How will bids be evaluated?

Bidders must be registered on the Central Supplier Database (CSD) and have a valid SARS Tax Compliance Status (TCS) or PIN. Must hold a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs). Must submit all returnable forms: SBD 1, SBD 3.3, SBD 4, SBD 6.1, EWSETA General Conditions of Purchase (signed on each page), and POPIA consent forms. Joint ventures must submit a combined B-BBEE certificate and each member's tax PIN. Bidders must provide three personnel categories (handyman, electrician, plumber) with CVs, reference letters, and qualifications. Electricians must have a valid trade certificate and registration with the Electrical Contracting Board of South Africa (ECB) or equivalent. Plumbers must have a valid trade certificate and registration with the Plumbing Industry Registration Board (PIRB) or equivalent. Qualifications obtained outside South Africa must be verified by SAQA. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must declare any conflicts of interest (SBD 4).

What are the important dates and deadlines for this tender?

{"closingDate":"21 AUGUST 2026","closingTime":"13:00"}

Who should be contacted for queries about this tender?

{"name":null,"email":"scmadmin@ewseta.org.za","phone":null,"department":"s, fixtures and fittings, small office appliances, electrical installations and","address":"enance, handyman, electrical and plumbing services for a period of six (6) months on an"}

EWSETA RFQ: Office Maintenance, Handyman, Electrical & Plumbing Services

Technical Specifications

Source: RFQ028 - General Office Maintanance 6 months.pdf (RFQ)

EWSETA Intends to appoint a suitably Qualified and Experienced service provider for

the following services:

3.1.1 General Office Maintenance Services - Handyman

3.1.2 Electrician Services and

3.1.3 Plumbing Services

The services will be required on an as-and-when-required basis for a period of six (06)

months to address minor and major repairs, maintenance, handyman, plumbing and

electrician requirements within EWSETA offices.

The appointed service provider will be responsible for attending to various maintenance

requests, including but not limited to:

3.2.1 General Office Maintenance and Handyman Services

 Repair, maintenance and replacement of components of damaged office

furniture, including broken tables, desks, chairs, kitchen units, cupboards,

drawers, handles and related fittings.

 Relocation and rearrangement of office furniture, including moving damaged

or functional tables between boardrooms, offices and storage areas.

 Repair, removal, replacement, tightening and maintenance of office fixtures,

including glass and wooden door handles, hinges, locks, screws, bolts,

fasteners on furniture and other fittings.

 General handyman services required to maintain a safe, functional and

presentable office environment.

 Minor and major repairs and maintenance of office appliances, including

refrigerators, microwaves and other small office equipment, where

applicable.

3.2.2 Electrical Services

 Provision of qualified electrical support services for minor and major

electrical repairs.

 Electrical fault finding and troubleshooting.

 Repair and maintenance of electrical fittings and installations, where

applicable.

 Replacement of light bulbs and other minor electrical components.

 Identification and rectification of electrical faults affecting the safe and

normal operation of the office premises.

 Emergency electrical response where required.

3.2.3 Plumbing Services

 Repair, maintenance and replacement of taps, mixers, sinks, basins,

cisterns, pipes, valves, drains and other plumbing fittings.

 Identification and repair of plumbing leaks, blockages, burst pipes and other

plumbing faults affecting the office premises.

 Repair and maintenance of kitchen plumbing fixtures, including connections,

drainage systems and associated fittings.

 Replacement of damaged or defective plumbing components and fittings,

where required.

 Plumbing fault finding and emergency response to water leaks, blockages

and other plumbing-related issues.

The service provider must have access to suitably qualified and competent handyman, electrician and

plumbing personnel and must be able to respond to all maintenance requests within 24 hours.

Any other related maintenance activities required by EWSETA from time to time.

Proposed Resources / Personnel

Bidders are required to complete this section.

Bidder Name of Proposed

No. Required Resource

Confirmation Personnel

Handyman / General

☐ Confirmed __________________

Maintenance Personnel

Electrician ☐ Confirmed __________________
Plumber ☐ Confirmed __________________

*NB Bidders are required to provide all three (3) categories of resources, namely a

Handyman/General Maintenance Personnel, Electrician and Plumber.

Bidders must clearly identify the proposed personnel for each category and submit the

required CVs, reference letters, qualifications and registrations as specified under the

functionality evaluation criteria.

