Request for bids for the provision of engineering professional services for the upgrade of water system pipes at or tambo international airport for a period of 36 months

Request for Bids for the provision of engineering professional services for the upgrade of water system pipes at OR Tambo International Airport for a period of 36 months. Bid number ORTIA8123/2026/RFP. Issue date 14 August 2026. Bid closing date and time: 11 September 2026 at 11H00.

Compulsory briefing session: 24 August 2026 at 10:00 am via Microsoft Teams. Join link: https://teams.microsoft.com/meet/335032799714402?p=MunjCvSIM43myBh6l5, Meeting ID: 335 032 799 714 402, Passcode: er9MZ94E. A non-compulsory site inspection will be arranged with interested bidders during the briefing session. Query closing date: 31 August 2026. Bid closing date and time: 11 September 2026 at 11H00.

Bidding procedure enquiries: Davis Mthethwa, SCM Senior Buyer, email [email protected]. Technical enquiries: N/A. Queries may be requested until 31 August 2026. Bidders may not contact any ACSA employee other than those listed.

Bids must be hand-delivered to the ACSA North Wings Offices, International Terminal Building 3rd Floor, O.R. Tambo International Airport, Tender Box C, on or before 11H00 on 11 September 2026. The envelope must show the bidder's return address, full description of the bid, bid number, and SCM department details. The Tender Deposit Register must be completed and signed. Late bids will not be accepted. Bids must be submitted on official forms and not re-typed. Any alteration to the bid document will lead to disqualification. Bidders must not contact ACSA employees other than the named contact. Returnable forms include: completed pricing schedule (SBD 3.3), signed Form of Offer (C1.1), Declaration of Interest and Politically Exposed Persons form, SBD 4 Bidder's Disclosure, SBD 6.1 Preference Points Claim, Confidentiality and Non-Disclosure Agreement, B-BBEE certificate or affidavit, tax PIN or CSD number, Certificate of Incorporation, CSD report, VAT questionnaire, and ACSA Terms and Conditions. Proof of authority (e.g., company resolution) must accompany the signature.

Mandatory returnable documents: Completed pricing schedule, attendance of mandatory briefing session, SBD 3.3 priced offer, Declaration of Interest Form and Politically Exposed Persons, SBD 4 Bidder's Disclosure Form, SBD 6.1 Preference Points Claim Form, Confidentiality and Non-Disclosure Agreement, BEE Certificate/Scorecard or BBBEE QSE/EME Affidavit, verifiable medical certificate for disability (for preference claims), Tax PIN number, Certificate of Incorporation showing ownership split, Central Supplier Database (CSD) report, VAT Questionnaire, ACSA Terms and Conditions. Other returnable documents may be required at specific stages. Bidders must ensure all submitted information remains valid for the contract duration.

Evaluation is staged: Stage 1 Mandatory Requirements, Stage 2 Functionality, Stage 3 Price and Preference, Stage 4 Objective Criteria (not applicable), Stage 5 Post-tender negotiations. Stage 1 requires completed pricing schedule, attendance at the compulsory briefing (must appear on the consolidated attendance register), and signed Form of Offer (C1.1). Stage 2 Functionality requires a minimum of 75 out of 100 points to proceed. Functionality criteria: Company Experience (40 points: relevant project experience 25, monitoring system experience 15) and Key Project Personnel (60 points: project manager 15, civil engineer 15, wet services engineer 10, instrumentation engineer 10, mechanical engineer 10). Company experience requires at least 3 reference letters of completed projects in bulk water and water reticulation design and contract management, each project value ≥ R15 million, completed in the past 10 years. Reference letters must be on client letterhead, include contact details, project details, and be signed or stamped. Points for relevant design and contracts management experience: 3 letters (2 bulk water, 1 reticulation) = 15 points; 4 letters (2 bulk water, 2 reticulation) = 20 points; 5 letters (3 bulk water, 2 reticulation) = 25 points. Monitoring system experience: implementation of software/cloud-based management and virtual monitoring for pipeline networks ≥15km; 1 letter = 5 points, 2 letters = 10 points, 3 letters = 15 points. Only one reference letter for reticulation only (pipes <100mm) will be evaluated. Key personnel requirements: Project Manager – SACPCMP Pr CPM or ECSA Pr Eng/Pr Tech Eng, 5 points for registration, 2 points per completed project post-registration (max 5 projects, bulkwater and reticulation, each ≥R15M). Civil Engineer – ECSA Pr Eng/Pr Tech Eng, 5 points for registration, 2 points per completed bulkwater design project post-registration (max 5 projects, each ≥R15M). Wet Services Engineer – NQF Level 7 in Mechanical or Civil Engineering, 5 points for qualification, 5 points for 2 completed water reticulation design projects (each ≥R5M). Instrumentation Engineer – NQF Level 7 in Electrical Engineering, 5 points for qualification, 5 points for 1 bulk water design and 1 water reticulation project (each ≥R5M). Mechanical Engineer – NQF Level 7 in Mechanical or Civil Engineering, 5 points for qualification, 5 points for 2 completed bulkwater design projects (each ≥R5M). Price and Preference: 80/20 system, price 80 points, specific goals 20 points. Estimated cost of construction works: R110,000,000.00.

