Repair and maintenance of temba administration office – CIDB 2gb or higher

All building repair and maintenance work must comply with the National Building Regulations and Building Standards and SANS 10400 where applicable. Materials, components and fittings must comply with applicable SANS standards and bear the SABS certification mark or equivalent proof of compliance where certification is required. This is a supply, delivery and installation contract; specifications and quantity schedule must be read together as the project requires functional installation. The contractor must acquaint itself with site conditions and the availability or non-availability of electricity and water, and must provide for these during installation.

Closing: 26 October 2026 at 11:00.

Compulsory briefing or site visit: not stated in the document.

Returnable forms — all must be completed, signed and submitted with the bid:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.1 (Pricing Schedule): firm prices for the works.
• SBD 4 (Declaration of Interest): discloses any state employment or connection to the department.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points.
• SBD 6.2 (Declaration for Local Production and Content): declares local content of materials.
• SBD 7.1 or 7.2 (Contract Form): binds the bidder to the contract terms on award.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses past SCM breaches.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Bid received after the closing time.
• Failure to meet the minimum CIDB grading of 2GB.

Evaluation stages:

1. Administrative compliance — all returnable forms completed and signed.
2. Eligibility — CSD registration, valid SARS tax clearance, CIDB grading of 2GB or higher.
3. Preference points — claimed via SBD 6.1 under the PPPFA preference point system.

Minimum qualifying score: not stated in the document.

Scope: repair and maintenance of the Temba Administration Office, City of Tshwane (coordinates -25.402458, 28.267393). Supply, delivery and installation of materials; specifications and quantity schedule must be read together as the project requires functional installation. The contractor must acquaint itself with site conditions and the availability or non-availability of electricity and water, and must provide for these during installation.

Standards: work must comply with the National Building Regulations and Building Standards and SANS 10400 where applicable. Materials, components and fittings must comply with applicable SANS standards and bear the SABS certification mark or equivalent proof of compliance where certification is required.

Work items and quantities:

• Heavy-duty protective coverings to floors and finishes: 24 m².
• Removal of existing concrete roof tiles, valley linings, ridge tiles and flashings: 700 m².
• Removal of damaged gypsum plasterboard ceilings and cornices: 261 m².
• Removal of damaged gypsum fascia and barge boards: 142 m.
• Removal of ceramic tile floor and wall finishers in Female Toilets (West Wing): 1 m².
• Removal of existing toilet pan and cistern in Male Toilets (West Wing): 1 toilet suite.
• Removal of existing 150-litre electric geyser in Passage: 1.
• Sikadur-31 DW adhesive or similar on 0.1 mm–10 mm vertical wall cracks: 2 m.
• Removal of damaged glass door 840 mm × 570 mm: 2 glass panes.
• Removal of existing timber single door 813 × 2032 mm in Male Toilet (West Wing): 1 door.
• Waterproofing to Office (West Wing) with two layers Cemflex and Sikalite or similar: 40 m².
• Supply and fix Marley Mendip or equal M22 factory-coated through-colour concrete roof tiles, 420 × 332 mm, to SANS 542, on 38 × 50 mm sawn softwood battens at 320 mm centres over 250-micron white polyethylene underlay with 150 mm overlaps, roof pitch not exceeding 50°: 700 m².
• Supply and fix taper ridge tiles, edge-bedded and pointed in 1:3 cement/sand mortar over 150 mm DPC: 80 m.
• Supply and fix 450 mm × 0.5 mm galvanised iron roof valley linings: 44 m.
• Supply and install semi-solid flush door with sapele veneer on both sides, hung to steel or timber frames, in Male Toilet (West Wing): 1 door.
• Supply and install 225 × 12 mm Everite High Density Plain pressed Nutec fibre-cement fascia boards, butt jointed and fixed with corrosion-resistant fixings: 142 m.
• Supply and install 38 × 114 mm SANS Grade 4 sawn softwood rafters and 38 × 38 mm battens: rafters 60 m, battens 30 m.
• Supply and install 6.4 mm Rhino gypsum plasterboard ceiling with H-section metal cover strips: 261 m².
• Supply and install 600 × 600 mm ceiling trap doors: 2.
• Supply and install 75 mm standard coved gypsum plasterboard cornice: 80 m.
• Supply and install 100 mm pressed steel butt hinges, 3 per door: 3.
• Supply and install three-lever mortice lockset with two keys and striking plate: 2.
• Supply and install 200 × 200 × 6 mm ceramic wall tiles with approved adhesive and cloud grey waterproof grout in Female Toilet (West Wing): 1 m².
• Supply and apply one coat plaster primer and two coats superior acrylic PVA emulsion paint to internal walls: 96 m².
• Supply and apply one coat plaster primer and two coats low-sheen pure acrylic paint to ceilings: 261 m².
• Supply and apply one coat primer and two coats UV-resistant washable pure acrylic emulsion sheen paint to fascias and barge boards: 32 m².
• Supply and install white vitreous China WC suite with P-trap, cistern, seat, cover, flush mechanism and fittings: 1.
• Supply and install new 150-litre electric geyser with pressure control valve, safety valve, vacuum breaker, drain cock, copper pipework and fittings; connect to existing water and electrical services, test and commission: 1.
• Supply and install 12 mm heavy-duty toughened safety glass to entrance door, to SANS standards: 1 m².

