HVAC maintenance services – transmission real estate, east grid (kwazulu-natal) – 60-Month contract

No specific eligibility criteria are stated in the provided document. Bidders must comply with the quality control and inspection requirements as outlined.

No specific requirements found

Provision of Heating, Ventilation and Air Conditioning (HVAC) maintenance services for Transmission Real Estate, East Grid (KwaZulu-Natal). Tender number E1230NTCSAKZNR1. The contract will be awarded to two contractors, sub-divided into two areas: Pinetown/Mpangeni and Newcastle/Ladysmith. No supplier will be allocated more than one area.

Closing date: 19 October 2026 at 10:00

Clarification meeting (non-compulsory): 02 October 2026 at 10:00, virtual via MS Teams. Meeting ID: 370 584 829 626 46, Passcode: tp7vG93E. Tenderers must confirm attendance with the NTCSA Representative.

Clarification queries deadline: 10 working days before tender closing.

Tender validity period: 90 days from closing date (12 weeks).

Non-compulsory clarification meeting on 02 October 2026 at 10:00am via MS Teams. Meeting ID: 370 584 829 626 46, Passcode: tp7vG93E. Tenderers must confirm intention to attend with the NTCSA Representative. Contractors must regularly check the NTCSA tender bulletin for addendums and clarifications.

NTCSA Representative:

• Name: Lindokuhle Chonco
• Telephone: 016 457 5541
• Email: [email protected]

1st Escalation – Procurement Manager:

• Name: Ayanda Velani
• Email: [email protected]

2nd Escalation – Middle Manager:

• Name: Esther Seshabela
• Email: [email protected]

Submission portal: https://eTendering.eskom.co.za

Standard Conditions of Tender: www.ntcsa.co.za

Submission method: electronic only via the Eskom E-Tendering site at https://eTendering.eskom.co.za. No hard copies accepted. Upload documents under the folders Technical, Commercial, Financial, and Other. All documents must be in PDF format; the price list must be in PDF and a copy in Excel. No zip or compressed files. If resubmitting, only the latest version is accepted. Ensure submission status is marked complete. Upload size per document is 500 MB; total submission limited to 4 GB.

Returnable forms (disqualifiable if not completed, signed, and submitted by closing):

• Annexure A (Authorisation Form): confirms the signatory is authorised to bind the tenderer.
• Annexure B (Acknowledgement Form): acknowledges receipt and understanding of the tender documents.
• Annexure C (Tenderer's Particulars): provides bidder details.
• Annexure D (Integrity Declaration Form): commits to the Supplier Integrity Pact.
• Annexure E (CPA Requirements for Local Goods/Services): declares local content compliance.
• SBD 6.2 (Declaration Certificate for Local Production and Local Content) with Annexures G1-G4.
• SBD 1 (Invitation to Bid): the offer cover page.
• SBD 6.1 (Preference Points Claim Form): claims B-BBEE points under PPPFA.
• SBD 4 (Bidders Disclosure): discloses any interest or connection with the state.

Returnable forms (non-disqualifiable, but must be submitted within 5 working days if requested):

• Tax Clearance Certificate (if not on CSD or no SARS PIN provided).
• Tax Evaluation questionnaire (to determine personal service provider status for PAYE).
• SBD 4 (Bidders Disclosure) – listed as non-disqualifiable in the returnable table.

Returnables required for evaluation (score zero if not submitted):

• Proof of Specific Goals (B-BBEE status level).

Other required documents:

• Proof of valid CSD registration (mandatory contractual requirement).
• CIDB grading proof: Grade 4ME or higher (disqualifiable if not submitted by closing or within 21 working days if agreed).
• COIDA certificate of good standing or proof of application (South African tenderers).
• Audited financial statements for the previous 18 months (or last year) – for JV/SPV, each participant's statements. Start-ups within 12 months exempt but must provide first-year statements once available.
• Quality, safety, and environmental documents as per SHEQ folder.
• Functionality/technical documents as per Technical folder.
• ECSA/SACPCMP registrations, CVs, permits, licences (if applicable).

Joint venture additional documents:

• Letter of intent to form a JV or a valid JV agreement.
• Written confirmation that the JV operates as a single business entity.
• Details of a single designated bank account in the JV's name.

Disqualification risks:

• Missing or incomplete disqualifiable returnables.
• Incomplete pricing schedule (any BOQ item left unpriced).
• Submitting more than one tender (unless as a JV partner).
• Conflict of interest, being on the Tender Defaulters list, or being a flagged supplier.
• Subcontracting 100% of the scope of work.
• Tender signed by an unauthorised person.

Evaluation stages:

1. Eligibility and basic compliance: must meet eligibility criteria, submit complete tender with commercial, financial, technical, and SHEQ information, and submit mandatory returnables. Failure renders the tender non-responsive.
2. Functionality: threshold of 70%. Tenderers scoring below 70% are disqualified. Functionality criteria are attached in the Technical folder.
3. Price: scored out of 80 points. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value. Unconditional discounts considered; conditional discounts not considered for evaluation.
4. Specific Goals (B-BBEE): scored out of 20 points under PPPFA 80/20 system. Failure to submit proof results in zero points for that goal, not disqualification.
5. Ranking: total points out of 100 (price + specific goals). Tie-break: highest specific goals score, then drawing of lots.

Objective criteria: NTCSA may award to a tenderer other than the highest scoring if objective criteria justify. Designated sector condition for contract award – SBD 6.2 and related annexures must be submitted; if not, tenderer is given an opportunity to correct and resubmit.

Contractual requirements (CSD registration, SHEQ, financial viability) are assessed after evaluation and ranking, prior to contract award.

Scope: Provision of heating, ventilation, and air conditioning (HVAC) maintenance services for Transmission Real Estate, East Grid (KwaZulu-Natal).

Contract structure: Two contractors will be appointed, each covering one area:

• Area 1: Pinetown / Mpangeni
• Area 2: Newcastle / Ladysmith

No supplier will be allocated more than one area. If a supplier tenders for more than one area, they must indicate their preferred area. If the required number of suppliers is not received, the enquiry will be re-issued for the unsuccessful area.

Contract type: NEC3 Term Service Contract.

Additional technical documents required (if applicable to scope): ECSA/SACPCMP registrations, CVs, permits, licences.

Additional documents required: ECSA/SACPCMP registrations, CVs, permits, licences, and specific registration documents (if applicable to scope of work).

Quality documents required under the SHEQ folder as per scope of works.

Pricing Schedule/BOQ must be submitted in PDF and Excel format. Do not leave any BOQ item unpriced; incomplete pricing schedules will be disqualified. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value. Unconditional discounts considered; conditional discounts not considered for evaluation.

Pricing format: Pricing Schedule/BOQ must be submitted in PDF and Excel format. Do not leave any BOQ item unpriced; if the price is included in other items, write R0.00 on that line item. Incomplete pricing schedules will be disqualified.

Price evaluation: Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value. Unconditional discounts considered; conditional discounts not considered for evaluation.

Payment terms:

• Contracts below R50,000,000 (incl. VAT): payment within 30 days of receipt of undisputed invoices.
• Contracts above R50,000,000 (incl. VAT): payment within 60 days of receipt of undisputed invoices.

Security for performance: Not applicable.

Financial viability: Audited financial statements for the previous 18 months (or last year) required. For JV/SPV, each participant's statements. Start-ups within 12 months exempt but must provide first-year statements once available.

Mandatory eligibility:

• Must not be under any restriction to do business with NTCSA or State-Owned Companies.
• Must not have nationality of a country on international sanctions list.
• Must not submit more than one tender (unless as a JV partner).
• JV/consortium must state joint and several liability.
• Must not have a conflict of interest.
• Tender must be signed by authorised person.
• Must not be restricted by National Treasury or on Tender Defaulters list.
• Must not subcontract 100% of the scope of work.
• Must not be a flagged supplier (implicated in serious misconduct per Zondo Report, SIU, or other credible sources).

CSD registration: Proof of valid and current CSD registration (CSD number/report) is mandatory.

Tax compliance: Tax Clearance Certificate required if not on CSD or no SARS PIN provided. Tax Evaluation questionnaire required.

CIDB grading: Grade 4ME or higher. Anything lower will be disqualified. A valid CIDB certificate must be submitted; if expired, a letter from CIDB confirming re-application is accepted, but a valid certificate must be submitted prior to contract award. JV members must each be registered with CIDB; lead partner must have grading not lower than one level below required.

B-BBEE: Proof of B-BBEE status level contributor required (certificate, sworn affidavit, or other prescribed). Specific Goals scored out of 20 points under PPPFA.

Employment Equity: Designated employers must provide proof of compliance with the Employment Equity Act, including proof of submission of the EE report to the Department of Labour (South African tenderers only).

COIDA: Original certificate of good standing or proof of application from the Compensation Fund or licensed insurer (South African tenderers only).

Local content: SBD 6.2 and related annexures (G1-G4) required.

Specific Goals scored out of 20 points in accordance with PPPFA. Proof of B-BBEE status level contributor required: B-BBEE status level certificate, sworn affidavit, or other requirement prescribed by B-BBEE Act.

Safety requirements: COIDA – original certificate of good standing or proof of application issued by the Compensation Fund (COID) or a licensed compensation insurer (South African tenderers only). Other safety/quality documents as required per scope of works under SHEQ folder.

Environmental documents required under the SHEQ folder.

Conditions of contract: NEC3 Term Service Contract. CIDB Contract Participation Goals (CPG) and Contract Skills Development Goals (CSDG) are not applicable. Security for performance: Not applicable. NTCSA reserves the right to negotiate with preferred bidders if prices are not market-related. Main contractors are discouraged from subcontracting with their subsidiary companies; if they do, it must be declared. Payment terms: 30 days for contracts below R50 million, 60 days for contracts above R50 million (incl. VAT).