Monitoring progress of service

The EWSETA shall monitor and evaluate the progress of the service delivery as per the

deliverables outlined in the Service Level Agreement (SLA).

Independence, confidentiality and objectivity of staff

In carrying out the services, the Service Provider must ensure that its placed resources maintain

objectivity by remaining independent of the activities they execute. The resources will also be

expected to adhere to the confidentiality requirements throughout the project and will be

required to attest to this through agreeing to the confidentiality clause in the EWSETA SLA.

Furthermore, all resources are expected to uphold the highest ethical standards in the execution

of their duties. This includes demonstrating integrity, fairness, transparency, and professional

conduct at all times, consistent with the principles of good governance and ethical business

practice. Any breach of these standards will be regarded as a serious violation of the terms of

engagement.

Duration of services/work

This project will be implemented over a period of six (6) months on an as-and-when

required basis. The appointed service provider(s) will be required to provide the required

maintenance services for the duration of the contract. The contract may be terminated by

either party upon providing 30 days’ written notice to the other party.

Pricing Schedule

Source: RFQ028 - General Office Maintanance 6 months.pdf

(Professional Services)

Name of bidder: ............................................................................................................BID NO.: EWSETA/RFQ/028/2026-27

CLOSING TIME 13:00 CLOSING DATE: 28 August 2026

Offer to be valid for ninety (90) working days from the closing

Date of bid.

Item description bid price in RSA currency

NO **(all applicable taxes included)

The accompanying information must be used for the formulation

of proposals.

Bidders are required to indicate a ceiling price based on the total

estimated time for completion of all phases and including all

expenses inclusive of all applicable taxes for the project. R.......................................................................

Persons who will be involved in the project and

Rates applicable (certified invoices must be

Rendered in terms hereof)

Person and position hourly rate daily rate

-------------------------------------------------------------------------------------- R------------------------------ ---------------------------------

Phases according to which the project will be

Completed, cost per phase and man-days to be

Spent

------------------------------------------------------------------------------- R------------------------------ -------------------------- days

5.1 Travel expenses (specify, for example rate/km and total km, class

of air travel, etc). Only actual costs are recoverable. Proof of the

expenses incurred must accompany certified invoices.

Description of expense to be incurred rate quantity amount

-------------------------------------------------------------------------------- ................... ................. R....................

Total: r..........................................................

** ” all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment

insurance contributions and skills development levies.

5.2 Other expenses, for example accommodation (specify, eg. Three-star

hotel, bed and breakfast, telephone cost, reproduction cost, etc.). On

basis of these particulars, certified invoices will be checked for

correctness. Proof of the expenses must accompany invoices.

Description of expense to be incurred rate quantity amount

---------------------------------------------------------------------------------- ................... ................. R....................

.........................................................................

6.. Estimated man-days for completion of project .........................................................................

*Yes/no

7.. Are the rates quoted firm for the full period of contract?

---------------------------------------------------------------------------------- ................... ................. R....................

Total: r..........................................................

Period required for commencement with project after acceptance of bid
If not firm for the full period, provide details of the basis on which Adjustments will be applied for, for example consumer price

Index....................................................................................................................................................................

..........................................................................................................................

Annexure 3 – sbd4 - bidder’s disclosure

Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with

the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of

the Republic of South Africa and further expressed in various pieces of legislation, it is required for the

bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest1 in the enterprise,

employed by the state? YES / NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners

or any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES / NO

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise,

alternatively, the person/s having the deciding vote or power to influence or to direct the course and

decisions of the enterprise.

2.2.1 If so, furnish particulars:

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest in the enterprise have any interest in any other related

enterprise whether or not they are bidding for this contract? YES/ NO

2.3.1 If so, furnish particulars:

........................................................................................

as-and-when-required basis for the duration of the contract.

4.4.1 Pricing Schedule– Standard Maintenance Services

 Normal working hours shall mean the standard hours during which EWSETA requires routine

maintenance services, as communicated to the appointed service provider.

 Emergency services refer to urgent maintenance requirements that require immediate attention to

prevent or minimise risk to persons, property, operations or EWSETA facilities.

 Emergency after-hours services shall apply only to services required after normal working hours,

on weekends and on public holidays.

 The applicable call-out fee shall cover the service provider's mobilisation, travel and attendance at

the EWSETA premises. Any additional labour required after attendance shall be charged at the

applicable hourly rate in the relevant pricing schedule, subject to prior approval by EWSETA.

