3-Year genset maintenance and service contract for phelophepa trains (western cape)

Scope: provision of a 3-year genset service contract for Phelophepa trains in service. Transnet Engineering requires a supplier to maintain two 450 KVA generator sets, each with a Volvo Penta TAD1345GE engine and a Leroy-Somer LSA 47.2 S5 alternator, located at Phelophepa. All parts and consumables must be OEM-approved for the engine make and model. The partnership aims to reduce acquisition cost, improve availability to meet user needs, and deliver proactive service improvements through streamlined processes and leading-edge service delivery.

Compulsory RFP briefing

• Date: 6 November 2026 at 10:00; the cover page also lists 12 November 2026
• Venue: Coaches Admin Building, 19 Voortrekker Road, Salt River, 7925
• Attendance is compulsory; bidders who fail to attend will be disqualified
• Bidders must confirm attendance and send contact details and the number of representatives to [email protected]
• Bring a copy of the RFP, safety boots and a reflective vest to the site meeting and briefing

Clarification requests

• Deadline: 12:00 PM on 17 November 2026
• Submit an RFP Clarification Request Form to Tlaleng Manzane at [email protected]

Closing

• Closing date and time: as per the e-tender portal; the document body defers these to the portal

Bidding procedure and technical enquiries

• Name: Tlaleng Manzane
• Telephone: 012 842 6413
• Email: [email protected]

Clarification requests (RFP Clarification Request Form)

• Email: [email protected]
• Deadline: 12:00 PM on 17 November 2026

Complaints

• Email: [email protected]

Post-closing communications (Transnet Engineering Divisional Bid Adjudication Committee Secretariat)

• Name: Nomvula Mathane
• Telephone: 012 749 1514
• Email: [email protected]

Briefing attendance confirmation

• Email: [email protected]

Submission address

• Transnet e-tender submission portal: https://esupplierportal.transnet.net

Service or delivery address

• Salt River, Transnet Engineering: initial installation, testing and commissioning on a delivered basis; maintenance activities take place at various locations

Submission channel

• Method: electronic upload to the Transnet e-tender submission portal at https://esupplierportal.transnet.net
• File size: 30 MB per upload; multiple uploads are permitted
• Timing: submit at least one day before the closing date; no late submissions are accepted
• Profile rule: each bidder must register its own company profile and submit through that same profile; no bidder may submit on behalf of another company, including a subsidiary or holding company
• Joint venture: any party to a joint venture may use its registered profile to submit on the joint venture's behalf
• Signing: sign, stamp and date the bottom of each page; the signatory must be legally authorised, with proof of authority such as a company resolution submitted
• All returnable documents listed in Section 5 must be submitted with the proposal

Returnable forms (one line each)

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page
• Specific goals points claim form (Section 9): claims B-BBEE or preference points
• Certificate of attendance of compulsory RFP briefing (Section 10): proof of briefing attendance
• RFP declaration and breach of law form (Section 7): bidder declaration
• RFQ declaration certificate of acquaintance and breach of law form (Section 6): bidder declaration
• RFP clarification request form (Section 8): used to submit clarification queries
• Annexure F (Non-Disclosure Agreement): undertaking to keep RFP and contract information confidential

Disqualification risks

• Late submission, for any reason
• Any returnable form omitted or unsigned
• Submission through another company's profile
• Failure to quote for every item issued on the tender; Transnet intends to award to only one bidder
• Failure to attend the compulsory briefing
• Material deviation from the standard terms and conditions

Evaluation stages

• Stage 1: administrative and substantive responsiveness; must be passed before the proposal proceeds
• Stage 2: technical or functionality; minimum threshold 85 out of 100; final technical scores are rounded to two decimal places; the threshold must be met or exceeded to proceed
• Stage 3: final weighted scoring; price and total cost of ownership 80 points; specific goals or B-BBEE 20 points; total score 100

Preference point system

• 80/20 system: 80 points for price, 20 points for B-BBEE or specific goals

Price scoring

• Formula: PS = 80

• (1 - (Pt - Pmin) / Pmin), where Ps is the bid score, Pt is the bid price and Pmin is the lowest acceptable price

• Only unconditional discounts are taken into account in evaluation
• Transnet may negotiate price if the offer is not market-related, starting with the highest-ranked bidder and then the next-ranked bidders in sequence

Award

• Transnet intends to award the contract to only one bidder
• Failure to quote for all items issued on the tender leads to disqualification
• Technical evaluation criteria are set out in Annexure B

Requirement: 3-year genset service contract for Phelophepa trains in service, located at Phelophepa

Gen-sets (two units, each rated 450 KVA)

• Gen-set 1: engine Volvo Penta TAD1345GE, serial 2013815226; alternator Leroy-Somer LSA 47.2 S5, serial LES35417L 220704
• Gen-set 2: engine Volvo Penta TAD1345GE, serial 2013815233; alternator Leroy-Somer LSA 47.2 S5, serial LES35418I 3492

Parts and consumables

• All parts and consumables must be OEM-approved for the engine make and model

Standard service tasks

• Change oil using synthetic oil only, 35 liters per engine; change oil filters, fuel filters and Racor R120 water trap filters
• Blow out radiators and intercooler with compressed air using the on-board compressor
• Check antifreeze: provide an antifreeze concentration test report, verify coolant pump functionality and verify thermostat functionality
• Check and repair fuel leaks and coolant leaks; tighten loose screws, bolts and nuts
• Clean the engine and alternator; check control panels
• Battery checks: connections; voltage at rest 12.6 to 12.8 V when fully charged; voltage while cranking above 9.6 V; provide a battery load test report; inspect terminals for corrosion; verify charging system functionality; verify battery electrolyte condition
• Clean the cyclic air filter; verify fuel lift pump, injection pump and crank case breather functionality
• Test engine protection devices: oil pressure shutdown, high coolant temperature shutdown, overspeed shutdown and engine warning sensors

1000-hour service

• Standard service tasks plus change the air filter

Major service, year-end (October to January)

• Standard service tasks plus change all V-belts; check and record tappet clearances on the service report; replace bearings on the radiator fan and belt tensioners; remove diesel engine alternators and starter motors, replace bearings and brushes, and refit; remove and ultrasonically clean radiators and intercoolers; replace antifreeze

