Refurbishment of the dom pedro quay, port of port elizabeth (7-Month contract)

The annexure provides electrical drawings for the refurbishment of the Dom Pedro Quay at the Port of Gqeberha. It covers LV power distribution, shore power pedestals, electrical kiosks, lighting, and cable routing. Drawings reference Transnet Port of Gqeberha and include compliance notes with SANS 10142-1, earthing, lightning protection, and contractor requirements.

The annexure covers electrical drawings for the Dom Pedro Quay refurbishment at the Port of Gqeberha (Port Elizabeth).

• Scope includes LV power distribution, shore power pedestals, electrical kiosks, lighting, and cable routing.
• Drawings specify compliance with SANS 10142-1 (as amended) for electrical installations.
• Earthing and lightning protection requirements are noted, including earth resistance below 5 ohms.
• Contractor must carry out a soil resistivity survey before commencing lightning protection installation.
• Contractor must verify cable routes and co-ordinates on site and confirm suitability with the consultant.
• Drawings reference existing and proposed electrical kiosks (A&B and C&D), pedestals, and cable sleeves.
• Lighting includes flood luminaires on poles with specified mounting heights and tilt angles.
• Cable specifications include 70mm², 50mm², and 4mm² copper conductors, with PVC/SWA cables and uPVC sleeves.
• Drawings are marked as provisional and subject to revision.

Electrical work must comply with SANS 10142-1 (as amended).

• Contractor must comply with Transnet requirements and obtain approval from the consultant before installation.
• Drawings reference a construction certificate (No. 200570067) and require a registered professional engineer (Pr.Eng.) or technologist (Pr.Tech.Eng.) sign-off.

The drawings include earthing and lightning protection requirements, including earth resistance below 5 ohms and soil resistivity survey before installation. Contractor must comply with SANS 10142-1 and obtain approval from the consultant. No specific OHS plan or HSE compliance details are provided in this annexure.

Submission is electronic only via the Transnet eTender portal.

• Portal URL: https://transnetetenders.azurewebsites.net
• Registration and sign-in must use the same email address that received the tender invitation; a secondary email will not display the tender.
• Do not wait until the last minute — complete registration and bidding at least 24 hours before closing.
• After identifying the tender, log an Intent to Bid, then submit the intent.
• Upload returnable documents under the correct tabs (Mandatory, Essential, Non Essential, Other).
• Maximum file size per upload: 30 MB; multiple files may be uploaded.
• After uploading, click Submit Bid and verify submission via My Bid Document Submission.
• Ensure a stable internet connection during upload.

Registration on the Transnet eTender portal is required to access and bid for this tender.

• Registration and sign-in must use the email address that received the tender invitation; a secondary email address will not display the tender.
• A Central Supplier Database number is requested during portal registration; bidders without one enter their company registration number in that field.

Portal registration requires a Central Supplier Database (CSD) number; bidders without one enter their company registration number in that field.

TNPA provides port infrastructure, real estate and marine services at South Africa's eight commercial seaports. Its core functions include planning, provision, maintenance and improvement of port infrastructure; marine-related services, port services and navigation aids; and property management and real estate functions. Under the National Ports Act, TNPA acts as landlord, controller of port services and facilities, change agent, controller of navigation, coordinator with other state agencies, marketer and administrator.

TNPA operates an Integrated Management System (IMS) covering quality, safety, environment and other management disciplines. The IMS Policy Commitment Statement is reviewed every three years or as circumstances require. Progress against the policy commitments is reported to the relevant governance structures. TNPA holds itself accountable for the IMS, and all employees, contractors and stakeholders share responsibility for delivering on the commitments.

TNPA's IMS commitments include: complying with applicable legislation, regulations, codes, standards and best practices; setting objectives and targets to address significant risks and opportunities; implementing waste and pollution prevention to protect the environment; promoting prudent and sustainable use of energy and natural resources; providing a safe and secure environment for employees and stakeholders; preventing injuries and ill health; promoting safe operational principles to minimise safety incidents; ensuring emergency preparedness and recovery; and promoting food safety in food preparation and handling environments.

Compulsory clarification meeting: 26 October 2026 at 10:00, TNPA Lower Ground Canteen, Port Administration Building, Green Street, Port of Port Elizabeth. Duration approximately 6 hours. Attendance is mandatory; late arrivals will not be accommodated. Site walk follows; PPE required (safety shoes, goggles, long-sleeved shirts, high-visibility vests, hard hats). Bring T2.2-01 for signature.

Closing date: 16 November 2026 at 16:00.

Tender validity: 12 weeks from closing date.

Enquiries:

• Contact: Nondyebo Sibindlana-Tambula (Procurement Lead / Employer's Agent)
• Email: [email protected]
• Telephone: not provided

Employer's Agent address:

Transnet National Port Authority

Admin Building (eMendi)

N2 Neptune Road

Off Klub Road

Port of Ngqura

Port Elizabeth, 6212

Submission portal: https://transnetetenders.azurewebsites.net

Submission method: electronic only, via the Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net).

• Register the company profile and log intent to tender on the portal before uploading.
• Uploads are limited to 30 MB per file; multiple uploads are allowed.
• Submit at least one day before closing to avoid technical issues; late submissions are not accepted.
• Each company must submit under its own registered profile; submitting through another company's profile disqualifies the bid. Joint ventures may submit through any member's profile.
• Pricing must be completed electronically in the eSupplier portal.
• Tenders must be in English. No alternative offers accepted.
• Telephonic, telegraphic, facsimile or e-mailed offers are not accepted.