 Materials, replacement parts and components are not included in the hourly or call-out rates, unless

specifically stated otherwise. Such costs must be approved by EWSETA before procurement or

installation.

 Bidders must provide a rate for every item listed in the pricing schedule. Bidders may not leave

any applicable rate blank.

 The rates submitted shall remain valid for the duration of the contract, subject to the terms and

conditions of the RFQ and any approved price adjustments, where applicable.

 EWSETA does not guarantee any minimum quantity of work or expenditure against any item in the

pricing schedule. Services will be requested as and when required.

*NB The pricing schedule is compulsory and failure to complete same in prescribed method above, and

also on a separate company letterhead without alterations may result in disqualification of the bid

during the financial evaluation process. Only firm prices will be accepted. Non-firm prices (including

prices subject to rates of exchange variations) will not be considered

(Proof authority must be submitted e.g. company resolution)

Date: .................................

Annexure 2: pricing schedule (professional services)

Pricing

Rates applicable (certified invoices must be

Rendered in terms hereof)

---------------------------------------------------------------------------------- ................... ................. R....................

.........................................................................

6.. Estimated man-days for completion of project .........................................................................

*Yes/no

7.. Are the rates quoted firm for the full period of contract?

---------------------------------------------------------------------------------- ................... ................. R....................

Total: r..........................................................

Compliance Requirements

Source: RFQ028 - General Office Maintanance 6 months.pdf (RFQ)

Minimum functionality/qualifying score: 70

minimum score of 70

Tax compliance central supplier

Tax compliance status system pin code from the south african revenue

Tax compliance status

Tax compliance status may not be submitted with the bid documentation

Tax compliance requirements

Tax compliance status (tcs) or pin may also be made via e-filing

Tax compliance status / tax compliance system pin code from the south african

Csd number

Csd number must be provided

Central Supplier Database) Report / Number

Central supplier database (csd) to upload

Central supplier database (csd), a csd number must be provided

Joint Venture Agreement, if applicable

required CVs, reference letters, qualifications and registrations as specified under the

4.1.2 Bidders CSD (Central Supplier Database) Report / Number

4.1.3 Joint Venture Agreement, if applicable

4.1.5.1 SBD 1 (Annexure 1)

4.1.5.3 SBD 4 (Annexure 3)

4.1.5.4 SBD 6.1 (Annexure 4)

A tax compliance status system pin code from the south african revenue

1.3. Bidders must register on the central supplier database (csd) to upload

Membership/identity numbers; tax compliance status; and banking information

1.4. Where a bidder is not registered on the csd, mandatory information namely

Tax compliance requirements

2.5 Application for tax compliance status (tcs) or pin may also be made via e-filing.

B-BBEE Minimum Level: 0

B-BBEE Details: B-BBEE Status level contribution 20

Total points for Price and Specific goals 100

The following table must be used to calculate the score out of 20 for B-BBEE status level contribution.

B-BBEE Status Level of contributor Number of points 80/20 system)

1 20

2 18

3 14

4 12

5 8

6 6

7 4

8 2

Non-compliant contributor 0

4.3.4 Bidders are required to submit original and valid B-BBEE Status Level Verification Certificates

or certified copies thereof together with their bids, to substantiate their B-BBEE rating claims.

4.3.5 A tenderer failing to submit proof of B-BBEE status level of contributor or is a non-compliant

contributor to B-BBEE may not be disqualified but may only score point out of 80 for price;

and scores 0 points out of 20 for B-BBEE.

4.3.6 A trust, consortium or joint venture must submit a consolidated B-BBEE Status Level

Verification Certificate for every separate bidder.

4.3.7 A bidder will not be awarded points for B-BBEE status level if it is indicated in the bid

documents that such a bidder intends sub-contracting more than 25% of the value of the

contract to any other enterprise that does not qualify for at least the points that such a bidder

qualifies for, unless the intended sub-contractor is an EME that has the capability and ability

to execute the sub-contract.

4.4 Financial Proposal

Bidders must complete the pricing schedule below. Rates must include all labour, supervision,

tools, equipment, transport, travelling costs, administration, and overheads required to perform the

services.

Materials, consumables, and replacement parts shall be quoted separately and may only be

supplied after approval by the Organisation.

