Supply and delivery of diesel for standby generators – government tender in north west

Closing date: 02 October 2026 at 11:00.

Offer validity: 120 days from the closing date.

No compulsory briefing or site visit is mentioned.

Bidding procedure enquiries:

• Contact: Jimmy Sibiya
• Email: [email protected]
• Telephone: not provided

General supplier enquiries:

• Email: [email protected] (enquiries only, not for quotations)

Invoice submission:

• Email: [email protected]

Submission: e-tender portal (no physical address given).

Submission method: e-submission via the e-tender portal.

Closing: 02 October 2026 at 11:00.

Late bids will not be accepted.

Returnable forms (all must be completed and signed):

• SBD 1 (Invitation to Bid, Part A)
• Terms and Conditions for Bidding (Part B)
• Declaration that CSD information is correct and up to date
• SBD 3 (Pricing Schedule)
• SBD 4 (Bidder's Disclosure)
• SBD 6.1 (Preference Points Claim) with a valid B-BBEE certificate or sworn affidavit
• SBD 7 (Contract Form)
• Board Resolution authorising the signatory

Also required:

• VAT registration number
• SARS Tax Compliance Status (TCS) PIN or CSD number
• B-BBEE evidence (certificate or affidavit)
• Foreign suppliers must complete the foreign supplier questionnaire in Part A

Disqualification risks:

• Any mandatory form omitted or unsigned
• Late submission
• False declarations
• Use of correcting fluid or alterations not initialled
• Bids not on official forms or retyped
• Bids submitted by fax or post (only e-submission accepted)
• Failure to provide any required particulars

The BMA reserves the right to verify information, request presentations, negotiate, and accept bids in whole or in part.

Mandatory documents to be submitted:

• SBD 1 (Invitation to Bid, Part A)
• Terms and Conditions for Bidding (Part B)
• Declaration that CSD information is correct and up to date
• SBD 3 (Pricing Schedule)
• SBD 4 (Bidder's Disclosure)
• SBD 6.1 (Preference Points Claim) with B-BBEE certificate or sworn affidavit
• SBD 7 (Contract Form)
• Board Resolution authorising the signatory
• VAT registration number
• SARS TCS PIN or CSD number

Evaluation uses the 80/20 preference point system under the PPPFA.

Maximum points: 80 for price, 20 for specific goals, total 100.

Price points are calculated using the formula: Ps = 80(1 - (Pt-Pmin)/Pmin).

Specific goals points (20 total):

• Black ownership: up to 10 points (100% = 10, ≥51% and <100% = 5, >0% and <51% = 2, 0% = 0)
• Women ownership: up to 4 points (100% = 4, ≥51% and <100% = 2, >0% and <51% = 1, 0% = 0)
• Youth ownership: up to 3 points (100% = 3, ≥51% and <100% = 2, >0% and <51% = 1, 0% = 0)
• Military Veterans ownership: up to 3 points (100% = 3, ≥51% and <100% = 2, >0% and <51% = 1, 0% = 0)

Bids that fail administrative/mandatory compliance will not be evaluated further.

No minimum qualifying score is stated.

Scope: Supply and provision of diesel for standby generators at three Ports of Entry in North West province.

Locations:

• Kopfontein POE
• Derdepoort POE
• Swartkopfontein POE

Quantity: approximately 2,000 litres per site per delivery.

Delivery: as and when needed, in line with generator tank capacity.

No specific quality standards are stated beyond general conformance to specifications.

Goods must conform to the specifications in the bidding documents.

The BMA has the right to inspect the supplier's premises and records at all reasonable hours.

Pre-bidding testing is at the bidder's cost.

Non-conforming supplies may be rejected and must be replaced at the supplier's cost.

If the supplier fails to replace, the BMA may purchase substitute supplies at the supplier's expense.

