What are the submission requirements for this tender (Ref: 1F-36870)?

- Submit a sealed hard copy, addressed to the City Manager and marked with tender number 1F-36870, into the Tender Box in the ground floor foyer of Municipal Buildings, 166 KE Masinga Road (Old Fort Rd), Durban. - Also submit an identical electronic copy via the eThekwini Municipality JDE System (ESP Module). - The hard copy is the ruling version; the tender is only valid if the hard copy is submitted. - Ensure all access rights and submission queries for the JDE system are resolved before the closing date. - Closing date: Tuesday, 11 August 2026 at 11:00am. - No faxed, emailed, or posted tenders will be accepted. - Required returnable documents include: Authority of Signatory, Tax Compliance Status PIN/Tax Clearance Certificate, Declaration of Municipal Fees, Declaration re Occupational Health and Safety Act, MBD 4 (Declaration of Interest), MBD 5 (Declaration for Procurement Above R10 Million), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Bidder’s Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), and the Official Tender Form. - Failure to complete and sign the Official Tender Form will invalidate the tender. - Any alterations must be in black non-erasable ink or typed, and signed in full; correction fluid is not permitted. - Tenders must be valid for 120 days after opening, plus a further 12 months unless the bidder advises otherwise in writing.

How will bids be evaluated?

- Mandatory requirements (non-compliance = non-responsive): 1. Minimum 3 years' experience in cash-in-transit services. Provide reference letters on client letterhead stating type of service, period, contract value, signed and stamped by the client. 2. Valid PSIRA registration certificate for the company and its directors. 3. SAPS clearance certificate for shareholders, issued within the last 6 months from tender closing. - Bidders must not be in the service of the state (Regulation 44). - Joint ventures: each party must meet mandatory requirements individually. - Municipal fees must be fully paid or under an acknowledgement of debt agreement. - Evaluation: 80/20 preference points system (80 points for price, 20 for B-BBEE preference). - Price points formula: NFO = W(1 - (Pt - Pmin)/Pmin) where W = 80 (since contract value likely ≤ R50 million). - Preference points for B-BBEE status level: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. - Only responsive tenders (meeting mandatory and technical requirements) will be scored. - The municipality may negotiate with preferred bidders but not to the detriment of others or to increase price.

What are the technical specifications?

- Provision of cash-in-transit services for a period of 12 months. - Only legitimate cash-in-transit service providers conforming to national standards will be considered. - The contract will be awarded to only one service provider due to high risk. - Bidders must provide details of sub-contractors if any part of the work will be sub-contracted. - Samples may be required for inspection prior to closing date. - Manufacturers' names must be stated; non-manufacturers must provide a valid agreement with the manufacturer, accredited distributor, or agent covering the contract period.

What financial requirements apply to bidders?

- Pricing must be on the prescribed Schedule of Rates (Section 8). Deviation or failure to quote on all items will lead to disqualification. - Prices must be in South African Rand, net of any brokerage or discount. - Quote one price per item; price holds for the full contract period unless variation criteria are specified. - Firm prices for each 12-month period are allowed, free from fluctuations. - State prices exclusive and inclusive of VAT separately on the Official Tender Form. - Estimated quantities are provided for information only; the supplier must supply whatever quantities the municipality requires. - Payment will be made only to the supplier; factoring arrangements are not accepted. - The municipality may require evidence of financial standing to meet contract obligations.

What compliance and legal requirements must bidders meet?

- CSD Registration: Must be registered on the National Treasury Central Supplier Database (CSD). Provide MAAA number. Joint ventures: each party must be registered. - Tax Compliance: Submit a valid Tax Compliance Status PIN (TCS PIN) or original Tax Clearance Certificate. Separate certificates for each joint venture partner. - Municipal Fees: Declare that municipal fees are fully paid or under an acknowledgement of debt. Provide account numbers. Applicable even for bidders outside eThekwini area. - B-BBEE: Complete and submit MBD 6.1 Preference Points Claim form. B-BBEE status level certificate required. - Declaration of Interest (MBD 4): Disclose any relationship with municipality officials involved in evaluation. - Declaration for Procurement Above R10 Million (MBD 5): Complete if applicable. - Declaration of Past SCM Practices (MBD 8): Declare any past abuses. - Certificate of Independent Bid Determination (MBD 9): Declare no collusive tendering. - Occupational Health and Safety: Accept undertaking and submit a Health and Safety Plan. - Joint Ventures: Must include a Joint Venture Agreement and B-BBEE certificate for the joint venture. - Persons in service of the state are not eligible (Regulation 44).

What are the important dates and deadlines for this tender?

- Closing date: Tuesday, 11 August 2026 at 11:00am. - No clarification meeting or briefing session. - Tender validity: 120 days from opening date, plus an additional 12 months unless the bidder advises otherwise in writing.

Who should be contacted for queries about this tender?

