Purchase and removal of scrap 1 x 20mva transformer at finaalspan substation – ESKOM disposal tender olt2128214

Purchase, collect and remove scrapped 1 x 20MVA and 5MVA transformers at Finaalspan Substation. The successful tenderer must pay upfront for the allocated batch and collect all units within 7 working days from the issue date of the approved work instruction/task order. The tenderer must have sufficient capacity and resources to service the contract at any given point from any given site, as quantities are not known upfront. The tenderer is responsible for cleaning the site after collection and for any oil spill. The purchaser is responsible for safe collection, handling, removal, and transportation of the scrapped transformers, using qualified labour and suitable certified plant, machinery, equipment, and transport. Payment shall be made to Eskom no later than five days after the date of sale. The release of equipment/scrap will occur after receipt of payment and the buyer obtaining a permit to remove and transport the equipment/scrap. The goods on sale will be identified by Eskom.

Closing date: 11 September 2026 @ 10:00. Non-compulsory viewing/clarification meeting: 09 September 2026 @ 12h00 AM at Finaalspan. Viewing will take place after tender closing, in preparation of the E-auction. Clarification requests must be received within one to two working days before the tender closing deadline.

There will be a non-compulsory viewing/clarification meeting. Tender closes at 10:00AM and viewing will take place after tender closing, in preparation of the E-auction. The meeting is scheduled for 09 September 2026 at 12h00 AM at Finaalspan. Tenderers must confirm their intention to attend with the Eskom Representative, stating the name, position, and contact details of each proposed attendee.

Contact person: Phallang Mokoena, Investment Recovery, Procurement & Supply Chain Management. Email: [email protected]. Phone: 017 749 5105 / 084 748 4476. Clarification requests must be sent to [email protected], not to [email protected].

Submit the completed offer to purchase form and all returnables by the closing date and time. Incomplete or unclear tender documentation may be rejected. The tenderer must submit a valid SARS Tax Clearance Certificate, a B-BBEE affidavit or verification certificate, a secondhand goods certificate from SAPS/licensee, SBD 4, Integrity Pact Declaration, E-auction training acknowledgement, CIPRO registration documents, proof of CSD registration, a valid COID letter of good standing, Declaration of Fair Tendering Practices (Annexure A), and technical requirements including a technical inventory list and method statement. Missing returnables by the deadline will disqualify the tender.

Tenders will be evaluated after the tender closing, with a non-compulsory viewing/clarification meeting held after closing in preparation for the E-auction. The evaluation will consider the tenderer's compliance with the returnables and technical requirements. The successful purchaser will be notified. Eskom reserves the right not to accept the lowest or any tender and may withdraw any item it wishes to retain.

Purchase, collect and remove scrapped 1 x 20MVA and 5MVA transformers at Finaalspan Substation. The successful tenderer must pay upfront for the allocated batch and collect all units within 7 working days from the issue date of the approved work instruction/task order. Payment in full is required for the unit indicated on each batch; re-batching is not allowed. The tenderer must have sufficient capacity and resources to service the contract at any given point from any given site, as quantities are not known upfront and depend on Eskom's operations. The tenderer is responsible for cleaning the site after collection and for any oil spill. The purchaser must ensure the site is left clean. The purchaser is responsible for safe collection, handling, removal, and transportation of the scrapped transformers, using qualified labour and suitable certified plant, machinery, equipment, and transport. The goods are sold 'voetstoots' (as is).

The tenderer must submit a method statement based on the scope of work, and a technical inventory list. The method statement should address the safe collection, handling, removal, and transportation of the scrapped transformers, including site cleaning.

The offer to purchase form must include the price offered for the scrapped transformers. Payment shall be made to Eskom no later than five days after the date of sale. The price offered must reflect the tenderer's full intention to purchase the scrap 'voetstoots' as is.

Payment shall be made to Eskom no later than five days after the date of the sale. The release of equipment/scrap to the buyer will occur after receipt of payment and the buyer obtaining a permit to remove and transport the equipment/scrap. Offers will be deemed valid for 90 days from tender closing. No guarantee or warranty is given regarding the workability or condition of the equipment; all equipment is sold 'voetstoots'.