Pricing must be on SBD 3.1 (Pricing Schedule – Firm Prices). Only firm prices are accepted. The schedule requires unit prices and total prices per item, excluding VAT. Items: three line items for diesel supply at Kopfontein (2,000 litres), Derdepoort (2,000 litres), and Swartkopfontein (2,000 litres). VAT at 15% is added. The grand total must be in South African Rand and include all applicable taxes. All delivery costs must be included. The offer must remain valid for 120 days from closing.

Pricing: firm prices only; non-firm prices (including exchange rate variations) are not accepted.

Pricing schedule (SBD 3.1) requires unit price and total price per item, excluding VAT.

Items: three line items, one per site, each 2,000 litres.

VAT at 15% to be added.

Grand total in South African Rand, inclusive of all applicable taxes.

All delivery costs must be included in the bid price.

Offer valid for 120 days from closing date.

Payment: fixed price inclusive of VAT, paid within 30 days of receipt of approved invoice, against key deliverables.

Disbursements (reimbursable expenses) not to exceed 10% of total amount; reimbursed only with original receipts for pre-agreed expenses.

Invoices to be sent to [email protected].

Performance security: required within 30 days of award, amount to be specified in special conditions (not stated in document).

No bid security is mentioned.

CSD registration: must be registered on the Central Supplier Database; CSD number or TCS PIN must be provided.

Tax compliance: SARS Tax Compliance Status (TCS) PIN or printed TCS certificate required; if no PIN, CSD number suffices.

B-BBEE: a valid B-BBEE verification certificate or sworn affidavit (for EMEs/QSEs) must be submitted to claim preference points.

Specific goals points are claimed via SBD 6.1.

Foreign suppliers: must complete the foreign supplier questionnaire in Part A.

Employment: service providers must not use non-South African employees unless vetted and holding a valid work permit; violation may lead to contract termination.

No CIDB grading is required (not construction).

No local content percentage is specified.

Specific goals points (20 maximum) are awarded as follows:

• Black ownership: up to 10 points (100% = 10, ≥51% and <100% = 5, >0% and <51% = 2, 0% = 0)
• Women ownership: up to 4 points (100% = 4, ≥51% and <100% = 2, >0% and <51% = 1, 0% = 0)
• Youth ownership: up to 3 points (100% = 3, ≥51% and <100% = 2, >0% and <51% = 1, 0% = 0)
• Military Veterans ownership: up to 3 points (100% = 3, ≥51% and <100% = 2, >0% and <51% = 1, 0% = 0)

The BMA states it does not support fronting.

No specific health and safety requirements are stated beyond the general conditions of contract. The GCC includes standard clauses on delivery, penalties, and termination but no dedicated OHS section.

Contract terms include:

• Warranty: 12 months after delivery or 18 months after shipment, whichever is earlier.
• Payment: within 30 days of approved invoice.
• Prices are fixed; no variation without amendment.
• No assignment without prior written consent.
• Subcontracts must be notified in writing.
• Delays: penalties at the current prime interest rate per day of delay.
• Termination for default (failure to deliver, breach, corrupt practices).
• Restriction from doing business with the public sector for up to 10 years for serious breaches.
• Disputes on quality standards referred to arbitration.
• The BMA may negotiate with shortlisted bidders before or after award.

The BMA reserves the right to:

• Call for presentations from shortlisted suppliers.
• Accept bids in whole or in part.
• Not make any award.
• Award the project to more than one respondent.
• Request further technical/functional information after closing.
• Verify information and documentation.
• Withdraw or amend bid conditions by written notice before closing or after award.
• Remedy an incorrect award in any lawful manner.
• Negotiate with shortlisted respondents before or after award, including presentations and site visits.

Service providers must not use employees who are not South African citizens unless the employee is vetted and holds a valid work permit. Non-compliance may lead to contract termination.

A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Bids are evaluated using the 80/20 preference point system: 80 points for price, 20 points for specific goals. Specific goals points are awarded for ownership by Black people (up to 10 points), Women (up to 4 points), Youth (up to 3 points), and Military Veterans (up to 3 points). Bids that fail administrative compliance are not evaluated further.