2000-hour service

• Standard service tasks plus change the air filter and change all V-belts; check tappet clearances

Job card required for every service

• Job location, date, start and end times
• Gen-set make, model and serial number; running hours before work begins
• Fault alarms and warnings before work begins
• Work performed, and spares and consumables used, aligned to the scope of work
• Defects encountered and further maintenance recommended
• Confirmation that the engine starts and runs fault-free for a minimum of 20 minutes, witnessed by the on-board Phelophepa train technician
• On-board Phelophepa train technician's name and signature vouching for job completion and satisfaction

Award rule

• Transnet intends to award to only one bidder; failure to quote for all items leads to disqualification

The supplier is fully responsible to Transnet for the acts and omissions of persons directly or indirectly employed by it, and must comply with the requirements stated in the RFP. Supplier selection follows the evaluation methodology: administrative and substantive responsiveness, a technical or functional minimum threshold, then weighted scoring of price (80 points) and specific goals or B-BBEE (20 points) for a total of 100.

Personnel: an experienced national account representative or representatives is required to work with Transnet's procurement department; sales representatives for individual departments or locations are not needed, and a minimal number of people must be fully informed and accountable for the agreement. Transnet will hold quarterly reviews with the supplier's account representative and may request changes to any member of the supplier's team involved in the agreement. Bidders must register their own company profile on the Transnet e-tender portal and submit through that profile; a joint venture may submit through any party's registered profile.

The provided text contains pricing and submission instructions rather than quality-management requirements: prices in South African Rand inclusive of VAT; electronic pricing only, with no paper schedule accepted; deviation from the pricing schedule could make the bid non-responsive; quantities are estimates and orders are as-and-when-required; prices are on a delivered basis to Salt River Transnet Engineering; only unconditional discounts count in evaluation; imported items use the South African Reserve Bank exchange rate on the advertisement date; Incoterms apply per Annexure D paragraph 25; manufacturing and delivery lead time is calculated from receipt of the purchase order.

Pricing must be completed electronically in the Transnet e-Supplier portal; no paper pricing schedule is accepted, and failure to provide mandatory returnable documents at closing leads to disqualification. The award is based on 80 points for price and 20 points for B-BBEE of the total value. Bidders must submit a CSD form and a valid SARS tax compliance status PIN. Quoted prices must include delivery cost. Schedule fields include trade discount percentage, settlement discount percentage, price firm until, lead time in weeks or days, and brand name. Transnet intends to award to only one bidder; failure to quote for all items leads to disqualification. Final pricing scores are rounded to two decimal places. Price negotiations using best and final offers may be conducted sequentially with ranked bidders if the price is not market-related; a letter of award concludes the contract.

Pricing format

• Pricing must be completed electronically in the Transnet e-Supplier portal; no paper pricing schedule is accepted
• Prices in South African Rand, inclusive of VAT, quoted on a delivered basis to Salt River Transnet Engineering for initial installation, testing and commissioning
• Quantities are estimates only; orders are placed on an as-and-when-required basis
• Only unconditional discounts are considered in the final evaluation
• Imported items: apply the South African Reserve Bank exchange rate published on the date the bid was advertised
• Schedule fields: trade discount percentage, settlement discount percentage, price firm until, lead time in weeks or days, brand name
• Bidders must indicate that prices will be kept firm and fixed for the contract duration
• Final pricing scores are rounded to two decimal places

Price evaluation and negotiation

• Price and total cost of ownership carry 80 points; specific goals carry 20 points; total score 100
• Transnet may not award if the price is not market-related and may negotiate best and final offers sequentially with ranked bidders

Validity and service level

• Bid validity: 180 business days from the closing date
• Service level guarantee: 95 percent on random compliance checks covering quality, quantity and specifications, and on-time delivery

Costs

• Transnet does not reimburse any bidder's preparatory costs

Registration and tax

• Register on the National Treasury Central Supplier Database (CSD) and provide a CSD number; foreign suppliers with no local registered entity need not register
• Provide a valid SARS tax compliance status PIN or a printed TCS certificate; tax matters must be in order or satisfactory arrangements made with SARS
• Each party to a joint venture, consortium or subcontractor must submit a separate TCS certificate, PIN or CSD number

B-bbee

• Submit a B-BBEE status level verification certificate, or a sworn affidavit for EMEs and QSEs, for compliance with the B-BBEE Act

Returnable forms and authority

• SBD 1 completed and signed by an authorised representative; submit proof of authority, such as a company resolution
• All returnable documents listed in Section 5 must be submitted with the proposal

Other compliance

• Comply with the Employment Equity Act, including Section 53
• Comply with all applicable laws and regulations
• The successful respondent, its personnel and subcontractors may require security clearance at CONFIDENTIAL, SECRET or TOP SECRET level; obtaining clearance is the respondent's responsibility
• All RFP and contract information is strictly confidential under the Non-Disclosure Agreement (Annexure F); written approval is required to divulge information

Joint ventures

• Submit a signed joint venture or consortium agreement stating the percentage split of business and each party's responsibilities, or written confirmation of intention to conclude one; a joint venture is evaluated on one consolidated B-BBEE scorecard

Disqualification risks

• Late bid; unsigned or omitted returnable documents; submission through another company's profile; failure to quote all items; failure to attend the compulsory briefing; material deviation from standard terms; incorrect information may lead to restriction from doing business with organs of state for up to 10 years

Transnet requires bidders to submit details of their entity's environmental policies to give Transnet an understanding of the company's environmental commitments, including key characteristics such as waste disposal, recycling and energy conservation.

Contract duration: 3 years. Transnet may incorporate a contractual economic transformation and empowerment obligation as a condition of contract; failure to meet any stated condition may prevent the contract from being concluded. The successful bidder's proposed contractual terms are reviewed by Transnet's Legal Counsel, and a material deviation from standard terms could result in disqualification. Acceptance may be subject to security clearance at CONFIDENTIAL, SECRET or TOP SECRET level for the successful respondent, its personnel and subcontractors, obtained at the respondent's responsibility, together with required security measures. The supplier guarantees a 95 percent service level on random quality, quantity and specification compliance checks and on-time delivery. Transnet will hold quarterly reviews with the supplier's account representative; an experienced national account representative is required. Transnet does not reimburse bidders' preparatory costs.

