Purchase and removal of scrap 20mva transformer at malelane substation

Closing date: 25 February 2022

Returnable documents: the signed Acknowledgement Form (Annexure A.1) confirming completion of reverse e-auction training must be submitted with the bid.

Bidders must submit the signed Acknowledgement Form (Annexure A.1) confirming completion of reverse e-auction training. No other eligibility criteria are stated in the provided document.

Department: Supply Chain Management

Returnable documents: SBD 4 (Bidder's Disclosure) must be completed, signed, and submitted with the offer. The form requires disclosure of any employment by the state, relationships with procuring institution employees, and interests in other enterprises. False or incomplete disclosure disqualifies the bid.

Eskom invites offers to purchase, collect and remove 1 x 20MVA scrap transformer at Malelane Substation.

Key conditions:

• Payment upfront for allocated batch; collection within 7 working days from issue of work instruction.
• Pay in full for units indicated on each batch; no re-batching.
• Sufficient capacity and resources to service the contract at any time.
• Clean the site after collection, including rehabilitation of oil spills.
• Safe collection, handling, removal and transportation; use qualified labour and certified plant, machinery, equipment and transport.
• Rigging, transportation, and any equipment/valves/pumps needed to pump oil into a flow truck must be included in bidder's costs.
• Comply with OHSA; all safety requirements and documentation available on site.
• No accommodation allowed on site.
• Access requires an Eskom permit; notify site agent for sign-off after completion.
• Littering prohibited; no rubble left on site; portable fire-fighting equipment required when using cutting equipment.
• Oil tenderer must have an Environmental Waste Management Licence or municipal certificate to transport hazardous waste between sites/provinces.

Closing date: 27 October 2026 at 10:00

Non-compulsory clarification meeting:

• Date: 22 October 2026
• Time: 11:00
• Venue: Malelane, Sasol Garage
• Bidders must confirm attendance by Wednesday 21 October 2026 at 14:00, stating name, position and contact details of each attendee.

Contact: Phallang Mokoena

Role: Investment Recovery, Procurement & Supply Chain Management

Email: [email protected]

Telephone: 017 749 5105 / 084 748 4476

Submission email: [email protected]

Site: Malelane Substation

Submission method: email only, to [email protected]

• Email subject line must contain only the enquiry number OLT2128229, no other text or spaces.
• All files must be in PDF format.
• Maximum attachment size per email: 10MB.
• A confirmation email must be received after submission; follow up if not received.
• Late submissions will not be evaluated.
• Submissions to any address other than [email protected] will be disqualified.

Returnable forms (all must be completed and submitted by the closing deadline, or the tender is disqualified):

• Offer to Purchase form (signed)
• Valid SARS Tax Clearance Certificate
• B-BBEE affidavit (on DTI template) or B-BBEE Verification Certificate from an accredited agency
• Second-hand goods certificate from SAPS/Licensee
• SBD 4 (Bidder's Disclosure)
• Integrity Pact Declaration Form
• E-auction training acknowledgement form
• CIPRO registration documents and copies of ID documents of directors
• Proof of registration on National Treasury's Central Supplier Database (CSD) or MAAA number
• Valid Letter of Good Standing with COID
• Authority to submit tender (Annexure C)
• Technical requirements: technical inventory list and method statement based on scope of work

Evaluation split:

• Financial (best price): 80%
• B-bbee: 20%

Technical evaluation (inherent requirement, 100%):

• Approach and methodology: 100%
• Assessed via desktop evaluation and site visit inspection.
• Bidders must demonstrate technical and mechanical ability, industry experience, ethical track record in line with the Second-Hand Goods Act, and confidence in effective, efficient, timeous and economical performance.

Disqualification:

• Bidders who have defaulted on existing or expired Eskom contracts, or have open non-conformances, will be disqualified.

Scope: Purchase, collect and remove 1 x 20MVA scrap transformer at Malelane Substation.

Key requirements:

• Payment upfront for the allocated batch; collection within 7 working days from issue of approved work instruction/task order.
• Pay in full for the units indicated on each batch; no re-batching.
• Sufficient capacity and resources to service the contract at any time, as quantities are not known upfront.
• Clean the site after collection, including rehabilitation of any oil spills.
• Safe collection, handling, removal and transportation of the transformer; use qualified labour and certified plant, machinery, equipment and transport.
• Rigging, transportation, and any equipment/valves/pumps needed to pump oil into a flow truck must be included in the bidder's costs.
• Comply with OHSA; all safety requirements and documentation available on site.
• No accommodation allowed on site.
• Access requires an Eskom permit; notify the site agent for sign-off after completion.
• Littering prohibited; no rubble left on site; portable fire-fighting equipment required when using cutting equipment.
• Oil tenderer must have an Environmental Waste Management Licence or municipal certificate to transport hazardous waste between sites/provinces.

