What are the important dates and deadlines for this tender?

{"closingDate":"18 September 2026","closingTime":"12h00","briefingSession":"{\"date\":\"04 September 2026\",\"time\":\"12:00\",\"venue\":\"e: 04 September 2026\",\"is_compulsory\":true}"}

Who should be contacted for queries about this tender?

{"name":null,"email":"rfqs-rfps@tasez.co.za","phone":"012 940 6378","department":null,"address":"The Willows 340-Jr,"}

Provision of Legal Panel service to the Tshwane Automotive Special Economic Zone for a period of 36 months.

Technical Specifications

Source: TASEZ_ RFP005_2026 PROVISION OF LEGAL PANEL SERVICES FOR 36 MONTHS.pdf (RFP)

Africa’s first automotive city, the Tshwane Automotive Special Economic Zone (TASEZ), is

changing the face of South Africa’s manufacturing industry, accelerating economic

reform, encouraging investment in the sector and, most importantly, creating jobs.

Located in the City of Tshwane, TASEZ is a multi-billion project between the Department of

Trade, Industry and Competition (the dtic), the Gauteng Government and the City of

Tshwane. This innovative and crucial special economic zone fits seamlessly into the

priorities of the South African Economic Reconstruction and Recovery Plan and plays a

catalytic role in extending economic participation across the Tshwane region, opening

multiple opportunities for small, medium and micro enterprises (SMMEs) and co-operatives,

and promoting skills develop and the transferal of technological expertise in the

automotive manufacturing industry.

TASEZ is requiring suitably qualified and competent experts with adequate capacity and

relevant experience to serve as a panel of service providers to provide Legal services for

a period of 36 months.

The purpose of this bid is to appoint a panel of service providers that can provide

appropriate, timely and value adding legal services to TASEZ. The appointment will

commence on the date as prescribed in the letter of award and signed contract

documents, where applicable.

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

SBD 1 Form – Invitation to Bid

2.1. Invitation to Bid

You are Hereby Invited to Bid for Requirements of the (Name of Department/ Bidder Entity)

Bid Closing 18 September Closing 12h00

TASEZ/RFP005/2026 Time:Number: Date: 2026

Provision of Legal Panel Service to the Tshwane Automotive Special Description:

Economic Zone for a period of 36 months.

The Successful Bidder will be Required to Fill in and Sign a Written Contract Form (SBD7).

Bid Response Documents May Be Deposited in the Bid Box Situated at (Street Address):

Tshwane Automotive Special Economic Zone (Main Entrance)

CSIR Campus, Building 21

Meiring Naude Road, Pretoria, 0184

Supplier Information

Name of Bidder

Postal Address

Street Address

Telephone Number Code Number

Cellphone Number

Facsimile Number Code Number

E-Mail Address

Vat Registration

Number

TCS OR CSD No:

Pin:

B-BBEE Status Level Yes B-BBEE Status Level Yes

Verification Certificate No Sworn Affidavit No

[Tick Applicable Box]

If yes, who was the Certificate

Issued by?

An accounting officer An Accounting Officer as Contemplated in the Close

as contemplated in Corporation

the Close Corporation Act (CCA)

Act (CCA) and name A Verification Agency Accredited by the South African

the applicable in the Accreditation System (SANAS)

tick box A Registered Auditor

Name:

[A B-BBEE Status Level Verification Certificate / Sworn Affidavit (For EMES& QSES) Must Be

Submitted in Order to Qualify for Preference Points For B-BBEE]

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

Are you the Are you a Foreign Yes

Accredited Yes No Based Supplier for the No

[If Yes Answer Representative in Goods / Services /

Part B:3 Below] South Africa for the [If Yes Enclose Proof] Works Offered?

Goods / Services /

Works Offered?

................................. ........................

Signature of Bidder ......... Date ......

Capacity under which this Bid is Signed.

(Attach Proof of Authority to Sign this Bid, e.g., Resolution of

Directors, etc.)

Total Number of Items Total Bid Price (All

Offered Inclusive)

Bidding Procedure Enquiries may be Technical Information may be Directed to:

Directed to:

Department/ Bidder SCM TASEZ Contact Person SCM Office

Entity

Telephone Number 012 940 6378 Facsimile 012 940 6378

Number

Facsimile Number N/A E-Mail Address [email protected]

E-Mail Address [email protected]

2.2. Tender Notice and Invitation to Tender

Tenders are hereby invited for the services below.

