Joint monitoring team (jmt) consultancy for ils replacement at ctia, cdsia and george airport – 24-Month contract

Closing date and time: 02 October 2026 at 12h00 (midday).

Compulsory briefing session and site inspection (CTIA only):

• Date: Monday 31 August 2026.
• Time: 10h30 for 11h00.
• Venue: Faranani Boardroom, Southern Office Block Building, Cape Town International Airport.
• Site inspection follows directly after the briefing session; attendance at both is compulsory for CTIA.
• Bidders must bring: reflective jacket (lime green with reflective tape), original ID or certified copy not older than 3 months (driver's licence not accepted), safety shoes.
• Site visits for George Airport and Chief Dawid Stuurman International Airport are optional.

Enquiries closing date and time: Friday 11 September 2026, close of business.

Validity period: 120 business/working days from closing date. Prices must remain firm during this period.

Compulsory briefing session and site inspection:

• Date: Monday 31 August 2026.
• Time: 10h30 for 11h00.
• Venue: Faranani Boardroom, Southern Office Block Building, Cape Town International Airport.
• Site inspection follows directly after the briefing session; attendance at both is compulsory for CTIA.
• Bidders must bring: reflective jacket (lime green with reflective tape), original ID or certified copy not older than 3 months (driver's licence not accepted), safety shoes.
• The attendance register will be signed after both the briefing and site inspection.
• Site visits for George Airport and Chief Dawid Stuurman International Airport are optional.
• Bidders must complete the first half of Form A1 prior to the meeting to save time.

Contact person: Graham Mitchell, Senior Buyer.

Email: [email protected].

Telephone: N/A.

Facsimile: N/A.

Bidders may not contact any other ACSA employee regarding this bid. Contact is only permitted between the successful bidder and ACSA Business Unit representatives after the letter of award, or in the case of pre-existing commercial relations not pertaining to this bid.

Submission address:

Cape Town International Airport

Southern Office Block Building

Ground Floor, Reception, Procurement Department

Tender Box

Fraud and corruption hotline:

Free Call: 0800 00 80 80 or 086 726 1681

Email: [email protected]

Bids must be hand-delivered to the Tender Box at Cape Town International Airport, Southern Office Block Building, Ground Floor, Procurement Department, by 02 October 2026 at 12h00. Envelopes must show the bidder's return address, full bid description, bid number, and SCM department details. Submit one original and one printed copy, plus an electronic copy on a USB flash drive or accessible link. The original is legally binding. Bids received after the closing time will not be accepted. Bidders must complete and sign the Tender Deposit Register when depositing the bid.

Returnable forms (complete all; failure to submit any may disqualify):

• A1: Certificate of Attendance at Compulsory Briefing Session and Site Inspection (signed attendance register).
• A2: Record of Addenda to Tender Documents.
• A3: Certificate of Authority for Signatory (attach board resolution or member resolution).
• A4: Certificate of Authority for Joint Ventures (if applicable; attach JV agreement with % share).
• A5: Acceptance of Terms and Conditions of RFP and Bidder's Particulars.
• A6: VAT Questionnaire.
• A7: Schedule of Tenderer's Recent Experience (completed projects within last 15 years).
• A8: Completion Certificates of Previous Projects Completed.
• A9: Client/Trade Reference Letters of Previous Projects Completed.
• A10: Proof of Contract Values of Previous Projects Completed.
• A11: CVs and Experience of Key Personnel.
• A12: Schedule of Current Commitments.
• A13: Proof of Professional Registration.
• A14: Project CPG Approach (not applicable).
• A15: SBD 4 (Bidder's Disclosure Form): declares any director or shareholder employed by the state or connected to the procuring institution.
• A16: SBD 6.1 (Preference Points Claim Form): claims B-BBEE points under the PPPFA.
• A17: Confidentiality and Non-Disclosure Agreement.
• A18: Declaration of Interest Form and Politically Exposed Person.
• A19: Insurance Commitment.
• B1: Valid COIDA Letter of Good Standing (nature of business must match scope).
• B2: SARS pin.
• B3: Bank Letter of Good Standing (preferably with bank rating for tender sum).
• B4: Central Supplier Database (CSD) proof of registration.
• B5: Letter of Solvency from auditors or accountants.
• B6: CIPC registration documents, Partnership Agreement, JV Agreement, or Registered Trust Document.
• B7: Identity documents of all shareholders, directors, members, trustees, or partners.
• C1: Compulsory Enterprise Questionnaire.
• C2: Schedule of Proposed Subconsultant (if applicable).
• C3: Subconsultant's Supporting Documents (if applicable).
• C5: B-BBEE Verification Certificate and B-BBEE Report OR Sworn Affidavit.
• C9: Occupational Health and Safety Questionnaire.
• C10: Proposed Amendments and Qualifications.
• C1.1: Form of Offer and Acceptance (in NEC3 PSC document).
• C2.2: Activity/Pricing Schedules (in NEC3 PSC document).