Eligibility criteria: Tenderers must not be under restriction to do business with NTCSA or State-Owned Companies, must not have nationality of a country on international sanctions list, must not submit more than one tender, JV/consortium must state joint and several liability, must not have conflict of interest, must be signed by authorised persons, must not be restricted by National Treasury, must not be on Tender Defaulters list, must not sub-contract 100% of scope, must not be flagged suppliers. Basic compliance requires meeting eligibility, complete tender with commercial, financial, technical and SHEQ information, and mandatory returnables. CIDB grading 4ME or higher required.

Functionality requirements applicable with threshold of 70%. Prices scored out of 80 points, Specific Goals scored out of 20 points under PPPFA 80/20 system. Ranking by total points, tie-break by highest specific goals, then drawing of lots. Objective criteria applicable: designated sector condition for contract award. Contractual requirements (CSD registration, SHEQ, financial viability) assessed after evaluation and ranking.

Eskom representative: Sithelwa Mdlalo. Date issued: 17 January 2025.

Returnable documents: the List of Tender Returnables (Unique Identifier 240-12248652, Revision 7) and Specification 240-105658000. All required quality documents must be submitted as per the checklist. Form A must be completed and signed.

Quality requirements are evaluated as pass/fail (indicator = 1). The bidder must provide objective evidence of a documented QMS that complies with ISO 9001:2015 (certification not mandatory). Sections and scores: Section A (QMS requirements) – 7 points; Section B (Evidence of QMS in operation) – 2 points; Section C (Draft Contract Quality Plan) – 1 point; Section D (Quality Control Plan / ITP) – 1 point; Section E (User-defined requirements, including Form A) – 2 points. Total possible score: 13.

Provision of heating, ventilation and air conditioning (HVAC) maintenance services for Transmission Real Estate, East Grid (KwaZulu-Natal). Scope includes maintenance of HVAC systems at Eskom transmission properties in the East Grid region.

Quality management system must comply with ISO 9001:2015. Required documented information includes: QMS manual or equivalent, quality policy and objectives approved by top management, control of documented information (Clause 7.5), control of nonconforming outputs (Clause 8.7), nonconformity and corrective action (Clause 10.2), internal audit (Clause 9.2), defined roles and responsibilities (organization chart and responsibility matrix, Clause 5.3), and control of externally provided processes, products and services (Clause 8.4). A draft Contract Quality Plan (per ISO 10005) and a draft Quality Control Plan / Inspection and Test Plan (ITP) for similar work are required. Form A must be completed and signed.

Quality management system: must comply with ISO 9001:2015 (certification not mandatory, but objective evidence of compliance required). No other compliance requirements (e.g., CSD, tax clearance, B-BBEE, CIDB) are stated in the provided document.

Provision of HVAC maintenance services for Transmission Real Estate, East Grid (KwaZulu-Natal). The tender includes an environmental management returnable document that bidders must complete and submit.

Returnable documents:

• Completed environmental tender returnable document, including the Environmental Requirements Proforma (240-110600836), signed by the contractor.
• All sections of the returnable must be completed and signed as required.

Evaluation of the environmental returnable:

• Bidders must achieve a weighted average score of 80% or above on the environmental evaluation to be considered.
• Scores are based on objective evidence of documented information for each requirement.
• A qualified environmental representative is required: National Diploma or degree in Environmental Sciences/Management, Nature Conservation, or relevant Natural Sciences. For low-risk projects, two weeks of environmental training is sufficient.

Scope: Provision of HVAC maintenance services for Transmission Real Estate, East Grid (KwaZulu-Natal).

Environmental requirements include:

• Environmental Management System (EMS) documentation, including policy, objectives, roles, communication, emergency preparedness, performance evaluation, internal audit, and management review.
• Environmental Management Programme (EMPr) or method statements aligned with the scope of work.
• Waste Management Plan, including waste segregation, handling, disposal, and reporting.
• Environmental Aspect and Impact Register (project-specific).
• Environmental Bill of Quantity with items relevant to environmental aspects.
• Site establishment, access control, vegetation management, water management, noise control, dust control, rehabilitation, wildlife interaction, incident reporting, complaints/grievance management, and compliance obligations.
• Environmental Human Resources: CV and competence of a person responsible for environmental monitoring, reporting, and incident management.

No specific compliance requirements beyond the environmental returnable and the 80% score threshold.

The document is a Contract Quality Plan (CQP) template to assist the supplier in identifying and planning for meeting the client's (Eskom's) quality management expectations and requirements for the contract.

Returnable documents: The Contract Quality Plan (CQP) must be compiled by a representative of the tenderer and approved by the owner of the organisation. The CQP is submitted during tender evaluation and revised after contract award. No other returnable forms are specified in this document.

The document does not specify evaluation criteria, scoring, or preference point systems. The CQP is a template to be completed by the bidder; Eskom approval of the CQP occurs after contract award.

The document is a Contract Quality Plan (CQP) template, not a specification of HVAC services. It requires the bidder to plan for meeting Eskom's quality expectations for the contract. The CQP must address: scope of work, communication channels, organogram, interfacing documents, suppliers and sub-suppliers, monitoring, items to be manufactured/refurbished/purchased, QCP/ITP requirements, special controls, documented information, records control, concession and non-conformance management, databook management, tools and equipment, customer property, product preservation, identification and traceability, and commissioning/post-delivery activities.

No specific compliance requirements (e.g., CSD, tax, B-BBEE, CIDB) are stated in this document.

Returnable documents:

• Acknowledgement Form – E-Tendering Training: mandatory. Must be fully completed, signed, and submitted to NTCSA within the prescribed period. Failure to do so renders the bidder non-responsive and disqualified.

Submission method: via the E-Tendering Solution (electronic).

Acknowledgement Form – E-Tendering Training: mandatory returnable. The bidder must confirm they have self-trained via the e-Tendering Noddy Guide, video, or clarification meeting, and that they can operate the E-Tendering Solution. The form must be fully completed and submitted to NTCSA within the prescribed period; failure results in disqualification.

Submission of the fully completed Acknowledgement Form – E-Tendering Training is mandatory. Non-submission within the prescribed period leads to disqualification from the procurement process.

Buyer: Lindokuhle Chonco

Department: NTCSA

Evaluation is based on the 90/10 or 80/20 preference point system. The specific goal (B-BBEE status level) contributes a maximum of 10 points (90/10 system) or 20 points (80/20 system). Points for price and specific goals are added and rounded to two decimal places; the contract is awarded to the tenderer with the highest total. Tenderers who fail to submit the required preference point documentation are not disqualified but score 0 out of 10/20 for specific goals and may only score points out of 90/80 for price. Objective criteria are a condition for contract award; failure to meet them may result in the second-ranked tenderer being recommended for award.

Scope: Provision of Heating, Ventilation and Air Conditioning (HVAC) maintenance services for Transmission Real Estate, East Grid (KwaZulu Natal).

Contract duration: 60 months.

Skills development: Tenderers must propose training for 2 Technicians and 2 Safety Officers.

CIDB grading: 6ME or higher.

Skills development: Tenderers must take full responsibility for the total cost of developing requisite skills; NTCSA will not make any financial contribution. Tenderers may approach relevant SETAs for grants, subsidies, and incentives, and SARS for tax rebates. SDL&I penalties: 2.5% of invoice amount or contract value for failure to meet SDL&I obligations. Retention: 2.5% of every invoice (excluding VAT) retained as security, released upon receipt of SDL&I progress reports, fulfilment of obligations, and submission of an approved compliance report.

Tender response must be separated into components as per the Price Schedule included with the tender documents. Local procurement content is total spending minus the imported component.

SDL&I penalties: 2.5% of the invoice amount for failure to meet SDL&I obligations; 2.5% of the contract value for failure to meet SDL&I obligations.

Retention: 2.5% of every invoice (excluding VAT) retained as security for SDL&I obligations, released upon receipt of SDL&I progress reports, fulfilment of obligations, and submission of an approved compliance report.

Pricing: Tender response must be separated into components as per the Price Schedule; local procurement content is total spending minus the imported component.

B-BBEE: Valid B-BBEE certificate issued by a SANAS accredited verification agency, or a sworn affidavit (if annual total revenue is R10 million or less as an Exempted Micro-Enterprise, or R50 million or less as a Qualifying Small Enterprise and at least 51% black owned), or a CIPS affidavit. Proof of ownership/shareholding (preferably CIPC documentation) with shareholding breakdown, certified ID copies of shareholders, and proof of disability (where applicable) are required to claim preference points.

Designated sectors: Local content thresholds: Steel 100%, Cable 90%. SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) are mandatory returnables.

CIDB: Grade 6ME or higher.

Construction Skills Development Goal (CSDG): 0.25%.

B-BBEE improvement or retention plan must be submitted within 30 days of contract signing. Bidders with B-BBEE Level 4 at award must achieve Level 3 by end of first year; Level 5-8 or non-compliant must achieve Level 4 by end of first year and improve one level each subsequent year.

Sworn affidavit validity: Must include deponent's name as per ID, identity number, designation, enterprise name and address, percentage of black ownership, total revenue, financial year end, B-BBEE status level, empowering supplier status, and must be signed in the presence of a Commissioner of Oaths who is not an employee or ex officio of the enterprise.

Skills development: Tenderers must propose training for 2 Technicians and 2 Safety Officers. CIDB grading: 6ME or higher. Sworn affidavit validity requirements: Must include deponent's name as per ID, identity number, designation, enterprise name and address, percentage of black ownership, total revenue, financial year end, B-BBEE status level, empowering supplier status, and must be signed in the presence of a Commissioner of Oaths who is not an employee or ex officio of the enterprise.

Specific goals: A maximum of 10/20 points may be awarded for the specific goal (B-BBEE status level). Points for specific goals are added to price points and the total rounded to two decimal places. Tenderers failing to provide preference point documentation are not disqualified but may only score points out of 90/80 for price and score 0 out of 10/20 for specific goals.

