Operation and management of hennenman waste disposal site – three-year contract

Closing date: 23 November 2026 at 14:00

Availability of documents: 21 October 2026

Compulsory briefing session: none (no compulsory site briefing session for any tender).

Technical enquiries:

• Contact: Mr. L Ncaphai
• Telephone: 064 961 3664
• Email: [email protected]

SCM enquiries:

• Contact: Mr. L Sebatane
• Telephone: 057 391 3911
• Email: [email protected]
• Contact: Ms. S Malgas
• Telephone: 057 391 3911
• Email: [email protected]

Municipality general contact:

• Telephone: (057) 391 3911
• Fax: (057) 353 2482
• Email: [email protected]

Submission address:

Matjhabeng Local Municipality

C/O Ryk and Stateway Street

Civic Centre Room 108

Welkom 9460

Postal address:

PO Box 708

Welkom 9460

Submission method: deposit completed tender documents in the tender box at the Matjhabeng Local Municipality offices, C/O Ryk and Stateway Street, Civic Centre Room 108, Welkom 9460.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.1 (Pricing Schedule): firm prices for the three-year contract.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 or 90/10 system.
• SBD 6.2 (Declaration for Local Production and Content): declares local content percentages.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses any prior SCM irregularities.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.

Disqualification risks:

• Tenders received after the closing date and time.
• Envelopes not duly marked for identification.
• Telegraphic, faxed, telephonic or pencil-completed tenders.
• Bids from persons in the service of the state.
• Any returnable form left unsigned or omitted.

Evaluation stages:

1. Mandatory: bidders must meet all mandatory requirements.
2. Functionality: bidders must achieve a minimum qualifying score (threshold not stated in the document).
3. Price and specific goals: 80/20 or 90/10 preference point system applied for price and specific goals.

Preference point system: 80/20 or 90/10 (the applicable system is determined by the bid value; the document does not state the threshold).

Minimum qualifying score: not stated in the document.

Bidders must comply with the Municipal Supply Chain Management Policy and the Preferential Procurement Policy Framework Act and its regulations.

The lowest bid will not necessarily be accepted; the municipality reserves the right to accept or reject any bid, and may accept part or portions of bids or award to multiple bidders.

Scope: project management services to operate and manage the Hennenman waste disposal site.

Contract period: three (3) years.

CIDB grading: not applicable for this tender.

No compulsory site briefing session.

Tender document price: R600.00 (non-refundable).

Payment options for tender document:

• Cash: at the cashiers, Welkom office.
• EFT: ABSA Bank, account no. 4053705465, branch code 632 005, reference: tender number.

Bid security, guarantees, retention, payment terms and financial capacity thresholds: not stated in the document.

Bidders must not be persons in the service of the state.

Bidders must comply with the Municipal Supply Chain Management Policy and the Preferential Procurement Policy Framework Act and its regulations.

B-BBEE requirements: bidders must submit a valid B-BBEE certificate or sworn affidavit as required to claim preference points (specific levels and thresholds not stated in the document).

Local content: bidders must complete SBD 6.2 (Declaration for Local Production and Content) declaring local content percentages.

CSD registration, tax clearance, CIPC registration and professional registrations: not stated in the document.

Evaluation is in three stages: mandatory, functionality, and price with specific goals under the 80/20 or 90/10 preference point system. The document does not state the minimum functionality score or the specific goals.