Evaluation methodology (Annexure B): Transnet selects a preferred supplier through stages: Stage 1 administrative and substantive responsiveness; Stage 2 technical or functional minimum threshold of 85 points; Stage 3 weighted scoring of price (80 points) and specific goals or B-BBEE (20 points) for a total score of 100. The 80/20 preference point system applies under the PPPFA. Transnet reserves the right to run stages in parallel, so passing a later stage does not imply an earlier stage was passed.

Procurement: 3-year genset service contract for two gensets on Phelophepa trains.

Genset 1: Volvo Penta TAD1345GE (serial 2013815226) with Leroy-Somer LSA 47.2 S5 alternator (serial LES35417L 220704), 450 kVA.

Genset 2: Volvo Penta TAD1345GE (serial 2013815233) with Leroy-Somer LSA 47.2 S5 alternator (serial LES35418I 3492), 450 kVA.

Services: routine, 1000-hour, 2000-hour, and major year-end (Oct–Jan) maintenance per detailed task lists.

All parts/consumables OEM-approved; synthetic oil only (35L/engine).

Job cards mandatory with specific content and Phelophepa technician sign-off.

Single bidder award; must quote all items.

Compulsory briefing 12 Nov 2026 at Salt River.

Electronic submission via Transnet portal.

80/20 price/B-BBEE evaluation with 85-point technical threshold.

CSD, tax PIN, B-BBEE certificate/affidavit required.

Security clearance may be needed.

Environmental policies to be submitted.

95% service level guarantee.

Quarterly reviews with national account representative.

Bidding/Technical enquiries:

• Contact: Tlaleng Manzane
• Role: SCM / Technical Enquiries
• Email: [email protected]
• Telephone: 012 842 6413
• Fax: N/A

Complaints (pre- or post-closing):

• Email: [email protected]

Post-closing communication (after closing date until award):

• Contact: Nomvula Mathane
• Role: TEDBAC Secretariat
• Email: [email protected]
• Telephone: 012 749 1514

Submission portal: https://esupplierportal.transnet.net

Bidder guide: transnetetenders.azurewebsites.net

Briefing attendance confirmation email: [email protected]

Service delivery locations: Phelophepa trains (various locations per Annexure B clause 7.3.2.5); initial installation, testing and commissioning at Salt River Transnet Engineering.

Submission method: electronic upload via Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net).

Each bidder must register its own company profile and submit through that profile; no bidder may submit on behalf of another company.

Maximum upload size: 30 MB per upload; multiple uploads permitted.

All returnable documents must be signed, stamped and dated on every page by an authorised signatory; proof of authority (e.g. board resolution) must be included.

Late submissions will not be accepted; Transnet recommends submitting at least one day before the closing deadline.

Returnable forms and documents (all mandatory):

• SBD 1 (Invitation to Bid): covers bidder details, tax compliance, B-BBEE status, foreign supplier questionnaire.
• Section 5 Proposal Form and List of Returnable Documents.
• Section 6 RFQ Declaration Certificate of Acquaintance & Breach of Law Form.
• Section 7 RFP Declaration and Breach of Law Form.
• Section 9 Specific Goals Points Claim Form.
• Section 10 Certificate of Attendance of Compulsory RFP Briefing.
• Section 11 Protection of Personal Information form.
• Valid B-BBEE status level verification certificate or sworn affidavit (EMEs/QSEs).
• CSD registration number and SARS Tax Compliance Status PIN (or printed TCS certificate).
• For joint ventures/consortia: signed JV agreement or written confirmation of intent with percentage split and responsibilities.

Disqualification risks:

• Failure to attend compulsory briefing.
• Any returnable form unsigned, incomplete or omitted.
• Submission after closing time.
• Failure to quote for all items (contract awarded to only one bidder).
• Material deviation from standard terms and conditions.
• Collusion or canvassing of Transnet officials.

Evaluation follows a five-step sequential process (Transnet may run steps in parallel).

Step 1: Administrative and Substantive Responsiveness – checks timely submission, completeness of returnable documents, valid signatures, CSD registration, tax compliance, priced offer, compliance with scope/specification. Must pass to proceed.

Step 2: Minimum Technical/Functionality Threshold – 85 points out of 100. Technical criteria detailed in Annexure B. Scores rounded to two decimal places. Must meet or exceed threshold to proceed.

Step 3: Final Weighted Scoring (100 points total):

• Price and Total Cost of Ownership: 80 points. Formula: PS = 80 × (1 − (Pt − Pmin) / Pmin). Only unconditional discounts considered.
• Specific Goals (B-BBEE scorecard): 20 points per Section 9 claim form.

Step 4: Price Negotiations (if applicable) – Transnet may negotiate with highest-ranked bidder first, then second and third sequentially, to achieve market-related price. Best and final offers remain valid during negotiation.

Step 5: Award and Contract Conclusion – Letter of Award issued; acceptance constitutes final contract read with RFP response and standard terms.

Minimum qualifying score: 85/100 on technical evaluation.

Preference point system: 80/20 (price/B-BBEE).

Scope: 3-year genset service contract for two gensets on Phelophepa trains.

Genset 1: Engine – Volvo Penta TAD1345GE (serial 2013815226); Alternator – Leroy-Somer LSA 47.2 S5 (serial LES35417L 220704); Rated output: 450 kVA.

Genset 2: Engine – Volvo Penta TAD1345GE (serial 2013815233); Alternator – Leroy-Somer LSA 47.2 S5 (serial LES35418I 3492); Rated output: 450 kVA.

All parts and consumables must be OEM-approved for the specified engine make and model.

Synthetic oil only (35 litres per engine).

Service intervals and tasks:

• Routine service (item 089861655): oil change, oil/fuel/Racor R120 water trap filter changes, radiator/intercooler blow-out, antifreeze check/top-up with concentration test report, coolant pump and thermostat verification, fuel/coolant leak check and repair, loose fastener tightening, engine/alternator cleaning, control panel check, battery inspection (connections, rest voltage 12.6–12.8V, cranking >9.6V, load test report, terminal corrosion, charging system, electrolyte), cyclic air filter cleaning, fuel lift pump, injection pump, crank case breather verification, engine protection device tests (oil pressure shutdown, high coolant temp shutdown, overspeed shutdown, warning sensors).
• 1000-hour service (item 089861656): includes all routine tasks plus air filter change.
• 2000-hour service (item 089861657): includes all 1000-hour tasks plus V-belt change, tappet clearance check and record, radiator fan and belt tensioner bearing replacement, alternator and starter motor bearing/brush replacement and refit, radiator and intercooler ultrasonic cleaning, antifreeze replacement with concentration test, coolant pump and thermostat verification, oil seal check/replacement, control panel service and wire connection check.
• Major year-end service (item 089861658, October–January): includes all 2000-hour tasks.

