Supply, delivery, installation and commissioning of 400 emission-control ceramic filter elements at arc onderstepoort

Compulsory site inspection / briefing: 01 September 2026 at 10:00, venue ARC OVR, 100 Soutpan Road, Onderstepoort, 0110. Attendance is mandatory.

Closing date and time: 08 September 2026 at 11:00.

No other clarification or submission deadlines are stated.

SCM contact: Barbara Kutumela, Supply Chain Management, Agricultural Research Council.

Email: [email protected].

No telephone number provided in the document.

Delivery / site address: ARC Onderstepoort Veterinary Institute, 100 Old Soutpan Road, Onderstepoort, Pretoria.

Submission method: email to [email protected].

Closing date and time: 08 September 2026 at 11:00.

Quotation must be on official letterhead, duly signed, and indicate validity period and delivery date.

Prices in South African Rand, inclusive of VAT, delivery, insurance and taxes.

Returnable documents (all must be completed, signed and submitted):

• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the ARC; false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim Form): claims specific-goal points under the 80/20 system; supporting proof must be attached or points are forfeited.
• CSD registration number and full CSD report.
• At least two reference letters or completion certificates for emission-control ceramic filter element projects completed within the last five years; each must show client name, contact details, project description, duration and contract value — incomplete references will not be considered.

Disqualification risks: late submission; any returnable form unsigned or omitted; failure to attend compulsory site inspection.

Preference point system: 80/20 (price 80 points, specific goals 20 points) for contracts valued R2 000 to below R50 million including VAT.

Price scoring: lowest acceptable price scores 80 points; other prices scored pro-rata.

Specific goals (20 points total):

• HDI ownership 51%+ = 6 points
• Women ownership 51%+ = 4 points
• Youth ownership 51%+ = 4 points
• PwD ownership 51%+ = 2 points
• SMME status = 2 points
• B-BBEE Level 1–4 = 2 points

Bidders must submit proof for each goal claimed; failure to provide proof means zero points for that goal.

Mandatory administrative compliance (pass/fail): CSD registration, signed SBD forms, valid tax status, attendance at compulsory site inspection, submission of two qualifying reference letters/completion certificates.

ARC reserves the right to verify references, conduct due diligence and benchmark prices.

Scope: Remove the old and supply, deliver, install and commission emission control ceramic filter elements.

Quantity: 400 units (installation and commissioning of only 400).

Element dimensions:

• Hole in header plate: 64 mm diameter
• Element barrel: 60.5 mm diameter
• Element flange: 80 mm diameter, 18–22 mm deep
• Element gasket: 80 mm OD, 63 mm ID
• Header plate gasket: 90 mm OD, 65 mm ID

Delivery / installation site: ARC Onderstepoort Veterinary Institute, 100 Old Soutpan Road, Onderstepoort, Pretoria.

Warranty: bidder must clearly state the period and extent of the warranty/guarantee applicable to the goods.

Proven experience required: at least two relevant projects completed within the last five years covering supply, installation and commissioning of emission-control ceramic filter elements.

Pricing format: firm, all-inclusive quote in South African Rand including VAT, delivery, insurance and taxes.

No price adjustments after submission.

Validity period of the quotation must be indicated.

Warranty/guarantee particulars (period and extent) must be stated in the quote.

Goods/services supplied only upon receipt of an official ARC purchase order.

General Conditions of Contract (National Treasury) apply.

No explicit performance bond, advance payment or retention percentages stated.

Mandatory:

• Central Supplier Database (CSD) registration — provide CSD number and full CSD report.
• Valid tax compliance status (SARS tax PIN).
• Attendance at compulsory site inspection on 01 September 2026.
• Completed and signed SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim).
• At least two reference letters or completion certificates for emission-control ceramic filter element projects within the last five years; each must include client name, contact details, project description, duration and contract value.
• Quotation on official letterhead, duly signed, indicating validity and delivery date.

Specific-goal claims (for 80/20 scoring):

• HDI ownership ≥51% (6 pts)
• Women ownership ≥51% (4 pts)
• Youth ownership ≥51% (4 pts)
• PwD ownership ≥51% (2 pts)
• SMME status (2 pts)
• B-BBEE Level 1–4 (2 pts)

Proof must be submitted for each goal claimed; no proof = zero points.

No CIDB grading, professional-body registration or local-content thresholds are mentioned.

Contract governed by National Treasury General Conditions of Contract and ARC Supply Chain Management Code of Conduct. Quotation validity period must be indicated. Prices firm, inclusive of VAT, delivery, insurance and taxes — no adjustments. Warranty/guarantee particulars (period and extent) to be stated in the quote. Supplier accepts full responsibility for proper execution. Goods/services rendered only upon receipt of official ARC purchase order. ARC may accept or reject any special terms proposed by the bidder. ARC reserves right to conduct due diligence and benchmark prices.

Compulsory site inspection on 01 September 2026 at 10:00 at ARC OVR, 100 Soutpan Road, Onderstepoort. Quotation must be on official letterhead, signed, state validity period and delivery date. Prices in ZAR inclusive of VAT, delivery, insurance, taxes. No price adjustments after submission. Warranty/guarantee period and extent must be stated. Supply/installation only upon receipt of ARC purchase order. General Conditions of Contract (National Treasury) and ARC SCM Code of Conduct apply. ARC reserves right to accept/reject special terms, conduct due diligence and benchmark prices. Failure to submit signed SBD forms or attend site inspection may disqualify the bid.

80/20 preference point system (price 80, specific goals 20). Specific goals and points: HDI ownership ≥51% = 6; Women ownership ≥51% = 4; Youth ownership ≥51% = 4; PwD ownership ≥51% = 2; SMME status = 2; B-BBEE Level 1–4 = 2. Proof required for each claim. Mandatory administrative compliance: CSD registration, tax compliance, signed SBD 4 and SBD 6.1, compulsory site inspection attendance, two qualifying reference letters/completion certificates (client name, contacts, description, duration, value). ARC may verify references, conduct due diligence and benchmark prices.