Returnable documents (all must be completed, signed and submitted):

• T2.2-01: Certificate of attendance at the compulsory clarification meeting (signed by the Employer's Representative).
• T2.2-02: CIDB registration of 7CE or higher.
• T2.2-03: Professional registrations of key personnel (Pr.CM, CHSO/CHSM, Wireman's Licence).
• T2.2-04: Form of Offer and Acceptance (signed).
• T2.2-05: Fully completed Bill of Quantities.
• T2.2-06 to T2.2-12: Evaluation schedules for company competency, key personnel, method statement, programme, quality, environmental, and health and safety.
• T2.2-13 to T2.2-20: General returnables — authority to submit, record of addenda, letter of good standing, risk elements, equipment availability, proposed subcontractors, site establishment, job creation.
• T2.2-21: CIDB SFU Annex G Compulsory Enterprise Questionnaire.
• T2.2-22: SBD 6.1 (Preference Points Claim).
• T2.2-23: SBD 4 (Declaration of Interest).
• T2.2-24: Non-Disclosure Agreement.
• T2.2-25: RFP Declaration Form.
• T2.2-26: Breach of Law declaration.
• T2.2-27: Certificate of Acquaintance with Tender Document.
• T2.2-28: Service Provider Integrity Pact.
• T2.2-29: Supplier Code of Conduct.
• T2.2-30: DPIP/FPPO declaration.
• T2.2-31: POPIA agreement.

Disqualification risks:

• Missing or unsigned returnable documents.
• Late submission, regardless of reason.
• Failure to attend the compulsory clarification meeting.
• Submitting through another company's profile.

Evaluation stages:

1. Stage One – Responsiveness and eligibility (pass/fail):

• Tender lodged on time; all returnable documents completed and valid; bid signed by authorised representative.
• Attendance at compulsory clarification meeting by an authorised representative.
• CIDB grading 7CE or higher.
• Key personnel registrations: Construction Manager (Pr.CM with SACPCMP), HSE Officer (CHSO or CHSM with SACPCMP), Electrician with Wireman's Licence. Candidate-category registrations not accepted.
• Fully completed Bill of Quantities and signed Form of Offer and Acceptance.

2. Stage Two – Functionality (minimum qualifying score: 60 out of 100):

• Competency and Experience of Company: 25 points (minimum 7–8 similar marine/civil projects in past 10 years).
• Competency and Experience of Key Personnel: 20 points (Construction Manager 10, Electrician 10).
• Method Statement (civil/structural): 15 points.
• Programme (Primavera P6 or MS Project, level 3 schedule): 10 points.
• Quality Management: 10 points.
• Environmental Management: 10 points.
• Health and Safety: 10 points.
• Functionality scored by at least 3 evaluators, averaged.

3. Stage Three – Price and preference points:

• Price: 80 points if lowest responsive tender ≤ R50 million (incl. VAT); 90 points if > R50 million.
• Preference points (80/20 or 90/10):
• B-BBEE Level 1 or 2 contributor: 6/3 points.
• 30% black women-owned entity: 4/2 points.
• Supplier development through subcontracting ≥30% of contract value to black-owned EMEs/QSEs: 10/5 points.
• Non-compliant or B-BBEE Level 3–8 contributors score zero for that specific goal.
• Evidence required for each preference claim; otherwise zero points for that goal.

Award: highest total score, unless objective criteria justify otherwise. Transnet may conduct due diligence and risk analysis on the preferred tenderer.

Scope: Refurbishment of the Dom Pedro Quay at the Port of Port Elizabeth.

• Contract period: seven (7) months.
• Contract form: NEC3 Engineering and Construction Contract.
• Works include marine and civil infrastructure refurbishment (fenders, scour, quay wall, storm water management, slipway, caisson).
• Drawings provided: civil, electrical, marine structural.
• Health and safety, quality, environmental, and IMS specifications apply (Annexures D–J).
• Site information provided in Part C4.
• The successful tenderer must comply with the CIDB BUILD Programme if the contract value exceeds R20 million.

Pricing: Bill of Quantities (Annexure A) must be fully completed and submitted.

• Pricing instructions in Part C2.1.
• Form of Guarantee required (Part C1.3).
• No bid security amount stated.
• Transnet may request audited financial statements for due diligence.
• No payment terms or retention percentages stated in the provided text.

Mandatory compliance:

• CIDB contractor grading 7CE or higher (or capable of being registered before evaluation). Joint ventures: every member registered; lead partner at least one level below required; combined grading 7CE or higher.
• Key personnel registrations: Construction Manager (Pr.CM, SACPCMP), HSE Officer (CHSO or CHSM, SACPCMP), Electrician (Wireman's Licence). Candidate registrations not accepted.
• Valid Tax Clearance Certificate (SARS) and TCS PIN; each JV/consortium/subcontractor party must submit separate TCS/PIN/CSD.
• Valid B-BBEE certificate (SANAS-accredited agency, CIPC certificate, or sworn affidavit) — required for preference points.
• Proof of CSD registration (supplier number and unique reference).
• Letter of Good Standing with the Workmen's Compensation Fund (or separate letters for JV members).
• Not listed on Register of Tender Defaulters, Transnet restricted list, or National Treasury defaulters list.
• No serious breach of law in past 5 years (Competition Act etc.) — declare on T2.2-26.
• Compulsory Enterprise Questionnaire (T2.2-21) must show no conflicts of interest.
• Foreign suppliers: complete foreign supplier questionnaire; CSD registration not required if no local entity.

This document is the Contractor Environmental and Sustainability Specification Guidelines (TRN-IMS-GRP-GDL-014.4). It sets out the minimum environmental requirements for contractors working on Transnet SOC Ltd sites, covering environmental management during construction, including policy, EMP, EO appointment, sub-contractor management, pre-site access governance, safety data sheets, environmental induction, method statements, incident handling, inspections, site planning, waste management, and various environmental controls.

Precondition to working on site: a duly appointed Contractor's Environmental Officer with relevant environmental qualifications and experience matched to the complexity of the scope and the sensitivity of the site, as determined by Transnet during tender. No construction may take place without one.

Approvals required before site access: the environmental file must be accepted by the Transnet PER, and the Contractor must obtain a Site Access Certificate from the Transnet Project Manager.

Approval required before activity start: Environmental Method Statements must be approved by the Transnet Construction Manager, Transnet PER and, where relevant, the Environmental Control Officer and local authorities.

Sub-contractors must comply with the specification to the extent it relates to their scope of work or services.

Non-conformance with the environmental specification or with any permit or licence is treated as non-conformance with the Works Information and is a Defect the Contractor must rectify. Site Closure Certificates will not be recommended while non-conformances remain open, and the Transnet Project Manager may use contractual means such as retention moneys to rectify them.

