Advertisement: appointment of a service provider for professional, simultaneous and consecutive interpreting, as well as translation and editing services, for a period of six months, on an as and when required basis

Closing date: 7 September 2026 at 10:00 (online submission).

No compulsory briefing session – the tender states 'N/A' for briefing.

Compulsory Briefing Session: N/A (as indicated in the bid summary).

Technical enquiries: Landela Nyambintsimbi, (012) 358 4762, [email protected].

Supply Chain enquiries: Josia Masenya, (012) 358 0658, [email protected].

Department: Communication, Marketing and Events – Language Services Section.

Physical address: Tshwane House, 320 Madiba Street, Pretoria, 0001.

Submission is online only via the City of Tshwane e-tender portal; bids must not be deposited in the tender box. Responses must be submitted no later than 10:00 on 7 September 2026. Bid documents must be completed in black ink (not re-typed or scanned). Corrections on the price schedule must be crossed out in ink and initialled; correction fluid (Tippex) is prohibited and will lead to rejection. Late bids will not be considered. Bids remain valid for 90 days after closing.

Returnable documents (all compulsory):

• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality; failure to declare interest in other related companies (Question 3.14) results in disqualification.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and specific-goal points under the 80/20 system.
• MBD 7.2 (Contract Form – Rendering of Services): to be signed by the successful bidder.
• MBD 8 (Declaration of Past Supply Chain Management Practices): declares any abuse of SCM systems, fraud or corruption convictions, and municipal arrears.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Company Registration Certificate.
• Tax Clearance Certificate or Unique PIN.
• B-BBEE Certificate (or sworn affidavit for EME/QSE).
• Rates and Taxes (Municipal Account Statement or lease agreement).
• CSD summary report.

Additional administrative requirements:

• The person signing the bid must be authorised; if not a director/member/owner/shareholder, a letter of authorisation or delegation of authority must be submitted.
• Audited financial statements for the most recent three years (or from date of establishment if younger), or proof that the bidder is not required by law to prepare audited statements.
• For joint ventures: all documents (a–f) must be provided for each JV party, plus a signed JV agreement; the same JV must continue for the contract duration unless the City approves otherwise.
• Municipal service charges, rates and taxes of the bidding company and its owners/members/directors/major shareholders must be up to date (not in arrears for more than 90 days); provide a Municipal Account Statement not older than 3 months, a signed lease agreement, or a letter from the local councillor for informal/rural areas.

LIST OF RETURNABLE DOCUMENTS THAT SHOULD FORM PART OF BID DOCUMENT: 9 Company Registration Certificate, 10. Tax Clearance Certificate or Unique Pin, 11. BBBEE Certificate, 12. Rates and Taxes, 13. CSD summary report.

Evaluation is in three stages:

• Stage 1: Administrative Compliance – all returnable documents must be submitted, fully completed and signed; any omission or incomplete form leads to disqualification.
• Stage 2: Mandatory Requirements – bidders must demonstrate relevant experience and qualifications (see technical specifications).
• Stage 3: Preference Point System – 80/20 system under the PPPFA Regulations 2022: 80 points for price, 20 points for specific goals.

Specific goals (80/20) and points:

• B-BBEE status level: Level 1 = 8, Level 2 = 7, Level 3 = 6, Level 4 = 5, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0.
• EME and/or QSE = 2 points.
• At least 51% women-owned = 2 points.
• At least 51% owned by people with disability = 2 points.
• At least 51% youth-owned = 2 points.
• Local Economic Participation: City of Tshwane = 4 points, Gauteng = 2 points, National = 1 point.

Proof required for specific goals: valid certified B-BBEE certificate, sworn affidavit for EME/QSE, CIPC B-BBEE certificate, certified ID copies and proof of ownership, medical certificate for disability, and Municipal Account statement/lease agreement for local economic participation. Failure to submit proof means zero points for that goal.

Scope: Provision of professional simultaneous and consecutive interpreting, translation and editing services for a period of six months, on an as-and-when-required basis, to support the City of Tshwane's Language Policy (nine official languages plus South African Sign Language).

Language combinations for interpreting (simultaneous and/or consecutive):

• Afrikaans/English, Sepedi/English, Setswana/English, isiZulu/English, isiNdebele/English, Xitsonga/English, Sesotho/English, isiXhosa/English, SiSwati/English, foreign languages into/from English, and any official language into/from South African Sign Language.