Tender Number: TASEZ/RFP005/2026

Organisation: Tshwane Automotive Special Economic Zone (TASEZ) –

Silverton

Division: Infrastructure Development Division

Tender Description: Provision of Legal Panel Service to the Tshwane

Automotive Special Economic Zone for a period of 36

months.

The address for collection of tender documents is: www.tasez.co.za from the 27

August 2026

Queries relating to the issue of these documents may be addressed to Ms Lucia

Buda, at e mail address [email protected].

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

A compulsory clarification meeting with representatives of the Employer will take

place at as follows: -

N/a

The closing time for receipt of tenders is 12:00 hrs on 18 September 2026.

Telegraphic, telephonic, facsimile, e-mail and late tenders will not be accepted.

Tenders may only be submitted on the tender documentation that is issued.

The contract conditions will be based on the Service Level Agreement (SLA).

Requirements for sealing, addressing, delivery, opening and assessment of

tenders are stated in the Tender Data and the Conditions of Tender.

We look forward to receiving your tender by the date and time stated.

Yours faithfully,

Mr Andile Sangweni

Chief Executive Officer – Acting

Tasez

2.3. Terms and Conditions for Bidding

2.3.1. Proprietary Information

2.3.1.1. TASEZ considers this tender and all related information, either written

or verbal, which is provided to the respondent, to be proprietary to

TASEZ. It shall be kept confidential by the respondent and its officers,

employees, agents and representatives. The respondent shall not

disclose, publish, or advertise this specification or related information

to any third party without the prior written consent of TASEZ.

2.3.2. Enquiries and Communication

2.3.2.1. All communication and attempts to solicit information of any kind

relative to this tender should be in writing and directed to: Email

address: [email protected].

2.3.2.2. Clarification questions from Bidder will be closed Five (5) Days before

the date of closure of the RFP. Note that the last date for request for

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

information pertaining to this tender will be on the 11 September

2.3.2.3. Bidders may not contact any other TASEZ employee besides contact

person mentioned on Paragraph 2.2.2.1 above on any matter

pertaining to the bid from the time when bid is advertised to the time

the bid is awarded. Any effort by a bidder to influence bid

evaluation, bid comparisons or bid award decisions in any manner,

may result in rejection of the bid concerned.

2.3.2.4. All the documentation submitted in response to this tender must be

in English.

2.3.2.5. The Bidder should check the numbers of the pages to satisfy

themselves that none are missing or duplicated. No liability will be

accepted by TASEZ in regard to anything arising from the fact that

pages are missing or duplicated.

2.3.2.6. If the Bidder finds or reasonably believes it has found any

discrepancy, ambiguity, error, or inconsistency in this RFP or any other

information provided by TASEZ (other than minor clerical matters),

the Bidder must promptly notify TASEZ in writing of such discrepancy,

ambiguity, error or inconsistency in order to afford TASEZ an

opportunity to consider what corrective action is necessary (if any).

2.3.2.7. Any actual discrepancy, ambiguity, error, or inconsistency in the RFP

or any other information provided by TASEZ will, if possible, be

corrected and provided to all Bidders without attribution to the

Bidder who provided the written notice.

2.3.2.8. All persons (including Bidders) obtaining or receiving the RFP and any

other information in connection with the RFP must keep the contents

of the RFP and other such information confidential and not disclose

or use the information except as required for the purpose of

developing a response to the RFP.

2.3.3. Validity Period

2.3.3.1. Responses to this tender received from suppliers will be valid for a

period of 120 Calendar Days counted from the closing date of the

tender.

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

2.3.4. Submission of Tenders

2.3.4.1. All submissions must be marked: “For attention: Supply Chain

Management” with the RFP Number included and hand delivered.

The Tender Box is situated at the Main Gate. The address is: -

The Procurement Officer

Tshwane Automotive Special Economic Zone

Building 21, Council for Scientific and Industrial Research (CSIR),

Meiring Naudé Road; Brummeria; Pretoria (Gauteng)

2.3.4.2. Bid documents shall only be considered when received on or

before the closing date and time which is 18 September 2026 at

12h00. Late proposals will not be considered. RFP documents will

not be opened in Bidder; however, the results will be published on

the TASEZ website.

2.3.4.3. Tenders should be submitted bound in a sealed envelope, and

Bidders are required to submit as follows: -

2.3.4.3.1. One (1) Original

2.3.4.3.1.1. One original of the completed RFP document

shall be placed in a sealed envelope marked:

Provision of Legal Panel Service to the

Tshwane Automotive Special Economic Zone

for a period of 36 months.