This document sets out the minimum environmental management requirements for contractors working on Transnet SOC Ltd sites. It must be read together with the Transnet Construction Environmental Management Standard Operating Procedure (CEM SOP).

Key obligations:

• The Contractor must have a signed and dated Environmental Policy from Top Management.
• The Contractor must prepare an Environmental Management Plan (EMP) covering scope, environmental aspects, impacts, monitoring, and responsibilities.
• The Contractor must appoint an Environmental Officer (EO) with qualifications and experience appropriate to the project complexity and site sensitivity.
• All personnel, sub-contractors, suppliers and visitors must attend the Transnet Environmental Induction Programme before starting work.
• Environmental Method Statements must be approved before activities commence; submit them two weeks before the intended start date.
• The Contractor must manage waste according to the waste hierarchy: avoid, reduce, reuse, recycle, recover, treat, dispose.
• The Contractor must provide and maintain sanitary facilities, eating areas, and liquid waste management systems.
• The Contractor must implement controls for dust, noise, erosion, storm water, spills, and hazardous substances.
• The Contractor must protect heritage resources, flora, fauna, and watercourses.
• The Contractor must rehabilitate the site to its pre-construction or enhanced state after construction.
• The Contractor must maintain an environmental file on site containing all required documents, including SDS for hazardous substances.
• The Contractor must obtain a Site Access Certificate from the Transnet Project Manager before accessing the site.

Environmental Method Statements must describe the proposed activity, plant, equipment, materials, labour, method, environmental management of site conditions, transportation, storage, spill containment, timing, location, potential impacts, and monitoring. They must be signed by the Contractor, Transnet CM and PER, and ECO where applicable. Activities may only commence after approval.

The Contractor's Environmental Officer must have relevant environmental qualifications and experience appropriate to the project complexity and site sensitivity. The level of competency is determined by Transnet during tender. If the EO is replaced, the Contractor must submit a CV of an alternative EO with similar or better qualifications for approval. No construction may take place without a duly appointed EO.

Environmental inspections and audits are conducted using interviews, document review, observations, monitoring, and measurement/verification. The Contractor's EO conducts daily or weekly inspections. Transnet PER conducts monthly inspections. The standard/minimum requirement for all environmental inspections is 90%.

No specific compliance requirements are stated in this document beyond the environmental obligations described in the technical specifications.

The Contractor must provide a safe working environment, including:

• Safety Data Sheets (SDS) for all hazardous substances, compliant with the Occupational Health and Safety Act.
• Spill response procedures and equipment.
• Fire prevention measures.
• Proper handling and storage of hazardous substances.
• Dust and noise management to protect workers and the environment.
• Environmental awareness training for all personnel.

The Contractor must comply with all environmental requirements in this specification, including:

• Site planning and establishment: site layout plan, access routes, demarcation of site limits, eating areas, liquid waste management.
• Sewage and sanitation: provide and maintain adequate sanitary facilities, dispose of waste at registered facilities.
• Waste management: classify waste as general or hazardous, manage according to the waste hierarchy, remove all waste to licensed facilities.
• Workshops, equipment maintenance and storage: prevent pollution.
• Vehicle and equipment refueling: use designated or mobile refueling with spill controls.
• Spray painting and sandblasting: control emissions and waste.
• Dust management: suppress dust.
• Storm water and dewatering management: prevent contamination.
• Erosion control: minimise erosion.
• Noise management: control noise levels.
• Protection of heritage resources: protect archaeological sites and graves.
• Water protection and management: prevent water pollution.
• Protection of fauna and flora: avoid disturbance.
• Handling and batching of concrete and cement: prevent spills.
• Stockpiling and soil management: protect topsoil and vegetation.
• Traffic management: control site traffic.
• Transportation of materials: prevent spills and dust.
• Borrow pits and quarries: manage responsibly.
• Social and labour issues: comply with labour laws.
• Energy management: minimise energy use.
• Housekeeping: keep site clean.
• Rehabilitation: restore site after construction.
• Documentation and records management: maintain all required records.

Transnet accepts no liability for the Contractor's failure to achieve required performance levels, even if Transnet approves method statements or provides other communication. The Contractor remains fully responsible for compliance with the specification.

Environmental non-conformances are treated as defects under the contract. The Contractor must rectify them promptly. The Transnet Project Manager may use contractual remedies, including retention moneys, to correct unresolved non-conformances.

SHEQ (Safety, Health, Environment and Quality) is referenced as a relevant consideration.

This document is a standard (DOC-STD-0001) that defines the Contractor's responsibilities for the preparation, submission, receipt, review, and collection of Technical and/or Deliverable Documentation, as detailed in the Contractor Documentation Register (CDR). The scope covers all Contractor Deliverables required for each contract. The standard applies to all contractors, sub-contractors, vendors, suppliers, and consultants providing services to Transnet National Ports Authority (the Employer).

Closing date: 16 November 2026 at 16:00 (from tender record).

Document approval dates (for the standard itself, not the tender):

• Prepared: 1 April 2025
• Reviewed: 7 May 2025
• Approved: 8 May 2025

No contact information is provided in this document.

All documentation must be submitted under cover of a Contractor's Transmittal Note (Annexure A), which must list all contract references, document numbers, revision numbers, titles, and a chronological listing of the transmitted documents. The Transmittal Note must state the purpose of the submission; documentation for different purposes must be sent on separate Transmittal Notes, otherwise it will be rejected.

Electronic transmission is via email or a shared link. Emails must not exceed 6 MB and must include the Transmittal Note. The email subject line must contain the contract number, contract description, and description of the documentation transmitted.

Hard copy transmission is required where specified in the Contractor Documentation Register (CDR).

The Contractor Documentation Register (CDR) must be submitted within 2 weeks of the contract kick-off meeting, in Excel format, and updated as a 'live' document. Document Control assigns document numbers; the Contractor must use the exact numbers and titles from the CDR on all documentation.

Returnable forms:

• Contractor's Transmittal Note (Annexure A): covers all documentation submissions.
• Contractor Documentation Register (CDR) (DOC-FAT-0004): lists all documentation deliverables and submission dates.
• Squad Check Form (DOC-FAT-0002): inserted with documentation for review; records the review code assigned by the Project Manager.