Technical evaluation (inherent requirement):

• Approach and methodology: 100%
• Bidders must demonstrate technical and mechanical ability, industry experience, ethical track record in line with the Second-Hand Goods Act, and confidence in effective, efficient, timeous and economical performance.
• Technical evaluation is two-phase: desktop evaluation and site visit inspection.
• Required technical returnables: technical inventory list and method statement based on scope of work.

Pricing: Final bid price per item, excluding VAT. The 20MVA scrap transformer goes through evaluation first, then the e-auction pricing tool is used.

Payment:

• Payment to Eskom within 5 working days after the sale, by bank cheque or electronic bank transfer only.
• Release of equipment/scrap only after payment received and buyer obtains a permit to remove and transport.

VAT: VAT invoices issued on request; VAT Act No 89 of 1991 applies.

Tax: Valid SARS Tax Clearance Certificate required; taxes must be in order or suitable arrangement made with Receiver of Revenue.

Guarantee/Warranty: Equipment sold "voetstoots", no guarantee or warranty on workability or condition.

Mandatory returnables (disqualifying if missing):

• Valid SARS Tax Clearance Certificate
• B-BBEE affidavit (DTI template) or verification certificate from accredited agency
• Second-hand goods certificate from SAPS/Licensee
• SBD 4 (Bidder's Disclosure)
• Integrity Pact Declaration Form
• E-auction training acknowledgement form
• CIPRO registration documents and copies of ID documents of directors
• Proof of CSD registration or MAAA number
• Valid Letter of Good Standing with COID
• Authority to submit tender
• Technical inventory list and method statement

SHEQ requirements (at tender stage, before contract award):

• SHE policy signed by CEO/MD, with next review date, complying with OHS Act Section 7 or ISO 45001/OHSAS 18001
• Valid Letter of Good Standing (COID, FEMA or RMA)
• Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B)
• SHE competency training certificates: first aider, fire fighting, crane operator, risk assessment (certified)
• Appointment letters for first aider, fire fighter, crane operator, risk assessor
• Baseline Risk Assessment (BRA) relevant to scope, including SHE hazard identification and risk ratings
• Occupational Health and Safety Plan (OHS Plan) relevant to scrap handling and collection
• Proof of registration with SAPS as second-hand dealer and recycler
• Valid medical fitness certificates (minimum 2, red ticket) from Occupational Health Practitioner
• Safe work procedures/task manuals for high-risk activities

Non-disqualifying OHS requirements:

• Substance abuse policy and procedure

Environmental requirements (Annexure E):

• Environmental policy signed by top management, dated and version controlled
• Emergency preparedness plan for environmental emergencies
• Waste management plan, disposal at licensed landfill sites, and management of waste oil
• Environmental aspect and impact register (e.g., oil spillages)

Section 37(2) Agreement (Annexure G):

• Contractor must sign agreement acknowledging duties under OHS Act and compliance with SHE specifications.

Safety requirements at execution stage (Annexure D):

• Baseline Risk Assessment (BRA) with consequence, likelihood, risk ratings, mitigation measures, review and monitoring plan; BRA procedure with methodology must be submitted.
• Proof of registration as recycler.
• Valid Letter of Good Standing (COID, FEMA or RMA) with correct nature of business.
• SHE policy signed by CEO/MD, with next review date, complying with OHS Act Section 7.
• SHE competency training certificates: first aiders level 2, fire fighting, HIRA/risk assessment training.
• Employees/drivers medical fitness certificates, valid driver's licences, PDP and truck operator appointment.
• Substance abuse procedure.
• Vehicle management and driver safety procedure, including inspection, maintenance, driver fitness and fatigue management.
• Signed acknowledgement of Eskom's SHE rules (Annexure B).
• Company incident management procedure.
• Environmental aspect and impact register (e.g., oil spillages).

Section 37(2) Agreement (Annexure G):

• Contractor must sign agreement acknowledging duties under OHS Act and compliance with SHE specifications.