Returnable documents: the signed Acknowledgement Form for Document 240-77471499 Rev 2 (Eskom SHE Rules and other Requirements) and Annexure B (Identifier 240-43921804 Rev 5). The form must be signed by an authorised person (CEO/Director/Managing Director) and witnessed by two witnesses. No other submission requirements are stated in the provided document.

No evaluation criteria are stated in the provided document.

The main supplier must manage its contractors and suppliers, including demonstrating the selection criteria used, notifying Eskom before appointing them, ensuring they have adequate resources and competencies, and monitoring their SHE compliance through audits and assessments.

Financial penalties shall be enforced on the main supplier for non-conformance(s) (identified for the main supplier and/or its sub-contractor and/or supplier) pertaining to Eskom and/or statutory SHE requirements. All employees (contractors/suppliers) must undergo the relevant Eskom induction and company induction.

The supplier must comply with the following when working at or rendering a service to Eskom:

• Eskom contractor Health and Safety requirements standards 32-136
• The SHE specification provided
• Occupational Health and Safety Act
• Mine Health and Safety Act (where applicable)
• Compensation for Occupational Diseases and Illnesses Act
• National Environmental Management Act

After contract award, the supplier is responsible for aligning its processes to Eskom's SHE requirements. Work stoppages due to SHE issues do not warrant financial compensation claims against Eskom. Financial penalties will be enforced on the main supplier for non-conformance to Eskom and/or statutory SHE requirements. All employees must undergo relevant Eskom induction and company induction. Eskom reserves the right to verify compliance and may request testimonials/references.

The supplier must comply with the following documents when working at or rendering a service to Eskom, but not limited to: Eskom contractor Health and Safety requirements standards 32-136, the SHE specification provided, Occupational Health and Safety Act, Mine Health and Safety Act (where applicable), Compensation for Occupational Diseases and Illnesses Act, and National Environmental Management Act. After contract award, the supplier is responsible for fully aligning the company's processes to Eskom's SHE requirements (policies, procedures, standards etc). Work stoppages initiated due to SHE-related issues shall not warrant any financial compensation claim lodged against Eskom. Financial penalties shall be enforced on the main supplier for non-conformance(s) pertaining to Eskom and/or statutory SHE requirements. All employees (contractors/suppliers) must undergo the relevant Eskom induction and company induction. The main supplier must demonstrate the process and selection criteria applied when appointing contractors and suppliers, notify Eskom prior to appointment, ensure adequate resources and competencies, manage contractors/suppliers to comply with legal and Eskom requirements, monitor through audits and assessments, provide grounds for termination, and deal with non-conformances directly. Eskom reserves the right to verify and may request testimonials/references.

The main supplier must demonstrate to Eskom the process and selection criteria applied when appointing contractors and suppliers. The main supplier must notify Eskom prior to appointing contractors or suppliers for the commencement of work. The main supplier must ensure that contractors and suppliers possess adequate resources and competencies. The main supplier is accountable for managing its contractors or suppliers to ensure compliance with applicable legal and Eskom requirements during contract execution. The main supplier shall monitor contractors or suppliers through audits and assessments regarding SHE compliance during the execution of the work. The main supplier shall provide grounds for the termination of work done by contractors and suppliers. All non-conformances or non-compliance by contractors or suppliers (all tiers) shall be dealt with directly with the main supplier in terms of performance and penalty processes. Eskom reserves the right to verify compliance and may instruct the contractor to provide copies of testimonials or references and contact details of clients (including Eskom) for whom the company has done previous work of a similar nature.

Bidders must select and comply with Category 3 quality requirements (per clause 3.5 of 240-105658000). No other eligibility criteria (e.g., CSD registration, tax clearance, B-BBEE level, CIDB grading) are stated in the document.

The document lists ISO 9001 clauses and principles that the tenderer must address: Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluation, Improvement; and principles: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, Relationship Management.

The tenderer must complete and sign this form to acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard. The form includes pre-contract award quality requirements (Category 3 selected), post-contract award conditions (contract execution, supplier quality performance monitoring, Eskom rights of access and information, preservation, quality audits, management of nonconformities), and ISO 9001 clauses and principles (context of the organisation, leadership, planning, support, operation, performance evaluation, improvement; customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making, relationship management).

Eskom requires a contractor to provide HVAC maintenance and installation services for its Transmission Real Estate properties in the East Grid (KwaZulu-Natal). The contractor is responsible for developing a SHE plan that meets Eskom's minimum requirements and all applicable legislation. The contractor remains accountable for the health and safety of their employees and appointed subcontractors. The contract falls within the Construction Regulations.

Closing date: 19 October 2026 at 10:00. No briefing or site visit is stated.

Contact: Supply Chain Management (SCM) department. No specific contact name, email, or telephone is provided in the document. Submission address: as per the tender documentation.

Returnable documents: complete and sign all forms in the tender pack, including SBD/MBD forms, declarations, and any pricing schedules. Submit the bid before the closing time. Late bids are disqualified. Submit to the address and channel specified in the tender documentation.

Bids are evaluated in stages: first, compliance with mandatory requirements; then, functionality and price. The preference point system (80/20 or 90/10) applies. Bidders must meet a minimum qualifying score for functionality. The contract is awarded to the bidder with the highest points, subject to B-BBEE and other criteria.

Scope: Provision of HVAC maintenance and installation services for Transmission Real Estate, East Grid (KwaZulu-Natal).

• Corrective and preventative maintenance of HVAC systems.
• Minor and major services on domestic air-conditioning units, heat pumps, HVAC package plants, hide-away units, open/closed loop chiller plants, VRV units, and cooling towers.
• Servicing of chiller plants includes pumps, motors, air handling units, and auxiliary systems (excludes cooling towers).
• Cooling tower servicing is a separate item; water treatment of cooling towers is required.
• Fault finding, repair, removal, and installation of HVAC units as requested by the Service Manager.
• Advise on HVAC solutions for various sites.
• Major breakdowns are excluded from scope.
• Units must be maintained at optimum efficiency per manufacturer's recommendations.

The principal contractor and appointed contractors must have appropriate qualifications and certificates. Employees must always be under competent supervision. No specific years of experience are stated.

The contractor must maintain HVAC units at optimum efficiency per manufacturer's standards. A non-conformance procedure must be implemented for quality-related issues. Audits by Eskom may be conducted; audit reports must be submitted within one week after completion. Corrective actions must be documented.

No pricing schedule details are provided in this document.

No specific financial requirements are stated in the document.

B-BBEE: Minimum Level 2 required.

• CSD registration: not stated.
• Tax clearance: not stated.
• CIDB grading: not stated (construction-related, but no grade specified).
• COID: Principal contractor and all appointed contractors must be registered with the Compensation Commissioner and hold a valid Letter of Good Standing (LoGS) for the contract duration.
• OHS Act Section 37(2) agreement must be signed with Eskom at contract award.
• SHE/Q policy authorised by the Chief Executive (OHS Act Section 16(1) appointee) required.
• Medical surveillance programme: entry, periodic, and exit examinations; annual medical fitness certificates for non-office-bound employees, every 3 years for office-bound.
• Compliance with Eskom Life Saving Rules, substance abuse procedure, and smoking policy.
• No child labour.

Comprehensive SHE requirements apply:

• Develop and submit a SHE plan.
• Sign OHS Act Section 37(2) agreement with Eskom and with all appointed contractors.
• Comply with OHS Act, NEMA, and other legislation.
• Appoint competent persons for statutory roles (e.g., 16(2), health and safety rep, first aider).
• Conduct risk assessments for all tasks; maintain method statements.
• Report and investigate incidents per OHS Act GAR 8/9 and Eskom procedure 32-95; submit reports within 7-14 days.
• Emergency preparedness: develop emergency response plans and conduct drills.
• PPE: provide and enforce use of steel-toe boots, eye protection, high-visibility clothing, etc.
• Working at height: follow fall protection plans, ladder safety, and use of climbing irons.
• Substance abuse: comply with Eskom's substance abuse procedure; be subject to testing.
• Smoking only in designated areas.
• Employees have the right to refuse unsafe work.
• Comply with Eskom Life Saving Rules: open/isolate/test/earth/bond/insulate before touching plant above 1000V; hook up at heights; buckle up; be sober; permit to work.
• Maintain a SHE file with all required documentation.
• Vehicle and driver safety: valid licenses, roadworthy vehicles, no mobile phone use while driving unless hands-free.
• Tools and equipment: maintain inventory, inspect monthly, calibrate as required.
• SHE training: provide training breakdown, ensure qualifications and competent supervision.
• Working time: adhere to Basic Conditions of Employment Act.
• Audits: cooperate with Eskom audits, maintain action register.

Waste management: infectious waste (gloves, masks, tissues) must be disposed of as medical hazardous waste, separated at source, stored securely, and collected by an appointed contractor. Wastewater must not puddle; guide to sewer or conservancy tanks. In remote sites, borehole water and soak-away drains may be used (Schedule 1 of National Water Act, no licence required).

No additional evaluation criteria beyond the standard process are stated.

Closing date: 19 October 2026 at 10:00 (from tender record).

No briefing or site visit dates are stated in the document.

No specific contact names, emails, or telephone numbers are provided in the document.

Enquiries must be directed to the Eskom Representative (Buyer) as identified in the tender document. Direct communication with Environmental Practitioners is not allowed.

Returnable documents:

• Completed and signed Environmental Requirements Pro-Forma (Appendix E).
• Environmental procedures/method statements per Transmission requirements.
• EMS documentation as required for the works.
• Organisation's EMS records (Appendix D).
• Applicable permits.
• Corrective actions for non-conformances raised by the organisation or Transmission.

Submission timing:

• All documentation must be submitted to Transmission for evaluation within 7 days after contract award.
• Environmental practitioners must be given at least one week's notice of contract award before site mobilisation.