Translation and editing languages: Afrikaans, Sepedi, Setswana, English, isiZulu, isiNdebele, Xitsonga, Tshivenda, Siswati, Sesotho, isiXhosa, and foreign languages.

Service requirements:

• Simultaneous interpreting at monthly Council meetings, formal disciplinary hearings, conferences, workshops, public participation programmes and IDP consultations.
• Capacity to provide interpreting services remotely (virtually) when required.
• Interpreters must be punctual (preferably 15 minutes early), standby interpreters must be available, and interpreters must be familiar with simultaneous interpreting equipment and local government terminology.
• An on-site coordinator or manager may be required for simultaneous assignments.
• No meals provided for interpreters (except when arranged in good faith); interpreters may not bring guests.
• Preliminary details of assignments will be communicated at least three days in advance; urgent requests may require one day's notice, and cancellations may also be given at one day's notice with no cancellation fee.

Mandatory requirements (Stage 2):

• At least 2 signed reference letters on company letterhead demonstrating relevant experience.
• For South African official spoken language practitioners: Bachelor's degree in Arts or Social Sciences, BTech, Diploma in Language Practice, or Diploma in Translation and Editing/Interpreting (or equivalent), plus at least three years' experience. CVs and certified copies of qualifications for each language combination required.
• For foreign language practitioners (French and Portuguese): same qualifications as above, with CVs demonstrating experience in at least two foreign languages.
• For South African Sign Language interpreters: Matric or equivalent, plus at least three years' experience; at least two CVs and certified qualifications required.

Material unit price

Item number description unit (excl VAT)

R c

1 interpreting

1.1 3034638 Simultaneous interpreting for any combination of South African official spoken languages 1 hour

1.2 3034639 Consecutive interpreting for any combination of South African spoken official languages 1 hour

3034640 Simultaneous interpreting between South African Sign Language and any other South African 1 hour 1.3 official language

1.4 3034641 Consecutive interpreting between South African Sign Language and any other South African 1 hour

official language

1.5 3034642 Simultaneous interpreting between English and any foreign language 1 hour

1.6 3034643 Consecutive interpreting between English and any foreign language 1 hour

1.7 3034644 Interpreting for lip-speaking 1 hour

1.8 3034645 Facilitator for simultaneous interpreting 1 hour

2 translation

2.1 3034646 Translation for any combination of South African official languages 100 words

2.2 3034647 Translation between English and any foreign language 100 words

3 editing

3.1 3034648 Editing of any South African official language 100 words

3.2 3034649 Editing of any foreign language 100 words

Total excl. VAT

VAT

Total incl. VAT

Nb: the city reserves the right to increase or decrease the quantities of products or

Services subject to budget availability.

7. Market analysis

The City of Tshwane reserves the right to conduct market analysis. Should the City

exercise this option, where a tenderer offers a price that is deemed not to be viable to

supply goods or services as required, written confirmation will be made with the

tenderer if they will be able to deliver on the price, if a tenderer confirm that they

cannot, the tenderer will be disqualified on the basis of being non-responsive. If they

confirm that they can deliver, a tight contract to mitigate the risk of non-performance

will be entered into with the service provider. Further action on failures by the supplier

to deliver will be handled in terms of the contract including performance warnings and

listing on the database of restricted suppliers.

The City further reserves the right to negotiate a market related price with a tenderer

scoring the highest points. If the tenderer does not agree to a market-related price, the

city reserves the right to negotiate a market-related price with the tenderer scoring the

second highest points, if the tenderer scoring the second highest points does not agree

to a market-related price, negotiate a market-related price with the tenderer scoring

the third highest points. If a market-related price is not agreed, the city reserves the

right to cancel the quotation.

Mbd1

respond to the bid on the online platform no later than 10:00 on the 7 September

2026

Technical enquiries: Landela Nyambintsimbi at (012) 358 4762 or

[email protected]

Supply Chain enquiries: Josia Masenya at (012) 358 0658 or [email protected]

Bids will remain valid for a period of 90 days after the closing date

• Received after the closing date and time will not be considered. CoT does not bind

itself to accept the lowest or any other bid in whole or in part

• Bid documents must be completed using a black pen (not re-typed or scanned)
• Mistakes made on the price schedule must be crossed out in ink and each price

alteration must be initialled.

• Price corrections may not be made with correction fluid, such as Tippex or a similar

product.

• If correction fluid was used on any specific item price, such an item will not be

considered. No correction fluid may be used on a bill of quantities where prices are

calculated to arrive at a total amount. If correction fluid was used, the quotation as a

whole will be repudiated.