Job card required for each service containing: location, date, start/end times; genset make/model/serial; running hours before work; fault alarms/warnings before work; account of work performed, spares and consumables used (aligned with scope); defects encountered and further maintenance recommendations; confirmation engine starts and runs fault-free for minimum 20 minutes witnessed by on-board Phelophepa train technician; technician name and signature.

Transnet intends to award to a single bidder; failure to quote for all items leads to disqualification.

Environmental policies (waste disposal, recycling, energy conservation) must be submitted.

Supplier must provide experienced national account representative; quarterly reviews with Transnet procurement.

95% service level guarantee on quality/quantity/specifications compliance and on-time delivery.

Methodology / approach requirements:

• Supplier must provide experienced national account representative(s) to work with Transnet procurement; no sales representatives for individual departments/locations.
• Minimal number of fully informed and accountable people for the agreement.
• Quarterly reviews with Transnet procurement on ongoing basis.
• Transnet reserves right to request replacement of any supplier team member.
• Supplier fully responsible for acts/omissions of directly or indirectly employed persons.
• Supplier must comply with all RFP requirements.
• Evaluation methodology: 5-step process (administrative responsiveness, technical threshold 85 points, weighted scoring 80/20 price/B-BBEE, price negotiations if applicable, award).
• Technical evaluation criteria detailed in Annexure B (not fully extracted).
• Pricing methodology: electronic portal, ZAR inclusive VAT, delivered basis, unconditional discounts only, exchange rate per SARB on advertisement date.

Experience and qualification requirements:

• No explicit years of experience or number of reference projects stated in extracted text.
• Key personnel: experienced national account representative required; minimal team fully informed and accountable.
• Transnet may request replacement of any team member.
• Security clearance required for personnel (CONFIDENTIAL/SECRET/TOP SECRET).
• Bidders must demonstrate capability to service Volvo Penta TAD1345GE engines and Leroy-Somer LSA 47.2 S5 alternators (450 kVA gensets).
• OEM-approved parts and consumables mandatory.
• Ability to perform services on Phelophepa trains at various locations.
• Job card documentation standards must be met.
• 95% service level guarantee on quality/quantity/specifications and on-time delivery.
• Environmental policies submission required.
• CSD registration, tax compliance, B-BBEE certificate/affidavit mandatory.
• Joint ventures evaluated on consolidated B-BBEE scorecard.

Quality requirements embedded in scope of work:

• All parts and consumables must be OEM-approved for Volvo Penta TAD1345GE engines.
• Synthetic oil mandatory (35 litres per engine).
• Antifreeze concentration test report required at each service.
• Coolant pump and thermostat functionality verification required.
• Battery load test report required.
• Engine protection devices tested: oil pressure shutdown, high coolant temperature shutdown, overspeed shutdown, warning sensors.
• Job cards must record work performed, spares/consumables used (aligned with scope), defects and recommendations, and 20-minute fault-free run witnessed by Phelophepa technician.
• 95% service level guarantee on compliance with quality/quantity/specifications and on-time delivery.
• Quarterly reviews with Transnet procurement.
• Transnet may validate any information and request supporting evidence.
• Audited financial statements or other documentation may be requested for due diligence.
• Sub-contractor due diligence including fronting detection.
• Environmental policies (waste disposal, recycling, energy conservation) to be submitted.
• No explicit ISO or other quality management system certification mentioned.

Pricing schedule requirements:

• Electronic submission only via Transnet e-Supplier portal (https://esupplierportal.transnet.net); no paper schedules accepted.
• Currency: South African Rand (ZAR) inclusive of VAT.
• Prices quoted on delivered basis to Salt River Transnet Engineering for initial installation, testing and commissioning; maintenance at various locations per Annexure B clause 7.3.2.5.
• Quantities are estimates; orders on "as and when required" basis.
• Unconditional discounts only considered in evaluation; conditional discounts implemented at payment.
• Exchange rate for imported content: South African Reserve Bank rate on bid advertisement date; bidder must state rate used.
• Price firm for contract duration (distinct from bid validity period).
• Lead time in weeks/days to be stated; holiday closedown period and continuity of supply plan required.
• Trade discount and settlement discount fields to be completed.
• Brand name to be stated.
• Price evaluation formula: PS = 80 × (1 − (Pt − Pmin) / Pmin); scores rounded to two decimal places.
• Post-tender negotiations possible if price not market-related; sequential with highest-ranked bidders.
• Best and final offers remain valid during negotiation period.
• Failure to quote for all items leads to disqualification (single bidder award).
• No explicit payment terms, retention, bonds, or guarantees stated in extracted text.

Pricing: electronic submission via Transnet e-Supplier portal only; no paper pricing schedules accepted.

Currency: South African Rand (ZAR), inclusive of VAT.

Prices must be quoted on a delivered basis to Salt River Transnet Engineering for initial installation, testing and commissioning; maintenance at various locations per Annexure B.

Quantities are estimates; orders on "as and when required" basis.

Unconditional discounts only considered in evaluation; conditional discounts implemented at payment.

Exchange rate for imported content: South African Reserve Bank rate on bid advertisement date; bidder must state rate used.

Price firm for contract duration (not to be confused with bid validity).

Lead time and holiday closedown period to be stated; continuity of supply plan for non-working days required.

Price evaluation formula: PS = 80 × (1 − (Pt − Pmin) / Pmin). Scores rounded to two decimal places.

Post-tender negotiations possible if price not market-related; sequential negotiation with highest-ranked bidders.

Bid security / bonds / guarantees / retention: not explicitly stated in extracted text.

Payment terms: not explicitly stated in extracted text.

Financial capacity / turnover thresholds: not explicitly stated; audited financial statements may be requested for due diligence (clause 11.8).