Disqualification risks:

• Failure to submit outstanding environmental requirements within 7 days renders the bidder non-compliant, but does not lead to disqualification; the evaluated score remains unchanged.

Environmental requirements are contractual and evaluated as part of the tender.

Evaluation approach by risk level:

• High risk: all-or-nothing scoring. Bidders must score full points against specified criteria. If not, they get 7 days to submit outstanding documents; failure retains original score. Non-compliance does not disqualify but is highlighted for negotiations.
• Medium risk: requirements included as contractual obligations.
• Low risk: requirements included as contractual obligations.

General:

• Environmental evaluation is conducted by the allocated environmental practitioner.
• Outstanding environmental issues at clarification must be addressed post-award within a specified period.
• Non-compliance with environmental requirements does not lead to disqualification but is reported to the Delegated Approval Authority.

Scope: Provision of HVAC maintenance services for Transmission Real Estate, East Grid (KwaZulu-Natal).

Environmental management system requirements:

• Bidders must have a documented, implemented and maintained EMS, preferably aligned to ISO 14001:2015.
• The EMS must cover all stages of work: site establishment, access control, construction/installation, manufacturing, storage, waste management, hazardous substances handling, site management (water, dust, noise, landowner liaison), rehabilitation, and demobilisation.

Environmental planning:

• Revisions to environmental plans require Transmission approval before implementation.
• An Environmental Aspects and Impacts Register must be compiled, identifying aspects per activity, impacts, and rating significance (Appendix A).

Personnel requirements:

• A qualified person (National Diploma or degree in Environmental Sciences/Management, Nature Conservation, or relevant Natural Sciences) must be responsible for monitoring environmental planning and activities.
• For low-risk projects, an environmental representative with two weeks of environmental training is sufficient.

Site visits:

• Where applicable, bidders must conduct a site visit before tendering, supervised by the contract custodian and commercial practitioner.

Environmental compliance:

• Bidders must provide valid and authentic environmental documentation for evaluation.
• Bidders must comply with all applicable environmental legislation and Transmission environmental requirements.
• Bidders must be conversant with environmental obligations related to the works/services.

Exemptions from environmental requirements apply to:

• Independent electricity generators and demand response suppliers for rebate.
• Venue and accommodation services where no contract exists with Transmission.
• Municipalities and organisations providing services like water and sanitation.
• Purchases of consumables from established retailers.
• Urgent procurement during declared emergencies or disasters.
• Other services deemed not to require environmental requirements.

Monitoring and records:

• Bidders must keep records of environmental performance, including monitoring reports, checklists, registers, and natural resource consumption data.
• Records must be made available to Transmission or its inspection agency on request.

Technical evaluation is conducted in two stages.

Stage 1 – Mandatory criteria (pass/fail, not scored):

• Bidder must be registered as an HVAC company (proof of registration required).
• Bidder must have at least 2 Authorised Refrigeration Gas Practitioners (SAQCC category B6) who will sign Certificates of Conformance and record installation, modification, maintenance, and operation activities in the logbook.
• A 'No' on any mandatory criterion results in immediate technical disqualification.

Stage 2 – Qualitative criteria (weighted, minimum threshold 70%):

• Company Profile: 5% – Provide a company profile with a signed organogram relevant to the scope and complexity of the contract, signed off at CEO or highest authorised level.
• Track Record: 40% – List similar HVAC/air-conditioning maintenance projects completed within the last 5 years. Points per project: 10 points per project (max 40 for 5 projects), 30 for 4 projects, 20 for 3 projects, 10 for 2 projects. Proof required (reference or appointment letter).
• Key Personnel: 30% – Provide qualifications and proof of experience. Site Supervisor: N6 with trade test (HVAC related), experience: ≥5 years = 10 points, ≥3 years = 8, ≥2 years = 5, ≥1 year = 3, <1 year = 0 (max 2 supervisors). Artisans: N3 with trade test (HVAC related), experience: ≥5 years = 10 points, ≥3 years = 8, ≥2 years = 5, ≥1 year = 3, <1 year = 0 (max 4 artisans). No points if proof not provided.
• Methodology: 10% – Provide a method statement and work plan illustrating execution of HVAC/air-conditioning maintenance, including a resource plan and commissioning processes. Adequate submission = 10 points; no or inadequate = 0 points.
• Equipment: 15% – Provide a list of equipment including vehicles (LDV/bakkies) and tools: basic toolbox, testers, vacuum pumps, ladders/scaffolding, manifold gauges, porta pack. Points: 2.5 per bakkie (max 2), 2 per tool (max 10 for 5 tools).

Minimum weighted final score required to be considered from a technical perspective: 70%.

Scope: Provision of HVAC maintenance services for Transmission Real Estate, East Grid (KwaZulu-Natal).

Work includes installation, maintenance, and operation of various HVAC technologies, including new installation commissioning processes.

Bidder must provide a detailed resource plan covering the scope of work.

Bidder must have at least 2 Authorised Refrigeration Gas Practitioners (SAQCC category B6) responsible for signing Certificates of Conformance and recording installation, modification, maintenance, and operation activities in the logbook.

Mandatory compliance (Stage 1 gatekeepers):

• Proof of company registration as an HVAC-registered company.
• Proof of at least 2 Authorised Refrigeration Gas Practitioners (SAQCC category B6) who will sign Certificates of Conformance and record activities in the logbook.

Failure to meet any mandatory criterion results in immediate disqualification.

Equipment (weight 15%): Provide adequate list of equipment including vehicles (LDV/bakkies) and tools: basic toolbox, testers, vacuum pumps, ladders/scaffolding, manifold gauges, porta pack. Points: 2.5 per bakkie (max 2), 2 per tool (max 10 for 5 tools).

Technical evaluation has two stages: Stage 1 Mandatory criteria (pass/fail, not scored) and Stage 2 Qualitative criteria (weighted, threshold 70%). Qualitative criteria weights: Company Profile 5%, Track Record 40%, Key Personnel 30%, Methodology 10%, Equipment 15%.

Mandatory returnable document: the E-Tendering Training Acknowledgement Form. It must be fully completed and submitted to Eskom within the prescribed period. Failure to do so renders the tenderer non-responsive and disqualified from the procurement process.

The E-Tendering Training Acknowledgement Form is a mandatory returnable. It must be fully completed and submitted to Eskom within the prescribed period. Failure to do so will render the tenderer non-responsive and disqualified from the procurement process.

Submission of the E-Tendering Training Acknowledgement Form is mandatory. Non-submission or incomplete submission within the prescribed period results in disqualification.

The tender is for the provision of heating, ventilation, and air conditioning (HVAC) maintenance services for Eskom Transmission Real Estate, East Grid (KwaZulu-Natal). The contract is rate-based, and the price schedule (Bill of Quantities) covers servicing, supply and installation, removal, additional materials, and labour rates.

Returnable documents: the completed price schedule (Bill of Quantities), the NEC Terms Services Short Contract (attachment), and any other forms specified in the tender pack. All documents must be completed, signed, and submitted before the closing time.

The document does not specify evaluation criteria, scoring split, or minimum qualifying score. The contract is rate-based, so pricing will be evaluated on the rates submitted in the price schedule.

Scope: Provision of HVAC maintenance services for Eskom Transmission Real Estate, East Grid (KwaZulu-Natal).

• Services include quarterly servicing of domestic air conditioning units (1kW to 24kW) and central air conditioning systems (chillers, air handling units, pumps, cooling towers, BMS/control).
• Servicing tasks for domestic units: wash coil and filter, check electrical connections, vibration, refrigerant charge, drain and drain pump operation, blow out electrical control, check insulation damage.
• Servicing tasks for chillers: check vibration, noise, corrosion, refrigerant charge and leaks, oil leaks, water leaks, oil sample testing, HP/LP pressure, amps and voltage, loose connections, blow out electrical panel, wash coil or clean shell and tube, check system operation, clean plant room.
• Servicing tasks for air handling units: check vibration, noise, corrosion, motors, pulleys, V belts, bearings, humidification system, heater elements, dampers, drains, filters, door seal, wash coils, amps and voltage, clean plant room.
• Servicing tasks for pumps: check vibration, noise, corrosion, couplings, motor operation, bearings, lubrication, amps and voltage, clean pump room.
• Servicing tasks for cooling towers: check fan motor operation, water treatment, laminator, regulating valve, cracks, loose electrical connections, amps and voltage, vibration, noise, corrosion.
• Check operation of BMS/Control.
• Emergency call-out response time: 2 hours from call-out; failure to respond within this time results in a Non-Conformance Report (NCR).
• Detailed service reports must be submitted to the Service Manager after each air-conditioner is serviced.
• Rate approvals for new work must include breakdown of material, labour, plant, wastage, transport, and profit; must be authorised by the Service Manager prior to work.
• Equipment types covered: window units, consols, split units, central plants, package units, ducted split units, data room aircons, ice storage, heat recovery, water heat pumps, extraction systems, fresh air systems, evaporative systems, domestic fridges, commercial cold rooms and freezer rooms, kitchen extraction and supply systems, ice machines, under counter fridges, ice tops, water treatment (condenser water, chilled water, glycol), spray trees.
• Supply and install back-to-back installations for various brands (Carrier, Defy, Mitsubishi, Daikin, Dunham-Bush) in capacities 3.5kW to 14kW, including piping and communication cables; certification of confirmation to be handed to Service Manager.
• Removal of indoor and outdoor units including piping and communication cables; refrigerant must be reclaimed and disposal certificate sent to Service Manager.
• Additional materials and labour: galvanized trunking, PVC trunking, copper pipes with insulation (various sizes), cable, PVC drain pipes.
• Labour rates for items not covered in the price list: normal working hours (Monday to Friday 7:30am to 4pm), after hours and Saturdays, Sundays and public holidays, for Supervisor, Mechanical Artisan, Artisan Assistant.
• Materials not allowed for in the BOQ are reimbursed at cost plus a percentage mark-up; actual invoices submitted to Service Manager.
• Transport/travelling paid in excess of 50km from CLN depot to site.