• The Municipality will reject the quotation if corrections are not made in accordance

with the above.

No Details Document . Scope of Work Pg. 5 – 13

2. Pricing Schedule Pg. 14 – 15
3. Invitation to Bids MBD 1 Pg. 16 – 17
4. Declaration of Interest MBD 4 Pg. 18 – 20
5. Preference points claimed form MBD 6.1 Pg. 21 – 26
6. Contract form – Rendering of services MBD 7.2 Pg. 27 – 28

Declaration of Past Supply Chain MBD 8 Pg. 29 – 30

should they fail to attend

compulsory briefing session

i) Pricing schedule (All items must be quoted for Incomplete pricing schedule

in pricing schedule and if not, all items are results in totals being

quoted the bidder will be disqualified). Unless incomparable. Bidder must be

the tender is awarded per item or per section disqualified.

where the bidder only quoted the items or

sections, they are interested in. Bidder will be disqualified

should they make

corrections on the price

schedule without attaching a

signature or initialising

thereto.

• City of Tshwane 4 Points agreement.
• Gauteng 2 Points
• National 1 Point

6. Pricing schedule

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or Yes No

municipal charges to the municipality / municipal entity, or to any other

municipality / municipal entity, that is in arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal entity or any Yes No

other organ of state terminated during the past five years on account of failure to

perform on or comply with the contract?

4.7.1 If so, furnish particulars:

Pricing schedule (all items must be quoted; incomplete schedules lead to disqualification):

• Interpreting (per hour): simultaneous interpreting (official spoken languages), consecutive interpreting (official spoken languages), simultaneous interpreting (SASL), consecutive interpreting (SASL), simultaneous interpreting (English/foreign), consecutive interpreting (English/foreign), lip-speaking interpreting, facilitator for simultaneous interpreting.
• Translation (per 100 words): any combination of official languages; English/foreign.
• Editing (per 100 words): any official language; any foreign language.

Prices quoted exclusive of VAT; totals must include VAT.

The City reserves the right to increase or decrease quantities subject to budget availability.

Market analysis: The City may conduct market analysis; if a price is deemed not viable, the bidder must confirm ability to deliver at that price or be disqualified. The City may negotiate a market-related price with the highest-scoring bidder, then the second, then third; if no agreement, the quotation may be cancelled.

No bonds or guarantees are specified.

CSD registration is compulsory – only bidders registered on the Central Supplier Database with a CSD number will be considered.

Tax compliance: valid Tax Compliance Status PIN or CSD number; tax status must be compliant before award.

Municipal rates and taxes: bidding company and its owners/members/directors/major shareholders must not be in arrears for more than 90 days; provide Municipal Account Statement (not older than 3 months), signed lease agreement, or councillor's letter for informal/rural areas.

B-BBEE: valid B-BBEE certificate or sworn affidavit (for EME/QSE) required to claim preference points.

Company registration: CIPC registration certificate required.

Audited financial statements for the most recent three years (or from establishment if younger), or proof of exemption from audit requirements.

Joint ventures: JV agreement signed by all parties; all documents required for each JV partner.

No bids from persons in the service of the state.

response to bid opportunities published by City of Tshwane. The portal enables

interested bidders to download bid documents and respond to the bid through an

online submission at their convenience before the closing time.

(a) It is expected that the bidder will deploy experienced personnel to perform

all three functions, namely simultaneous and consecutive interpreting, and

translation and editing for the required language combinations.

(b) Interpreters must strictly be on time for all proceedings and must preferably

be 15 minutes early.

(c) Standby interpreters must be available in case of an emergency.

(d) Interpreters must be familiar with the interpreting equipment used for

simultaneous interpreting.

(e) Interpreters must familiarise themselves with the subject fields of local

government, the terminology used and the laws governing it before they

proceed with the interpreting service.

(f) An on-site coordinator or manager may be required to be present for

simultaneous interpreting assignments, which may include Council

meetings, IDP consultations, conferences, etc.