2.3.4.3.1.2. The Closing Date and Time, Company Name

and the Return Address must also be endorsed

on the envelope.

2.3.4.3.1.3. If a Courier Service Company is being used for

delivery of the bid document, the bid

description must be endorsed on the Delivery

Note / Courier Packaging to ensure that

documents are delivered into the tender box.

2.3.4.3.2. Flash Disk

A copy of the tender shall be scanned and saved in a

flash disk that will resemble the original signed hardcopy.

The flash disk must be secured in the file.

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

2.3.4.3.3. Electronically Submission

Electronic submissions are not allowed for this tender.

2.3.4.4. The bids must be in the tender box by no later than 12h00 on the 18

September 2026.

2.3.4.5. No bid received by telegram, telex, email, facsimile or similar

medium will be considered. Where a tender document is not in the

tender box at the time of the bid closing, such a bid document will

be regarded as a late bid. Late bids will not be considered.

2.3.4.6. Amended bids may be sent, together with the original bid, in an

envelope marked “Amendment to bid” and should be placed in the

bid box before the closing date and time. Submission of amendment

bids without also submitting an original bid document as requested

will not be considered.

2.3.4.7. The bidder is responsible for all the cost that they shall incur related

to the preparation and submission of the bid document.

2.3.4.8. Bidders are required to initial each page of the RFP document on the

right-hand side at the bottom of each page.

2.3.4.9. Bidders to note that TASEZ is entitled to amend any bid conditions,

validity period, specifications, or extend the closing date of bids

before the closing date. All bidders, to whom the bid documents

have been issued, will be advised in writing of such amendments in

good time.

2.3.4.10. TASEZ reserves that right not to accept the lowest bid of any tender

in part or in whole. It normally awards the contract to the bidder who

proves to be fully capable of handling the contract and also

financially advantageous to TASEZ.

2.3.4.11. TASEZ also reserves the right to award this bid to a purely

empowerment company or may award this bid on conditions that a

joint venture with an empowerment company is formed. This may be

added as a request to be agreed when contracting.

2.3.4.12. TASEZ also reserves the right to award this bid as a whole or in part

without furnishing reasons.

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

2.3.4.13. TASEZ reserves the right to, amongst other things, conduct

unscheduled or scheduled site visit/s to satisfy itself, as to the validity

of the information provided on this bid documents.

2.3.4.14. An incomplete price list shall render the bid non-responsive.

2.3.4.15. TASEZ reserves the right to review the pricing/financial proposal

submitted by the bidder and make an assessment if their proposed

costing is market related or not and reserves the right to negotiate or

not to negotiate the with the preferred bidder or any bidder as per

recommendation of the BAC. The process for negotiation will be

governed by the TASEZ internal SCM processes as approved and in

line with Preferential Procurement Regulation of 2017.

2.3.4.16. All reference to TASEZ on this bid document includes its subsidiaries

who are affected by the deliverable of this bid document.

2.3.4.17. The General Condition of Contract is part of this tender document

and will be incorporated as an annexure and those will be bidding

to the bidder whether they are returned and submitted with the bid

response or not and will remain bidding to the bidder whether

initialled or not.

2.3.4.18. This bid is subject to the preferential procurement policy framework

act 2000 and the preferential procurement regulations, 2017, the

general conditions of contract (GCC) and, if applicable, any other

legislation or special conditions of contract.

2.3.4.19. None of these bid conditions are to be changed by the bidder unless

agreed in writing and approved by TASEZ.

2.3.4.20. Bidder must register on the central supplier database (CSD) to

upload mandatory information namely: (Business Registration /

Directorship / Membership / Identity Numbers; Tax Compliance

Status; Banking Information for verification purposes). B-BBEE

Certificate or Sworn Affidavit for B-BBEE must be submitted to bidding

institution.

2.3.5. Late Submission

2.3.5.1. Late responses to the RFP will not be accepted.

2.3.5.2. All dates and times in this RFP are in accordance with the South

African standard calendar and time.

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

2.3.5.3. Any time or date in this RFP is subject to change at TASEZ’s discretion.

The establishment of a time or date in this RFP does not create an

obligation on the part of TASEZ to take any action or create any right

in any way for any Bidder to demand that any action be taken on

the date established.

2.3.5.4. The Bidder accepts that, if TASEZ extends the deadline for the RFP

submission (the closing date) for any reason, the requirements of this

RFP otherwise apply equally to the extended deadline.

2.4. SBD 2 – Tax Compliance Requirements

It is a condition of bid that the taxes of the successful bidder must be in order, or

that satisfactory arrangements have been made with South African Revenue

Service (SARS) to meet the bidder’s tax obligations.

