Licensing, support, maintenance and enhancements of integrated municipal financial management ERP system (mscoa-compliant) — 3 years

Closing date and time: 9 November 2026 at 12:00

Tender document sale starts: 8 October 2026

No compulsory briefing or site visit stated in the document

Technical enquiries

• Name: Mr. Amon Mavimbela
• Role: Deputy Director Asset Management and Financial Reporting
• Telephone: 017 620 6160
• Email: [email protected]

General and SCM enquiries

• Name: Mr. Sipho Madondo
• Role: Supply Chain Management
• Telephone: 017 620 6193
• Email: [email protected]

Submission address

Govan Mbeki Municipality

Reception area

Horwood Street

Secunda

2302

Municipal offices

Secunda Municipal Building

Horwood Street

Secunda

2302

Submission method: physical tender box only

• Venue: Govan Mbeki Municipality reception area, Horwood Street, Secunda, 2302
• Packaging: sealed envelope clearly marked with tender number, title, closing date, and bidder name
• Closing: 9 November 2026 at 12:00
• Disqualification: no telephonic, email, unmarked or late submissions accepted; the tender box is emptied immediately after closing

Returnable forms and documents (all compulsory):

• MBD 3.1 (Pricing Schedule): completed pricing form
• Form of Offer: signed offer cover page
• MBD 4 (Declaration of Interest): discloses state employment or municipal connections
• MBD 6.1 (Preference Points Claim): claims B-BBEE points under 80/20 system
• MBD 8 (Past SCM Practices): declares previous supply chain conduct
• MBD 9 (Independent Bid Determination): certifies no collusion or price disclosure
• Board Resolution: authorises the signatory to bind the bidder
• Valid SARS Tax Compliance Status PIN
• Valid CSD summary report
• Current municipal account of company or directors (not older than 3 months, not in arrears for more than 3 months), or valid lease agreement, or stamped letter from tribal authority for un-proclaimed areas
• Audited annual financial statements (past three years, or since establishment if newer)

Tender document purchase:

• Non-refundable fee: R1,000.00
• Available from: 8 October 2026
• Location: Cash Point by the Cashier (no EFT accepted)

Compulsory: SARS Tax Compliance Status PIN; current municipal account or lease agreement or tribal authority letter; CSD summary report; audited annual financial statements (3 years or since establishment); completed MBD 3.1, Form of Offer, MBD 4, MBD 6.1, MBD 8, MBD 9; Board Resolution.

Evaluation framework: 80/20 preferential points system

• Price: 80 points
• Specific goals: 20 points total, allocated as:
• Race: 6 points
• Locality: 8 points
• Women: 2 points
• Youth: 2 points
• People with disability: 2 points

Pre-qualification: bidders evaluated on ability to execute the project per MFMA SCM Regulation 28(1)(b)

Mandatory exclusion criteria (automatic disqualification):

• Not registered on Central Supplier Database
• In service of the state (bidder or any director, manager, principal shareholder, or stakeholder)
• Advisor or consultant contracted with the municipality or municipal entity

Note: the municipality does not bind itself to accepting the lowest tender or highest-scoring bidder; reserves right to withdraw, re-advertise, reject any tender, or accept only part of a tender

Scope: licensing, support, maintenance and enhancements of an integrated municipal financial management system (ERP)

Compliance requirements:

• mSCOA regulations
• National Treasury business process requirements

Contract period: 3 years

Legislative basis: Section 110 of Municipal Finance Management Act, 2003

Tender document fee: R1,000.00 (non-refundable, cash only, no EFT)

Pricing format: MBD 3.1 pricing schedule (firm pricing implied by 80/20 system)

No bid security, performance bond, retention or guarantee percentages stated

No minimum turnover or financial capacity thresholds stated beyond audited financial statements requirement

CSD registration: compulsory — no award without valid registration

SARS tax compliance: valid Tax Compliance Status PIN required

B-BBEE: preference points claimed via MBD 6.1 under 80/20 system; specific goals include race (6), locality (8), women (2), youth (2), people with disability (2)

CIDB: not applicable (IT/services, not construction)

CIPC: Board Resolution required (implies company registration)

Local content: locality worth 8 points under specific goals; no minimum local content percentage stated

Mandatory disqualification risks:

• Any compulsory document omitted or unsigned
• State employment of bidder or any director, manager, principal shareholder, or stakeholder
• Current advisory or consultancy contract with municipality
• Municipal account in arrears for more than 3 months (where applicable)
• Submission after 12:00 on 9 November 2026

Mandatory exclusions: bidder must not be in service of the state; no director, manager, principal shareholder or stakeholder may be in state service; bidder must not be an advisor or consultant to the municipality or municipal entity. CSD registration compulsory.

80/20 preferential points system: 80 points for price, 20 points for specific goals. Specific goal breakdown: race 6 points, locality 8 points, women 2 points, youth 2 points, people with disability 2 points. Bidders evaluated on ability to execute per MFMA SCM Regulation 28(1)(b). Municipality reserves right to reject any tender or accept part only; not bound to lowest price or highest score.