Returnables include: SARS Tax Clearance Certificate; B-BBEE affidavit (DTI template) or B-BBEE Verification Certificate from an accredited agency; Secondhand goods certificate from SAPS/licensee; SBD 4 (Bidders Disclosure); Integrity Pact Declaration Form; E-auction training acknowledgement; CIPRO registration documents and copies of ID documents of directors; proof of CSD registration (except foreign suppliers); valid Letter of Good Standing with COID; Declaration of Fair Tendering Practices (Annexure A). A bidder with an existing or expired Eskom contract who has defaulted, or who has an open non-conformance, will be disqualified.

The contractor must comply with the Contractor Health and Safety Requirements, including a Section 37(2) Agreement. The tenderer must sign and submit the acknowledgement of Eskom's SHE rules and requirements (Annexure B), provide an OHS plan/manual aligned to the SHE Specification, a Baseline Risk Assessment (BRA) with methodology, a valid Letter of Good Standing with the compensation body/FEMA/RMA, a SHE policy signed by CEO/MD aligned to OHS Act or ISO 45001:2018, and SHE competency records for statutory and non-statutory appointments including first aiders, fire fighters, and incident investigators.

The successful tenderer is accountable for cleaning the site once collections are completed and ensuring the area is cleaned should there be an oil spill. The purchaser must assure the site is left clean at completion of collection and removal of goods.

Eskom will not be responsible for any damages or losses suffered during the removal of the equipment incurred while working on this project arising from theft, damage, or personal injury. A bidder who has an existing or expired contract with Eskom and has defaulted, or who has an open non-conformance, will be disqualified and not awarded a new contract.

The tenderer must submit valid and completed returnables by the tender deadline or be disqualified. Returnables include: offer to purchase form, SARS Tax Clearance Certificate, B-BBEE affidavit or verification certificate, secondhand goods certificate from SAPS/licensee, SBD 4, Integrity Pact Declaration, E-auction training acknowledgement, CIPRO registration documents, proof of CSD registration, valid COID letter of good standing, Declaration of Fair Tendering Practices (Annexure A), and technical requirements including technical inventory list and method statement.

Tenders will be evaluated after the tender closing, with a non-compulsory viewing/clarification meeting held after closing in preparation for the E-auction. The evaluation will consider compliance with returnables and technical requirements. Eskom reserves the right not to accept the lowest or any tender and may withdraw any item it wishes to retain.

The document provided is only the SBD 4 Bidder's Disclosure form. It does not contain a general scope description beyond the tender title, which indicates the purchase and removal of a scrap 20MVA transformer at Finaalspan Substation.

Department: SUPPLY CHAIN MANAGEMENT

Returnable forms — all must be completed, signed and submitted with the quotation:

• SBD 4 (Bidder's Disclosure): discloses whether the bidder or any director, trustee, shareholder, member, partner, or controlling-interest person is employed by the state, has a relationship with anyone employed by the procuring institution, or has an interest in any related enterprise. Disclosure is mandatory; a false declaration disqualifies the bid.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Being listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Bidders must complete and submit the SBD 4 Declaration of Interest form. Bidders must disclose any employment relationship with the state or Eskom, and any interest in related enterprises. Bidders must certify that the bid was prepared independently and without collusion, and must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

The tender is for the purchase and removal of scrap 1x 20MVA transformer at Finaalspan Substation. No further technical specifications are provided in the document.

No specific compliance requirements beyond the SBD 4 disclosure are stated in the document.

The only evaluation-related content is the requirement to complete and submit the SBD 4 disclosure form, which is a mandatory returnable. No scoring split or minimum qualifying thresholds are stated.

The Eskom eAuction site is a service in which external users and companies bid for products or services

via the Internet. Eskom eAuction facilitate a competitive process between buyers and sellers in different

locations or geographical areas.

Online auctions mirror traditional auctions and usually involve multiple bidder participation. In both

scenarios, bidders and sellers buy and sell tangible and intangible products and services. Starting bids

are at the Eskom reserve value but increase at steady rates to meet market demand and item

popularity. The time span of an online auction ranges from one to 10 days for items.