Tax Compliance Requirements

2.4.1. Bidders must ensure compliance with their Tax obligations.

2.4.2. Bidders are required to submit their Unique Personal Identification Number

(Pin) issued by SARS to enable TASEZ to verify the taxpayer’s profile and tax

status.

2.4.3. Application for Tax Compliance Status (TCS) Pin may be made via e-filing

through the SARS website www.sars.gov.za

2.4.4. Bidders must submit a printed TCS Certificate together with the bid.

2.4.5. In Bids where Consortia / Joint Ventures / Sub-Contractors are involved, each

party must submit a separate TCS Certificate / Pin / CSD Report.

2.4.6. Where no TCS Pin is available, but the Bidder is registered on the Central

Supplier Database (CSD), a CSD Report must be provided.

2.4.7. No bids will be considered from persons in the Service of The State,

Companies with Directors who are Persons in The Service of the State, Or

Close Corporations with members Persons in the Service of the State.”

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

2.5. Questionnaire to the Bidding Foreign Suppliers

Is The Bidder a Resident of the Bidder of South Africa (RSA)? Yes No

Does the Bidder have a Branch in the RSA? Yes No

Does the Bidder have a Permanent Establishment in the RSA? Yes No

Does the Bidder have any Source of Income in the RSA? Yes No

If the answer is “no” to all of the above, then, it is not a requirement to obtain

a Tax Compliance Status / Tax Compliance system pin code from the South

African Revenue Service (SARS) and if not register as per 2.3 above.

Nb: failure to provide any of the above particulars may render the bid

Invalid.

Signature of bidder: _______________________________________________________

Capacity under which this bid is signed:

(Proof of authority must be submitted e.g., company resolution)

Date: __________________________________

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

2.6. Compulsory Enterprise Questionnaire

The following particulars must be furnished. In the case of a joint venture, separate

enterprise questionnaires in respect of each partner must be completed and

submitted.

Section 1: Name of Enterprise: ___________________________________________________

Section 2: VAT Registration Number, if any: ________________________________________

Section 3: CIDB Registration Number, if any: _______________________________________

Section 4: Particulars of Sole Proprietors and Partners in Partnerships

Name* Identity number* Personal Income

Tax Number*

Complete only if sole proprietor or partnership and attach separate page if more

than 3 partners

Section 5: Particulars of Companies and Close Corporations

Company Registration Number: ____________________________________________________

Close Corporation Number: _______________________________________________________

Tax Reference Number: ___________________________________________________________

Section 6: The attached SBD 4 must be completed for each tender and be attached

as a tender requirement.

Section 7: The attached SBD 6.1 must be completed for each tender and be attached

as a requirement.

The undersigned, who warrants that he / she is duly authorised to do so on behalf of

the enterprise:

i) authorises the Employer to obtain a tax clearance certificate from the South

African Revenue Services that my / our tax matters are in order.

ii) Confirms that the neither the name of the enterprise or the name of any

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

partner, manager, director or other person, who wholly or partly exercises, or

may exercise, control over the enterprise appears on the Register of Tender

Defaulters established in terms of the Prevention and Combating of Corrupt

Activities Act of 2004.

iii) Confirms that no partner, member, director or other person, who wholly or

partly exercises, or may exercise, control over the enterprise appears, has within

the last five years been convicted of fraud or corruption.

iv) Confirms that I / we are not associated, linked or involved with any other

tendering entities submitting tender offers and have no other relationship with

any of the Bidder or those responsible for compiling the scope of work that

could cause or be interpreted as a conflict of interest; and

v) Confirms that the contents of this questionnaire are within my personal

knowledge and are to the best of my belief both true and correct.

Signed Date

Name Position

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

3.1. TASEZ hereby invites quotations from suitably qualified Bidders for the Appointment

of a Panel of Law Firms to Provide Legal Services to the Tshwane Automotive Hub

Special Economic Zone (TASEZ) for a Period of Three Years.

3.2. The Scope of Work is detailed bullet 3.

General Requirements

3.3. Bidders to provide quotations for the Appointment of a Panel of Law Firms to Provide

Legal Services to the Tshwane Automotive Hub Special Economic Zone (TASEZ) for

a Period of Three Years. The purpose of any contract resulting from this request for

proposals will be:

3.3.1. To balance and augment the capacity of the TASEZ’s Legal Services Unit

3.3.2. To develop strategic responses to challenges facing the TASEZ

3.3.3. To take initiatives and implement programmes which will give effect to

those responses

3.3.4. To undertake specific legal tasks, either as part of strategies to be

developed or as ad hoc responses to particular problems which may

arise

3.3.5. The panel members are not guaranteed work and will be utilized based

on their specialty of the legal frameworks being required.