Contract is rate-based; contract amount is not applicable (rate-based).

• Pricing must include rates for all items in the price schedule.
• Labour rates for call-out work: work commenced during working hours and completed after hours is compensated at normal rates only; work commenced after hours is compensated at after-hours rates only.
• Prior written approval from Service Manager required before commencement of work.
• Materials not in BOQ reimbursed at cost plus percentage mark-up (to be quoted).
• Transport paid for distances over 50km from CLN depot.

Returnable documents (all must be completed, signed and submitted):

• Annexure B: signed acknowledgement of Eskom's OHS legal and other requirements.
• Baseline OHS Risk Assessment (BRA): identification, assessment and management of Safety, Health and Environmental risks related to the scope of work, including the risk assessment methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, compliant with OHS Act Section 7 (for non-certified bidders).
• ISO 45001 certificate or equivalent (for bidders certified for an auditable OHS system).

OHS compliance is evaluated as a returnable requirement. Bidders must meet all OHS returnables to be considered. For non-certified bidders, the OHS policy must be signed by the CEO and comply with OHS Act Section 7. For certified bidders, an ISO 45001 certificate (or equivalent) is required. A valid Letter of Good Standing (COIDA or equivalent) is mandatory for all bidders.

OHS compliance requirements:

• Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B).
• Baseline OHS Risk Assessment (BRA) covering Safety, Health and Environmental risks, with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO and compliant with OHS Act Section 7 (for non-certified bidders).
• ISO 45001 certificate or equivalent (for certified bidders).

OHS tender evaluation template for medium risks. Part A requires: signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B); Baseline OHS Risk Assessment (BRA) identifying, assessing and managing Safety, Health and Environmental risks related to the scope of work, with the risk assessment methodology provided; valid Letter of Good Standing (COIDA or equivalent); OHS policy signed by CEO and compliant with OHS Act Section 7. Part B (only for suppliers/consultants/contractors certified for an auditable OHS system) requires: signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B); ISO 45001 certificate or equivalent; valid Letter of Good Standing (COIDA or equivalent).

Eskom is committed to preventing work-related injuries and maintaining a safe and healthy work environment. The Life-Saving Rules apply to all Eskom employees, agents, consultants, and contractors, and visitors must also adhere to them. The rules enforce zero tolerance for behaviours that could cause serious injury or fatality.

Bidders must be contractors as defined by Eskom (any person formally contracted to perform work or supply services). They must adhere to Eskom's Life-Saving Rules and ensure their employees do the same. No specific pre-qualification thresholds (e.g., CSD, tax clearance, B-BBEE, CIDB) are stated in the provided document.

Eskom requires all contractors and their employees to comply with the Eskom Life-Saving Rules at all Eskom sites. The rules are:

• Rule 1: Open, isolate, test, earth, bond, and/or insulate before touch – no work on electrical networks unless trained, authorised, with a valid permit, pre-task risk assessment, and appropriate PPE.
• Rule 2: Hook up at heights – no work at height unless medically fit, risk assessed, trained, secured, and using an approved fall arrest system.
• Rule 3: Buckle up – mandatory seatbelt use in all vehicles/equipment for Eskom business.
• Rule 4: Be sober – no person under the influence of alcohol or drugs may enter Eskom sites or conduct Eskom business.
• Rule 5: Ensure that you have a permit to work – no work without the required permit (e.g., Plant Safety Regulations, ORHVS).

No specific compliance requirements (e.g., CSD, tax clearance, B-BBEE, CIDB) are stated in the provided document. However, bidders must be contractors as defined by Eskom and must comply with the Eskom Life-Saving Rules.

Contractors must comply with the Eskom Life-Saving Rules. Violations are treated as serious misconduct and may result in disciplinary action. If a contractor manager or supervisor allows a violation, Eskom may suspend the contractor's activities. Contractor employees who violate a rule must be removed from site immediately, and the contractor must investigate and initiate disciplinary action within 5 working days, providing Eskom with a copy of the sanction.

Violation of a Life-Saving Rule is treated as serious misconduct and leads to a disciplinary process per the Eskom Disciplinary Code. Eskom may suspend contractor activities if a manager or supervisor allows a violation. The contractor must remove the employee from site, investigate within 5 working days, and furnish Eskom with a copy of the sanction.

No additional evaluation criteria are stated beyond adherence to the Life-Saving Rules.

Provision of HVAC maintenance services for Transmission Real Estate, East Grid (KwaZulu-Natal). Specific scope is in the specification and works information.

Closing date: 19 October 2026 at 10:00 (SAST).

• Compulsory site visit / clarification meeting: details stated in the Tender Data. Attendance is compulsory; failure to attend results in disqualification.

Compulsory site visit and/or clarification meeting: details in the Tender Data.

• Failure to attend results in disqualification.
• Questions may be asked during the meeting.

All communication must be directed to the NTCSA Representative only, in writing, in English.

• Requests for clarification must be sent to the NTCSA Representative; no other NTCSA official may be contacted.
• NTCSA will publish all clarification requests and responses on the platform where the tender was advertised.
• Submission address: as stated in the Tender Data (not provided in the document).

Submission method: paper only, at the address and tender box stated in the Tender Data.

• Submit one complete original tender and one complete copy, both in paper form, as separate packages marked "ORIGINAL" and "COPY".
• If an electronic copy is requested, package it separately and mark "ELECTRONIC COPY".
• Seal the separate packages together in an outer package marked "Confidential".
• On the outside of each package and the outer package, state the NTCSA submission address, the Invitation to Tender number, the tenderer's name, physical address, email address and contact telephone number of the authorised signatory.
• Tenders must be in English, completed in ink (not pencil), and signed by a person duly authorised to bind the tenderer.
• Tenders must be received by the closing date and time. Late tenders will be returned unopened. Proof of posting or courier delivery is not proof of delivery.
• NTCSA employees may not deposit tenders on behalf of tenderers.
• Returnable documents (all must be completed and submitted by the deadline):
• Acknowledgement Form: states whether the tender is for the whole or part of the works.
• Mandatory tender returnables listed in the Tender Data.
• Authenticated copy of authority to act as agent, if an agent submits on behalf of a principal.
• Valid, current certificates or proof of registration, where required, for the entire validity period.
• Disqualification risks:
• Missing original tender or missing copy.
• Missing mandatory returnables.
• Late submission.
• Unsealed or incorrectly addressed outer package.
• Alterations to tender documents not initialled by all signatories; no correction fluid or tape.

Evaluation stages:

1. Basic compliance check – failure renders the tender non-responsive.
2. Mandatory returnables check – missing mandatory documents disqualify.
3. Designated materials thresholds (if stated) – failure disqualifies.
4. Functionality (if applicable) – scored against criteria; must meet the minimum threshold stated in the Tender Data to proceed.
5. Financial analysis (if applicable) – NTCSA assesses financial risk; if risk is too high or mitigating factors insufficient, the tenderer may be excluded.
6. Price evaluation – per Tender Data, considering factors such as CPA, FOREX, commodity increases, discounts, NPV and forecasted invoicing.
7. Specific Goals scoring – within the 90/10 or 80/20 preference point system; failure to submit supporting documentation results in zero points for Specific Goals.
8. Ranking – combined Price and Specific Goals scores, highest to lowest.

• Arithmetical errors are checked and corrected; if the tenderer does not accept corrections, the tender may be rejected.
• Objective criteria may be used only per PPPFA Section 2(1)(f), if stipulated; functionality and B-BBEE scorecard elements cannot be used as objective criteria.
• Reverse e-auction may be used; if so, tenders must not include prices.

Scope: Provision of HVAC maintenance services for Transmission Real Estate, East Grid (KwaZulu-Natal).

• Specific scope, quantities, locations and service levels are not detailed in this document; refer to the specification and works information in the Tender Data.
• The Acknowledgement Form must state whether the tender covers the whole or part of the works/services/supply.

Provide proof of quality systems, policies and capabilities to NTCSA's satisfaction by the stipulated deadline.

• All quality-related costs and personnel must be included in the tender.

Pricing must include all duties, taxes (including VAT) and levies, applicable 14 days before closing.

• Rates and prices fixed for contract duration unless otherwise provided.
• Prices in South African Rand unless instructed otherwise.
• If cataloguing is required, include a line item for cataloguing; NTCSA pays for it.
• Arithmetical errors: if figures and words differ, words prevail; errors corrected as specified, and tender may be rejected if corrections not accepted.

Pricing:

• Include all duties, taxes (including VAT) and other levies in rates and prices, applicable 14 days before closing.
• Rates and prices must be fixed for the contract duration, unless otherwise provided in the Enquiry.
• Prices must be in South African Rand, unless instructed otherwise, using the exchange rate and base date stipulated.
• If cataloguing is required, the Pricing Schedule must include a line item for cataloguing; NTCSA will pay for it.
• Insurance: NTCSA's insurance may not cover all requirements; bidders should seek qualified advice.
• Performance security: if a performance bond or demand guarantee is required, the tenderer must select at least two financial institutions from the NTCSA-approved list.

Eligibility:

• Must comply with eligibility criteria in the Tender Data and not be under any restriction to do business with NTCSA or State-Owned Companies.
• CIDB: if CIDB grading is a criterion, must be registered with CIDB at closing or capable of being registered within 21 working days after closing.
• Legislation: comply with PPPFA, B-BBEE Codes, CIDB Regulations (if applicable), COIDA, OHS Act, and NTCSA SHEQ requirements.
• SHEQ: provide proof of safety, health, environmental and quality systems, policies and capabilities; all SHEQ costs and personnel must be reflected in the tender.
• B-BBEE: valid certificate or affidavit required; fraud or fronting reported to the B-BBEE Commission.
• Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) apply to certain contracts (e.g., R5 million or more, or CIDB grade 7 or higher).