No evaluation criteria are stated in this document. The document is a standard for contractor documentation submittal requirements, not a bid evaluation document.

This document is a standard (DOC-STD-0001) that defines the Contractor's responsibilities for preparing, submitting, and managing technical and deliverable documentation for the contract.

Key requirements:

• All documentation must be submitted via Document Control to the relevant Project Manager.
• The Contractor must maintain an internal Document Control Process for traceability.
• Sub-contractors must submit their data through the Contractor for formal submission.
• Documentation must be identified with: project name and number, contract number, equipment tag numbers (if applicable), manufacturer's model/type, official company name, contractor's reference number, project document/drawing number, electronic file name (identical to the Employer's document number), identification and signature of originator/checker/approver/PR Eng, complete descriptive title, revision, and date.
• Multi-sheet drawings: use one sequential drawing number with sheet numbers; first sheet must include an index of all sheets.
• Multi-sheet documents: compile as a set with a single document number; each page must show document number, revision, page number, and continuation info.
• Electronic files must not be password-protected.
• All electronic documents must be submitted in PDF format (Adobe Acrobat version 7 or later) and the 'native' file must be included as per contract.
• Acceptable file formats: drawings (AutoCAD DWG native, PDF published), data sheets (MS Excel native, PDF published), reports (MS Word native, PDF published), presentations (MS PowerPoint native, PDF published), project schedules (Primavera P6 preferred, MS Project, PDF published), databases (MS SQL Server 2000 preferred), etc.
• PDF files must be high quality, readable when printed (A1 drawing readable at A3, A3/A4 readable at A4), saved as 'Reader Extent' for electronic signatures, and optimized.
• Scanning requirements: colour scans, resolution 200 dpi for black and white, 100 dpi for colour, 300 dpi for fine line drawings; image types 1-bit for B/W, 8-bit for colour line drawings, 24-bit for colour photos; rotate, de-skew, de-speckle, and optimize.
• Revision control: each document carries a revision block; revisions indicated by revision triangle and clouds on drawings; as-built revisions marked 'ZZ'.
• Review codes: C1 (Accepted), C2 (Accepted with Comments – revise and resubmit), C3 (Rejected – revise and resubmit), C4 (Information only).
• As-built documentation: prepare three (3) marked-up hard copies in red pencil/pen; for design/supply/install contractors, produce as-builts of their own documentation.
• Installation, Maintenance and Operating Manuals: A4 hard-covered, red, grease and waterproof binder with two-ring binders; drawings larger than A4 folded, larger than A3 in A4 plastic pockets; well indexed with table of contents; draft TOC submitted for review before compilation.
• Documentation numbering: use Employer's document numbers and titles exactly as per CDR; electronic file names must match Employer's document numbers including revision.
• Superseding: mark superseded documents with 'SUPERSEDED by [new number]' in revision block.
• Cancelling: mark cancelled documents with 'CANCELLED' across the document and in revision block.
• Records/archiving: all documentation retained per Archiving Procedure DOC-P-0007 and Transnet policies.

The standard references ISO 9001:2015 (Quality Management Systems Requirements), SANS 10111 (Code of Practice for Engineering Drawings), and SANS 10143 (Building Drawing Practice).

Documentation must be of high quality and submitted within the time required as defined in the Works Information, Contractor Documentation Register (CDR), and Contract.

Review codes are used to denote documentation status: C1 (Accepted), C2 (Accepted with Comments – revise and resubmit), C3 (Rejected – revise and resubmit), C4 (Information only).

As-built documentation must reflect the same degree of detail as the original documents and include all deviations or changes from approved AFC documents.

No specific compliance requirements are stated in this document. The document references ISO 9001:2015 (Quality Management Systems), SANS 10111 (Code of Practice for Engineering Drawings), and SANS 10143 (Building Drawing Practice) as applicable standards.

Acceptance of documentation by the Project does not relieve the Contractor of responsibility for correctness or conformance with requirements; that responsibility rests solely with the Contractor.

The review process does not entitle the Contractor to submit any claims due to time loss.

The Contractor shall not proceed with any activities controlled by the Contractor's documentation until it has been re-submitted and acceptance indicated.

The Contractor is responsible for providing sub-contractors with all relevant information and ensuring they apply the standard; the Contractor remains responsible for the works as if not sub-contracted.

The Contractor Documentation Register (CDR) is a list of documentation deliverables to be submitted as per agreed dates. The CDR must be submitted within 2 weeks of the contract kick-off meeting. Documentation numbering is allocated by Document Control, and the Contractor must use exact document numbers and titles. As-built documentation must be prepared with red mark-ups, and final documentation forms part of the final Contractor Manuals or Data Packs.

No evaluation criteria are stated in this document.

Clarification meeting: details (date, time, venue) are stated in the tender data; attendance may be required.

• Clarification requests must be submitted at least 5 working days before the closing time.
• Addenda may be issued up to 3 working days before closing; bidders must acknowledge receipt and may request an extension.
• Closing date and time: as per the tender record (16 November 2026 at 16:00).

A clarification meeting may be required; details are stated in the tender data.

• Clarification requests must be submitted at least 5 working days before closing.

All communications must be directed to the employer's agent, in English, in a form that can be read, copied and recorded.

• The employer's agent's name and contact details are stated in the tender data.
• The employer is not responsible for non-receipt of communications.

Submission method: sealed tender, original plus copies, packages marked "ORIGINAL" and "COPY", outer package marked with employer's address and identification details.

• Returnable documents must be completed in full, signed, and returned either electronically or in non-erasable ink.
• English translations required for any non-English documentation.
• If a two-envelope system applies, separate financial and technical proposals into marked envelopes.
• Tenders submitted by fax or email are rejected unless the tender data states otherwise.
• Proof of posting is not accepted as proof of delivery; the employer must receive the tender at the specified address by the closing time.
• Late tenders are returned unopened.
• All signatories must initial any alterations to tender documents.
• Only one tender offer per bidder, either as a single entity or as a joint venture member, unless stated otherwise.
• Alternative offers are only considered if a main tender is also submitted and the main tender wins.
• Bidders must declare any potential conflict of interest in their submission.
• Bidders must not engage in corrupt or fraudulent practices; any such conduct leads to immediate disqualification.

