Repairs, maintenance and calibration of automated suction units and cardiac monitoring equipment – city of tshwane (Q50-2026-27)

Closing date: 12 November 2026 at 10:00

Compulsory briefing session: 5 November 2026 at 10:00

Venue: 979 Park Street, Hatfield

Technical enquiries:

• Contact: Minky Marema
• Email: [email protected]
• Telephone: 012 358 2240

Supply Chain enquiries:

• Contact: Josia Masenya
• Email: [email protected]
• Telephone: (012) 358 0658

Delivery address:

Divisional Chief: Logistical Support

Emergency Services Department

c/o Government and Beckett Street

Arcadia, Pretoria

Telephone: 012 358 2237

Email: [email protected]

Submission method: online via the City of Tshwane e-tender portal only. Bidders must not deposit bids in the tender box. Submit before closing time: 12 November 2026 at 10:00.

Returnable documents (all compulsory, complete in black ink, no correction fluid):

• MBD 1 (Invitation to Bid): cover page with bidder details and signature.
• MBD 4 (Declaration of Interest): discloses any connection to the state; failure to declare results in disqualification.
• MBD 6.1 (Preference Points Claim): claims specific goal points.
• MBD 7.2 (Contract Form – Rendering of Services): contract to be signed by successful bidder.
• MBD 8 (Declaration of Past SCM Practices): declares any past abuses or convictions.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Company registration certificate.
• Tax clearance certificate or unique PIN.
• B-BBEE certificate or sworn affidavit/CIPC certificate.
• Municipal account statement or lease agreement or councillor letter (for company and owners).
• CSD summary report.
• Pricing schedule, fully completed.
• Two reference letters (see mandatory requirements).

Disqualification risks:

• Late submission (after 10:00 on closing date).
• Incomplete or unsigned MBD forms.
• Corrections not initialled, or made with correction fluid.
• Incomplete pricing schedule (unless tendering per item/section).
• Failure to attend compulsory briefing.

Evaluation in three stages:

1. Stage 1 – Administrative compliance: verifies returnable documents, tax status, CSD registration, municipal rates/taxes (no arrears >90 days), completed MBD forms, audited financials (if required), JV agreement (if applicable), and attendance of compulsory briefing. Failure in any aspect disqualifies.
2. Stage 2 – Mandatory requirements: two reference letters, not older than 5 years, relating to repairs, maintenance and calibration of automated suction units and cardiac monitoring equipment, on letterhead with client contact details. Non-submission disqualifies.
3. Stage 3 – Preference points (80/20 system): 80 points for price, 20 for specific goals.

Specific goal points (proof required):

• B-BBEE level: Level 1 = 8, Level 2 = 7, Level 3 = 6, Level 4 = 5, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0.
• EME/QSE: 2 points.
• 51% women-owned: 2 points.
• 51% people with disability: 2 points.
• 51% youth-owned: 2 points.
• Local economic participation: City of Tshwane = 4, Gauteng = 2, National = 1.

Non-compliance with specific goals does not disqualify but earns zero on those points.

Scope: Repairs, maintenance and calibration of automated suction units and calibration of cardiac monitoring equipment for the City of Tshwane Emergency Services, on an as-and-when-required basis for a period not exceeding 12 months.

The tender will be awarded to two bidders, one for Section 1 (automated suction units) and one for Section 2 (cardiac monitoring equipment).

Deliverables:

• Inspect all parts of the equipment and replace parts as required.
• Provide and replace batteries for automated suction units.
• Check and adjust electrical connections and components.
• Replace all connections and parts as needed.
• Provide the client with a checklist for each inspected and serviced automated suction unit.
• Carry out 12-monthly maintenance with: repair of device, testing, battery check/replacement, replacement of suction tubing, calibration.

Equipment covered:

• Devilbiss 7305P-I suction units
• Mindray D6 Beneheart Electrocardiograms
• Heartsave 6 Primedic Automated External Defibrillators

All parts must be new and of the highest quality; damaged or flawed materials must be replaced at the service provider's cost.

Bidders must provide two reference letters not older than 5 years relating to repairs, maintenance and calibration of automated suction units and cardiac monitoring equipment. Reference letters must be on the client's letterhead and include client contact details. Failure to provide these letters disqualifies the bid.

All service parts must be new and of the highest quality. Any damaged, flawed or defaced materials must be replaced at the service provider's cost. The service provider must provide a checklist for each inspected and serviced automated suction unit. Standard maintenance contract requires 12-monthly checks including repair, testing, battery replacement, suction tubing replacement, and calibration.

The pricing schedule lists items for three equipment types: Devilbiss 7305P-I suction units, Mindray D6 Beneheart Electrocardiograms, and Heartsave 6 Primedic Automated External Defibrillators. Items include call-out fees, strip and quote, labour per hour, calibration, repair, replacement of batteries, cables, pads and tubing, and test & certify. Bidders must quote for all items; incomplete schedules disqualified unless the tender is awarded per item or section. The City reserves the right to increase or decrease quantities subject to budget availability. Prices must be totalled excluding VAT, with 15% VAT and total including VAT.

Pricing schedule must quote for all items; incomplete schedules disqualified unless awarding per item/section.

Items include call-out fees, strip and quote, labour per hour, calibration, repair, replacement parts (batteries, tubing, cables, pads), and test & certify for each equipment type.

City reserves right to increase or decrease quantities subject to budget availability.

Validity period: 90 days after closing date; City may extend validity with written request.

Market analysis: City may assess price viability; if deemed not viable, bidder may be disqualified unless confirming ability to deliver; then a tight contract may be entered. City may negotiate a market-related price with highest-scoring bidder, then second, then third; if no agreement, City may cancel.

CSD registration: mandatory; CSD number required, must be valid.

Tax compliance: SARS unique PIN or CSD number; tax status must be compliant before award.

Municipal accounts: Municipal account statement (not older than 3 months) or signed lease agreement or councillor letter, for the company and all owners/directors/major shareholders; accounts not in arrears more than 90 days.

B-BBEE: valid B-BBEE certificate, or sworn affidavit for EMEs/QSEs, or CIPC certificate, required to claim preference points.

Company registration certificate.

Audited financial statements for most recent 3 years (or since establishment if younger), unless legally exempt; required for tenders above R10m.

Joint ventures: if bidding as JV, provide all documents for each party and a signed JV agreement; JV must continue for contract duration without prior approval.

Persons in the service of the state are not eligible to bid.

The successful bidder must sign the MBD 7.2 contract form. The contract includes standard bidding documents, tax clearance, pricing schedule, preference claims, and declarations. The bidder confirms correctness of prices and accepts risk of errors. The City may require a tight contract if market analysis reveals non-viable pricing. The City may negotiate market-related prices; failure to agree may lead to cancellation.

Three-stage evaluation: Stage 1 administrative compliance, Stage 2 mandatory requirements (two reference letters), Stage 3 preference points (80/20 system). Specific goal points are awarded for B-BBEE level, EME/QSE status, women-owned, people with disability, youth-owned, and local economic participation. Proof must be submitted; non-submission results in zero points for those goals but no disqualification.