Environmental requirements (Annexure E):

• Environmental policy signed by top management, dated and version controlled, committing to compliance with legislation, pollution prevention and continual improvement.
• Emergency preparedness plan for environmental emergencies, with emergency contact details.
• Waste management plan covering disposal at licensed landfill sites and management of waste oil.
• Environmental aspect and impact register (e.g., oil spillages).
• Site cleanliness, oil spill kit, suitable fire-fighting equipment, and separation of hazardous and non-hazardous waste.

The tender is for the purchase and removal of a scrap 1x 20MVA transformer at Malelane Substation. The tenderer must buy the transformer and remove it from the site. The tenderer must not sub-contract 100% of the scope of work.

Closing date: 27 October 2026 at 10:00 (SAST).

• Compulsory site visit or clarification meeting: if stipulated in the Tender Data, attendance is compulsory; failure to attend results in disqualification. Date, time and venue are stated in the Tender Data (not provided in this document).

All communication must be directed to the Eskom Representative identified in the Invitation to Tender, in writing and in English.

• Enquiries must be addressed only to the Eskom Representative; no other Eskom official may be contacted.
• Clarification responses and addenda will be published on the Eskom Tender Bulletin and NT e-Tender Portal.
• No specific contact name, email, telephone or address is provided in this document.

Submission method: electronic via the Eskom Tender Bulletin e-tendering page. Paper submissions are not accepted for e-tendering.

• Upload and finalise the complete tender (technical, commercial and financial documents in the relevant folders) before the closing date and time.
• Ensure all uploaded PDF/Excel files are accessible, uncorrupted and readable.
• The e-tendering system will not accept changes or finalisation after the closing time.
• Tenders must be submitted in English and signed by a duly authorised representative.
• The Acknowledgement Form must be completed and submitted with the tender, stating whether the offer covers the whole or part of the scope.
• Mandatory tender returnables must be submitted by the closing date and time; they will not be requested or accepted afterwards.
• Returnable forms (complete and sign all):
• Acknowledgement Form: confirms receipt of tender documents and scope coverage.
• SDL&I Undertaking: must be completed and submitted by contract award; failure means the tender will not be considered for award.
• Proof of authority to act as agent (if applicable): authenticated copy required.
• Any other mandatory returnables stated in the Tender Data.
• Disqualification risks:
• Late submission (no late tenders accepted).
• Missing or unsigned mandatory returnables.
• Sub-contracting 100% of the scope of work.
• Misrepresentation or falsification of any information, certificate, affidavit or document.
• Failure to attend a compulsory site visit or clarification meeting (if stipulated).

Evaluation stages (in order):

1. Basic compliance: tender must meet all basic compliance requirements stated in the Invitation to Tender; failure renders the tender non-responsive.
2. Mandatory tender returnables: must be present by closing date and time; otherwise disqualification.
3. Pre-qualification criteria (if stipulated): e.g., B-BBEE level, CIDB grading; must be met to proceed.
4. Functionality (if applicable): scored against functionality criteria; must meet the minimum threshold stated in the Tender Data to continue.
5. Financial analysis (if applicable): Eskom assesses the financial risk of the tenderer; if risk is too high and no acceptable mitigating factors, the tenderer will not be considered for award.
6. Price evaluation: price is evaluated per the Tender Data, considering factors such as CPA, FOREX, commodity exposure, discounts, technical adjustment, PV and forecasted invoicing rates.
7. B-BBEE and Specific Goals scoring: B-BBEE level scored from CSD report or certificate/affidavit; Specific Goals scored from supporting documentation. If proof is missing or expired, the tenderer scores zero for that element but is not disqualified (unless B-BBEE is a pre-qualification criterion).
8. Ranking: Price score and Specific Goals score are added; suppliers ranked highest to lowest.

• Preference point system: 90/10 or 80/20 as per PPPFA (specific split not stated in this document).
• Objective criteria (if any) will be stipulated in the Invitation to Tender; functionality and B-BBEE elements cannot be used as objective criteria.
• No criterion is measured twice (no 'double dipping').
• Arithmetical errors: checked on highest-ranked tenders; errors corrected per rules (amount in words prevails over figures; line-item total prevails over unit rate for multiplication errors, etc.). If the tenderer does not accept corrections, the tender is rejected.

Scope: Purchase and removal of scrap 1x 20MVA transformer at Malelane Substation.