3.3.6. Legal assistance must be professional, ethical and of the highest

standard.

3.3.7. Successful bidders must be in a position to commence work as and

when required. Particular projects will be initiated by means of written

instructions to the successful bidder(s) on a random basis, backed by

verbal briefings, when required.

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

3.3.8. Generally, timeframes cannot be set before entering into a formal

agreement. As such, the duration of any given assignment will depend

mainly on the nature and scope of the work to be done. Appointed

service providers must be available at all stages to provide assistance

within the set time frames as requested which might sometime be within

24 hours. When deadlines are set, service providers will be expected to

deliver the required services within the set timeframe, failing which the

TASEZ reserves its rights to de-list the service provider from the Legal

Panel.

3.3.9. A service provider that will be appointed to render services to the TASEZ

will have to enter into a service level agreement with the TASEZ.

3.3.10. Proposed fees with detail cost breakdown must be quoted for the

different levels of proposed resources to be utilized at any given time.

3.3.11. In all cases, it is important that Employees of the TASEZ are empowered

in the process of carrying out the assignment. Employees must develop

appropriate skills and experience in their interaction with the relevant

consultants/legal advisor which will decrease the necessity in the need

for future assignments of this nature. The successful bidder will be

required to provide professional legal services as and when instructed

by TASEZ CEO and/or his/her delegated official on but not limited to:

Table 1: Scope of Work

Item Field of Expertise / Practice Area Yes No

Corporate & Contract law

 Advise on projects/ transactions of a corporate law

nature.

 Review and advise on broad range of complex and

special project contracts.

 Provide opinion on any contract related matters.

Skills required

 Experience in transactions of corporate law nature.

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

 Excellent research and drafting skills for preparation of

legal opinions of a corporate law nature.

Labour law & Employment law

 Provide legal opinions on labour and employment law

related matters

 Assist in disciplinary hearings, arbitration and other

dispute resolution matters (either as Initiators or

Chairperson).

Skills required

 Experience in labour & employment law litigation

 Understanding of the regulatory framework.

 Knowledge of dispute resolution fora.

General Litigation

 Conduct litigation on behalf of TASEZ.

 Ensure effective and efficient litigation process is

followed.

 Provide custody of all pleadings and related

documents.

 Provide oral & written legal advice during the process

of litigation, as and when required.

Skills required:

 Knowledge of litigation processes and procedures in

various forums including but not limited to High Court,

Magistrate Court, Labour Court etc.

Constitutional & Administrative law

 Provide legal opinion in respect of constitutional and

administrative and international law matters.

 Assist in the drafting of public or private international

law agreements.

 Ensure best practice and consistency with the

constitution and all legislation.

Skills required:

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

 Experience in the provision of opinions in constitutional,

administrative and international law matters.

 Extensive knowledge of SA constitutional and

administrative law and international law.

 Extensive experience in the drafting, vetting and

interpretation of public and private international law.

Opinions on legislation and legal topics

 Provide legal opinion on mandate of the TASEZ.

 Provide legal opinions to the CEO and the board as

and when required

Skills required

 Extensive experience in provision of legal opinions in

public sector, the CEO and the boards.

Legal advice on general legal matters and /or topics

 Provide legal expertise in matters of a general nature

and conduct due diligence exercises when required.

 Conduct fraud investigations.

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

Instruction to Bidders

4.1. Price Declaration Form

4.1.1. Please indicate your Final Total RFP Price including VAT here:

R______________________________________ (compulsory).

4.1.2. It is mandatory to indicate the total RFP price as requested above. This price

must be the same as the total RFP price in the pricing schedule. Should the

total RFP prices differ, the one indicated above shall be considered the

correct price.

4.1.3. The following must be noted:

4.1.3.1. All prices must be VAT inclusive and must be quoted in South African

Rand (ZAR).

4.1.3.2. All prices must be firm and fixed from the RFP closing date and for

the duration of the contract.

4.1.3.3. All Bidder must cost according to the costing template provided or

this will lead to disqualification.

4.1.3.4. The cost of delivery, labour etc. must be included in the proposal.

4.1.3.5. Preference will be given to respondents who comply with the TASEZ’s

Procurement Policy & Procedures. Bidder Finance Management Act

(PFMA) shall apply.