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Failure to submit a priced offer using the prescribed NEC3 PSC pricing schedule.
• Bids not delivered to the correct address by the closing time.
• Bidders who have not materially complied with any of ACSA's requirements.
• Changes to the bid submission after the closing date.
• A bidder or any JV member having an interest in another bidder or JV in this tender.

List of returnable documents: A1 Certificate of Attendance at Compulsory Briefing and Site Inspection, A2 Record of Addenda, A3 Certificate of Authority for Signatory, A4 Certificate of Authority for Joint Ventures, A5 Acceptance of Terms and Conditions, A6 VAT Questionnaire, A7 Schedule of Tenderer's Recent Experience, A8 Completion Certificates, A9 Client/Trade Reference Letters, A10 Proof of Contract Values, A11 CVs and Experience of Key Personnel, A12 Schedule of Current Commitments, A13 Proof of Professional Registration, A14 Project CPG Approach, A15 SBD 4 Bidder's Disclosure Form, A16 SBD 6.1 Preference Points Claim Form, A17 Confidentiality and Non-Disclosure Agreement, A18 Declaration of Interest Form, A19 Insurance Commitment. Other documents: B1 COIDA Letter of Good Standing, B2 SARS PIN, B3 Bank Letter, B4 CSD proof of registration, B5 Letter of Solvency, B6 CIPC/JV/Trust documents, B7 ID documents of shareholders/directors. Contract documents: C1 Compulsory Enterprise Questionnaire, C2 Schedule of Proposed Subconsultant, C3 Subconsultant's Supporting Documents, C5 B-BBEE Verification Certificate or Sworn Affidavit, C9 Occupational Health and Safety Questionnaire, C10 Proposed Amendments and Qualifications, C1.1 Form of Offer and Acceptance, C2.2 Activity/Pricing Schedules.

Evaluation uses a staged approach:

• Stage 1: Mandatory Requirements (pass/fail).
• Stage 2: Functionality (minimum threshold 85 out of 100).
• Stage 3: Price and Preference (80/20 system).
• Stage 4: Post-tender negotiations (if deemed necessary).
• Stage 5: Security vetting.

Stage 1 Mandatory Requirements:

• Fully completed and signed Form of Offer and Acceptance (C1.1).
• Attendance of compulsory briefing session and compulsory site inspection for Cape Town International Airport (CTIA).
• CSD registration.
• Tax compliance (SARS PIN or TCS certificate).
• Valid insurance (proof required on award only).
• COIDA Letter of Good Standing.

Stage 2 Functionality (100 points total, minimum 85 to proceed):