Evaluation process:

• An evaluation panel of at least three persons, conversant with the scope, evaluates each responsive tender.
• Tenders are checked for completeness, responsiveness, and compliance with all terms and conditions.
• A responsive tender conforms to all requirements without material deviation or qualification.
• Non-responsive tenders are rejected and cannot be made responsive later.
• If a two-envelope system applies, technical proposals are evaluated for functionality first; only those meeting the minimum functionality points have their financial proposals opened.
• The contract is awarded to the highest-ranked tenderer or the one scoring the highest evaluation points, subject to acceptance criteria.
• Specific evaluation weightings and minimum functionality scores are set in the tender data, not in this document.

Scope: refurbishment of the Dom Pedro Quay at the Port of Port Elizabeth.

• Contract period: seven (7) months.
• The works are engineering and construction works as specified in the invitation.
• Bidders must have the firm intention and capacity to proceed with the contract.
• Bidders must provide access for inspections, tests and analysis during working hours as stated in the tender data.

No specific quality management requirements are stated in this document; quality is addressed through the general requirement that the bidder demonstrate professional and technical competence and that the tender be responsive to specifications.

Pricing must include all duties, taxes (except VAT) and levies; VAT shown separately.

• Rates and prices are fixed for the contract duration.
• Prices stated in Rand unless otherwise instructed.
• Arithmetical errors are corrected as per the conditions: amounts in words govern, line item totals govern over unit rates, and the total of prices governs.

Pricing:

• Rates and prices must include all duties, taxes (except VAT) and levies applicable 14 days before closing.
• VAT must be shown separately as an addition to the tendered total.
• Rates and prices are fixed for the contract duration, not subject to adjustment except as provided in the contract conditions.
• Prices must be stated in Rand unless the tender data instructs otherwise.
• The employer does not compensate bidders for tender preparation costs.
• Securities, bonds, guarantees, policies and certificates of insurance required by the contract conditions must be submitted before contract formation, if requested.
• The employer's insurance (if any) may not cover the full risk; bidders should seek qualified advice.
• Arithmetical errors: amounts in words govern over figures; line item totals govern over unit rates; the total of prices governs, with possible revision of item prices.

Eligibility:

• Bidders must satisfy the criteria stated in the tender data and must not be under any restriction from doing business with the employer.
• Bidders must notify the employer of any material change in capabilities or formation and obtain written approval before closing.
• Acceptance of the tender requires the bidder to demonstrate professional and technical qualifications, competence, financial resources, equipment, managerial capability, reliability, experience, reputation, expertise and personnel.
• The bidder must have legal capacity to contract.
• The bidder must not be insolvent, in receivership, under business rescue (Chapter 6 of the Companies Act 2008), bankrupt, being wound up, or subject to related legal proceedings.
• The bidder must be able to perform the contract free of conflicts of interest.
• Specific compliance thresholds (CIDB grade, B-BBEE level, CSD registration, tax status) are set in the tender data, not in this document.

No specific health and safety requirements are stated in this document; general obligations include complying with all legal obligations and behaving equitably, honestly and transparently.

The contract will be concluded with the highest-ranked tenderer, subject to acceptance criteria.

• The employer may cancel the tender before award if needs change, funds are unavailable, no acceptable tenders are received, or there is a material irregularity.
• The successful bidder must check the final draft contract and complete the schedule of deviations.
• The adjudicator's contract is to be finalised at the same time as the main contract.
• The employer must register the award on the cidb Register of Projects within 21 working days of acceptance.
• The employer provides copies of the signed contract as stated in the tender data.
• Bidders must return retained tender documents within 28 days after validity expiry if instructed.

Competitive negotiation procedure may be used, allowing clarification and fine-tuning of tenders without altering fundamental aspects.

• Two-stage proposal procedure may be used, with technical proposals and cost parameters in the first stage.
• Alternative tender offers are only considered if a main tender is submitted and based on stated criteria.
• Two-envelope system may be used for functionality evaluation.

Bidders must satisfy the eligibility criteria in the tender data, not be under restriction from doing business with the employer, and notify of material changes.

• Acceptance requires demonstration of technical and financial capability, legal capacity, solvency, and absence of conflicts of interest.

Evaluation includes checking completeness, responsiveness, and compliance.

• A two-envelope system may be used: functionality of technical proposals is evaluated first; financial proposals are opened only for those meeting the minimum functionality points.
• The evaluation panel consists of at least three persons.
• Specific weightings and minimum scores are in the tender data.

The contractor must, at tender stage, submit a signed commitment to conform to SOP 009-TCC-CLO-SUS-11386, recommend a suitably qualified and competent person to serve as the Contractor's Environmental Officer (EO), and provide an Environmental Policy and an Environmental Management Plan (EMP).

The recommended EO must be appointed when the contract is awarded and must serve for the duration of construction; if replaced, a person of similar qualification and competency must be appointed before the previous incumbent leaves.

The contractor must obtain any environmental approvals required by its own activities that Transnet has not already obtained (e.g. permits for destroying protected plant species, grave relocation permits).

The contractor is accountable for environmental compliance on site and will be held liable for any non-compliance with environmental statutes or non-conformances with the SOP due to its negligence.

This annexure is a Standard Operating Procedure (SOP) for Construction Environmental Management (document 009-TCC-CLO-SUS-11386, version 1.0, effective 01 October 2023, review date 30 September 2028).

It applies to any construction project under Transnet SOC Ltd or its Construction Agent.

It defines how environmental management will be practised on Transnet construction projects to avoid or minimise negative impacts and optimise positive impacts throughout the asset lifecycle.

It must be read with the Contractor Environmental and Sustainability Specification Guidelines (CESSG) and the Project Environmental Specification (PES) for the project.

It sets out responsibilities for Transnet Procurement, Project Manager, Project Environmental Resource, Construction Manager, Environmental Control Officer, Contractor's Environmental Officer, and the Contractor.

It establishes procedures for the tender stage, construction stage (before and after site access), and post-construction, including environmental file requirements, method statements, inspections, reporting, and site closure.