Eligibility:

• CIDB grading: 2GB or higher.
• Registered on the Central Supplier Database (CSD).
• Valid SARS tax clearance.

Returnable forms (one line each):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.1 (Pricing Schedule): firm prices for the works.
• SBD 4 (Declaration of Interest): discloses any state employment or connection to the department.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points.
• SBD 6.2 (Declaration for Local Production and Content): declares local content of materials.
• SBD 7.1 or 7.2 (Contract Form): binds the bidder to the contract terms on award.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses past SCM breaches.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.

Protect all existing floors and floor finishes in areas affected by the works with approved heavy-duty protective coverings (24 m²). Maintain protection in good condition throughout the contract period, replacing damaged sections as necessary. On completion, remove coverings, clean floors and make good any damage at the contractor's expense.

Repair and maintenance of the Temba Administration Office, including alterations, waterproofing, roof coverings, carpentry, ceilings, ironmongery, tiling, paintwork, plumbing and glazing as detailed in the Bill of Quantities.

CIDB grading designation of 2GB or higher is required.

Scope of work: Repair and maintenance of the Temba Administration Office, including:

• Alterations: removal of existing roof coverings (700 m² concrete tiles), gypsum plasterboard ceilings (261 m²), ceramic wall tiles (1 m²), two toilet pans and cisterns, one 150-litre geyser, two damaged glass doors (840mm x 570mm), one timber door (813 x 2032mm).
• Waterproofing: damp-proofing of walls (40 m²) using two layers of Cemflex and Sikalite or similar.
• Roof coverings: new concrete roof tiles (700 m²) per SABS 542, ridge tiles (80 m), galvanised iron valley linings (44 m).
• Carpentry and joinery: one semi-solid flush door (813 x 2032mm), one solid Meranti door (813 x 2032mm x 40mm) SANS 613 certified, pressed barge boards (142 m), rafters (60 m) and battens (30 m).
• Ceilings: 6.4mm Rhino gypsum plasterboard ceilings (261 m²) with 38x50mm brandering, two trap doors, 75mm cornice (129 m).
• Ironmongery: three 100mm steel hinges, one three-lever lockset.
• Tiling: 200x200x6mm ceramic wall tiles (1 m²) with waterproof grout.
• Paintwork: internal walls (96 m²) with primer and two coats PVA, ceilings (261 m²) with acrylic paint, fascias and barge boards (32 m²) with UV-resistant acrylic.
• Plumbing: one vitreous china WC suite with P-trap, one 150-litre electric geyser with pressure control valves.
• Glazing: 12mm toughened safety glass (1 m²).

All work is within an existing facility; contractor must minimise damage to existing works and take all dimensions, being solely responsible for their accuracy.

The tenderer is advised to visit the site and inspect the existing premises. All sizes and dimensions are approximate. Provide all necessary propping, barricades, screens and overhead protections. Allow for watering the works to prevent dust nuisance. Use approved screed or plaster repairing compound for alteration works. Take utmost care to minimise damage to existing completed works. Old materials must be carted away regularly and not re-used except as described. Doors, fanlights, etc. to be re-used must be overhauled before re-fixing. The contractor must take all dimensions affecting existing buildings and is solely responsible for their accuracy.

All new finishes are measured in the relevant trades. Water supply pipes encountered must be stopped off or removed and new connections made with proper fittings to the satisfaction of the Project Manager/Principal Agent. Doors must be SANS 613 certified and approved. Roof tiles manufactured per SABS 542. Underlay must be SABS approved 'Gundle' white 250 micron plastic sheeting. Paintwork must be in strict accordance with 'Plascon' or equally approved specifications.

Pricing is by Bill of Quantities with 11 bills: 1 Preliminaries, 2 Alterations, 3 Waterproofing, 4 Roof Coverings, 5 Carpentry and Joinery, 6 Ceilings/Partitions/Access Flooring, 7 Ironmongery, 8 Tiling, 9 Paintwork, 10 Plumbing and Drainage (provisional), 11 Glazing. Each bill is priced with rates and amounts; the summary page totals the bills, adds VAT at 15%, and carries to the Form of Tender.

Pricing is by Bill of Quantities with 11 bills: Preliminaries, Alterations, Waterproofing, Roof Coverings, Carpentry and Joinery, Ceilings/Partitions/Access Flooring, Ironmongery, Tiling, Paintwork, Plumbing and Drainage (provisional), Glazing. Preliminaries items are categorised as Fixed (F), Value (V) or Time (T); time-related preliminaries are adjusted only for employer-caused omissions/additions or delays with extension of time. The preliminaries price must include health and safety file, Health and Safety Agent, PPE and insurances. VAT at 15% is added to the subtotal.

The preliminaries price must include a health and safety file, a Health and Safety Agent, personal protective clothing and equipment, and insurances. The contractor must provide all necessary propping, barricades, screens and overhead protections to ensure safety and stability of the structure and protect persons and property, removing them on completion.

The contract is the General Conditions of Contract for Works of Civil Engineering Construction (2015) published by the SA Institution of Civil Engineering. Preliminaries follow SANS 1921-1:2004 (Edition 1). Preliminaries items are categorised as Fixed (F), Value (V) or Time (T); time-related preliminaries are adjusted only for employer-caused omissions/additions or delays with extension of time granted.