Mandatory compliance:

• CSD registration: bidder must be registered on National Treasury Central Supplier Database (https://secure.csd.gov.za) and provide CSD number. Foreign suppliers with no local entity exempt.
• Tax compliance: valid SARS Tax Compliance Status PIN (or printed TCS certificate) required. Each JV/consortium party and subcontractor must submit separate TCS/PIN/CSD.
• B-BBEE: valid B-BBEE status level verification certificate (SANAS-accredited) or sworn affidavit (for EMEs ≤R10m and QSEs ≤R50m) must be submitted for PPPFA compliance. Certificate/affidavit details required on SBD 1.
• Employment Equity Act compliance, including Section 53.
• Security clearance: successful bidder, personnel and subcontractors may require CONFIDENTIAL/SECRET/TOP SECRET clearance; responsibility of bidder.
• Non-Disclosure Agreement (Annexure F) to be certified.
• Transnet Supplier Integrity Pact (Annexure E).
• Protection of Personal Information (Section 11).
• Joint ventures/consortia: must submit signed agreement or written confirmation of intent with percentage split and responsibilities; evaluated on consolidated B-BBEE scorecard.
• Local content: not explicitly stated; bidders must state names/addresses of goods suppliers for inspection.
• Environmental policies submission required.
• 95% service level guarantee on quality/quantity/specifications and on-time delivery.
• Quarterly reviews with national account representative.
• ESG information may be requested at any stage (not for evaluation).
• Sub-contractor due diligence and fronting detection may be conducted.

Health and safety requirements:

• Compulsory briefing attendees must bring safety boots and reflective vest.
• Security clearance required for personnel (CONFIDENTIAL/SECRET/TOP SECRET).
• Successful bidder must implement all security measures for safe contract performance.
• Compliance with all applicable laws and regulations (clause 9).
• Employment Equity Act compliance including Section 53.
• No explicit OHS Act, safety plan, or HSE certification requirements stated in extracted text.
• Site-specific safety requirements for working on trains not detailed in extracted text.

Environmental requirements:

• Bidders must submit details of entity's policies regarding environmental commitments.
• Key characteristics: waste disposal, recycling, energy conservation.
• No specific environmental standards, certifications, or carbon footprint targets stated.
• Green economy / carbon footprint understanding sought by Transnet.

Contract duration: 3 years.

Standard terms: Transnet General Bid Conditions (Annexure D) and Master Agreement (Annexure C) apply.

Legal review: all proposals subject to Transnet Legal Counsel review; material deviation from standard terms may cause disqualification.

Transformation obligations: where Transnet identifies economic transformation opportunities, winning bidder must execute as contractual condition.

Conditions precedent: failure to meet any stated condition may result in contract not being concluded.

Security clearance: acceptance of bid subject to successful bidder, personnel and subcontractors obtaining required security clearance (CONFIDENTIAL/SECRET/TOP SECRET); bidder responsible for clearance and implementing security measures.

Confidentiality: all RFP and contract information strictly confidential; written Transnet approval required for any disclosure.

Non-Disclosure Agreement (Annexure F) must be certified.

Supplier Integrity Pact (Annexure E) applies.

Transnet reserves right to: modify goods/services; award at any time after closing; award partial scope; split award between multiple suppliers; cancel bid process; validate submitted information; request audited financials for due diligence; reject post-closing rate changes; place bidder on National Treasury Restricted Suppliers Database for up to 10 years for incorrect information; award to next ranked bidder if preferred bidder fails to sign/commence; request ESG information; conduct sub-contractor due diligence for fronting.

No reimbursement for bid preparation costs.

Bid validity: 180 business days from closing; may be extended on same terms; failure to respond to extension request leads to exclusion.

Price firm for contract duration.

Quarterly reviews with supplier's national account representative.

95% service level guarantee on quality/quantity/specifications and on-time delivery.

Termination: Transnet may cancel contract and request National Treasury to restrict supplier for up to 10 years for incorrect information or other legal basis.

Dispute resolution: not explicitly stated in extracted text.

Liquidated damages / penalties: not explicitly stated in extracted text.

Insurance requirements: not explicitly stated in extracted text.

Additional evaluation criteria from Annexure B (Technical Evaluation Criteria) – extracted text fragmented but indicates:

• Technical/functional evaluation weighted at 85 points minimum threshold.
• Criteria likely cover: experience with Volvo Penta TAD1345GE gensets, OEM-approved parts capability, service methodology, resource availability, quality management, health and safety, environmental compliance, job card compliance, response times, Phelophepa train familiarity.
• Specific verification items mentioned: coolant pump functionality, thermostat functionality, charging system functionality, fuel lift pump functionality, injection pump functionality, crank case breather functionality.
• Alternator details: Leroy-Somer LSA 47.2 S5 (serial LES35417L 220704).
• Evaluation stages: administrative responsiveness, technical threshold, weighted scoring (price 80, B-BBEE 20), price negotiations, award.
• Transnet reserves right to evaluate stages in parallel.
• Scores rounded to two decimal places.
• Market-related price assessment; negotiations if price not market-related.

Transnet Engineering seeks a service provider for a 3-year contract to maintain generator sets on the Phelophepa trains. The contract covers scheduled and major services for two 450 kVA Volvo Penta gen-sets. The successful bidder will work in partnership with Transnet to reduce acquisition costs, improve availability, and streamline service processes. The scope includes all parts and consumables, which must be OEM-approved.

Compulsory briefing: 6 November 2026 at 10:00

• Venue: Transnet Engineering, Salt River, Coaches Admin Building, 19 Voortrekker Road, Salt River, 7925
• Duration: approximately 1–3 hours
• Attendance mandatory; failure disqualifies. Certificate of Attendance (Section 10) must be submitted with bid.
• Confirm attendance and provide representative details to [email protected].

Clarification requests: submit by 12:00 on 17 November 2026 to [email protected] using the Section 8 form.

Closing date and time: as per e-Tender portal (refer to tender record).

Bid validity: 180 business days from closing date.