- General/Contractual queries: Thembinkosi Dlamini, Tel: 031 311 8617, Email: Thembinkosi.dlamini@durban.gov.za - Technical queries: Portia Dlamini, Tel: 031 311 1860, Email: portia.dlamini@durban.gov.za - ESP (electronic submission) queries: Lindo Dlamini, Tel: 031-3227133 / 031-3227153, Email: supplier.selfservice@durban.gov.za - ESP technical queries: Kgopotso Maja, Tel: 031 322 3808, Email: kgopotso.maja@durban.gov.za - Appeals/objections: Ms. S. Pillay, P.O. Box 1394, Durban, 4000, Email: Simone.Pillay@durban.gov.za (note: a non-refundable administration fee of R6,131.00 incl. VAT applies for objections).

Cash-in-Transit Services for eThekwini Municipality (12 Months)

Submit a sealed hard copy and an identical electronic copy via the ESP Module by 11 August 2026 at 11:00am; the hard copy is the ruling version.
Provide proof of at least 3 years' experience in cash-in-transit services with reference letters on client letterhead.
Include a valid PSIRA registration certificate for the company and directors, and a SAPS clearance certificate for shareholders issued within the last 6 months.
Complete and submit all returnable documents, including the Official Tender Form, Tax Compliance Status PIN, and MBD forms (4, 5, 6.1, 8, 9).
Quote on all items in the prescribed Schedule of Rates in South African Rand; deviation or incomplete pricing will lead to disqualification.
Ensure registration on the National Treasury Central Supplier Database (CSD) and provide the MAAA number.
Tenderers must not be in the service of the state, and municipal fees must be fully paid or under an acknowledgement of debt agreement.

Provision of cash in transit services for a period of 12 months

Closing date: Tuesday, 11 August 2026 at 11:00am.
No clarification meeting or briefing session.
Tender validity: 120 days from opening date, plus an additional 12 months unless the bidder advises otherwise in writing.

General/Contractual queries: Thembinkosi Dlamini, Tel: 031 311 8617, Email: [email protected]
Technical queries: Portia Dlamini, Tel: 031 311 1860, Email: [email protected]
ESP (electronic submission) queries: Lindo Dlamini, Tel: 031-3227133 / 031-3227153, Email: [email protected]
ESP technical queries: Kgopotso Maja, Tel: 031 322 3808, Email: [email protected]
Appeals/objections: Ms. S. Pillay, P.O. Box 1394, Durban, 4000, Email: [email protected] (note: a non-refundable administration fee of R6,131.00 incl. VAT applies for objections).

Submit a sealed hard copy, addressed to the City Manager and marked with tender number 1F-36870, into the Tender Box in the ground floor foyer of Municipal Buildings, 166 KE Masinga Road (Old Fort Rd), Durban.
Also submit an identical electronic copy via the eThekwini Municipality JDE System (ESP Module).
The hard copy is the ruling version; the tender is only valid if the hard copy is submitted.
Ensure all access rights and submission queries for the JDE system are resolved before the closing date.
Closing date: Tuesday, 11 August 2026 at 11:00am.
No faxed, emailed, or posted tenders will be accepted.
Required returnable documents include: Authority of Signatory, Tax Compliance Status PIN/Tax Clearance Certificate, Declaration of Municipal Fees, Declaration re Occupational Health and Safety Act, MBD 4 (Declaration of Interest), MBD 5 (Declaration for Procurement Above R10 Million), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Bidder’s Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), and the Official Tender Form.
Failure to complete and sign the Official Tender Form will invalidate the tender.
Any alterations must be in black non-erasable ink or typed, and signed in full; correction fluid is not permitted.
Tenders must be valid for 120 days after opening, plus a further 12 months unless the bidder advises otherwise in writing.

Mandatory requirements (non-compliance = non-responsive):

Minimum 3 years' experience in cash-in-transit services. Provide reference letters on client letterhead stating type of service, period, contract value, signed and stamped by the client.
Valid PSIRA registration certificate for the company and its directors.
SAPS clearance certificate for shareholders, issued within the last 6 months from tender closing.

Bidders must not be in the service of the state (Regulation 44).
Joint ventures: each party must meet mandatory requirements individually.
Municipal fees must be fully paid or under an acknowledgement of debt agreement.
Evaluation: 80/20 preference points system (80 points for price, 20 for B-BBEE preference).
Price points formula: NFO = W(1 - (Pt - Pmin)/Pmin) where W = 80 (since contract value likely ≤ R50 million).
Preference points for B-BBEE status level: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.
Only responsive tenders (meeting mandatory and technical requirements) will be scored.
The municipality may negotiate with preferred bidders but not to the detriment of others or to increase price.