It references relevant legislation including NEMA, the National Water Act, the National Environmental Management: Waste Act, the Environment Conservation Act, the Occupational Health and Safety Act (including Asbestos Regulations), and EIA Regulations.

The contractor must prepare a rehabilitation and site closure method statement for approval by the Transnet PER and CM.

Once approved, the contractor must implement the rehabilitation method statement.

The contractor must submit a site close-out report for acceptance by the Transnet PER and CM.

After rehabilitation is accepted, the contractor must hand over the entire environmental file to Transnet.

The Transnet PM issues a Site Closure Certificate once the environmental file is received and the PER recommends closure.

The contractor must maintain an environmental file on site, always available and up to date, containing all environmental documents provided by Transnet, the contractor's commitments, the EMP, the EO's CV, an organogram, contact information, plant and equipment list, hazardous substances list with MSDS, site layout plan, and site establishment method statement.

The contractor must conduct an activity-based environmental risk assessment and prepare activity-based method statements for activities that may pose environmental risk; these must be approved by the Transnet PER and CM before the activity is executed.

The contractor must agree an inspection schedule with the Transnet PER (daily or weekly) and conduct inspections accordingly.

The contractor must report, investigate and record environmental incidents, and close out non-conformances within specified timeframes.

The contractor must monitor waste, water and energy management, and maintain related records.

The contractor must submit reports to the Transnet PER on a daily or weekly basis.

The contractor must comply with the SOP and any other environmental documents provided by Transnet during tender.

The contractor must confirm conformance to the SOP in its bid.

The contractor must recommend a suitably qualified and competent person as Contractor's Environmental Officer, for acceptance by Transnet.

The contractor must obtain any environmental approvals required by its own activities that Transnet has not already obtained.

The contractor must maintain an environmental file on site containing, among others: the contractor's EMP, the EO's CV, an organogram of contractor staff, contact information, a list of plant and equipment (with fuel capacity, hazardous components, service cycles, noise levels), a list of hazardous substances (with MSDS), a site layout plan, and a site establishment method statement.

The contractor must conduct an activity-based environmental risk assessment and prepare activity-based method statements for activities posing environmental risk; these must be approved by the Transnet PER and CM before the activity is executed.

The contractor must ensure all staff, sub-contractors and visitors attend environmental induction.

The contractor must monitor waste, water and energy management, and maintain related records.

The contractor must report, investigate and record environmental incidents, and close out non-conformances within specified timeframes.

The contractor must submit reports to the Transnet PER on a daily or weekly basis.

The contractor must comply with the Occupational Health and Safety Act, including the Asbestos Regulations (Government Notice R155 in Government Gazette 23108 of February 2002) and General Safety Regulations (Reg. 2(2) PPE).

The contractor must ensure all staff, sub-contractors and visitors attend environmental induction.

The contractor must maintain a list of hazardous substances used during construction, with MSDS on site.

The contractor must maintain a list of plant and equipment indicating fuel capacity, hazardous components, service/maintenance cycles and noise levels.

The contractor must ensure environmental signage and barriers are correctly placed.

The SOP applies to any construction project under Transnet SOC Ltd or its Construction Agent.

The contractor must comply with the SOP and associated environmental specifications.

The contractor must obtain any environmental approvals required by its own activities that Transnet has not already obtained.

The contractor must conduct an activity-based environmental risk assessment and prepare method statements for activities posing environmental risk.

The contractor must monitor waste, water and energy management, and maintain related records.

The contractor must report, investigate and record environmental incidents, and close out non-conformances.

The contractor must submit reports to the Transnet PER on a daily or weekly basis.

The contractor must maintain an environmental file on site containing all required documents.

The contractor must ensure all staff, sub-contractors and visitors attend environmental induction.

The contractor must comply with relevant legislation including NEMA, the National Water Act, the National Environmental Management: Waste Act, the Environment Conservation Act, and the Occupational Health and Safety Act.

Civil engineering drawings for the refurbishment of the Dom Pedro Quay at the Port of Port Elizabeth, issued for construction by Transnet National Ports Authority (Civil & Perway Infrastructure Operating Divisions).

Drawing set covers:

• Setting out plans (civil and electrical).
• Stormwater plan and heavy duty manhole details (Type SD2, Type E2 draw chamber).
• Electrical manhole detail and electrical setting out plan layout.
• Pipe encasement details, trench details (road reserve and concrete surface), cable long section EL-1 to EL-5, and layout plan.

Drawing register references: 2138436-1-001-C-LA-0001-01-00 (setting out plan), 2138436-1-001-C-LA-0002-01-00 (stormwater plan), X.PE.E0023-1-100-C-LA-0003-01 (electrical setting out plan layout), X.PE.E0023-1-100-C-DE-0002-00 (electrical typical manhole detail). Project number 20150383; Transnet registration number 1990/000900/30.

Drawings are the confidential intellectual property of Transnet and may be used only for their intended purpose.

Transnet National Ports Authority

N2 Neptune Road, off Klub Road

Coega

6100

Telephone: 011 351 9001

Fax: 011 351 9023

Scope: refurbishment of the Dom Pedro Quay at the Port of Port Elizabeth, executed over a seven-month contract period.

Concrete

• Blinding concrete: 15 MPa with 19 mm aggregate.
• Structural concrete: 40 MPa with 26 mm aggregate.
• Minimum 50 mm blinding layer beneath all founding structural concrete.
• Concrete cover to outer reinforcing bars: 50 mm unless otherwise specified; approved cover blocks required.
• Concrete placing to SANS 0100 Part 2.
• Exposed concrete edges chamfered with 19 mm chamfers where specified.
• Finishes: concealed surfaces rough off-shutter; exposed surfaces smooth off-shutter, repaired and rubbed down with carborundum blocks where necessary.

Reinforcement

• Reinforcing steel to SANS 920, cut and bent to SANS 82.
• High yield (Y) bars: 450 MPa characteristic strength.
• Mild steel (R) bars: 250 MPa characteristic strength.

Founding and inspection

• Compacted in-situ founding layer to be inspected by the engineer before casting the building layer.
• Engineer to be notified at least 24 hours in advance of any pre-concreting inspection.