Technical enquiries:

• Contact: Tlaleng Manzane
• Email: [email protected]
• Telephone: 012 842 6413

Complaints:

• Email: [email protected]

Post-closing communication (TEDBAC Secretariat):

• Contact: Nomvula Mathane
• Email: [email protected]
• Telephone: 012 749 1514

Submission portal:

• https://esupplierportal.transnet.net

Service delivery location:

Transnet Engineering, Salt River

Coaches Admin Building

19 Voortrekker Road

Salt River, 7925

Submission method: Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net)

• Register a company profile, log intent to bid, then upload documents against the tender.
• Upload limit: 30 MB per file; multiple uploads allowed.
• Submit at least one day before the closing date; late submissions are rejected.
• Bids submitted through another company's profile are disqualified.
• Joint ventures may submit through any member's profile.
• Sign, stamp and date every page; the signatory must be legally authorised (proof of authority required).
• Pricing must be completed electronically in the e-Supplier portal; no paper pricing schedule is accepted.

Returnable documents:

• SBD 1 (Invitation to Bid): bidder details and signed offer.
• SBD 4 (Declaration of Interest): discloses state employment or connections.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points.
• SBD 8 (Declaration of Past SCM Practices): discloses past supply chain issues.
• SBD 9 (Certificate of Independent Bid Determination): certifies independent pricing.
• Section 5 Proposal Form and List of Returnable Documents: completed and signed.
• Section 6 Declaration Certificate of Acquaintance & Breach of Law Form.
• Section 7 RFP Declaration and Breach of Law Form.
• Section 8 RFP Clarification Request Form (if applicable).
• Section 9 Specific Goals Points Claim Form.
• Section 10 Certificate of Attendance of Compulsory RFP Briefing.
• Section 11 Protection of Personal Information form.
• CSD registration number and SARS tax compliance status PIN.
• B-BBEE certificate or sworn affidavit (EMEs/QSEs).
• Company resolution or proof of authority for signatory.
• Joint venture/consortium agreement (if applicable).
• Annexure F Non-Disclosure Agreement signed.

Disqualification risks:

• Late submission.
• Missing or unsigned returnable documents.
• Failure to attend the compulsory briefing.
• Submission through another bidder's profile.
• Failure to quote for all items.
• Non-compliance with tax or CSD requirements.

Evaluation stages:

1. Administrative and substantive responsiveness: checks timely submission, complete returnable documents, signed bid, priced offer, and compliance with scope.
2. Technical/functionality threshold: minimum score of 85 points out of 100. Bidders must meet or exceed this to proceed. Scores rounded to two decimal places.
3. Weighted scoring (total 100 points):

• Price and total cost of ownership: 80 points. Formula: PS = 80 × (1 − (Pt − Pmin)/Pmin).
• Specific goals (B-BBEE): 20 points, claimed via Section 9 form.

4. Price negotiation (if applicable): Transnet may negotiate with highest-ranked bidder, then second and third, to achieve market-related price.
5. Award: letter of award issued, followed by contract conclusion.

Preference point system: 80/20 (price/B-BBEE).

Minimum qualifying score: 85/100 on technical criteria.

Scope: 3-year service contract for maintenance of two 450 kVA generator sets on the Phelophepa trains.

Equipment details:

• Gen-set 1: Volvo Penta TAD1345GE engine (serial 2013815226), Leroy-Somer LSA 47.2 S5 alternator (serial LES35417L 220704), 450 kVA.
• Gen-set 2: Volvo Penta TAD1345GE engine (serial 2013815233), Leroy-Somer LSA 47.2 S5 alternator (serial LES35418I 3492), 450 kVA.

Service types required:

• 500-hour service (item 089861655): change oil (synthetic, 35 litres per engine), oil filters, fuel filters, Racor R120 water trap filters; blow out radiators/intercooler; check antifreeze and top up; check for leaks; tighten loose fasteners; clean engine and alternator; check control panels; battery checks (voltage at rest 12.6–12.8V, cranking above 9.6V, load test report); clean cyclic air filter; verify fuel lift pump, injection pump, crankcase breather; test engine protection devices (oil pressure shutdown, high coolant temperature shutdown, overspeed shutdown, warning sensors).
• 1000-hour service (item 089861656): all of the above plus change air filter.
• Major service (year-end, October to January, item 089861658): all of the above plus change all V-belts, check tappet clearances, replace bearings on radiator fan and belt tensioners, remove and replace bearings and brushes on diesel engine alternators and starter motors, remove and ultrasonically clean radiators and intercoolers, replace antifreeze, check oil seals, service control panels and check wire connections.
• 2000-hour service (item 089861657): all of the above plus change all V-belts, check tappet clearances.

All parts and consumables must be OEM-approved for the specified engine make and model.

Job card requirements:

• Job location, date, start and end times.
• Gen-set make, model and serial number.
• Running hours before work.
• Fault alarms and warnings before work.
• Work performed and spares/consumables used, aligned with scope.
• Defects encountered and further maintenance recommended.
• Engine starts and runs fault-free for at least 20 minutes, witnessed by on-board Phelophepa technician.
• Technician's name and signature to confirm completion and satisfaction.

Award to one bidder only; failure to quote for all items leads to disqualification.

The supplier is fully responsible for the acts and omissions of its personnel. The supplier must comply with all RFP requirements. The evaluation methodology is set out in the RFP.

An experienced national account representative is required to work with Transnet's procurement department. A minimal number of fully informed and accountable people must be assigned to the agreement. Transnet will hold quarterly reviews with the account representative. Transnet may request replacement of team members.

Pricing must be submitted strictly in the electronic format; deviation may render the bid non-responsive.

Prices must be in ZAR inclusive of VAT.

Unconditional discounts only will be considered for evaluation.

Quantities are estimates; orders on an as-and-when-required basis.

Delivery to Salt River Transnet Engineering for initial installation, testing and commissioning; maintenance at various locations per Annexure B.

Imported goods: exchange rate based on SARB rate on advertisement date.

Bidders must state names and addresses of local manufacturers/suppliers for inspection purposes.

Pricing must be completed electronically in the Transnet e-Supplier portal; no paper pricing schedule accepted. Failure to provide mandatory returnable documents by the closing date and time will result in disqualification.

Award based on 80 (price)/20 (B-BBEE).

Bidders must submit CSD form and valid tax compliance PIN.

Delivery address: quoted price must include delivery cost.

Discounts: trade discount and settlement discount may be offered.

Price firm until: state date.

Lead time: state weeks/days.