• The tenderer must purchase the scrap transformer and remove it from the substation.
• The tenderer must not sub-contract 100% of the scope of work.
• The tenderer must comply with all applicable legislation, including Eskom's Safety, Health, Environment and Quality (SHEQ) requirements.
• The successful tenderer may be required to provide cataloguing information per item after contract award and label materials per Eskom's labelling specifications (if applicable).

The tenderer must provide proof of safety, health, environmental and quality (SHEQ) systems, policies and capabilities to Eskom's satisfaction by the closing date and/or contract award. All costs and personnel associated with SHEQ must be reflected in the tender.

Rates and prices must be in South African Rand, fixed for the contract duration, and include all duties, taxes (including VAT) and levies applicable 14 days before closing. Prices must be stated in the pricing schedule or bill of quantities. Arithmetical errors will be corrected per Eskom's rules; the corrected total is binding. No compensation for tender preparation costs. Insurance: Eskom's insurance may not cover all risks; the tenderer should obtain qualified advice. Security for performance (if required): name at least two financial institutions.

Pricing format:

• Rates and prices must be in South African Rand, unless otherwise instructed.
• Prices must be fixed for the contract duration, with no price adjustment except as provided in the Invitation to Tender.
• Include all duties, taxes (including VAT) and levies applicable 14 days before the closing date.
• Prices must be stated in the pricing schedule or bill of quantities as provided.
• Arithmetical errors will be corrected per Eskom's rules; the corrected total is binding.
• No compensation for tender preparation costs.
• Insurance: Eskom's insurance may not cover all risks; the tenderer should obtain qualified advice.
• Security for performance (if required): the tenderer must name at least two financial institutions it may approach; Eskom may reject unsuitable institutions.
• Financial analysis: Eskom may assess the tenderer's financial statements to determine risk; high risk without acceptable mitigation may lead to exclusion from award.

Eligibility:

• Must be eligible to do business with Eskom and not under any restriction with Eskom or State-Owned Companies.
• Must not be disqualified due to misrepresentation or fraud.
• Must not sub-contract 100% of the scope of work.
• Must comply with all relevant legislation: National Treasury instructions, CIDB regulations (for construction works), PPPFA regulations, B-BBEE Codes, COIDA, OHS Act, and Eskom's SHEQ requirements.
• Proof of SHEQ systems, policies and capabilities must be provided to Eskom's satisfaction by closing date and/or contract award; all SHEQ costs and personnel must be reflected in the tender.
• CIDB grading (if stipulated as a qualification criterion):
• Must be registered with CIDB at closing date, or be capable of registration within 21 working days after closing.
• Proof of CIDB registration is mandatory at closing date; if only an application is available, submit it by closing, and the actual registration printout by contract award.
• B-bbee:
• If B-BBEE level is a pre-qualification criterion, proof (certificate/CSD number/CSD report) must be provided by closing date; otherwise disqualification.
• For PPPFA point allocation, if no valid certificate/affidavit is provided, the tenderer scores zero for B-BBEE but is not disqualified (unless it is a pre-qualification criterion).
• Fraudulent or expired B-BBEE documents lead to disqualification and reporting to the B-BBEE Commission.
• SDL&I Undertaking: must be completed and submitted by contract award.
• Designated materials and thresholds information: must be submitted no later than contract award; otherwise the tender will not be considered for award.
• Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) apply to certain contracts (e.g., construction works, contracts ≥ R5 million, or CIDB grade 7+).

The tenderer must comply with the OHS Act and Eskom's SHEQ requirements. Proof of SHEQ systems, policies and capabilities must be provided. The tenderer must also comply with CIDB regulations (if applicable) and other relevant legislation. Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) may apply to certain contracts.

Eskom may accept or reject any variation, deviation or alternative tender, and may cancel the tender at any time before contract conclusion. Eskom may enter into mandated negotiations with selected tenderers. Tender validity: the tender must remain valid for acceptance within the validity period; Eskom may request an extension, and a tenderer that does not agree is excluded. The tenderer must treat all procurement matters as confidential and use documents only for preparing the tender. The tenderer must attend any compulsory site visit or clarification meeting. Eskom will not be liable for any losses or damages arising from participation in the tender process.

Evaluation follows stages: basic compliance, mandatory returnables, pre-qualification criteria, functionality (if applicable, with a minimum threshold), financial analysis, price evaluation, and B-BBEE/Specific Goals scoring. Price and Specific Goals scores are added and suppliers ranked. The preference point system is 90/10 or 80/20 per PPPFA. No criterion is measured twice. Arithmetical errors are corrected per rules; the corrected total is binding.