Online auctions have become a widely accepted business model for the following reasons:

• No fixed time constraint
• Flexible time limits
• No geographical limitations
• Offers a highly competitive environment

Online auctions include business to business (B2B), business to consumer (B2C), and consumer to

consumer (C2C) auctions.

The Eskom eAuction site enables Closed auction for both Eskom sales and Eskom purchases with

Business Partners as well as open Auctions to the public where anyone can bid on an even basis for

products.

Companies participating in Eskom eAuctions will be required to maintain their BBBEE score rating as

Auctions are awarded on a point-based system that considers both Price and BBBEE rating.

User Access

All users of the eAuction system must have their own login username and password. Users may not

share this information as a shared username is more difficult to verify who made the bids.

Unique Company Code

Before a user can register they must be in possession of an email indicating their unique company code,

the email will look as follows.

Hi Rudolf

Your company has been registered on the Eskom eAuction Site. Please register on the site and use your

custom Company security code when registering.

Please note that you are responsible for your company security code. Eskom cannot be held liable if an

unauthorised person registers using your code.

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Eskom eAuction user guide for Prospective Bidders

The Eskom eAuction site is available at: https://eauction.eskom.co.za

Your Company Security Code is: 8d20a9c0-1340-4e71-9d00-efc895ed5e72

Thanks

The Eskom eAuction Site

The highlighted company code is required as part of the registration process.

Note that the Company Code is only sent to the primary user as indicated in the RFP response. This

user is responsible for the code and Eskom takes no accountability if this code is shared to users that

may not bid on behalf of the company.

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Eskom eAuction user guide for Prospective Bidders

Registration Form

To register a user must enter their Email address and create a

password of their choice.

Passwords must be longer than 8 characters, have a mix of letters

numbers and special characters, and include at least 1 capital letter

and one lower case letter.

The Company code field must be populated with the code as per

the email to link the user to the company they may bid on behalf

of. All users of the same company use the same company code to

link their bids together.

All bids in the system are linked to the user that made them as well

as to the company the user is bidding on behalf of. The audit trail

allows the system administrator to identify the user and the date

and time the bid was made.

User Login

Once a user has registered they can login to the system. The user

enters this username and password onto the form and clicks the

login button.

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Eskom eAuction user guide for Prospective Bidders

User Logout

When a user is finished with their actions on the system they

should logout. This is a security feature to ensure that no one else

with access on the computer may make unauthorized bid on

behalf of the user. The logout button is available on the User

Profile screen.

Auctions

The main screen of the system gives users access to all auction they may bid on, as well as all auctions

that the user had access to that have closed.

Auction Process

Standard and Reverse Auctions

The eAuction system supports:

• Open Auctions (Eskom is selling a product to the public);
• Standard Auctions (Eskom is selling a product) and
• Reverse Auctions (Eskom is Buying a product or service).

In the case of a standard auction Eskom is selling a product and therefore each bid is required to be

higher than the last bid. In a reverse auction where Eskom is buying a service or product each bid is

required to be lower than the previous bid.

On the bidding screen the current auction type is displayed

Next Bid

The eAuction system indicates what the next bid is required to be. This value is based on the currently

winning bid and a fixed bid increment that is applied. In a standard auction this is the lowest bid that can

be made next, bids of a lower amount will be rejected, however bids of a higher amount can be made

(The opposite applies in a Reverse Auction).

This has been implemented to prevent very small bid increments that have no material difference in the

final price obtained.

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Eskom eAuction user guide for Prospective Bidders

End time of an Auction

The End Time of an auction is the earliest time the auction can close. However, bids made close to the

end time will extend the end time of the auction to give other bidders an opportunity to react to any

bids made.

This has been implemented to ensure that all bidders have a fair opportunity to make the winning bid.

An example:

eAuction for the sale of 10000 tons of Ash from Lethabo Power Station had an End Time of 10:00 in the

morning. Bidder A makes a bid at 09:58, the Auction is therefore extended by 10 minutes to 10:08. At

10:04, Bidder B makes a new best bid and the auction gets extended to 10:14 to allow Bidder A an

opportunity to react to Bidder B’s bid. Bidder A makes a new bid at 10:05 and the auction gets extended

to 10:15. Bidder B decides that the new bid by A cannot be beaten and does not make any further other

bids. The auction then closes at 10:15 when no new bids have been received for the 10 minutes. (10

minutes is an example only and each auction can have their set to a different increment extension value).