4.1.3.6. The Bidder must have a minimum B-BBEE status level of contributor 3

or higher.

4.1.3.7. As per amended construction codes, companies with less than 51%

black shareholding (QSEs & Generics) are to submit a valid SANAS

Accredited B-BBEE Verification Certificate (with the full applicable B-

BBEE elements). QSE with at least 51% or 100% black shareholding

and EMEs with an annual turnover of above R3 Million are required

to submit a BBBEE verification certificate from a SANAS accredited

verification agency as they have to comply with the 40% sub-

minimum requirement on the QSE Skills Scorecard to avoid being

discounted a level. EMEs with a turnover of less than R3 Million are

exempt from complying with the subminimum requirement and may

submit an affidavit or a certificate issued by CIPC, confirming their

ownership and annual turnover.

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

4.1.3.8. The empowerment and development objectives (30% SMME

Involvement) will be controlled by implementing the procedure

listed in 4.1.3.7 above, where the bidder in terms of the Amended B-

BBEE Codes is a Generic Entity (Turnover of over R50 mil).

4.1.3.9. The appointed service provider shall sub-contract practitioners from

previously disadvantaged groups (black, female, youth and people

with disability) and/or local (within NMBM) black-owned companies

(with a turnover of less than R50 mil), where scope and credentials

permit.

4.1.3.10. Proof of registration with Treasury’s Centralised Supplier Database

(CSD) not older than three (3) months old.

4.1.3.11. TASEZ will only award the tender to a bidder who is tax compliant.

The tax compliance status of the Bidder will be verified through CSD

and SARS website via the provided pin. The prospective Bidder must

ensure that they are Tax Compliant throughout the validity period of

the bid in review.

4.1.3.12. Bidder will be evaluated on functionality and are expected to meet

the minimum of 70% threshold in order to be evaluated further. The

evaluation criteria for measuring functionality and weight of each

criterion are provided in the tables below.

4.1.3.13. Bidder’ servants are prohibited from doing any form of business with

organs of state, whether in their own capacity as individuals or

through companies in which they are directors. Verification will be

done, and Bidder will be disqualified should they be found to be in

contravention with the regulations. If the bidder has been granted

permission by Treasury, the letter must be provided with the bid

document.

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

Evaluation of Bids

The bid evaluation process will consist of the following three (3) Stages:

5.1. Responsiveness Assessment

The following criteria will be used in assessing the responsiveness of bids:

5.1.1. Stage 1 – Administrative Requirements Criteria

This is the assessment of compliance with the minimum Administrative

Requirements as detailed in Table 1 below. No points or score will be

allocated in criteria.

Table 2: Administrative Requirements

Description Compliant Non-

Compliant

CIPC/ Partnership Registration Documents
JV Agreement / Power of Attorney
Valid Tax Clearance Certificate / Tax Pin
Valid CSD report (Not older than three (3)

months)

Valid Letter of Good Standing issued by the

Department of Labour or RMA.

Valid B-BBEE Certificate

Sworn Affidavit for EME
SANAS Accredited for QSE (TASEZ to verify

with SANAS)

Completed and Fully Signed SBD 1
Completed and Fully Signed SBD 6.1
Completed and Fully Signed SBD 6.2

Name of Bidder: _______________________________________________________.

Signature of Bibber: _____________________________ Date: _________________.

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

5.2. Mandatory Returnables

The Bidder shall take note of the required returnable schedules that must be fully

complied with and submitted with their tender submission. It is the responsibility of

the Bidder to ensure that the information submitted is sufficient to evaluate their

tender and design for the system.

Failure to submit all mandatory requirements will result in submissions being

deemed null and void and shall be considered “non-responsive” and therefore

not considered further.

Table 3: Mandatory Requirements

Description Compliant Non-

Compliant

SBD 4 – Declaration of Interests (fully completed and

signed)

Legal Practice Council registration

a. Valid registration certificate at the time of

closing of the tender.

5.3. Stage 2 – Technical / Functionality Evaluation

Only bids that comply with the indicated Mandatory Requirements will be

considered for the Technical / Functional Evaluation Stage.

The Technical / Functional Evaluation criteria for this bid is indicated in tables

below including the scoring system and weight allocation that will be used for the

evaluation of the bids. Bidder are required to achieve a minimum of 70 points out

of 100 points to proceed to the next stage.

Failure to submit the applicable documents will result in the Tenderer receiving a

zero score for the applicable evaluation schedule.