Provide proof of safety, health, environmental and quality (SHEQ) systems, policies and capabilities to NTCSA's satisfaction by the stipulated deadline.

• All SHEQ costs and personnel must be reflected in the tender.
• Comply with OHS Act and NTCSA SHEQ requirements.

Provide proof of environmental systems, policies and capabilities to NTCSA's satisfaction by the stipulated deadline.

• All environmental management costs and personnel must be reflected in the tender.

Tender validity: hold tender valid for acceptance within the validity period; extend if requested, otherwise excluded.

• Confidentiality: treat all procurement matters as confidential; use documents only for preparing the tender.
• NTCSA may cancel the tender at any time before contract conclusion, with written reasons on request.
• NTCSA may enter into mandated negotiations with selected tenderers.
• NTCSA is not liable for losses or damages arising from participation in the tender process.
• Late tenders are returned unopened.
• Tender opening is public; names announced, prices may be announced if stated.
• NTCSA will not disclose evaluation information until after award.
• NTCSA may reject tenders for influence, collusion, bid rigging or fraud.
• NTCSA will prepare and sign the Form of Agreement with the successful tenderer.

NTCSA may accept or reject any variation, deviation or alternative tender, and may accept the whole or part of the tender.

• NTCSA may cancel the tender at any time before contract conclusion, with written reasons on request.
• NTCSA is not liable for losses or damages arising from participation.
• NTCSA may enter into mandated negotiations with selected tenderers.
• Successful tenderer may be required to provide cataloguing information and label materials per NTCSA specifications; NTCSA pays for cataloguing.

Submit tender in English, in ink, signed by an authorised signatory.

• Submit original and one copy in paper form, packaged separately and marked "ORIGINAL" and "COPY", with outer package marked "Confidential".
• Must be received by closing date and time; late tenders not accepted.
• Maintain tender validity for the stated period; extend if requested.
• Attend compulsory site visits or clarification meetings.
• Provide proof of SHEQ systems and capabilities.
• If CIDB grading is a criterion, be registered with CIDB or capable of being registered within 21 working days.
• Comply with relevant legislation including CIDB regulations, PPPFA, B-BBEE Codes, COIDA, OHS Act, and NTCSA SHEQ requirements.
• Provide proof of authority to act as agent if applicable.
• Do not alter tender documents except to correct errors; corrections must be initialled.
• Alternative tenders only allowed if a main tender is submitted and permitted.
• Provide clarification and documents as required during evaluation.
• Check and sign the final contract documents.
• Provide security for performance if required, selecting from NTCSA-approved financial institutions.

Basic compliance check first; failure renders non-responsive.

• Mandatory returnables must be submitted by deadline; missing documents disqualify.
• Designated materials thresholds (if stated) must be met.
• Functionality scored if applicable, with minimum threshold to proceed.
• Financial analysis may be conducted; high risk or insufficient mitigating factors may exclude.
• Price evaluated per Tender Data, considering CPA, FOREX, commodity increases, discounts, NPV, forecasted invoicing.
• Arithmetical errors corrected; non-acceptance may lead to rejection.
• Specific Goals scored with supporting documentation; failure results in zero points.
• Ranking by combined Price and Specific Goals scores.
• Objective criteria per PPPFA Section 2(1)(f) if stipulated.
• Reverse e-auction may be used; tenders must not include prices.

The contract covers HVAC maintenance services for the Transmission Real Estate property portfolio in KwaZulu-Natal, including the Eastern Grid (21 substations, 1 regional office, 4 Customer Load Networks) and Transmission Telecoms (2 telecoms offices), for 60 months on an as-and-when-required basis. It includes labour, supervision, management, staff uniform/PPE, equipment and its maintenance, transport, and services during critical operation of NTCSA.

Technical evaluation criteria are referenced in the scope of work but not detailed in the provided document. Bidders must comply with Eskom and NTCSA generic policies, and provide a Quality Assurance plan per ISO 9001:2015 for approval.

The contract covers HVAC maintenance services for the Transmission Real Estate property portfolio in KwaZulu-Natal, including the Eastern Grid (21 substations, 1 regional office, 4 Customer Load Networks) and Transmission Telecoms (2 telecoms offices).

Contract period: 60 months, on an as-and-when-required basis.

Scope includes:

• Diagnostics of defects, minor adjustments and repairs, major repairs (dismantling components, opening systems, re-charging).
• Inspection, cleaning, replacement of air-conditioning filters (as and when required).
• Servicing of air handling units, exhaust fans, split units, VRV systems, diffusers, plant distribution boards, gauges, thermometers, refrigeration equipment, and heat pumps.
• Disposal of redundant filters at a registered dump site with written proof.

Service sites include:

• Empangeni: Depot, Impala, Athene, Invubu, Rabbit substations.
• Ladysmith: Danskraal Depot, Bloukrans, Danskraal, Tugela, Venus, Ingula, Drakensberg substations.
• Pinetown: Depot, Georgedale, Mersey, Ariadne, Eros, Avon, Illovo, Hector substations, Westville Area Office.
• Newcastle: Depot, Incandu, Chivelston, Ingangane, Umfolozi, Bloedrivier, Peguses substations.

Scope includes diagnostics, minor and major repairs, and specific servicing activities for filters, air handling units, exhaust fans, split units, VRV systems, diffusers, distribution boards, gauges, refrigeration equipment, and heat pumps. The contractor must provide a works programme with achievable timelines before commencement and daily progress reports to the Site Supervisor. The contractor must provide reasonable access to other contractors and repair any damages caused during execution at own cost.

The contractor must provide a complete Quality Assurance plan per ISO 9001:2015 for approval. The plan must ensure integrated quality service, including inspection and test plans, spares material quality inspections, and quality record keeping. Workmanship must be of a grade accepted as best practice and per recognised standards.

Personnel requirements:

• Inspection, testing and maintenance must be performed by competent persons only.
• Inspection and testing personnel must be certified competent per SANS standards.
• Maintenance personnel must be declared competent on Plant Safety Regulations, have OEM certified training, and be competent on the specific HVAC brands.
• Staff must have valid medical fitness certificates.

Compliance:

• Comply with Eskom and NTCSA policies, site regulations, life-saving rules, no-smoking policy, and restricted-area cell phone rules.
• Comply with Occupational Health and Safety Act 85/1993 and SHE standards.
• Conduct criminal and site clearance checks on employees before employment.
• Provide SABS-approved PPE (headgear, goggles, reflective vest, safety boots, gloves, dust mask).
• Provide own transport compliant with Eskom Vehicle safety specification 32-345.
• Develop a fatigue management plan approved by the Employer.
• Provide a Quality Assurance plan per ISO 9001:2015.
• Safety file must be approved before work commences and kept updated.
• Scaffolding per SANS 10085-1:2004, erected by trained personnel and certified safe.

The contractor must supply SABS-approved PPE appropriate to tasks and risk exposure. Comply with Occupational Health and Safety Act 85/1993 and SHE standards. Safety induction must be done before starting work; a safety file must be approved before work commences and kept updated. All injuries and health/safety threats must be reported immediately. Working-at-heights apparel must be certified and inspected daily. Scaffolding must be safety cleared per SANS 10085-1:2004, erected by trained personnel and certified safe.

Redundant filters must be removed from site and disposed of only at a registered dump site. The contractor must obtain written proof of safe disposal and place a copy in the Health, Safety & Environmental File.

The contractor is responsible for repairing any damage caused by the contractor or its appointees at its own cost before handover. Damages during execution must be repaired to the Employer's satisfaction, and the Employer must not suffer adverse inconvenience in using parts of the complex during project execution.

Inspection, testing and maintenance must be performed by competent persons only. Personnel must be certified per SANS standards, maintenance personnel must be declared competent on Plant Safety Regulations, have OEM certified training, and be competent on the specific HVAC brands. Comply with Eskom and NTCSA policies, site regulations, life-saving rules, no-smoking policy, and restricted-area cell phone rules. Provide skilled staff conforming to ISO quality standards, OHSA 85/1993 and SHE standards, valid medical fitness certificates, and a fatigue management plan. Conduct criminal and site clearance checks, provide training and verification of key personnel qualifications, and provide all tools and equipment required.

Technical evaluation criteria are referenced but not detailed in the provided document. Bidders must comply with Eskom and NTCSA generic policies, and provide a Quality Assurance plan per ISO 9001:2015 for approval.

Provision of Heating, Ventilation and Air Conditioning (HVAC) maintenance services for Transmission Real Estate, East Grid (KwaZulu Natal) for a period of 60 months, on an as and when required basis.

Closing date: 19 October 2026 at 10:00 (from tender record). No other dates are stated in the document.

No specific contact details are provided in the document. The Service Manager is listed as TBC. The Employer is NTCSA SOC Ltd, registered office at Megawatt Park, Maxwell Drive, Sandton, Johannesburg. The document references Engineering Contract Strategies (Tel 011 803 3008, Fax 086 539 1902, www.ecs.co.za) as the source for the NEC3 TSC3 contract, but this is not an enquiry contact for this tender.

Returnable documents:

• C1.1 Form of Offer and Acceptance: signed offer to perform all obligations under the contract; includes Schedule of Deviations if any.
• C1.2b Contract Data provided by the Contractor: complete Part Two with direct fee percentage, subcontracted fee percentage, risk register matters, key people details and CVs.
• C2.2 Price List: complete and price under TSC3 Option A.
• Provide CIDB registration number.
• Provide proof of insurance as per Insurance Table A.
• Submit any required securities, bonds, guarantees, and proof of insurance within two weeks of receiving the completed agreement.
• Failure to fulfil these obligations constitutes repudiation of the agreement.
• Alternative tenders require a separate copy of the Form of Offer and Acceptance.