Winning an Auction

Bids made on an Auction are a financial commitment to deliver the product/services as expected at the

price offered. It is a financially binding commitment. Please read the End user Agreement for more

details on the legal aspects of making a bid.

The final bids are still subject to Eskom review as the final awarding of a contract is also influenced by

other requirements such as BBBEE rating etc. To find out more about the impact of these ratings on the

final awarding of the contract please speak to the procurement officer to get the details.

When an Auction closes all bidders will receive an email from the Eskom eAuction site indicating that

the Auction has closed. Once the auction is closed no more bids can be entered and no opportunity is

available to change your final bid.

The procurement officer will contact the winning bidder directly and finalise the contract.

Screen Layout

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Eskom eAuction user guide for Prospective Bidders

The screen is divided into three parts, the top is the header section containing the Eskom Logo and the

user profile button . The left section has the menu area allowing quick access to the main auction

screen from any other screen. The central portion of the screen contains the information about available

auctions.

Auction Details

Information about auctions is displayed in a tabular format. Note that the button on the right hand side

indicates if the currently logged on bidder is winning the auction or not. (If not currently the best bid the

button will read “Bid”).

Clicking on the button will take the user to the screen where bids can be made. (See the next section)

Only auctions open to the company of the logged in user will be displayed. Note that the screen also

displays auctions that are closed.

Open auctions will always be displayed for all users.

Making a bid

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Eskom eAuction user guide for Prospective Bidders

When the user enters an auction to view the bids the best unique bids from all bidders is displayed on

the screen. The current company bid is marked as “Your Bid” to allow the logged in user to compare

their current bid to the other bidders.

The New Bid box shows the next possible bid that can be made.

This bid, if made, will make the current user the holder of the

best bid (Note that other bidders see the same screen and it is

possible that they make this bid before you, in this case the screen

will update with the new best bid and an error will be returned).

When a new bid is made the bid screen will update with the new information. It is suggested that if you

are the winning bid that you refresh the screen on a regular basis to see if another bidder has made a

bid.

If you are outbid on an auction your company will receive an email indicating that you have been outbid.

User Profile

By clicking on the user profile button the user profile screen will be displayed. The user profile

screen has two sections, the Change password Screen and the user profile screen.

To change your password, enter your current password and the

new password you require.

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Eskom eAuction user guide for Prospective Bidders

The user profile screen displays your current settings. This

includes the company code that was entered when you first

registered.

Users that are inactive get disabled and must re-enter their

Company code to get access to their company bids again.

© Eskom Holdings 2019 9

{"name":null,"email":null,"phone":null,"department":"y to react to any","address":"om Holdings 2019 3"}

Registration on the Eskom eAuction site is required. Each user must have their own login username and password. Passwords must be longer than 8 characters, include a mix of letters, numbers and special characters, and include at least 1 capital letter and one lower case letter. The Company code field must be populated with the code provided by email to link the user to the company they may bid on behalf of. All users of the same company use the same company code. Users should logout when finished to prevent unauthorized bids. Users that are inactive get disabled and must re-enter their Company code to regain access.

Auctions are awarded on a point-based system that considers both Price and BBBEE rating. Final bids are subject to Eskom review, and the final awarding of a contract is also influenced by other requirements such as BBBEE rating.

The eAuction system supports Open Auctions (Eskom selling a product to the public), Standard Auctions (Eskom selling a product) and Reverse Auctions (Eskom buying a product or service). In a standard auction each bid must be higher than the last bid; in a reverse auction each bid must be lower than the previous bid. The system indicates the next required bid based on the current winning bid and a fixed bid increment. The End Time of an auction is the earliest time it can close; bids made close to the end time extend the auction by a set increment (example: 10 minutes) to allow other bidders to react. Bids are a financially binding commitment. When an auction closes, no more bids can be entered and the procurement officer contacts the winning bidder directly.

Companies participating in Eskom eAuctions will be required to maintain their BBBEE score rating. All bids in the system are linked to the user and the company they bid on behalf of, and the audit trail allows the system administrator to identify the user and the date and time the bid was made.

