Collection of recycled paper and e-waste – public protector south africa (16 offices) tender in gauteng

Closing date: 30 September 2026 at 11:00. Compulsory site inspection/briefing: Not applicable. RFQ valid for 60 days from closing date. Site visit for Head Office (189 Lunnon Street, Pretoria) is recommended but not stated as compulsory in the document.

Bidding procedure enquiries: Kgomotso Kgopotse, 012 366 7008, [email protected]. Technical enquiries: Tshidiso Khotso, 012 366 7000, [email protected]. Submission emails: [email protected] or [email protected].

Bids must be submitted by email only to [email protected] or [email protected]. Email size limit is 10 MB; if documents exceed this, submit in separate batches. All documents must be in English. Bids must be on official forms (not re-typed) and signed by an authorised person with proof of authority (e.g. company resolution). Required documents: signed SBD 1 (Invitation to Bid), signed SBD 4 (Bidder's Disclosure), signed SBD 6.1 (Preference Points Claim Form), CSD registration report or CSD number, and proof of points claimed under specific goals. Late bids will not be accepted. PPSA may disqualify bids that are incomplete, non-compliant, or contain false information.

Required documents: Signed SBD 1 (Invitation to Bid), Signed SBD 4 (Bidders disclosure), Signed SBD 6.1 (Preference Points claim form), B-BBEE certificate/sworn affidavit, CSD registration proof.

Two-phase evaluation. Phase 1 (administrative): submission of signed SBD 1, SBD 4, SBD 6.1, CSD registration, and proof of specific goals. Phase 2 (price and specific goals): 80/20 preference point system — Price up to 80 points (benchmarked against lowest quote), B-BBEE/specific goals up to 20 points. Specific goals: 51%+ black-owned (10 points), 51%+ women-owned (5 points), 51%+ youth-owned (3 points), 51%+ disability-owned (2 points), less than 51% ownership (0 points). Failure to submit B-BBEE certificate or sworn affidavit results in zero preference points. Tie-breaking: bidder with highest B-BBEE points; if still tied, functionality considered. PPSA may award to a bid that did not score highest on reasonable grounds.

Appointment of a service provider to collect recycle papers and e-waste from all 16 Public Protector South Africa (PPSA) offices. The service covers shredded paper and e-waste disposal. Bidders must provide pricing per kilogram (R/kg) for all materials collected. The successful bidder must cover transport, labour, secure shredding of confidential documents, bundling at their site, and issue a Destruction Certificate. Estimated quantities per office are given (e.g., Free State: +/- 2 bags + 4 pull-up banners + 2 wall banners + 2 tear drops; Head Office Pretoria: +/- 8 bags + 2 banners + 1 gazebo, site visit required to assess material). Total estimate across all offices: roughly 100+ bags plus banners, gazebos, and other promotional items. The contract is for 9 years and 11 months. Prices must include all deliverables and escalation for the full contract period.

Pricing must be quoted per kilogram (R/kg) for all materials. Bidders must complete SBD 3.1 (Pricing Schedule) and include VAT. Pricing must cover all deliverables as per specification)Skip escalation for 9 years and 11 months. Prices must be all-inclusive and transparent. In case of conflict between figures in words and numerals, words prevail. The successful bidder must commit to continuous improvement and cost efficiencies.

Prices must be quoted in South African Rand, VAT included, and include escalation for a 9-year-11-month period. Bidders must complete SBD 3.1 (Pricing Schedule). Pricing is all-inclusive and fully transparent. Standard 30-day payment period applies from receipt of valid invoice. Bidders must warrant that pricing is free of errors and covers all obligations. The contract period is 09 years and 11 months, subject to performance review. Bidders must commit to continuous improvement and cost efficiencies.

Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD report or registration number. Must be tax compliant and provide a SARS Tax Compliance Status PIN or CSD number. Must submit signed SBD 1, SBD 4, and SBD 6.1. Must submit a valid B-BBEE status level verification certificate or sworn affidavit (for EMEs/QSEs) to claim preference points. Foreign suppliers must complete the questionnaire and may need to register for TCS if they have RSA income. Bidders must declare any relationship with state employees or PPSA personnel. Bidders on the Register of Tender Defaulters or List of Restricted Suppliers will be disqualified. PPSA may conduct background checks (including FICA) and verify information. Bidders must not engage in collusive tendering, fraud, or fronting. Anti-corruption clauses apply. Successful bidder must sign SBD 7 (contract form) and a Service Level Agreement (SLA).

The service involves the collection and disposal of recycled paper and e-waste, with secure shredding of confidential documents and issuance of a Destruction Certificate. Bidders must handle e-waste in compliance with applicable environmental regulations, though specific environmental standards are not detailed in the document.

The General Conditions of Contract (GCC) as set by National Treasury apply. The contract period is 9 years and 11 months, subject to review of the service provider's performance. The successful bidder must sign a contract (SBD 7) and a Service Level Agreement (SLA). PPSA may cancel or terminate the bid process at any stage, award in part or in full, award to multiple bidders, or negotiate terms with preferred bidders. Bidders indemnify PPSA against costs from breaches. Misrepresentation may lead to termination and claims. South African law governs; disputes are subject to SA courts. Bidders must keep bid information confidential and not disclose without PPSA's written approval. PPSA may disqualify bidders on the Register of Tender Defaulters or restricted list. No collusive tendering or anti-competitive conduct is allowed.

Compulsory site inspection/briefing: Not applicable. Bids must be submitted via email only. Bidders are encouraged to submit written clarification questions to PPSA officials. PPSA may request presentations or demonstrations from bidders. All costs of preparing the bid are for the bidder's account. PPSA reserves the right to cancel the bid or award to a bidder that is not the lowest price.

Bidders must be registered on CSD IA provide CSD number. Must submit signed SBD 1, SBD 4, SBD 6.1, and B-BBEE certificate/sworn affidavit. Provide proof of specific goals claimed. Must be tax compliant and submit SARS TCS PIN or CSD number. Bidders must not be in service of the state or have directors who are. Foreign bidders must complete the questionnaire.

Phase 1: Administrative compliance — signed SBD 1, SBD 4, SBD 6.1, CSD registration, and proof of specific goals. Phase 2: Price (80 points) and specific goals (20 points). Bidders who do not submit B-BBEE documentation receive zero preference points. Tie-breaking: highest B-BBEE points; if equal, functionality (if applicable). PPSA may award to a bid that did not score highest on reasonable grounds.