Evaluation is based on the NEC3 TSC3 contract conditions. Bidders must complete all returnable documents and comply with the contract terms. No specific scoring split or minimum qualifying score is stated. The contract uses main Option A (Priced contract with price list) and secondary options including X1 (price adjustment), X17 (low service damages), X18 (limitation of liability), X19 (Task Order), and Z clauses. Bidders must propose price adjustment proportions for Option X1; failure to do so means prices are fixed and firm for the contract duration. Bidders must not engage in prohibited actions (corrupt, fraudulent, collusive, coercive, obstructive).

Scope: Provision of Heating, Ventilation and Air Conditioning (HVAC) maintenance services for Transmission Real Estate, East Grid (KwaZulu Natal), on an as and when required basis.

• Affected Property: Commercial buildings, depots and substations in various locations within the East Grid in KwaZulu Natal.
• Service period: 60 months.
• Work to be inspected at completion; defects to be corrected immediately or within 2 days if special equipment is required.
• The service is provided under an NEC3 Term Service Contract (TSC3), main Option A (Priced contract with price list).
• The Contractor must submit a first plan for acceptance within two weeks of the Contract Date.
• The Contractor must prepare forecasts of the final total of the Prices at intervals no longer than four weeks.
• Task Order programme to be submitted within 2–3 days of receiving a Task Order.
• Risk Register includes: unforeseen site conditions, delays in approvals, extreme weather conditions, accidents during installation, and public protests.

The Contractor must provide details of key people, including name, job, responsibilities, qualifications, and experience. CVs for key people must be submitted. No specific minimum experience or qualification levels are stated in the document.

No specific quality management requirements are stated beyond the general obligation to provide the service in accordance with the Service Information and to correct defects immediately or within 2 days if special equipment is required.

Pricing is under TSC3 Option A (Priced contract with price list). The Price List is in C2.2. The tendered total of the Prices is rates based.

• Pricing assumptions: items can be lump sums or quantities multiplied by rates; the Price List is not Service Information; the Contractor must link plan operations to Price List items; no adjustment to lump sums if quantities change except via compensation events.
• Format of price list includes columns for Unit, Expected Quantity, Rate, and Price.
• VAT at 15% applies; the offered total inclusive of VAT is required for budgeting purposes only.

Pricing: TSC3 Option A (Priced contract with price list). The Price List is in C2.2. The tendered total of the Prices is rates based.

• Pricing assumptions: items can be lump sums or quantities multiplied by rates; the Price List is not Service Information; no adjustment to lump sums if quantities change except via compensation events.
• Payment: assessment interval between the 25th day of each successive month; payment period is four weeks.
• Interest rate: publicly quoted prime rate of interest (365-day year) charged by Standard Bank of South Africa for amounts due in Rands; LIBOR for other currencies.
• VAT: 15% VAT applies; the Employer's VAT number 4710303126 must be included on each invoice.
• Tax invoice: within one week of receiving a payment certificate, provide a tax invoice; delayed submission extends payment period.
• Price adjustment for inflation (Option X1): base date is one month prior to tender closing date; CPA effective after 16 months from base date; tenderer to propose elements and proportions; if not provided, prices are fixed and firm.
• Limitation of liability: indirect/consequential loss limited to R0; property damage limited to deductibles; design defects limited to greater of total Prices or amounts excluded from Employer's insurance; total liability limited to total of Prices; end of liability date six months after service period.
• Insurance: Contractor must provide insurances per Insurance Table A (replacement cost for damage to Employer's property, Plant and Materials, Equipment; liability for property damage and bodily injury).
• No provision for equipment, plant or materials to be provided by the Employer.

CIDB: Tenderer's CIDB registration number must be provided.

• B-BBEE: Contractor must notify Employer within seven days of any change in B-BBEE status; submit updated verification certificate within thirty days; if status decreases, Employer may re-negotiate or terminate.
• VAT: Must be registered for VAT and include Employer's VAT number 4710303126 on invoices.
• Health and safety: Must comply with Construction Regulations 2014 and all applicable health & safety laws; may be appointed as Principal Contractor.
• Environmental: Must comply with all applicable environmental laws and regulations.
• Asbestos: Must comply with Asbestos Regulations; OEL 0.2 fibres/ml (4-hour TWA), short-term 0.6 fibres/ml (10-minute TWA); measurement by SANAS accredited AAIA; stop-work rights if asbestos identified; removal by registered asbestos contractor at Employer's expense.
• Ethics: Must not engage in prohibited actions (corrupt, fraudulent, collusive, coercive, obstructive).
• Joint ventures: If a joint venture, all parties jointly and severally liable; notify Service Manager of key person within two weeks of Contract Date; cannot alter composition without consent.
• Cession: Cannot cede, delegate or assign rights without written consent.
• Confidentiality: Must not disclose information; images of Affected Property require prior written consent.
• Termination: Employer may terminate for business rescue order granted against Contractor.

Health and safety obligations:

• Take all reasonable precautions to maintain health and safety of persons.
• May be appointed as Principal Contractor under Construction Regulations 2014.
• Warrant that prices include sufficient amount for compliance with health & safety laws.
• Comply with all applicable health & safety regulations and ensure subcontractors and employees do likewise.

Asbestos management:

• OEL for asbestos: 0.2 fibres/ml as 4-hour TWA; short-term exposure limit 0.6 fibres/ml as 10-minute TWA.
• Measurements by SANAS accredited and Department of Employment and Labour approved AAIA.
• Contractor may perform parallel measurements at own expense.
• If asbestos identified, risk assessment and immediate control measures; personnel may stop work and leave contaminated area until declared safe.
• Removal and disposal of asbestos by registered asbestos contractor at Employer's expense.

The Contractor must comply with all applicable environmental laws and regulations and ensure subcontractors and employees do likewise.

Contract type: NEC3 Term Service Contract (TSC3) with main Option A (Priced contract with price list), dispute resolution Option W1, and secondary Options X1 (price adjustment for inflation), X17 (low service damages), X18 (limitation of liability), X19 (Task Order), and Z (additional conditions).

• Law of contract: South African law.
• Language: English.
• Period for reply: one week.
• Service period: 60 months.
• Payment assessment interval: between the 25th day of each month.
• Payment period: four weeks.
• Interest rate: prime rate of Standard Bank (for Rands) or LIBOR (for other currencies).
• Compensation events: dealt with per clauses 60-65, X19.10, and Z8.
• Termination: per clauses 90-93 and Z10 (including business rescue).
• Adjudicator: from ICE-SA panel; if not agreed, appointed by AFSA.
• Tribunal: arbitration in Johannesburg.
• Price adjustment for inflation: effective after 16 months from base date.
• Low service damages: per Annexure A in Service Information.
• Limitation of liability: indirect/consequential loss limited to R0; property damage limited to deductibles; design defects limited to total of Prices; total liability limited to total of Prices; end of liability date six months after service period.
• Task Order programme: submitted within 2-3 days of receiving Task Order.
• Z clauses Z1-Z14 always apply: cession, joint ventures, B-BBEE status changes, confidentiality, waiver, health/safety/environment, tax invoices, compensation event notification, employer's limitation of liability, termination for business rescue, ethics, insurance, nuclear liability, asbestos.

Provision of HVAC maintenance services for Transmission Real Estate, East Grid (KwaZulu-Natal). The detailed scope is in the specification and/or works information.

Closing date: 19 October 2026 at 10:00 (SAST)

• Compulsory site visit and/or clarification meeting: details are stated in the Tender Data. Attendance is mandatory – failure to attend results in disqualification. (Date, time and venue not provided in this document.)
• Clarification queries: must be submitted earlier than the closing time for clarification of queries (specific date/time not stated).

All communication must be directed to the Eskom Representative, in writing, in English.

• Enquiries: notify the Eskom Representative before the closing time for clarification of queries.
• Contact details (name, email, telephone) are not provided in this document.
• Submission: via the Eskom Tender Bulletin site on the Eskom E-tendering page (no physical address given).

Submission method: electronic only, via the Eskom Tender Bulletin site on the Eskom E-tendering page. No tender box deposits accepted.

• Tender must be uploaded and finalised by the closing time (SAST, GMT+2). Late submissions are not accepted; the e-tender system locks at closing.
• Submit in English. Sign the electronic tender; the named signatory is held liable.
• Organise documents into the technical, commercial and financial folders as indicated on the e-tendering page.
• Check the enquiry documents on receipt and notify the Eskom Representative of any discrepancies or omissions.
• Complete and submit the Acknowledgement Form with the tender, stating whether the bid covers the whole or part of the works/services/supply.
• Return all mandatory tender returnables by the submission deadline; other returnables required for contract award must be submitted before award.
• Mandatory returnables will not be requested after the deadline and may not be submitted late.
• Where an agent submits on behalf of a principal, an authenticated copy of the authority to act must be included.
• Do not alter or add to the tender documents except to correct errors; all alterations must be initialled by all signatories. No correction fluid or tape.
• Alternative tenders are allowed only if a main tender is also submitted and only if permitted in the Invitation to Tender.
• Tenderers must not sub-contract 100% of the scope of work; such tenders are ineligible.
• Eskom will not compensate any costs incurred in preparing or submitting a tender.

Mandatory returnables must be submitted by the deadline; missing mandatory documents render the tender non-responsive. Acknowledgement Form must be completed and submitted. Proof of authority to act as agent must be submitted if applicable. Valid, current certificates/documents must be maintained through contract award.

Evaluation stages (in order):

1. Basic compliance – failure renders the tender non-responsive.
2. Mandatory tender returnables – missing mandatory documents or information by the required deadlines makes the tender non-responsive.
3. Pre-qualification criteria (if stipulated) – must be met; Eskom will not measure the same criterion twice (no 'double dipping').
4. Functionality (if a criterion) – scored against technical functionality criteria; must meet the minimum threshold stated in the Tender Data to proceed.
5. Financial analysis – Eskom assesses the financial risk of the supplier; may disqualify if risk is too high and no sufficient mitigating factors.
6. Price evaluation – according to criteria in the Tender Data, considering factors such as CPA, FOREX, commodity increases, discounts, NPV and forecasted invoicing rates.
7. B-BBEE scoring – based on the CSD report or certificate/affidavit; added to the price score under PPPFA and ranked highest to lowest.