• Company Experience (max 30 points): 10 points per project, up to 3 projects, in any of: (a) navigational aids projects (ILS, AGL, AWOS, VOR, DME, radar) within last 15 years; or (b) automation, control and instrumentation, or electrical infrastructure projects in a live operating environment (petrochemical, fuel farms, mining, manufacturing, utilities, power plants, airports) within last 15 years; or (c) airside electrical infrastructure projects or runway/taxiway rehabilitation projects within last 15 years. Maintenance projects not accepted. Proof via Form A7 and signed client reference letters or completion certificates.
• Key Personnel:
• Lead Project Engineer (max 30 points): Must be registered as Professional Construction Project Manager (Pr. CPM) with SACPCMP AND hold BSc/BEng/BTech in Engineering. 10 points per completed project in a live operating environment (max 2 projects). Additional 10 points if also registered as Pr. Eng or Pr. Tech. Eng with ECSA. Professional Construction Manager (Pr. CM) scores zero.
• Lead Electrical/Electronic Engineer (max 30 points): Must be registered as Pr. Eng or Pr. Tech. Eng (Electrical/Electronic) with ECSA. 10 points per completed ILS or other navigational aids project (max 3 projects). Professional Engineering Technician (Pr. Techni. Eng) and Professional Certificated Engineer (Pr. Cert. Eng) score zero.
• Lead Civil/Structural Engineer (max 10 points): Must be registered as Pr. Eng or Pr. Tech. Eng with ECSA. 5 points per completed civil or structural engineering project (max 2 projects). Professional Engineering Technician (Pr. Techni. Eng) scores zero.
• Proof via Form A11 (CVs and experience), Form A13 (professional registration), and contactable client references.

Stage 3 Price and Preference (80/20 system, for bids up to R50 million):

• Price scored out of 80 using formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt = price of tender under consideration, Pmin = price of lowest acceptable tender.
• Preference points out of 20 for specific goals:
• B-BBEE Status Level 1: 5 points
• B-BBEE Status Level 2: 4.5 points
• B-BBEE Status Level 3: 4 points
• B-BBEE Status Level 4: 3 points
• B-BBEE Status Level 5: 2 points
• B-BBEE Status Level 6: 0.5 points
• B-BBEE Status Level 7: 0.3 points
• B-BBEE Status Level 8: 0.1 points
• Black youth majority-owned entities: 5 points
• Black women majority-owned entities: 5 points
• Entity located in provincial/municipal/district where services or assets are procured: 5 points
• Non-compliant contributor: 0 points
• Proof of preference points: original or certified copy of valid sworn affidavit OR B-BBEE certificate from a SANAS accredited rating agency. For JVs, a consolidated B-BBEE certificate from a SANAS accredited agency.

ACSA reserves the right to award whole or part, split award, negotiate with shortlisted bidders, award to other than highest scoring bidder, reject lowest acceptable bid, or cancel the bid.

The Instrument Landing System (ILS) is a navigational aid required by ICAO Annex 10 and SACAA CATS 139 for aircraft guidance during bad weather and low visibility. The ILS at Cape Town International Airport (CTIA) has reached the end of its 15-year useful life. CTIA has two ILS systems (runways 01 and 19) previously refurbished, now due for full replacement. George Airport (GRJ) and Chief Dawid Stuurman International Airport (CDSIA) are also approaching end of life. The Distance Measuring Equipment (DME) is obsolete with no spares support from the OEM.

Project scope (Design and Build contract, not part of this JMT tender): detailed engineering design, site survey, supply, installation, testing and commissioning of ILS at each site. Includes positioning surveys, supply of ancillary equipment (computers, servers), site clearance, excavation, concrete bases and equipment shelters, decommissioning of existing ILS, operator training, maintenance training, and provision of minimum spare holding.

Joint Monitoring Team (JMT) scope of services (this tender):

• Project management, contract monitoring and administration, technical oversight, and quality assurance for the ILS replacement program across three airports (CTIA, CDSIA, GRJ).
• Services cover Stage 5 (Construction Documentation and Management) and Stage 6 (Project Close Out) in accordance with the Project and Construction Management Professions Act, 2000 and the Engineering Professional Act, 2000.
• Stage 5 services include: project administration and supervision; preparation of airside working procedures; review and approval of construction methodology and commissioning plans; facilitation of statutory approvals (AIRAC, NOTAMS); contract administration; site handover; construction documentation management; site meetings; programme monitoring; payment certificates; claims adjudication; progress reports; practical completion certification.
• Stage 6 services include: coordination of defect rectification; procurement of O&M manuals, guarantees, warranties; as-built drawings; statutory certificates; final accounts; project close-out report.
• Additional services: Level 3 full-time site monitoring during construction at each site, performed by a technician or electrician with a National Diploma in Electrical/Electronic/Civil and at least 2 years of project-related experience.
• The JMT must appoint a Construction Health and Safety Agent to represent ACSA on health and safety matters related to the ILS replacement construction works.