Brand name: state.

Transnet intends to award to one bidder; failure to quote for all items leads to disqualification.

Pricing scores rounded to two decimal places.

Delivery periods must be strictly complied with; early delivery may not be paid for.

Bidders must state annual holiday closedown period and continuity plans.

Pricing:

• All pricing must be completed electronically in the Transnet e-Supplier portal; no paper pricing schedule accepted.
• Prices in South African Rand, inclusive of VAT.
• Prices must be firm for the contract duration.
• Delivery costs must be included in quoted prices.
• Unconditional discounts only will be considered in evaluation.
• Quantities are estimates; orders on an "as and when required" basis.
• Imported goods: exchange rate based on SARB rate on advertisement date.
• Lead time must be stated.

Bid security: not stated.

Payment terms: not stated.

Financial capacity: not stated.

Mandatory compliance:

• CSD registration: provide CSD number.
• Tax compliance: submit SARS tax compliance status PIN or printed TCS certificate.
• B-BBEE: submit B-BBEE status level verification certificate or sworn affidavit (EMEs/QSEs).
• Employment Equity Act compliance, including Section 53.
• Security clearance: successful bidder, personnel and subcontractors may require CONFIDENTIAL/SECRET/TOP SECRET clearance.
• Joint ventures: submit signed JV agreement or written confirmation with percentage split and responsibilities.
• Environmental: submit details of environmental policies (waste disposal, recycling, energy conservation).
• Legal review: proposed contractual terms subject to Transnet Legal Counsel review; material deviation may disqualify.
• All applicable laws and regulations.

Returnable forms (one line each):

• SBD 1: signed offer and bidder details.
• SBD 4: declaration of interest.
• SBD 6.1: preference points claim.
• SBD 8: declaration of past SCM practices.
• SBD 9: certificate of independent bid determination.
• Section 5: proposal form and list of returnable documents.
• Section 6: declaration certificate of acquaintance & breach of law form.
• Section 7: RFP declaration and breach of law form.
• Section 8: RFP clarification request form (if applicable).
• Section 9: specific goals points claim form.
• Section 10: certificate of attendance of compulsory RFP briefing.
• Section 11: protection of personal information form.
• Annexure F: non-disclosure agreement.

Bidders are encouraged to bring safety boots and a reflective vest to the compulsory site meeting and RFP briefing. The successful bidder must implement all security measures required for safe contract performance.

Transnet requires bidders to submit details of their environmental policies, including waste disposal, recycling and energy conservation practices.

Contract duration: 3 years.

Service level: the supplier guarantees a 95% service level on random compliance checks (quality/quantity/specifications) and on-time delivery.

Conditions of contract:

• Transnet may incorporate economic transformation and empowerment obligations as contract conditions.
• Failure to meet conditions may result in no contract.
• The supplier is fully responsible for acts and omissions of its personnel.
• The supplier must comply with all RFP requirements.
• Transnet reserves the right to modify, cancel, or split the award; to validate information; to request audited financials; and to place bidders on the restricted suppliers database for up to 10 years for incorrect information.
• Legal review of proposed contractual terms may lead to disqualification if material deviation.
• Security clearance may be required.
• Confidentiality: all information must be treated as confidential; written approval needed to disclose.
• Communication restrictions: no canvassing of Transnet officers between closing and award; collusion leads to disqualification and restriction.
• The successful bidder must sign a non-disclosure agreement (Annexure F).

Evaluation is in stages:

1. Administrative and substantive responsiveness.
2. Technical/functionality: minimum threshold of 85 points out of 100.
3. Weighted scoring: price and total cost of ownership (80 points) and specific goals/B-BBEE (20 points).
4. Price negotiation may be conducted with the highest-ranked bidder, then second and third, to achieve a market-related price.
5. Award of business.

Bidders must meet the technical threshold to proceed to final evaluation. Transnet may conduct stages in parallel.

This document is a Master Agreement template between Transnet SOC Ltd (Reg No 1990/000900/30) and the Supplier/Service Provider for the supply of goods/services as per Schedule 1 (Work Order/Schedule of Requirements). It defines key terms, interpretation rules, and the framework for Purchase Orders/Work Orders. The agreement duration is for a specified number of years (placeholder) from Commencement Date. Either party may cancel with 30 days' written notice. The agreement prevails over conflicting terms in schedules or purchase orders.

Scope: Provide genset maintenance and repair services for Phelophepa trains for a 3-year period.

Detailed specifications, quantities, and service locations are defined in Schedule 1 (Work Order/Schedule of Requirements) which is not included in this document.

Services are governed by Work Orders issued under the Master Agreement.

Personnel continuity: Service provider must use reasonable endeavours to ensure continuity of assigned personnel; if reassignment needed or personnel unsatisfactory, provider must promptly supply replacement of equivalent calibre and experience, subject to Transnet approval (clause 10.5).

Risk management: Joint risk register to be prepared within 2 weeks of contract signature; monthly progress meetings to review late deliverables, costs, performance, corrective actions, and risk; minutes signed off by both parties (clause 7).

Inspection of goods: Transnet may inspect goods at supplier's premises; supplier must provide calibrated gauges, test equipment, samples, and labour for testing; 7 business days' notice of readiness required; Transnet may recover cost of inspection for rejected goods (clauses 21.1-21.8).

Non-conformance: Supplier must investigate and remedy non-conformance within Transnet-determined timeframe; failure allows Transnet to impose further conditions (clauses 24.1-24.2).

Payment terms: Valid tax invoices with supporting documentation paid within 30 calendar days after receipt of month-end statement (clause 16.5).

Price adjustments: Prices subject to review per Schedule 1; negotiations commence at least 2 months before adjustment date (clause 17.2).

Benchmarking: Transnet may benchmark prices against market; supplier must match lower total delivered cost within 30 days or face reduction/termination (clause 17.5).

Penalties: Penalties for SLA non-compliance at rate specified in Schedule 1 (clause 14.1).

Insurance: Supplier must maintain insurances as per clause 34 (details not specified in this document).

Limitation of liability: As per clause 35.

No bid security, performance guarantee, or retention requirements stated in this document.

B-BBEE: Valid B-BBEE verification certificate required for entire contract term; annual status submission by March each year; notification of any negative status changes; underlying data to be provided on request within 30 days (clause 13.1).

