Professional architectural services for somerset east service office – eastern cape tender

SCM enquiries:

• Name: Mrs. N. Ntsila
• Telephone: 041 390 9069
• Cell: 082 855 1778 (office hours only)
• Email: [email protected]

Technical enquiries:

• Name: Mr. Khaka Manjiya
• Telephone: 041 390 9069
• Cell: 069 019 6100 (office hours only)
• Email: [email protected]

Fraud and tender abuse hotline: 0800 701 701

Submission address:

Department of Public Works and Infrastructure

Ground Floor, Old Ford House Building

Cnr Albany & Westbourne Roads

Gqeberha, 6001

Submission method: sealed envelope deposited in the bid box at the Department of Public Works and Infrastructure, Ground Floor, Old Ford House Building, Cnr Albany & Westbourne Roads, Gqeberha, 6001. Envelope must be marked with the tender number and title. Late, telegraphic, telephonic, telex, facsimile, or e-mailed bids will not be accepted. Bids must be submitted on the official tender documentation only. Original plus copies as required; all copies signed. Proof of posting is not proof of delivery. Bids handed to departmental officials are not accepted.

Returnable documents (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder details and signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses any interest in other enterprises and any relationship with state employees or the procuring institution.
• SBD 6.1 (Preference Points Claim): claims points for specific goals; failure to complete means no points for specific goals.
• Compulsory Enterprise Questionnaire: confirms no conflicts of interest, no tender defaulters, and authorises SARS tax clearance verification.
• Form of Offer and Acceptance: fully completed and signed; the amount on this form takes precedence over any other total.
• Resolution of Signatory: proof of authority to sign (board resolution, member resolution, or partnership authorisation).
• CSD report: proof of registration on the Central Supplier Database.
• Proof of tax compliance: CSD number or tax compliance status PIN.
• Record of Addenda (if addenda issued).
• Completed Pricing Schedule.
• Project references: at least three written contactable references for similar architectural work.
• Details of project team with CVs and proof of registration (verified through SACAP).
• Record of projects: past, current, and on tender.
• POPIA consent form.

Disqualification risks:

• Late, incomplete, unsigned, or poorly completed forms (especially SBD 4).
• Failure to submit proof of authorisation to sign.
• Submission by fax or email.
• Alterations or additions to tender documents without initialling.
• Bidders listed on the Register of Tender Defaulters or restricted suppliers.
• Bidders who are persons in the service of the state or have directors/shareholders in the service of the state.

Evaluation is in two phases:

Phase One: Compliance and responsiveness to bid rules and conditions. Bids that fail mandatory requirements are eliminated.

Phase Two: Preference points under the PPPFA and Preferential Procurement Regulations 2022, using the 80/20 system (for contracts up to R50 million).

Points allocation:

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Minimum qualifying score: not stated. The department intends to award to the highest point scorer as a whole, unless circumstances justify otherwise.

Price points are calculated using the 80/20 formula. The lowest acceptable tender is used to determine the accurate system once tenders are received.

Specific goals points are claimed via SBD 6.1; failure to complete and sign it means no points for specific goals.

All information will be verified through CSD. The department reserves the right not to award to the most favourable tenderer if it does not assist in advancing designated groups, if the risk profile is too high, if the bidder has been awarded many projects, or if past performance was unsatisfactory.

Provision of professional architectural services (PSP) for the rehabilitation, renovation and refurbishment of the Somerset East Service Office in the Sarah Baartman District.

Contract will be based on the CIDB Professional Services Contract (Third Edition) 2009.

Bidders must have suitable experience and suitably qualified personnel in providing similar services.

Bidders must submit a minimum of three written contactable references for work performed as a Professional Architect, Senior Architectural Technologist, or Architectural Technologist, or similar, clearly indicating client name, contract value, contract term, contact person, and contact details.

Project team details with CVs and proof of registration must be provided; registration will be verified through SACAP.

Bidders must list all projects where litigation is pending or concluded.

Bidders may be subjected to screening and/or vetting prior to award.

Pricing must be in South African Rand.

All items in the Pricing Schedule must be priced; failure to do so may lead to elimination.

VAT: If the offer is VAT inclusive, the VAT registration number must be indicated. VAT vendors must include VAT at 15%. If a non-VAT vendor includes VAT in prices, they will be given 21 days to register as a VAT vendor after appointment.

Professional Indemnity insurance: The preferred tenderer must submit an approved insurer's undertaking to provide Professional Indemnity insurance specific to the project for R3 million within 21 days of appointment.

If the amount in words differs from the amount in figures, the amount in words governs.

The amount on the Form of Offer and Acceptance takes precedence over any other total amount.

CSD registration: Mandatory. Proof of registration must be submitted with the bid. Bidders must be registered on the Central Supplier Database (https://secure.csd.gov.za).

Tax compliance: Tax matters must be in order. Bidders must submit a CSD number or tax compliance status PIN. Non-compliant bidders will be given 7 days to rectify; failure leads to being declared non-responsive.

B-BBEE: A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points. Specific goals points are claimed via SBD 6.1.

CIDB: The Compulsory Enterprise Questionnaire asks for a CIDB registration number, but no minimum grade is specified.

SACAP: Professional registration of the project team will be verified through SACAP.

Compensation fund: Bidders must be registered and in good standing with the Compensation Fund or a licensed compensation insurer.

Restricted suppliers: Bidders or directors must not be listed on the Register of Tender Defaulters or the Treasury's database of restricted suppliers.

State employees: Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.

Local content: Not stated.