Minimum JMT resources required:

• Lead Project Engineer (Pr. CPM or/and Pr. Eng).
• Lead Civil/Structural Engineer (Pr. Eng).
• Lead Electrical/Electronic Engineer (Pr. Eng).

Bidders must demonstrate their approach through the returnable documents, particularly:

• A7: Schedule of Tenderer's Recent Experience.
• A11: CVs and Experience of Key Personnel.
• A14: Project CPG Approach (not applicable for this tender).
• C8: Project Plan/Program (not applicable for this tender).

The evaluation criteria for functionality require bidders to show experience in specific project types (navigational aids, airside electrical, automation/control/instrumentation, runway/taxiway rehabilitation) with contactable client references.

No specific method statement is required beyond the above.

Company experience (last 15 years):

• Navigational aids projects (ILS, AGL, AWOS, VOR, DME, radar) OR
• Automation, control and instrumentation, or electrical infrastructure projects in live operating environments (petrochemical, fuel farms, mining, manufacturing, utilities, power plants, airports) OR
• Airside electrical infrastructure projects or runway/taxiway rehabilitation projects.
• Maximum 3 projects, 10 points each (max 30 points).
• Proof: Form A7 and signed client reference letters or completion certificates.

Key personnel qualifications:

• Lead Project Engineer: Pr. CPM with SACPCMP, BSc/BEng/BTech in Engineering, experience on completed infrastructure projects in live operating environments. Additional 10 points if also Pr. Eng or Pr. Tech. Eng with ECSA. Pr. CM scores zero.
• Lead Electrical/Electronic Engineer: Pr. Eng or Pr. Tech. Eng (Electrical/Electronic) with ECSA, experience on completed ILS or other navigational aids projects. Pr. Techni. Eng and Pr. Cert. Eng score zero.
• Lead Civil/Structural Engineer: Pr. Eng or Pr. Tech. Eng with ECSA, experience on completed civil or structural engineering projects. Pr. Techni. Eng scores zero.
• All key persons must be registered with councils recognised by the Council for the Built Environment (CBE).
• Proof: Form A11 (CVs), Form A13 (professional registration), contactable references.

Construction Monitoring Technician: National Diploma in Electrical/Electronic/Civil with at least 2 years of project-related experience.

The JMT scope includes agreeing quality assurance procedures and monitoring their implementation by other consultants and contractors. The JMT must review and approve construction methodology and commissioning plans. Quality assurance is part of the contract administration and inspection services under Stage 5.

No specific quality management system certification (e.g., ISO) is required in the document.

Bidders must price in accordance with the pricing schedule in the NEC3 Professional Services Contract (PSC), Section C2 (Pricing Data). Failure to submit a priced offer using the prescribed schedule will lead to disqualification.

The pricing schedule is part of the contract document (C2.2 Activity/Pricing Schedules).

No bill of quantities or rates are provided in the extracted text.

Pricing must be submitted using the prescribed pricing schedule in the NEC3 Professional Services Contract (PSC), Section C2 (Pricing Data). Failure to use the prescribed schedule will result in disqualification.

No bond or guarantee amount is stated in the document.

Payment will be made via payment certificates as part of contract administration.

Proof of insurance is required on award only; the contract will not be signed without valid insurance.

Bank Letter of Good Standing (preferably with bank rating for tender sum) is required as a returnable document.

Letter of Solvency from auditors or accountants is required as a returnable document.

Validity period: 120 business/working days; prices must remain firm during this period.

CSD registration: Bidders must be registered on the Central Supplier Database (CSD). Proof of registration (CSD number) is required. No award will be made to a supplier not registered on CSD.

Tax compliance: Bidders must submit a SARS PIN or a printed Tax Compliance Status (TCS) certificate. For consortia/JVs/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number. No bid will be awarded to any person whose tax matters are not in order with SARS.

B-BBEE: Preference points are scored under the 80/20 system. Bidders must submit a valid B-BBEE certificate from a SANAS accredited rating agency or a sworn affidavit. For JVs, a consolidated B-BBEE certificate from a SANAS accredited agency is required. Specific goals include B-BBEE status levels, black youth majority-owned, black women majority-owned, and entity location.