The EWSETA does not guarantee any minimum quantity of work. Services will be re

Health & Safety

Source: RFQ028 - General Office Maintanance 6 months.pdf

The Energy and Water Sector Education and Training Authority (EWSETA) is a statutory body

established through the Skills Development Act No (the Act) to enable its stakeholders to

advance the national and global position of the energy and water sector by facilitating the effective

development of skills required to respond to related imperatives as envisaged in the National

Development Plan (NDP).

requests, including but not limited to:

3.2.1 General Office Maintenance and Handyman Services

 Repair, maintenance and replacement of components of damaged office

furniture, including broken tables, desks, chairs, kitchen units, cupboards,

drawers, handles and related fittings.

 Relocation and rearrangement of office furniture, including moving damaged

or functional tables between boardrooms, offices and storage areas.

 Repair, removal, replacement, tightening and maintenance of office fixtures,

including glass and wooden door handles, hinges, locks, screws, bolts,

fasteners on furniture and other fittings.

 General handyman services required to maintain a safe, functional and

presentable office environment.

 Minor and major repairs and maintenance of office appliances, including

refrigerators, microwaves and other small office equipment, where

applicable.

3.2.2 Electrical Services

 Provision of qualified electrical support services for minor and major

electrical repairs.

 Electrical fault finding and troubleshooting.

 Repair and maintenance of electrical fittings and installations, where

applicable.

 Replacement of light bulbs and other minor electrical components.

 Identification and rectification of electrical faults affecting the safe and

normal operation of the office premises.

 Emergency electrical response where required.

3.2.3 Plumbing Services

 Repair, maintenance and replacement of taps, mixers, sinks, basins,

cisterns, pipes, valves, drains and other plumbing fittings.

 Identification and repair of plumbing leaks, blockages, burst pipes and other

plumbing faults affecting the office premises.

 Repair and maintenance of kitchen plumbing fixtures, including connections,

drainage systems and associated fittings.

 Replacement of damaged or defective plumbing components and fittings,

where required.

 Plumbing fault finding and emergency response to water leaks, blockages

and other plumbing-related issues.

including multimeters, voltage testers, insulated availability of the required tools and equipment

tools, wire strippers and cable cutters. = 0 points

4.4.2 Pricing Schedule 2 – Emergency After-Hours, Weekend and Public Holiday Services

Measure VAT) VAT)

Emergency Handyman / General Maintenance call-out – after

normal working hours, weekends and public holidays

Emergency Electrician call-out – after normal working hours,

weekends and public holidays

Emergency Plumber call-out – after normal working hours,

expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

where so required by the institution; and the bidder was not involved in the drafting of the

specifications or terms of reference for this bid.

3.7 I am aware that, in addition and without prejudice to any other remedy provided to combat any

restrictive practices related to bids and contracts, bids that are suspicious will be reported to

the Competition Commission for investigation and possible imposition of administrative

penalties in terms of section 59 of the Competition Act No and or may be reported

to the National Prosecuting Authority (NPA) for criminal investigation and or may be restricted

from conducting business with the public sector for a period not exceeding ten (10) years in

terms of the Prevention and Combating of Corrupt Activities Act No or any other

applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE

Contractual Terms

Source: RFQ028 - General Office Maintanance 6 months.pdf

objectivity by remaining independent of the activities they execute. The resources will also be

expected to adhere to the confidentiality requirements throughout the project and will be

required to attest to this through agreeing to the confidentiality clause in the EWSETA SLA.

of their duties. This includes demonstrating integrity, fairness, transparency, and professional

conduct at all times, consistent with the principles of good governance and ethical business

practice. Any breach of these standards will be regarded as a serious violation of the terms of

engagement.

matters of the bidder be in order at the time of award. Failure of the bidder for not complying with

their tax matters at the time of award will result in the bidder being disqualified.

5.2 The EWSETA will not be liable to reimburse any costs incurred by applicants in preparing their

proposals.

5.3 Bids received late shall not be considered under any circumstances. A bid will be considered late if

it arrives after 13:00 o’clock on/after the closing date.

5.4 EWSETA does not bind itself into making an appointment from proposals and offers received.

5.5 The lowest price or any quotation will not necessarily be accepted, and EWSETA reserves the right

to accept the whole or any portion of a quotation.

5.6 EWSETA reserves the right, at its sole discretion, to cancel this request for proposals,

presentations and price or not to make any appointment at all.

5.7 EWSETA will not make upfront payments.

5.8 A successful bidder must undertake to abide by the confidentiality undertakings contained in the

agreement to be concluded.

