate, sworn affidavit, CIPC certificate).

Declaration of Interest (MBD 4): disclose any connection to state employees.

Declaration of Bidder's Past Supply Chain Management Practices (MBD 8).

Certificate of Independent Bid Determination (MBD 9).

No bid accepted from persons in the service of the state.

Preference points for specific goals (total 20 points):

• Ownership by black people: 5 points.
• Promotion of local economic development: 2.5 points.
• Ownership by women: 5 points.
• Ownership by persons with disabilities: 2.5 points.
• Ownership by youth: 5 points.

Acceptable evidence: valid B-BBEE certificate, sworn affidavit, CSD report, CIPC documents, municipal account, lease agreement, business registration address, certified identity documentation, shareholder register or equivalent verifiable proof.

Bidders not claiming preference points or failing to submit acceptable proof score zero for that specific goal.

The course list includes environmental management training (e.g., 'Apply environmental management tools to assess impacts', 'Explain the regulatory framework for environmental management', 'Demonstrate an understanding of integrated environmental management analysis tools', 'Demonstrate an understanding of Integrated Waste Management'). No specific environmental compliance requirements for bidders are stated.

The appointed provider must comply with the General Conditions of Contract, Special Conditions, specifications, approved bid, award letter, purchase orders and any signed Service Level Agreement.

Where Special Conditions impose a more specific standard, they apply.

The Municipality may require a performance review meeting and corrective action plan where performance concerns arise.

Poor performance may lead to written warnings, suspension, cancellation, recovery of additional costs, disqualification, or termination, subject to due process.

Appointment is for a panel of accredited training service providers on an as-and-when-required basis.

Prices must include all costs necessary to deliver training.

No training may commence without an approved purchase order and confirmed programme schedule.

The Municipality may inspect training delivery and records.

Any changes to the approved programme must be approved in writing.

Poor performance may result in written warnings, suspension, cancellation, or termination.

All performance review outcomes and delivery records must be retained for audit.

Bidders must be accredited training service providers with LGSETA or relevant SETA accreditation or programme approval for all learning programmes/unit standards mentioned.

Must upload learners on the LGSETA or relevant SETA database before commencement and register them on the Learner Management System.

Must facilitate classroom training, provide learning materials, conduct formative and summative assessments, moderate Portfolios of Evidence, coordinate verification processes, and issue Statements of Results.

Must be registered on the Municipality's Accredited Supplier Database.

Must submit a methodology covering training delivery approach, learner administration, facilitator availability, assessment and moderation arrangements, SETA upload and verification processes, quality assurance, reporting, communication arrangements and risk management.

Evaluation components: Price 80 points, Specific goals 20 points, Total 100 points.

Functionality: minimum score of 60 out of 100 to qualify for price and preference evaluation.

Functionality criteria: Company experience (30 points), Key personnel (25 points), Valid accreditation (10 points), Methodology/Proposal (35 points).

Bidders scoring below 60 fail functionality and will not proceed.