• Arithmetical errors: amounts in words govern over figures. Eskom checks for decimal misplacement, omissions in pricing schedules/BOQ, line-item errors and summation errors. The tenderer may confirm or accept corrections; refusal may lead to rejection.
• Objective criteria may be applied only in terms of Section 2(1)(f) of the PPPFA and must be stipulated in the tender documents; functionality and B-BBEE elements cannot be used as objective criteria.
• Reverse e-auction may be used if indicated in the enquiry; if used, tenderers submit without prices and any included prices are disregarded.
• Tenders may be rejected for collusion, bid rigging or fraudulent activity, as established by the Eskom Supplier Reconsideration Committee.

Scope: Provision of heating, ventilation and air conditioning (HVAC) maintenance services for Transmission Real Estate, East Grid (KwaZulu-Natal).

• The specific scope of work, quantities, locations and service levels are not detailed in this document; they are set out in the specification and/or works information referenced in the Invitation to Tender.
• Tenderers must familiarise themselves with the proposed work, services or supply, location, etc., via the compulsory site visit/clarification meeting.

Tenderers must provide reasonable proof of SHEQ systems, policies and capabilities at contract award. All SHEQ costs and personnel must be included in the tender. Compliance with relevant legislation and Eskom SHEQ requirements is mandatory.

Prices in ZAR, include all duties, taxes and levies applicable 14 days before deadline. Rates fixed for contract duration. Arithmetical errors corrected as per conditions; amount in words governs. Prices may be evaluated with factors like CPA, FOREX, NPV.

Pricing format:

• Rates and prices must be in South African Rand unless instructed otherwise.
• Include all duties, taxes (including VAT) and other levies payable by the successful tenderer, applicable 14 days prior to the tender submission deadline.
• Rates and prices are fixed for the contract duration and not subject to price adjustment except as provided in the Enquiry.
• Submit prices in accordance with the exchange rate and base date stipulated in the Invitation to Tender.
• Prices may be evaluated using factors such as CPA, FOREX, commodity increases, discounts, NPV and forecasted invoicing rates.
• Arithmetical errors in pricing schedules or bills of quantities are corrected as per the conditions; the corrected total is binding.

Security for performance:

• If security is required, the tenderer must name at least two financial institutions it is likely to approach. Eskom may reject an unsuitable institution.
• Eskom's insurance (if any) may not provide full cover; bidders should seek qualified advice.

Eligibility:

• Must comply with the eligibility criteria in the Tender Data and not be under any restriction to do business with Eskom or State-Owned Companies.
• Must not sub-contract 100% of the scope of work.

CSD and tax:

• Comply with National Treasury instructions, including CSD registration and tax compliance status.

CIDB:

• Where applicable, proof of CIDB registration is mandatory at tender closing deadline; otherwise the tender is disqualified. If only proof of application is available at closing, it must be submitted by closing, and the actual CIDB registration printout must be submitted by contract award.

B-bbee:

• B-BBEE level is scored from the CSD report or certificate/affidavit. If B-BBEE is a pre-qualification criterion, proof must be provided at tender submission deadline or the tender is disqualified.
• For PPPFA point allocation, if no certificate/affidavit is provided at closing, or it is fraudulent or expired, the tenderer scores zero under PPPFA (but is not disqualified if otherwise responsive).
• Fraudulent B-BBEE certificates or 'fronting' are reported to the B-BBEE Commissioner and may lead to suspension from business with any State-Owned Company for up to 10 years and possible jail.

Sheq:

• Provide reasonable proof that safety, health, environmental and quality (SHEQ) systems, policies and capabilities are in place at contract award. All SHEQ costs and personnel must be reflected in the tender.

Legislation:

• Comply with relevant legislation including NT instructions, CIDB regulations, PPPFA regulations, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom's SHEQ requirements.

Designated materials:

• Certain materials identified by the dti as designated must be bought from local companies to the specified percentage (gatekeeper); failure renders the tender non-responsive.

Supplier Development & Localisation (SD&L):

• Complete and submit the SD&L Undertaking (annexure) by no later than contract award; otherwise the tender will not be considered for award.

Contract Skills Development Goal (CSDG):

• Applicable to works exceeding R60 million with contract duration 12 months or more, or professional services/service contracts exceeding R5 million with duration 12 months or more.

Contract Participation Goals (CPG):

• Applicable to Grade 7-9 General Building and Civil Engineering contracts with duration 6 months or more, where at least 25% of the main contract could be sub-contracted in CE, EB, GB or ME classes. Contractor must engage targeted enterprises to achieve at least 5% contract participation goal.

B-BBEE level scored from CSD report or certificate/affidavit. If pre-qualification, proof required at submission deadline. Fraudulent certificates or fronting lead to disqualification, reporting to B-BBEE Commissioner, and suspension up to 10 years. For PPPFA points, missing/expired certificate results in zero points but not disqualification if otherwise responsive. Designated materials must meet local content gatekeepers.

Comply with OHS Act, COIDA, and Eskom's SHEQ requirements. Provide proof of SHEQ systems at contract award. CIDB registration is mandatory where applicable. Contract Skills Development Goal (CSDG) applies to large contracts; Contract Participation Goals (CPG) apply to certain construction contracts.

Communication must be in writing and in English. Eskom may accept or reject any tender, cancel the process, or negotiate with selected tenderers. Eskom disclaims liability for inaccuracies in tender documents. Tender validity must be maintained; extension may be requested. Confidentiality of tender matters is required. Insurance cover provided by Eskom may be insufficient. Security for performance may require naming at least two financial institutions. The successful tenderer must sign the Form of Agreement.

Eligibility: comply with Tender Data criteria, not restricted from doing business with Eskom/SOC, no 100% sub-contracting. Submit electronically by closing time. Complete Acknowledgement Form. Return mandatory returnables by deadline. Sign electronic tender. Maintain validity. Confidentiality. Obtain standardised specifications if referenced. Attend compulsory site visit/clarification. Request clarifications before closing time. Comply with all relevant legislation. Provide proof of CIDB registration where applicable. Complete SD&L Undertaking by contract award. Name at least two financial institutions for security if required.

Evaluation follows stages: basic compliance, mandatory returnables, pre-qualification (if any), functionality (if any, with minimum threshold), financial analysis, price evaluation, and B-BBEE scoring. Price and B-BBEE scores are added and ranked. Arithmetical errors are corrected as per conditions. Objective criteria may apply only under PPPFA Section 2(1)(f). Reverse e-auction may be used if indicated.

The eTendering system is a web-based platform that allows suppliers to upload tender documents electronically, replacing manual submission at Eskom tender offices. Suppliers must register and verify their email and OTP. Access is via the TenderBulletin public website or the eTendering website, and a CSD number is required.

Closing date and time: 19 October 2026 at 10:00 (from tender record).

For problems with Tender Bulletin, eTendering, or OpenText systems, contact the buyer responsible for the published tender. No specific contact details are provided in the document.

Submission is electronic via the Eskom eTendering system at https://eTendering.eskom.co.za. Bidders must register on the system and verify their email and OTP before submitting. Upload each document under the correct category (Technical, Commercial, Finance, etc.). Each file must not exceed 50MB; total uploads must not exceed 900MB. Finalise the submission by clicking 'Finalise and Close Submission'. A confirmation email with the submission ID is sent; keep it for enquiries. Closed tenders are sent directly to selected suppliers via a private email link.

Bidders must have a CSD number to access the eTendering system. Closed tenders are sent to suppliers who meet the selection and evaluation criteria. No further evaluation details are provided in the document.

The tender is for the provision of heating, ventilation and air conditioning (HVAC) maintenance services for Transmission Real Estate, East Grid (KwaZulu-Natal). No further technical specifications are provided in the document.

To submit a bid, bidders must register on the eTendering system, verify email, log in, enter the OTP, select the tender reference number, create a new submission, upload files under the correct categories (Technical, Commercial, Finance, etc.), and finalise the submission. File size limits: each file max 50MB, total max 900MB. After finalisation, a confirmation email with the submission ID is sent.

A CSD number is required to access the eTendering system. Registration on the eTendering system is mandatory before submission.

Closed tenders are tenders not listed on TenderBulletin but sent directly to selected suppliers who meet criteria; these suppliers receive a private link via email.

Closed tenders are sent to suppliers who meet the selection and evaluation criteria. No further evaluation criteria are provided.

Bidders must submit a complete set of the latest approved (signed) annual financial statements, including the auditor's, independent reviewer's, compiler's, or accounting officer's report. If the financial statements are not audited, bidders must submit an ITA34C Tax Submission and a PIS score completed by the Accountant/Reviewer.

Mandatory financial submission: a complete set of the latest approved (signed) annual financial statements, including:

• Annual Financial Statements in English
• Signed Independent auditor's / Independent reviewer's / Compiler's / Accounting officer's Report
• Signed Director's / Member's Report
• Company Profile
• Statement of Financial Position (Balance Sheet) with comparatives
• Statement of Comprehensive Income (Income Statement) with comparatives
• Statement of Changes in Equity with comparatives
• Statement of Cash Flows with comparatives
• Notes to the Annual Financial Statements

If the financial statements are not audited, the following are also required:

• ITA34C Tax Submission
• PIS score completed by the Accountant/Reviewer as required by the Companies Tax Act, 2008

Mandatory financial statements must be submitted as described in the financial requirements. No other compliance requirements are specified.

Mandatory financial statements must include the signed auditor's/reviewer's/compiler's/accounting officer's report, signed director's/member's report, company profile, statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows (all with comparatives), and notes to the financial statements. If unaudited, ITA34C tax submission and PIS score completed by accountant/reviewer are required.