Provision of cash-in-transit services for a period of 12 months.
Only legitimate cash-in-transit service providers conforming to national standards will be considered.
The contract will be awarded to only one service provider due to high risk.
Bidders must provide details of sub-contractors if any part of the work will be sub-contracted.
Samples may be required for inspection prior to closing date.
Manufacturers' names must be stated; non-manufacturers must provide a valid agreement with the manufacturer, accredited distributor, or agent covering the contract period.

Mandatory: Minimum 3 years' experience in cash-in-transit services.
Provide reference letters on client letterhead indicating type of service, period of contract, contract value, signed and stamped by the client.
Provide proof of valid PSIRA registration certificate for the company and directors.
Provide SAPS clearance certificate for shareholders, issued within the last 6 months from tender closing.

Bidders may be required to state where samples can be inspected or submit samples for inspection prior to closing date.
Manufacturers' names must be stated; non-manufacturers must provide a valid agreement with the manufacturer, accredited distributor, or agent covering the contract period.
Delivery risk remains with the supplier until goods are duly delivered.
The municipality may require bidders to provide evidence of financial standing to ensure capability.

Pricing must be on the prescribed Schedule of Rates (Section 8). Deviation or failure to quote on all items leads to disqualification.
Prices in South African Rand, net of any brokerage or discount.
Quote one price per item; price holds for full contract period unless variation criteria specified.
Firm prices for each 12-month period allowed.
State prices exclusive and inclusive of VAT separately on the Official Tender Form.
Estimated quantities are for information only; the supplier must supply whatever quantities the municipality requires.
The municipality may require audited annual financial statements for the past three years to assess financial standing.

Pricing must be on the prescribed Schedule of Rates (Section 8). Deviation or failure to quote on all items will lead to disqualification.
Prices must be in South African Rand, net of any brokerage or discount.
Quote one price per item; price holds for the full contract period unless variation criteria are specified.
Firm prices for each 12-month period are allowed, free from fluctuations.
State prices exclusive and inclusive of VAT separately on the Official Tender Form.
Estimated quantities are provided for information only; the supplier must supply whatever quantities the municipality requires.
Payment will be made only to the supplier; factoring arrangements are not accepted.
The municipality may require evidence of financial standing to meet contract obligations.

CSD Registration: Must be registered on the National Treasury Central Supplier Database (CSD). Provide MAAA number. Joint ventures: each party must be registered.
Tax Compliance: Submit a valid Tax Compliance Status PIN (TCS PIN) or original Tax Clearance Certificate. Separate certificates for each joint venture partner.
Municipal Fees: Declare that municipal fees are fully paid or under an acknowledgement of debt. Provide account numbers. Applicable even for bidders outside eThekwini area.
B-BBEE: Complete and submit MBD 6.1 Preference Points Claim form. B-BBEE status level certificate required.
Declaration of Interest (MBD 4): Disclose any relationship with municipality officials involved in evaluation.
Declaration for Procurement Above R10 Million (MBD 5): Complete if applicable.
Declaration of Past SCM Practices (MBD 8): Declare any past abuses.
Certificate of Independent Bid Determination (MBD 9): Declare no collusive tendering.
Occupational Health and Safety: Accept undertaking and submit a Health and Safety Plan.
Joint Ventures: Must include a Joint Venture Agreement and B-BBEE certificate for the joint venture.
Persons in service of the state are not eligible (Regulation 44).

Bidders must accept an undertaking in terms of the Occupational Health and Safety Act and relevant Regulations.
A documented Health and Safety Plan must be submitted, subject to approval by the employer.
The bidder is liable for penalties for failure to comply with the Act.
The Declaration with respect to the Occupational Health and Safety Act is a required returnable document.

Contract will be governed by Standard Conditions of Tender (Goods/Services), Special Conditions of Tender, General Conditions of Contract (GCC) (Government Procurement General Conditions July 2010, as amended by NT Circular 52), Special Conditions of Contract, Occupational Health and Safety Act, and eThekwini Code of Conduct.
Contract duration: 12 months.
The successful bidder must sign a written Contract Form (MBD 7).
The municipality may terminate the contract with immediate effect if Regulation 44 (service of state) is breached.
The municipality may cancel the tender at any time before award without liability.
Appeals against decisions must be lodged within 14 days in writing to the City Manager, attention Ms. S. Pillay, with a non-refundable fee of R6,131.00 incl. VAT.
Payment will be made only to the supplier; factoring not accepted.
The municipality may set off any arrears of municipal charges against payments due.
Change of ownership or major policy during the contract period must be fully disclosed.

Mandatory requirements: minimum 3 years' experience in cash-in-transit services (with reference letters), valid PSIRA registration for company and directors, SAPS clearance for shareholders (issued within last 6 months).
80/20 preference points system applies (80 price, 20 B-BBEE).
B-BBEE preference points: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.
Only responsive tenders (meeting mandatory and technical requirements) are evaluated.
The municipality may negotiate with preferred bidders under MFMA Regulation 24.

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