COIDA: A valid Letter of Good Standing in accordance with the Compensation for Occupational Injuries and Diseases Act is required. The nature of business on the letter must be relevant to the scope of works.

Professional registrations (key personnel):

• Lead Project Engineer: active registration as Professional Construction Project Manager (Pr. CPM) with SACPCMP. Additional registration as Pr. Eng or Pr. Tech. Eng with ECSA earns extra points.
• Lead Electrical/Electronic Engineer: active registration as Pr. Eng or Pr. Tech. Eng (Electrical/Electronic) with ECSA.
• Lead Civil/Structural Engineer: active registration as Pr. Eng or Pr. Tech. Eng with ECSA.
• All key persons must be registered with councils recognised by the Council for the Built Environment (CBE). Professional registration validity will be verified during evaluation.

CIPC: CIPC registration documents, Partnership Agreement, JV Agreement, or Registered Trust Document are required.

Local content: Not stated in the document.

Insurance: Proof of insurance required on award only.

Other compliance documents: Identity documents of all shareholders, directors, members, trustees, or partners; VAT Questionnaire; Confidentiality and Non-Disclosure Agreement; Declaration of Interest Form and Politically Exposed Person.

The JMT must appoint a Construction Health and Safety Agent to represent ACSA on health and safety matters related to the ILS replacement construction works.

The JMT must facilitate input required by the health and safety consultant, and monitor preparation and auditing of the contractor's health and safety plan.

Annex C5.1: ACSA Generic Occupational Health and Safety Specifications.

Annex C5.2: Occupational Health and Safety Mandatory Agreement.

Annex C5.3: ACSA Baseline Hazard Identification Risk Assessment (HIRA).

During site inspection, bidders must adhere to ACSA safety protocol, wear PPE (retroreflective safety jacket - lime green with reflective tape, safety shoes).

COIDA Letter of Good Standing is required.

Contract will be the NEC Professional Services Contract (PSC). The contract will not be signed without valid insurance (proof on award only).

Confidentiality: ACSA will not disclose bidder information to third parties without written approval. Bidders must not disclose bid information to third parties without ACSA's written approval. Third parties consulted must sign confidentiality agreements to be returned with the bid.

ACSA reserves the right to: award whole or part; split award; negotiate with shortlisted bidders; award to other than highest scoring bidder; reject lowest acceptable bid; cancel the bid.

Validity period: 120 business/working days; prices firm during this period.

No liquidated damages or termination terms are stated in the document.

Special conditions:

• The contract will not be signed without valid insurance (proof on award only).
• The contract will not be signed without a valid COIDA Letter of Good Standing.
• No award will be made to a supplier not registered on the Central Supplier Database (CSD).
• No bid will be awarded to any person whose tax matters are not in order with SARS.
• Bidders must attend the compulsory briefing and site inspection for CTIA; failure to attend both will result in disqualification.
• Site visits for George Airport and Chief Dawid Stuurman International Airport are optional.
• Bidders must bring specific PPE and ID to the site inspection; failure to do so will prevent access to airside.
• Bidders may not contact any ACSA employee other than the named contact person regarding this bid.
• Bidders must not disclose bid information to third parties without ACSA's written approval.
• The validity period is 120 business/working days; prices must remain firm.
• ACSA reserves the right to award whole or part, split award, negotiate, award to other than highest scoring bidder, reject lowest acceptable bid, or cancel the bid.

Additional evaluation criteria not covered in standard evaluationCriteria field:

• The evaluation uses a staged approach: Stage 1 (Mandatory), Stage 2 (Functionality), Stage 3 (Price and Preference), Stage 4 (Post-tender negotiations), Stage 5 (Security vetting).
• Each stage must be complied with before progression to the next. ACSA may disqualify bidders without requesting outstanding information.
• Functionality minimum threshold: 85 out of 100 points.
• Price and preference: 80/20 system for bids up to R50 million.
• Preference points are scored for specific goals including B-BBEE status, black youth majority-owned, black women majority-owned, and entity location.
• Proof of preference points must be provided; failure to submit proof results in zero points for that goal but not disqualification.