5.9 The successful bidder will be informed of the outcome. A contract will only be deemed to be

concluded when reduced to writing and signed by the designated responsible person of both

parties (duly authorised). The responsible person designated of the EWSETA is the Chief

-------------------------------------------------------------------------------- ................... ................. R....................

Total: r..........................................................

** ” all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment

insurance contributions and skills development levies.

5.2 Other expenses, for example accommodation (specify, eg. Three-star

hotel, bed and breakfast, telephone cost, reproduction cost, etc.). On

basis of these particulars, certified invoices will be checked for

correctness. Proof of the expenses must accompany invoices.

Section

Source: RFQ028 - General Office Maintanance 6 months.pdf

EWSETA needs to be satisfied in respects that the selected service provider has the capacity to design,

brand, supply and deliver all the items according to the specification. All submissions will be regarded

in a fair manner in terms of evaluation criteria and process. The evaluation will be in accordance with

EWSETA’s SCM Policy, and the Preferential Procurement Regulations 2022 issued in terms of the

Preferential Procurement Policy Framework Act (Act No. ), whereby the 80/20 preference point

system will be applied to evaluate the received proposals. A total of 80 points will be allocated on price

and 20 points on specific goals, using SBD 6.1 to claim the points.

The RFQ will be evaluated in three (03) stages as follows

 Stage 1: Pre-qualification Criteria: Returnable Administrative Documents

 Stage 2: Technical / Functionality evaluation

 Stage 3: Price and Specific Goal Stage

4.1 STAGE 1: Pre-qualification Criteria / Returnable Administrative Documents

Prospective bidders must comply with the requirements and submit all required documents

indicated hereunder with the bid documents at the closing date and time of bid.

Returnable administrative documents

Administrative Compliance Yes No

4.1.1 Company Registration Documents (CIPC)

4.1.2 Bidders CSD (Central Supplier Database) Report / Number

4.1.3 Joint Venture Agreement, if applicable

Administrative Compliance Yes No

4.1.4 Valid B-BBEE Certificate (issued by a SANAS accredited

entity) or duly completed and commissioned B-BBEE Affidavit ( for

EME’s and QSE’s). For joint venture submissions a combined BBBEE

certificate/affidavit must be attached.

4.1.5 The following Standard Bidding Documents (SBD) Forms must be

fully completed and signed:

4.1.5.1 SBD 1 (Annexure 1)

4.1.5.2 SBD 3.3 (Annexure 2)

4.1.5.3 SBD 4 (Annexure 3)

4.1.5.4 SBD 6.1 (Annexure 4)

4.1.6 Annexure 5 - General conditions of Purchase [fully signed on the

last page and initial on each page]

4.1.7 Annexure 6 - POPI Consent forms consent to process (use) personal

information (Informed Consent Notice) as per Promotion of Access to

Information Act , as amended, (PAIA) and the Protection of

Personal Information Act (POPIA)

NB: Should the company be a Joint Venture (JV) both parties must

consent and sign this consent form.

4.1.8 Tax Pin issued by SARS (Tax Clearence Certificate)

If Joint venture, tax Pin for each member.

^NB Bidders will not be disqualified at this stage, should the returnable administrative

documents not be attached; however, should the bidder be recommended all the

documents will be required prior to the award.

4.2 Stage 2: technical / functionality evaluation

An assessment of functionality will be based on the evaluation criteria noted in the table below. The

minimum qualifying score for functionality is 70 points. All bids that fail to achieve the minimum

qualifying score on functionality shall not be considered for further evaluation of Price and Specific

Goals. Each of the evaluation criteria in the table will carry a weighting as indicated, and the bidder

will be required to score a minimum of 70 points (out of the 100 points), i.e. 70%, for Functionality in

order to qualify to proceed to the next stage of the evaluation process.

4.2.1 Evaluation criteria

The service provider is to meet the criteria below which is applicable to the bid to be submitted to

EWSETA. Each of the evaluation criteria in the table will carry a weighting as indicated, and the

bidder will be required to score a minimum of 70 points (out of the 100 points), i.e. 70%, for

Functionality in order to qualify to proceed to the next stage of the evaluation process.