Provision of engineering professional services for the upgrade of water system pipes at OR Tambo International Airport for a period of 36 months. The scope of work is detailed in NEC 3: Professional Services Contract (PSC), in Part 2 of the attached bid document. The estimated cost of construction works is R110,000,000.00 (excluding VAT and contingencies). Construction monitoring is estimated at 18 months.

Evaluation uses a staged approach: Stage 1 Mandatory Requirements, Stage 2 Functionality, Stage 3 Price and Preference, Stage 4 Objective Criteria (not applicable), Stage 5 Post-tender negotiations. No specific methodology or execution plan is required beyond the staged evaluation.

The tender requires a safety officer, draughtsperson, and instrumentation engineer as part of the project team. The scope of work is detailed in NEC 3: Professional Services Contract (PSC). No specific quality management system or certification is stated.

Pricing schedule (SBD 3.3) for professional services. Remuneration based on Priced Contract with Activity Schedule. Estimated cost of construction works: R110,000,000.00 (excluding VAT and contingencies). Activity schedule items: Stage fees (Stage 1 Project initiation and briefing, Stage 2 Concept and feasibility, Stage 3 Design development, Stage 4 Tender documentation and procurement, Stage 5 Construction monitoring level 3 (estimated construction duration 18 months), Stage 6 Project close-out); Miscellaneous (Disbursements, Specialist studies/investigations provisional sum R5,000,000, Handling expenses and profit on provisional sums, Safety file submission, Airside permits and training provisional sum R100,000); Monitoring and alert systems (Works after handover – software training & monitoring). Subtotal, VAT 15%, total inclusive of VAT to be exported to Form of Offer C1.1. Hourly rates for key personnel: project manager, civil engineer, mechanical engineer, wet services engineer, quantity surveyor, quality assurance, safety officer, draughtsperson, instrumentation engineer.

Bidders must be registered on the Central Supplier Database (CSD) and have a valid SARS Tax Compliance Status PIN or CSD number. Each party in a consortium/JV/subcontractor must submit separate TCS certificate/PIN/CSD number. B-BBEE certificate or affidavit required for preference points. Mandatory returnable documents include: completed pricing schedule, attendance at compulsory briefing, signed Form of Offer (C1.1), Declaration of Interest and Politically Exposed Persons form, SBD 4 Bidder's Disclosure, SBD 6.1 Preference Points Claim, Confidentiality and Non-Disclosure Agreement, B-BBEE certificate or affidavit, tax PIN, Certificate of Incorporation showing ownership split, CSD report, VAT questionnaire, and ACSA Terms and Conditions. ACSA is a National Key Point; bidders may be subjected to security vetting. Failure to submit mandatory documents may lead to disqualification.

The pricing schedule includes a 'Safety file submission' item, indicating a safety file is required. The estimated construction duration is 18 months. No further OHS requirements are specified in the available text.

Bids must be delivered by stipulated time to correct address; late bids not accepted. Bids must be submitted on official forms, not re-typed. Bid subject to Preferential Procurement Policy Framework Act 2000, Preferential Procurement Regulations, General Conditions of Contract (GCC), and any special conditions. Successful bidder must have fully completed and signed written contract post award. Tax compliance requirements: bidders must comply with tax obligations, submit SARS PIN or CSD number, each consortium/JV/subcontractor party must submit separate TCS certificate/PIN/CSD number. Failure to comply may render bid invalid.

ACSA is a National Key Point and must comply with security laws. Bidders may be subjected to security vetting depending on goods/services. ACSA will not contract with a bidder that does not comply with security vetting requirements. ACSA reserves rights to award whole or part, split award, negotiate with shortlisted bidders, award to other than highest scorer where objective criteria allow, reject lowest acceptable bid, and cancel the bid. Bid document may not be changed or altered; any change leads to disqualification. Validity period: 120 business/working days, prices must remain firm. Confidentiality: ACSA will not disclose bidder information without written approval; bidders must not disclose bid information to third parties without ACSA approval; third parties must sign confidentiality agreements. Fraud/corruption hotline: 0800 00 80 80 or 086 726 1681, email [email protected].

Mandatory requirements: Completed pricing schedule, attendance of mandatory briefing session (bidder must be on consolidated attendance register), and fully completed and signed Form of Offer (C1.1).