(g) No meals will be provided for interpreters, except when sufficient quantities

are available and arranged in good faith with the organiser of the event.

confirming they are residing in that area

e) Duly Signed and completed MBD forms (MBD All documents fully completed

1, 4, 5, 8 and 9) The person signing the bid (i.e. no blank spaces), All

documentation must be authorized to sign on documents fully signed by (any

behalf of the bidder. Where the signatory is not director / member / trustee as

a Director / Member / Owner / Shareholder of indicated on the CIPC

the company, an official letter of authorization document, alternatively a

or delegation of authority should be submitted delegation of authority would

with the bid document. be required, Documents

completed in black ink (i.e. no

NB: Bidders must ensure that the directors, “Tippex” corrections, no pencil,

trustees, managers, principal shareholders, no other colour ink, or non-

or stakeholders of this company, declare submission of the MBD

any interest in any other related companies forms, will not be considered)

or business, whether or not they are

bidding for this contract. See Question 3.14

of MBD 4. Failure to declare interest will

result in a disqualification

f) Audited Financial Statements for the most Applicable for tenders above

recent three (3) years or Audited Financial R10m in conjunction with MBD

Statements from date of existence for 5)

companies less than three years old.

NB: The bidder must submit signed audited Are Audited financial

annual financial statements for the most recent statements provided (Audited

three years, or if established for a shorter financials must be signed by

period, submit audited annual financial auditor) Or proof that the

statements from date of establishment. bidder is not required by law to

Compulsory Returnable Documentation Submitted Checklist (Guide for

(Submission of (YES or NO) Bidder and the Bid

these are compulsory) Evaluation Committee)

should they use tippex/

correction ink, on the price

schedule.

5.2 Mandatory requirements

Company [TICK

Applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the specific goals as

advised in the tender, qualifies the company/ firm for the preference(s) shown

and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General

Conditions as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as

shown in paragraphs 1.4 and 4.2, the contractor may be required to

furnish documentary proof to the satisfaction of the organ of state that the

claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or

any of the conditions of contract have not been fulfilled, the organ of state

may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered

as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has

suffered as a result of having to make less favourable

arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders

and directors, or only the shareholders and directors who

acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding

10 years, after the audi alteram partem (hear the other

side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

Mbd 7.2

8. Certificate of independent bid determination MBD 9 Pg. 31 – 34

(i) Bidding documents, viz

• Invitation to bid;
• Tax clearance certificate;
• Pricing schedule(s);
• Filled in task directive/proposal;
• Preference claims for Broad Based Black Economic Empowerment Status Level of

Contribution in terms of the Preferential Procurement Regulations 2022;

• Declaration of interest;
• Declaration of Bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and

rate(s) quoted cover all the services specified in the bidding documents; that the price(s) and rate(s) cover

all my obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at

my own risk.

that, when bids are considered, reasonable steps are taken to prevent any form of bid-

rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9)

must be completed and submitted with the bid:

Only bidders registered on the central supplier database and with CSD Number will be considered for this tender as it is a requirement from National Treasury. Bidders should therefore not deposit their bid response in the tender box but respond to the bid on the online platform no later than 10:00 on the 7 September 2026. Bids will remain valid for a period of 90 days after the closing date. Received after the closing date and time will not be considered. CoT does not bind itself to accept the lowest or any other bid in whole or in part. Bid documents must be completed using a black pen (not re-typed or scanned). Mistakes made on the price schedule must be crossed out in ink and each price alteration must be initialled. Price corrections may not be made with correction fluid, such as Tippex or a similar product. If correction fluid was used on any specific item price, such an item will not be considered. No correction fluid may be used on a bill of quantities where prices are calculated to arrive at a total amount. If correction fluid was used, the quotation as a whole will be repudiated. The Municipality will reject the quotation if corrections are not made in accordance with the above.

5. Stages of evaluation

The bidders will be evaluated in three stages. The evaluation will be done as

Stage 1: Administrative Compliance

Stage 2: Mandatory Requirements

Stage 3: Preference Point System

these are compulsory) Evaluation Committee)

5.3 Preference point system

The preferential points to be used will be the 80/20 points system in terms of the

• 80 points for price
• 20 points for specific goals

Specific goals 80/20 preference Proof of specific goals to be

BB-BEE score of companies Valid Certified copy of BBBEE

• Level 1
• 8 Points certificate. Sworn Affidavit for B
• Level 2
• 7 Points BBEE qualifying small enterprise or
• Level 3
• 6 Points Exempt Micro Enterprises or CIPC
• Level 4
• 5 Points BBBEE certificate.
• Level 5
• 4 Points
• Level 6
• 3 Points
• Level 7
• 2 Points
• Non-compliant
• 0 Points

EME and/ or QSE 2 Points Valid Sworn affidavit for B-BBEE

At least 51% of Women-owned 2 Points Certified copy of Identity Document/s

At least 51% owned companies 2 Points Medical Certificate with doctor’s

• City of Tshwane 4 Points agreement.
• Gauteng 2 Points