Criteria Scoring Weighted

score

Company Experience and Experience of Handyman/General Maintenance 30

Proposed Personnel in General Office 2 or more reference letters demonstrating the

Maintenance Services proposed personnel’s experience in providing

general office maintenance/handyman

The bidder must submit separate reference services = 10 points

letters for each proposed key maintenance 1 reference letter demonstrating the proposed

personnel, demonstrating experience relevant to personnel’s experience in providing general

the services required under this RFQ, namely: office maintenance/handyman services = 5

points

 Handyman/General Maintenance

Personnel – reference confirming Electrician

experience in general office 2 or more reference letters demonstrating the

maintenance and handyman services. proposed electrician’s experience in providing

 Electrician – reference confirming electrical maintenance and repair services =

experience in electrical maintenance 10 points

and repair services. 1 reference letter demonstrating the proposed

 Plumber – reference confirming electrician’s experience in providing electrical

experience in plumbing maintenance maintenance and repair services = 05 points

and repair services.

Plumber

Each reference letter must not be older than five 2 or more reference letters demonstrating the

(05) years on the client's official letterhead and proposed plumber’s experience in providing

must clearly indicate: plumbing maintenance and repair services =

 The name of the personnel who 10 points

performed the services; 1 reference letter demonstrating the proposed

 The scope of services/work performed; plumber’s experience in providing plumbing

maintenance and repair services = 05 points

Criteria Scoring Weighted

score

 The client/organisation for whom the

services were provided; and No reference letter/irrelevant letter attached

 The period during which the services = 0 points

were rendered.

 Contact details

 Contact person

 Indication of the quality of the service

rendered

The personnel named in the reference letters

must be the same personnel proposed by the

bidder for the provision of services to EWSETA

NB: EWSETA may contact the listed

references to validate the information

contained in this letter. Should any

unfavorable feedback be received, it will be

considered in the scoring process above.

If EWSETA does not receive a response from

the corresponding reference letter, the

bidder will be scored zero (0).

Experience of Proposed Maintenance Handyman/General Maintenance 30

Personnel

3 or more years of relevant experience = 10

Bidders must submit detailed CVs for all points

proposed personnel who will perform the 2 years relevant experience = 7 points

services. The proposed personnel must include: 1-year relevant experience = 5 points

 Handyman/General Maintenance No CV/evidence of relevant experience

Personnel, submitted = 0 points

 Electrician and

 Plumber. Electrician

NB: Bidders must submit only three (3) CVs, 5 years or more relevant experience = 10

one for each of the required personnel points

categories listed above, namely 3-4 years relevant experience = 7 points

Criteria Scoring Weighted

score

Handyman/General Maintenance Personnel, 1- 2 years relevant experience = 5 points

Electrician and Plumber.

Where a bidder submits more than three (3) No CV/evidence of relevant experience

CVs, only the first three (3) CVs submitted submitted = 0 points

will be considered for evaluation, and any

additional CVs will not be considered. Plumber

5 years or more relevant experience = 10

points

3- 4 years relevant experience = 7 points

1–2 years relevant experience = 5 points

No CV/evidence of relevant experience

submitted = 0 points

Qualifications of Proposed Maintenance Handyman/General maintenance 15

Personnel qualification

Minimum NQF Level 3 /4 or higher relevant

Bidders must submit certified general office/building maintenance certificate =

qualifications/certificates for all proposed 5 points

personnel who will perform the services. The

proposed personnel must include: Electrician qualification and Proof of

 Handyman/General Maintenance accreditation

Personnel (Relevant practical Minimum NQF Level 4 or higher relevant

qualification in general office/building Electrical qualification/trade certificate = 2.5

maintenance) points

 Electrician (A certified copy of the Relevant proof of registration with the Electrical

electrician’s valid Electrical Trade Contracting Board of South Africa (ECB) or

Certificate or relevant NQF Level 4 equivalent professional body) = 2.5 points

electrician qualification & Valid proof of

registration with the Electrical Plumber qualification and Proof of

Contracting Board of South Africa (ECB) accreditation

or equivalent professional body) Minimum NQF Level 4 relevant Plumbing

 Plumber (A valid certified copy of the qualification/trade certificate = 2.5 points

proposed plumber’s Plumbing Trade

Certificate or relevant NQF Level 4

Criteria Scoring Weighted

score

plumbing qualification &Valid Proof of Relevant proof of registration with the Plumbing

registration with the Plumbing Industry Industry Registration Board (PIRB) or

Registration Board (PIRB) or equivalent equivalent professional body = 2.5 points

professional body)

All qualifications submitted must be

accompanied by certified copies of the

relevant certificates. Certification must have

been completed within six (06) months prior

to the RFQ closing date. Where a

qualification was obtained outside the

Republic of South Africa, the bidder must

submit proof of evaluation/verification of the

qualification by the South African

Qualifications Authority (SAQA).

