Supply, delivery and offloading of bulk growth media for nursery (12-month term)

Closing Date: 25 September 2026; Closing Time: 10:00; Validity Period: 90 days after closing; Briefing Session: Not compulsory (no mandatory attendance)

Technical Enquiries: Shane Paul, phone (012) 358 0658, email [email protected]; Supply Chain Enquiries: Josia Masenya, phone (012) 358 0658, email [email protected]; Department: Environment and Agriculture Management, Tshwane House, 320 Madiba Street, Pretoria 0001

Submit bids electronically via the City of Tshwane e-tender portal. All documents must be completed in black ink and uploaded digitally; do not re-type or scan. The closing time is 10:00 on 25 September 2026. Returnable documents include the Invitation to Bid (SBD 1), Declaration of Interest (MBD 4), Preference Points Claim form (MBD 6.1), Contract Form (MBD 7.2), Declaration of Past Supply Chain Management Practices (MBD 8), and Certificate of Independent Bid Determination (MBD 9).

Bids are evaluated in three stages: Stage 1 (Administrative Compliance) verifying tax status (TCS PIN or CSD), valid CSD registration, up-to-date municipal service charges, audited financial statements (if required), and signed manufacturer letters. Stage 2 (Mandatory Requirements) checks completion of all returnable documents (SBD 1, 4, 5, 8, 9). Stage 3 (Preference Points System) awards up to 80 points for price and 20 points for specific goals, with additional points for B-BBEE status (level 1-8), women-owned companies (≥51%), owned companies (≥51%), people with disabilities (≥51%), youth ownership (≥51%), and local economic participation.

Supply, delivery and off-loading of bulk growth media for the nursery. Three items: (1) Bark-based growth media (10 m³), (2) Nursery milled potting media (10 m³), (3) Topsoil (10 m³). Delivery within 14 working days of receiving purchase order. Pricing quoted per 10 m³ truck load with exact totals. Minimum order of 10 bags for potting media. Products must be pine bark, free of plastics/metals/glass, milled (19 mm sieve), and more than 2 months old.

• The price must be quoted per 1 item requested.
• The item must be quoted for the total volume required i.e. a 10m3 truck load.
• Delivery must take place within 14 working days of receiving the purchase

order.

• The price must be exact for a 10m3 truck load as per item.
• Prices must be exact according to conditions specified in this quote document.

1. Item 1 bark based growth media

Item SAP ITEM NO Product description UNIT Price / unit

(Excl VAT)

1.1 Supply and delivery of Bark 10 m 3

200000007303 based growth media

Total price (VAT exclusive).

VAT

Total price

2. Item 2: nursery milled potting media

Item SAP ITEM NO Product description UNIT Price / unit

(Excl VAT)

2.1 Supply and delivery of Nursery 10 m 3

200000007304 milled potting media

2.2 Supply and delivery of Nursery 30dm3 bag

milled potting media per bag

200000007321 (minimum order 10 bags)

Total price (VAT exclusive).

VAT

Total price

3. Item 3: topsoil

Item SAP ITEM NO Product description UNIT Price / unit

(Excl VAT)

3.1 Topsoil 10 m 3 200000007329

Total price (VAT exclusive).

VAT

Total price

Nb: the city reserves the right to increase or decrease the quantities of the product or

Services, ssubject to budget availability

10. Market analysis

The city of Tshwane reserves the right to conduct market analysis. Should the city exercise

this option, Where a tenderer offers a price that is deemed not to be viable to supply goods

or services as required, written confirmation will be made with the tenderer if they will be

able to deliver on the price, if a tenderer confirm that they cannot, The tenderer will be

disqualified on the basis of being non-responsive. If they confirm that they can deliver, a tight

contract to mitigate the risk of non-performance will be entered into with the service provider.

Further action on failures by the supplier to deliver will be handled in terms of the contract

including performance warnings and listing on the database of restricted suppliers.

The city further reserves the right to negotiate a market related price with a tenderer scoring

the highest points. If the tenderer does not agree to a market-related price, the city reserves

the right to negotiate a market-related price with the tenderer scoring the second highest

points, if the tenderer scoring the second highest points does not agree to a market-related

price, negotiate a market-related price with the tenderer scoring the third highest points. If a

market-related price is not agreed, the city reserves the right to cancel the quotation.

Mbd1

No Details Document . Scope of Work Pg. 5 – 13

2. Pricing Schedule Pg. 14 – 15
3. Invitation to Bids MBD 1 Pg. 16 – 17
4. Declaration of Interest MBD 4 Pg. 18 – 20
5. Preference points claimed form MBD 6.1 Pg. 21 – 26
6. Contract form – Rendering of services MBD 7.2 Pg. 27 – 28

Declaration of Past Supply Chain MBD 8 Pg. 29 – 30

should they fail to attend

compulsory briefing session

i) Pricing schedule (All items must be quoted for Incomplete pricing schedule

in pricing schedule and if not, all items are results in totals being

quoted the bidder will be disqualified). Unless incomparable. Bidder must be

the tender is awarded per item or per section disqualified.

where the bidder only quoted the items or

sections, they are interested in. Bidder will be disqualified

should they make

corrections on the price

schedule without attaching a

signature or initialising

thereto.