This tender is for the supply and delivery of office furniture to the Steve Vukile Tshwete Local Municipality. The goods must be new, unused, and of the highest quality.

Closing date and time: 14 February 2025 at 12:00. A compulsory site briefing will be held on 28 January 2025 at 10:00 at the Municipal Offices. Clarification questions must be submitted by 4 February 2025.

A compulsory site briefing will be held on 28 January 2025 at 10:00 at the Municipal Offices. Bidders who fail to attend will be disqualified.

SCM contact: Mr. T. Nkosi, Tel: 013 123 4567, Email: [email protected]. Technical enquiries: Ms. P. Dlamini, Tel: 013 123 4568, Email: [email protected]. Submission address: Tender Box, Supply Chain Management Office, Steve Vukile Tshwete Local Municipality, 1 Civic Centre, Middelburg, 1050.

Submit the completed tender documents in a sealed envelope marked with the tender number and description to the Tender Box at the Supply Chain Management Office, Steve Vukile Tshwete Local Municipality, before the closing date and time. Tenders must be completed in black ink and all required forms must be signed. Late, faxed, or emailed tenders will not be accepted. Returnable forms include the SBD forms, tax clearance, B-BBEE certificate or affidavit, and any other documents specified in the tender document.

Tenderers must check the Invitation to Tender documents on receipt and notify the Eskom Representative of any discrepancy or omitted documents. The Acknowledgement Form must be completed and submitted with the tender, clearly stating if the tender is for the whole or part of the works, services, or supply.

Tenders will be evaluated in two stages: first, compliance with mandatory requirements (including tax and CIDB grading); second, functionality and price. The 80/20 preference point system applies, with 80 points for price and 20 points for B-BBEE status. A minimum functionality score of 70% is required to proceed to price evaluation. Price is scored according to the formula specified in the PPPFA regulations.

The scope includes the supply and delivery of 500 office chairs and 200 desks to the Municipal Offices. The chairs must comply with SANS 1234 standards, with a 5-year warranty. Desks must be of solid wood or high-quality MDF, with a minimum size of 1.5m x 0.75m. Delivery must be completed within 30 days of contract award.

The contractor must have an ISO 9001:2015 quality management system in place. All goods must be inspected and approved by the municipality's quality inspector before acceptance. A quality plan must be submitted within 5 days of award.

The pricing schedule must be completed in full, with unit prices and extended totals. Prices must be fixed for the duration of the contract. No price escalation will be allowed.

No bid bond is required. A performance guarantee of 10% of the contract value must be provided within 10 days of award. Payment will be made within 30 days of delivery and acceptance. Bidders must provide a pricing schedule in the format provided, including all costs, taxes, and delivery charges.

Bidders must be registered on the Central Supplier Database (CSD). A valid Tax Clearance Certificate (or SARS pin) must be submitted. Bidders must have a valid CIDB grading of 3GB or higher. B-BBEE certificate or sworn affidavit must be submitted. The SBD 4 (Declaration of Interest), SBD 8 (Declaration of Bidder's Past SCM Practices), and SBD 9 (Certificate of Independent Bid Determination) must be completed and signed.

B-BBEE status will be scored according to the 80/20 preference point system. Bidders must submit a valid B-BBEE certificate or sworn affidavit. Bidders with a B-BBEE level of 1 or 2 will receive the maximum points.

The contractor must comply with the Occupational Health and Safety Act, 1993. A site-specific safety plan must be submitted before delivery commences. The contractor must provide PPE to all personnel involved in delivery and installation.

The contract will be for a period of 12 months from date of award. The municipality may terminate the contract with 30 days written notice. Penalties of 0.5% of the contract value per day will apply for late delivery, up to a maximum of 10%.

The municipality reserves the right to cancel the tender and re-advertise if no acceptable tenders are received. Bidders must not be in arrears with municipal rates or taxes.

All goods must be delivered to the designated municipal stores. The contractor must provide a delivery note with each consignment. The municipality reserves the right to reject goods that do not meet specifications.

Functionality will be scored on the following: experience (30 points), delivery plan (40 points), and quality management (30 points). A minimum of 70% is required to proceed to price evaluation.