Manholes and covers

• Heavy duty covers and frames to SANS 558 Type 2A and Type 2B.
• Brickwork in engineering class bricks to SANS 227-1970, laid in English bond with header courses alternated outside to inside, in 1:3 cement mortar; internal 12 mm 1:3 plaster.
• All manhole covers to sit flush with finished paving and follow the crossfall of the finished paving.
• Pavement repairs around manholes reinstated to match existing, as directed by the technical officer.

Stormwater and pipework

• Pipe culverts laid centrally on 50 mm blinding; in-situ material compacted to 95% Mod AASHTO.
• Concrete base with mesh grade 20/13.
• Pipe encasement concrete grade 20/19 mm, constructed to SANS 1200 LB clause 5.4; encasement dimension may increase to outside diameter plus 300 mm where soil and pipe class require.
• Bedding cradle of compacted selected granular material to 90% Mod AASHTO density.
• Compacted backfill to 90% Mod AASHTO maximum density.

Road reserve and concrete surface trenches

• 30 MPa concrete slab, 300 mm thick, with layerworks per drawing 2138436-1-000-M-LA-0002-01.
• 150 mm base of G2 graded crushed stone compacted to 98% Mod AASHTO.
• 150 mm subbase of G7 compacted to 95% Mod AASHTO.

Electrical

• All duct pipes uPVC Class 34 to SANS 791; duct bedding to SANS 1200 LB.
• 110 mm diameter uPVC cable ducts; 200 mm diameter uPVC cable duct in tunnel sections.
• Cable danger tape installed 200 mm above cables.
• Cable routes cross existing services, run within new layerworks, within tunnel sections and underneath the deck.
• New high mast light and connection to existing kiosk.

Site obligations

• Contractor deemed to have inspected the site and accepted the works as tendered.
• All levels and dimensions to be checked before work starts; the contractor is liable for rectification of errors arising from failure to check.
• Variations proposed by the contractor must be submitted in writing to the project manager for approval before any construction based on the variation begins.
• Existing services to be proven before removal where as-built records are inadequate; clashes reported in writing to the project manager; contractor liable for damage to existing services caused by negligence.
• Existing pipes and manholes incorporated into the new system must have defects rectified to new-work standards.
• A full set of as-built drawings to be submitted on completion of installation.
• Latest revisions of SANS specifications apply; all work to relevant SANS specifications unless otherwise indicated.
• Drawing dimensions take precedence over scaled dimensions; dimensions in millimetres/metres and levels in metres unless otherwise indicated; levels to mean sea level; coordinates on the South African coordinate system WGS 84 Lo 25°.
• Relocation of existing services only at the engineer's discretion on site.

Inspection and hold points

• Compacted in-situ founding layer must be inspected by the engineer before the building layer is cast.
• The engineer must be given at least 24 hours' notice before any inspection of works prior to concreting.

Concrete quality

• Blinding concrete: 15 MPa / 19 mm aggregate.
• Structural concrete: 40 MPa / 26 mm aggregate.
• Minimum 50 mm blinding layer under all founding structural concrete.
• Concrete cover to outer reinforcing bars: 50 mm unless otherwise specified; approved cover blocks required.
• Concrete placing to SANS 0100 Part 2.
• Exposed concrete edges chamfered with 19 mm chamfers where specified.
• Concealed surfaces: rough off-shutter finish. Exposed surfaces: smooth off-shutter finish, repaired and rubbed down with carborundum blocks where necessary.

Reinforcement quality

• Reinforcing steel to SANS 920, cut and bent to SANS 82.
• High yield (Y) bars: 450 MPa; mild steel (R) bars: 250 MPa.

Workmanship standards

• Latest revisions of SANS specifications apply; all work to relevant SANS specifications unless otherwise indicated.
• All levels and dimensions checked before work commences; the contractor is liable for rectification of errors caused by failure to check.
• Existing pipes and manholes incorporated into the new system must have defects rectified to new-work standards.
• Manhole covers set flush with finished paving and following its crossfall.
• Pavement repairs around manholes reinstated to match existing, as directed by the technical officer or NEC supervisor.

Drawings are issued for construction and remain the confidential intellectual property of Transnet; copyright and all other rights are reserved and the documents may be used only for their intended purpose.

Contractor obligations carried by the drawings:

• Verify all site conditions, dimensions and levels and notify the engineer of any variations before construction.
• Obtain written approval from the project manager for any variation before starting construction based on it.
• Submit a full set of as-built drawings on completion of the installation.
• Bear liability for rectification work caused by failure to check levels and dimensions, and for damage to existing services caused by negligence.
• Relocate existing services only at the engineer's discretion on site.

Civil engineering drawings covering heavy duty manholes, stormwater plan, electrical manhole details, pipe encasement details, trench details, cable routes and setting out plans.

Concrete

• Blinding: 15 MPa / 19 mm aggregate; structural: 40 MPa / 26 mm aggregate.
• Minimum 50 mm blinding layer under all founding structural concrete.
• Concrete cover to outer reinforcing bars 50 mm unless otherwise specified; approved cover blocks required.
• Concrete placing to SANS 0100 Part 2.
• 19 mm chamfers on exposed concrete edges where specified.
• Concealed surfaces rough off-shutter; exposed surfaces smooth off-shutter, repaired and rubbed down with carborundum blocks where necessary.

Reinforcement

• Steel to SANS 920, cut and bent to SANS 82.
• High yield (Y) bars 450 MPa; mild steel (R) bars 250 MPa.

Manholes and covers

• Heavy duty covers and frames to SANS 558 Type 2A and Type 2B.
• Engineering class bricks to SANS 227-1970 laid in English bond, headers alternated outside to inside, in 1:3 cement mortar; 12 mm 1:3 internal plaster.
• Covers flush with finished paving and following its crossfall.
• Pavement repairs around manholes reinstated to match existing as directed.

Stormwater and pipework

• Pipe culverts laid centrally on 50 mm blinding; in-situ material compacted to 95% Mod AASHTO.
• Concrete base with mesh grade 20/13.
• Pipe encasement concrete grade 20/19 mm to SANS 1200 LB clause 5.4; encasement may increase to outside diameter plus 300 mm where soil and pipe class require.
• Bedding cradle of compacted selected granular material to 90% Mod AASHTO density; backfill compacted to 90% Mod AASHTO maximum density.