Tax compliance: Must maintain tax clearance compliance under Income Tax Act, VAT Act, and PAYE for duration (clause 9.1(n)).

Occupational Health and Safety: Compliance with OHS Act required (clause 9.1(f)).

Railway safety: Compliance with National Railway Safety Regulator Act and specified railway safety requirements; subcontractors must be reviewed for capability (clause 9.3).

Environmental: Compliance with applicable environmental legislation; environmental management policy required (clause 9.1(h)).

Licences and permits: All required licences, permits, and authorisations must be obtained and maintained (clause 9.1(e)).

Subcontracting: Subcontracting requires Transnet approval; may not subcontract more than 25% of contract value to enterprise with lower B-BBEE status unless EME (clause 11.6); overall contract value not reduced below minimum threshold (clause 11.5).

Local content: Monthly reporting on local content obligations within 7 days of month-end (clause 13.3).

No CIDB grading requirement (services, not construction).

No specific B-BBEE level threshold stated.

Occupational Health and Safety: Supplier must comply with OHS Act and all labour legislation (clause 9.1(f)).

Railway safety: Compliance with National Railway Safety Regulator Act; services must meet specifications in Schedule 1; subcontractor engagement subject to safety capability review; Transnet granted access to review safety activities (clause 9.3 and 19.10).

Personnel: Service provider personnel remain employees/agents of provider; must be entitled to work in South Africa; must comply with Transnet security, health and safety requirements; Transnet may refuse access to undesirable personnel; provider must ensure continuity of personnel and provide equivalent replacements approved by Transnet (clauses 10.1-10.5).

Environmental compliance: Supplier must comply with all applicable environmental legislation; demonstrate sound environmental performance; maintain environmental management policy ensuring environmentally appropriate procurement, production, packaging, delivery, use, and disposal (clause 9.1(h)).

Green economy: Supplier must provide understanding of waste disposal, recycling, and energy conservation position (clause 13.2).

Local content reporting: Monthly monitoring, auditing, and reporting on local content obligations within 7 calendar days of month-end; report provided to Contract Manager (clause 13.3).

Dispute resolution: Parties must attempt negotiation within 10 business days; unresolved disputes referred to AFSA arbitration in Johannesburg; arbitration outcome final; clause survives termination; urgent court relief permitted (clause 36).

Notices: Legal and commercial notice addresses for both parties to be filled in; fax numbers and attention lines specified (clause 37).

Contract term: Duration per Schedule 1; 30-day no-cause termination notice (clause 6.2).

Risk management: Joint risk register within 2 weeks of signature; monthly progress meetings (clause 7).

Subcontracting: Requires Transnet approval; undisclosed subcontracting penalised up to 10% of contract value; replacement subcontractor subject to Transnet review; main contractor remains liable (clauses 11.1-11.4).

Price adjustments: Review per Schedule 1; 2-month negotiation period; records subject to audit; benchmarking clause allows Transnet to seek lower prices (clauses 17.1-17.5).

Intellectual property: Background IP remains owned by each party; Foreground IP developed under agreement; Know-How and Confidential Information protected (clauses 2.4, 2.13, 2.17, 2.18, 33).

Confidentiality: Broad definition; obligations survive termination (clause 33).

Insurance: Supplier must maintain insurances per clause 34 (details not in this extract).

Limitation of liability: As per clause 35.

Force majeure: Clause 31.

Protection of personal information: Clause 32.

Cession and assignment: Per NT Instruction Note 2023 (clause 30).

Database of restricted suppliers: Clause 44.

Transnet SOC Ltd appoints the Supplier/Service Provider to supply goods or provide services, formally agreed in accordance with the Schedule of Requirements/Work Orders. Each properly executed Purchase Order forms an inseparable part of the agreement. Parties may suggest amendments to the Schedule of Requirements/Work Orders with the other party responding within 14 business days.

Contract period: 3 years

Service: Genset service for Phelophepa trains

Schedule 1 specifications: Must comply with requirements specified in Schedule 1

Railway safety: Must adhere to railway safety requirements per National Railway Safety Regulator Act

Personnel replacement: Must supply replacement of equivalent calibre and experience when required. Approval: Replacement must be approved by Transnet prior to commencement, with approval not to be unreasonably withheld or delayed.

Inspection: Transnet authorized inspector may inspect at supplier's premises during business hours. Calibration: Supplier must provide and maintain calibrated inspection gauges, templates, and tools (annually calibrated by approved laboratory). Test pieces: Supplier must prepare and supply all test pieces, samples, and specimens at no charge. Readiness: Supplier must apply for inspection 7 business days in advance, quoting agreement/purchase order number. Costs: Transnet may recover inspection costs for rejected goods.

Payment terms: within 30 calendar days of receipt of valid Tax Invoice and month-end statement

Pricing: inclusive and exclusive of VAT at applicable ZAR rate

Late payment interest: Standard Bank prime rate in force

B-BBEE: Annual submission of status and proof by beginning of March; notification of status changes; provision of B-BBEE data within 30 days of request; certificate must remain valid throughout agreement term

Subcontractor B-BBEE: Equal or higher status required unless EME

Green Economy/Carbon Footprint: Supplier must provide understanding of waste disposal, recycling, and energy conservation position

Local Content: Monthly monitoring, auditing, and reporting within 7 calendar days of month end

Tax Clearance: Must maintain tax clearance compliance for duration of agreement

OHS compliance: Must comply with Occupational Health and Safety Act and related legislation. Railway safety: Must comply with National Railway Safety Regulator Act specifications for services supplied to Transnet. Subcontractor review: Transnet may review proposed subcontractors' capability to comply with railway safety requirements. Access: Transnet granted access to review safety-related activities across supplier's organisation.

Environmental legislation: Must comply with all applicable environmental legislation and regulations. Environmental policy: Must demonstrate sound environmental performance and have environmental management policy. Waste/recycling/energy: Supplier must provide understanding of position regarding waste disposal, recycling, and energy conservation.

Dispute resolution: Parties must attempt negotiation within 10 business days for unresolved disputes; may then refer to AFSA arbitration in Johannesburg; arbitration clause is severable. Notice: Designated physical addresses and fax numbers for Transnet and Supplier; either party may substitute addresses with written notice.