Table 4: Technical / Functional Evaluation

Document Name Maximum

Claimable

Points

Company Experience 40

Key Resources Experience 40

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

Key Personnel Qualifications 20

5.3.1. Company Experience

Table 4: Company Experience

References Letters No. of Letters Points

Claimed

The bidder to provide a minimum of 5 References of similar

40 five (5) signed reference letters

Experience & Qualifications

Source: TASEZ_ RFP005_2026 PROVISION OF LEGAL PANEL SERVICES FOR 36 MONTHS.pdf

related to the bidder’s experience

in legal services. 4 References of similar

experience The reference letters must be on the

client’s letterhead, duly signed by 3 References of similar

the authorized person, reflecting 20

experience the nature of the service provided,

with contactable details. 2 References of similar

experience Note, Purchase Orders / Award

letters will not be considered.

The letters(s) must have been issued

in the last five (5) years and can

1 reference or no relate to all fields bidders are 0

bidding for submission

TASEZ reserves the right to validate

the above information as part of

due diligence.

Total Points Claimable 40

5.3.2. Key Resource Experience

Table 5: Experience of the Competent Person

Personnel Experience Level of Details Points

Claimed

The Bidder must provide the 10 years and above of

name of the leading Partner/

post-admission Director/ Practitioner, 20

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

The bidder must provide a 5 - 9 years of post-

comprehensive CV of the Lead 10 admission experience

legal practitioner outlining work

experience. 2 - 4 years of post-

5 admission experience Name: _________________

Less than 1 year of post-

admission experience or

no submission

The Bidder must provide the 10 years and above of

name of Senior Associate a

post-admission detailed cv of the Associate. 20

Bidders team must comprise of at

05 -09 years of post- least one team member other

10 than the Lead legal practitioner admission experience

who is an admitted attorney

02 – 04 years of post- –

Name: _________________ admission experience 05

Less than 1 year of post-

admission experience or 0

no submission

Total Points Claimable 40

NB: Failure to provide the name of the resource will result in non-evaluation

in these criteria.

5.3.3. Key Resource Qualifications

Table 7: Personnel qualifications

Personnel Qualification Level of Details Points

Claimed

leading partner/ director/ LLM/ equivalent or

10 practitioner, higher.

bidders to attach qualifications

LLB or equivalent.

of the submitted personnel in the 5

table above

No submission 0

the associate LLM/ equivalent or

10 higher.

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

bidder to attach qualifications of LLB or equivalent.

the submitted personnel in the 5

table above

No submission 0

Total Points Claimable 20

5.3.3.1. The minimum threshold points for functionality is 70 points out of 100

points and any bidder scoring less than 70 points will not be considered

for further evaluation. Bidder to address and respond to all areas of the

evaluation criteria. Any bid scoring less than the Minimum required in

any one or more of the above-mentioned evaluation criteria will not be

evaluated further.

Any bid not covering all of the above will not be evaluated. For purpose of

comparison and in order to ensure a meaningful evaluation, Service

Providers are requested to furnish detailed information in substantiation of

compliance to the evaluation criteria mentioned above.

5.3.4. Stage 3 – Price and B-BBEE

The bid will be evaluated on the 80/20 principle. Risk assessment will be

conducted on the top three (3) Bidders using the Bidders audited financial

statement. Bidder to submit 3 years audited financial statements.

Pricing Schedule: N/A

N/a

Duration of the Contract

The contract shall be 3 years.

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

Form of Offer and Acceptance

Project Title Provision of Legal Panel Service to the Tshwane Automotive Special

Economic Zone for a period of 36 months.

RFP Number TASEZ/RFP005/2026

8.1. Offer

The employer, identified in the acceptance signature block, has solicited offers

to enter into a contract for the procurement of:

....................................................................................................................

...................................................................................................................

..................................................................................................................

The Bidder, identified in the offer signature block, has examined the documents

listed in the tender data and addenda thereto as listed in the returnable

schedules, and by submitting this offer has accepted the conditions of tender.

By the representative of the Bidder, deemed to be duly authorised, signing this

part of this form of offer and acceptance, the Bidder offers to perform all of the

obligations and liabilities of the contract under the contract including

compliance with all its terms and conditions according to their true intent and

meaning for an amount to be determined in accordance with the conditions of

contract identified in the contract data.

8.1.1. The offered total of the prices inclusive of value added tax is

............................................................................................................

.................................................................................................... Rand

(in words).

R......................................................................................................

(in figures or other suitable wording).