Trench layerworks

• 30 MPa concrete slab 300 mm thick with layerworks per drawing 2138436-1-000-M-LA-0002-01.
• 150 mm G2 graded crushed stone base compacted to 98% Mod AASHTO.
• 150 mm G7 subbase compacted to 95% Mod AASHTO.

Electrical

• uPVC duct pipes Class 34 to SANS 791; duct bedding to SANS 1200 LB.
• 110 mm diameter uPVC cable ducts; 200 mm diameter uPVC cable duct in tunnel sections.
• Cable danger tape 200 mm above cables.
• Cable routes cross existing services, run within new layerworks, within tunnel sections and underneath the deck.
• New high mast light and connection to existing kiosk.

Site obligations

• Contractor deemed to have inspected the site and accepted the works as tendered.
• Levels and dimensions checked before work starts; contractor liable for rectification of errors from failure to check.
• Variations submitted in writing to the project manager for approval before construction based on them begins.
• Existing services proven before removal where as-built records are inadequate; clashes reported in writing; contractor liable for damage caused by negligence.
• Existing pipes and manholes incorporated into the new system rectified to new-work standards.
• Full set of as-built drawings submitted on completion.
• Latest SANS revisions apply; drawing dimensions take precedence over scaled dimensions; levels to mean sea level; coordinates on WGS 84 Lo 25°.
• Relocation of existing services only at the engineer's discretion on site.

Refurbishment of the Dom Pedro Quay at the Port of Port Elizabeth, involving marine structural works. Scope includes concrete deck repairs, installation of new fenders, bollards, access ladders, and scour protection. Drawings cover concrete details, isolation joints, fender systems, ladder details, and quay cross-sections.

Scope of work

• Refurbishment of the Dom Pedro Quay at the Port of Port Elizabeth, marine structural works.
• Concrete deck repairs, including demolition of damaged concrete and recasting.
• Installation of new steel connections using chemical anchors (HILTI HIT-RE) and welded steel plates.
• Repair of stanchions and base plates.
• Fender replacement: inspect existing units, reuse serviceable ones, fabricate and install new D-fenders and rubber blocks.
• Supply and install access ladders and handrails in stainless steel grade 316L.
• Scour protection: place 400mm thick rock, minimum 60kg, with levelling.
• Bollards and fender carrier tyres to be installed as per drawings.

Standards and materials

• Concrete: comply with SANS 0100 and SANS 1200; cubes tested at 7 and 28 days.
• Steelwork: comply with SANS 1431:2007; all steel hot-dip galvanised to SANS 121:2000.
• Stainless steel: grade 316L, passivated, free from defects.
• Welding: welders must be qualified; welding to SANS standards.
• Reinforcement: characteristic yield strength 450 MPa; bars to SANS 920.
• Concrete cover: 50mm for earth face, 75mm for bottom, 50mm for top and sides.
• Isolation joints to be saw-cut and sealed with Sikaflex backing cord and sealant.
• Steel sections: S355JR grade, minimum 6mm fillet welds, full penetration welds where noted.
• Gritblasting and painting to Portnet's specification; surface preparation to SA 2.5.
• All dimensions to be verified on site; discrepancies reported to the engineer.
• Shop drawings to be submitted for approval before fabrication.
• Contractor to supply 4 copies of shop drawings for approval.
• Concrete to be continuously cured for seven days; props to remain until specified striking times.
• Cambers: Span/400 or Span/150 as specified; striking times vary by element (e.g., 14 days for beams, 10 days for slabs).
• Fender spacing: 26m centres for straddle carrier tyres; 18m for bollards and ladders.
• Ladders: stainless steel, with anchor plugs and recess details.
• Handgrips: stainless steel, 316L, with anchor details.
• Rock scour protection: 400mm thick, minimum 60kg rock, levelled.
• All work to be carried out in accordance with engineer's instructions.

Work includes demolition of damaged concrete, recasting, installation of new steel connections using chemical anchors (HILTI HIT-RE), welding of steel plates, and repair of stanchions. Fender replacement involves inspecting existing units, reusing serviceable ones, and fabricating/installing new D-fenders and rubber blocks. Scour protection requires placing 400mm thick rock (minimum 60kg) with levelling.

Concrete works must comply with SANS 0100 and SANS 1200. Concrete cubes to be taken and tested at 7 and 28 days. Steelwork to comply with SANS 1431:2007. Welding to SANS standards. All steel to be hot-dip galvanised to SANS 121:2000. Stainless steel grade 316L, passivated, free from defects. Shop drawings to be submitted for approval before fabrication. Contractor to verify dimensions on site and report discrepancies to the engineer.

Bidder eligibility

• Registered on the Central Supplier Database (CSD).
• Valid tax compliance status (SARS TCS or tax pin).
• B-BBEE compliance as per PPPFA; no minimum level specified.
• No CIDB grading specified in the document.
• Capacity to execute marine structural works, including concrete, steel, and fender installation.

Returnable forms

• SBD 4 (Declaration of Interest): discloses any director or shareholder employed by the state or connected to the department.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points under the PPPFA.
• SBD 8 (Declaration of Bidder's Past SCM Practices): declares past supply chain management practices.
• SBD 9 (Certificate of Independent Bid Determination): certifies independent price determination and no collusion.

Technical compliance

• Concrete works to SANS 0100 and SANS 1200.
• Steelwork to SANS 1431:2007; hot-dip galvanising to SANS 121:2000.
• Stainless steel grade 316L, passivated.
• Welding to SANS standards; qualified welders.
• Reinforcement to SANS 920, yield strength 450 MPa.
• All work to engineer's instructions and approved shop drawings.

All welders must be qualified. Welding must be done safely, with prevention of sparks and proper ventilation. General safety practices implied.

Contractor must supply shop drawings for approval before fabrication. All work to be carried out in accordance with the engineer's instructions. Discrepancies must be reported to the engineer. Contractor responsible for verifying dimensions on site.