Availability of Tools and Equipment Comprehensive list of tools and equipment 10

covering all five (5) categories = 10 points

Bidders must submit a comprehensive list of

tools and equipment available to perform the Partially comprehensive list covering at least

required maintenance services. The list must three (3) of the five (5) categories = 7 points

include, as applicable:

General handyman tools Limited list covering one (1) or two (2) of the five

including drills, screwdrivers, spanners, (5) categories = 4 points

hammers, saws, measuring tools and ladders.

Carpentry and furniture repair tools. No evidence of a list of tools and equipment, or

Electrical tools, the information provided does not demonstrate

including multimeters, voltage testers, insulated availability of the required tools and equipment

tools, wire strippers and cable cutters. = 0 points

Plumbing tools

including pipe wrenches, pipe cutters, plungers,

drain-cleaning tools and leak detection

equipment.

Appropriate PPE and safety equipment.

Criteria Scoring Weighted

score

Response Time and Service Delivery  Response within 24 hours after request, 15

Methodology including escalation process and

completion reports scores = 15 points

Bidders must submit a maintenance response  Response within 48 hours after request

plan indicating turnaround times and reporting. with reporting process scores = 10

points

 Response within 72 hours after request

scores = 5 points

 No methodology submitted scores = 0

points

Total available points 100

*NB Only bidders who attain a minimum score of 70 out of 100 points for functionality will qualify

to proceed to the next stage of the evaluation process. Bidders who score below the

minimum functionality threshold of 70 will be disqualified from further evaluation. Total

Functionality Score: 100 Points

4.3 Stage 3: pricing and specific goals stage

4.3.1 The applicable preference point system for this tender is the 80/20 preference points system;

80 points are awarded for price, and 20 points are awarded for specific goals.

4.3.2 The points scored in respect of specific goals will be added to the points scored for price.

4.3.3 The following formula will be used to calculate the points for Price:

Pt  P min

Ps  80 1(  )

P min

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

P min = Price of lowest acceptable tender

Points awarded for specific goals.

For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1

below as may be supported by proof/ documentation stated in the conditions of this tender:

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Points

Price 80

Repairs to lighting systems, including light fittings, switches,

10 Hourly rate R R

plugs, lamps and related components

Repairs and maintenance of distribution boards, breakers,

11 Hourly rate R R

isolators, electrical accessories and related components

Appliance fault finding and minor repairs, including fridges,

12 Hourly rate R R

microwaves, kettles and similar office appliances

Installation, removal and relocation of small office electrical

13 Hourly rate R R

equipment and fittings

Unit of Rate (Excl. Rate (Incl.

No. Description of Service

Measure VAT) VAT)

C. Plumbing Services

14 Qualified plumber call-out fee Per call-out R R

Qualified plumber – standard plumbing repairs and

15 maintenance, including inspection, fault finding and Hourly rate R R

Repairs and maintenance of taps, mixers, sinks, basins,

16 Hourly rate R R

cisterns and related plumbing fittings

Repairs and maintenance of water supply pipes, valves,

17 Hourly rate R R

connections, drains and related plumbing systems

Unit of Rate (Excl. Rate (Incl.

No. Description of Service

Measure VAT) VAT)

Clearing of blocked sinks, basins, drains and other plumbing

18 Hourly rate R R

blockages

Plumbing installation, removal and relocation of fixtures and

19 Hourly rate R R

fittings

Total r r

4.4.2 Pricing Schedule 2 – Emergency After-Hours, Weekend and Public Holiday Services

This pricing schedule applies only to emergency maintenance services required outside normal working

hours, including weekends and public holidays.

Unit of Rate (Excl. Rate (Incl.

No. Description of Service

Measure VAT) VAT)

Emergency Handyman / General Maintenance call-out – after

1 Per call-out R R

normal working hours, weekends and public holidays

Emergency Electrician call-out – after normal working hours,

2 Per call-out R R

weekends and public holidays

Emergency Plumber call-out – after normal working hours,

3 Per call-out R R

weekends and public holidays

Total r r

Pricing Notes