The validity period for the quotation after closure is 90 days.

9. Pricing schedule

5 pricing schedule

• The price must be quoted per 1 item requested.
• The item must be quoted for the total volume required i.e. a 10m3 truck load.
• Delivery must take place within 14 working days of receiving the purchase

order.

• The price must be exact for a 10m3 truck load as per item.
• Prices must be exact according to conditions specified in this quote document.

1. Item 1 bark based growth media

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or Yes No

municipal charges to the municipality / municipal entity, or to any other

municipality / municipal entity, that is in arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal entity or any Yes No

other organ of state terminated during the past five years on account of failure to

perform on or comply with the contract?

4.7.1 If so, furnish particulars:

Price must be quoted per item (10 m³) and exact for the total volume. Delivery within 14 working days of receiving purchase order. Payment within 30 days of invoice. No fixed bond or guarantee percentage specified in the tender. Financial capacity and audited financial statements may be required depending on tender value and company age.

Valid Central Supplier Database (CSD) or equivalent registration. Current tax compliance status (TCS PIN or unique PIN). Up-to-date municipal service charges, rates, and taxes (no arrears >90 days). B-BBEE certification (Level 1-8 points available). At least 51% women-owned companies, ≥51% owned companies, ≥51% people with disability, ≥51% youth ownership, and local economic participation (City of Tshwane: 4 points, Gauteng: 2 points, National: 1 point).

bid opportunities published by the City of Tshwane. The portal enables interested bidders

to download bid documents and respond to the bid through online submission at their

convenience before the closing time.

the bid on the online platform not later than 10:00 on the 25 September 2026.

Technical enquiries: Shane Paul at (012 358 6090 or [email protected]

Supply Chain enquiries: Josia Masenya at (012) 358 0658 or [email protected]

Bids will remain valid for a period of 90 days after the closing date

• Received after the closing date and time will not be considered. CoT does not bind itself to

accept the lowest or any other bid in whole or in part

• Bid documents must be completed using a black pen (not re-typed or scanned)
• Mistakes made on the price schedule must be crossed out in ink and each price alteration

must be initialled.

• Price corrections may not be made with correction fluid, such as Tippex or a similar

product.

• If correction fluid was used on any specific item price, such an item will not be considered.

made with a tipper truck.

confirming they are residing in that area

e) Duly Signed and completed MBD forms (MBD All documents fully completed

1, 4, 5, 8 and 9) The person signing the bid (i.e. no blank spaces), All

documentation must be authorized to sign on documents fully signed by (any

behalf of the bidder. Where the signatory is not director / member / trustee as

a Director / Member / Owner / Shareholder of indicated on the CIPC

the company, an official letter of authorization document, alternatively a

or delegation of authority should be submitted delegation of authority would

with the bid document. be required, Documents

completed in black ink (i.e. no

NB: Bidders must ensure that the directors, “Tippex” corrections, no pencil,

trustees, managers, principal shareholders, no other colour ink, or non-

or stakeholders of this company, declare submission of the MBD

any interest in any other related companies forms, will not be considered)

or business, whether or not they are

bidding for this contract. See Question 3.14

of MBD 4. Failure to declare interest will

result in a disqualification

f) Audited Financial Statements for the most Applicable for tenders above

recent three (3) years or Audited Financial R10m in conjunction with MBD

Statements from date of existence for 5)

companies less than three years old.

NB: The bidder must submit signed audited Are Audited financial

annual financial statements for the most recent statements provided (Audited

three years, or if established for a shorter financials must be signed by

Compulsory Returnable Documentation Submitted Checklist (Guide for

(Submission of (YES or NO) Bidder and the Bid

these are compulsory) Evaluation Committee)

period, submit audited annual financial auditor) Or proof that the

statements from date of establishment. bidder is not required by law to

prepare audited financial

should they use tippex/

correction ink, on the price

schedule.

6. Stage 2: mandatory compliance

Company [TICK

Applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the specific goals as

advised in the tender, qualifies the company/ firm for the preference(s) shown

and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General

Conditions as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as

shown in paragraphs 1.4 and 4.2, the contractor may be required to

furnish documentary proof to the satisfaction of the organ of state that the

claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or

any of the conditions of contract have not been fulfilled, the organ of state

may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered

as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has

suffered as a result of having to make less favourable

arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders

and directors, or only the shareholders and directors who

acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding

10 years, after the audi alteram partem (hear the other

side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

Mbd 7.1

Contract form: purchase of goods/works

This form must be filled in duplicate by both the successful bidder (part 1)

And the purchaser (part 2). Both forms must be signed in the original so that

The contract is a Purchase of Goods and Works agreement. The bidder must sign the contract form (MBD 7.2) and provide all mandatory returnable documents. The contract specifies a validity period of 90 days from closing. Terms require timely delivery within 14 working days of receiving the purchase order and exact pricing per 10 m³ truck load.

Three-stage evaluation: Stage 1 covers administrative compliance including tax status, CSD validation, municipal service charge verification, audited financial statements, and manufacturer letters. Stage 2 mandates completion of all returnable forms (SBD 1, 4, 5, 8, 9). Stage 3 assesses preference points under the 80/20 system for price and specific goals, plus B-BBEE and diversity criteria.