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

This offer may be accepted by the employer by signing the acceptance part of

this form of offer and acceptance and returning one copy of this document to

the Bidder before the end of the period of validity stated in the tender data,

whereupon the Bidder becomes the party named as the contract in the

conditions of contract identified in the contract data.

Signature .........................................................................................................

Name ..........................................................................................................

Capacity..........................................................................................................

for the

Bidder ..........................................................................................................

..........................................................................................................

(Name and Address of Organisation)

Name and Signature

of Witness ........................................................... Date ............................

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

8.2. Acceptance

By signing this part of this form of offer and acceptance, the employer identified

below accepts the Bidder’s offer. In consideration thereof, the employer shall

pay the FMSP the amount due in accordance with the conditions of contract

identified in the contract data. Acceptance of the Bidder’s offer shall form an

agreement between the employer and the Bidder upon the terms and

conditions contained in this agreement and in the contract that is the subject of

this agreement.

The terms of the contract, are contained in:

i. Part 3 – Scope of work.

Deviations from and amendments to the documents listed in the tender data

and any addenda thereto as listed in the returnable schedules as well as any

changes to the terms of the offer agreed by the Bidder and the employer during

this process of offer and acceptance, are contained in the schedule of

deviations attached to and forming part of this form of offer and acceptance.

No amendments to or deviations from said documents are valid unless contained

in this schedule.

The Bidder shall within 3 weeks after receiving a completed copy of this

agreement, including the schedule of deviations (if any), contact the employer’s

agent (whose details are given in the contract data) to arrange the delivery of

any securities, bonds, guarantees, proof of insurance and any other

documentation to be provided in terms of the conditions of contract identified

in the contract data. Failure to fulfil any of these obligations in accordance with

those terms shall constitute a repudiation of this agreement.

Notwithstanding anything contained herein, this agreement comes into effect

on the date when the Bidder receives one fully completed original copy of this

document, including the schedule of deviations (if any). Unless the Bidder (now

FMSP) within five working days of the date of such receipt notifies the employer

in writing of any reason why he cannot accept the contents of this agreement,

this agreement shall constitute a binding contract between the parties.1

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

Signature......................................................................................................

Name ...........................................................................................................

Capacity ......................................................................................................

For the

Employer .......................................................................................................

.....................................................................................................................

(Name and address of organisation)

Name and Signature

of Witness: .......................................................... Date: .........................

8.2.1. Schedule of deviations

Subject: .........................................................................................................

Details: ..........................................................................................................

..........................................................................................................

Subject: .........................................................................................................

Details: ..........................................................................................................

...........................................................................................................

Subject: ..........................................................................................................

Details: ...........................................................................................................

..........................................................................................................

Subject: ..........................................................................................................

Details: ...........................................................................................................

...........................................................................................................

By the duly authorised representatives signing this agreement, the employer and

the Bidder agree to and accept the foregoing schedule of deviations as the only

deviations from and amendments to the documents listed in the tender data

and addenda thereto as listed in the tender schedules, as well as any

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Table 1: Administrative Requirements ......................................................................................... 22

Table 2: Mandatory Requirements .............................................................................................. 23

Table 3: Technical / Functional Evaluation ................................................................................. 23

Table 4: Company Experience ........................................................ Error! Bookmark not defined.

Table 5: Experience of the Key Accounts Manager ...................... Error! Bookmark not defined.

Table 6: Experience of the Technician............................................ Error! Bookmark not defined.

Table 7: Qualifications of Key Account Manager ......................... Error! Bookmark not defined.

Table 8: Qualifications of the Technician ....................................... Error! Bookmark not defined.

Table 9: Qualifications of the Technician ....................................... Error! Bookmark not defined.

Table 10: Qualifications of the Technician ..................................... Error! Bookmark not defined.

Table 11: Rental Pricing Schedule ................................................... Error! Bookmark not defined.

Table 12: Rates for Printing above 5000 Pages .............................. Error! Bookmark not defined.

Table 13: Full details of Directors / Trustees / Members / Shareholders.Error! Bookmark not

defined.

Table 14: Price and Specific Goals Points Allocations ............................................................... 41

Table 15: Specific goals for the tender and points claimed. .................................................... 43

Table 16: Local Production and Content ................................................................................... 48

RFP NO: TASEZ/RFP005/2026 OF 58 Bidders Initials

Provision of Legal Panel Service to the Tshwane Automotive Document No: TAS-FSC-RFP02

Special Economic Zone for a period of 36 months. Revision No: 02

Effective Date: May 2022

Table 17: Exchange Rates ............................................................................................................ 49

Introduction