Appointment of environmental assessment practitioner for EIA and authorisation of three airport filling stations (or tambo, george, bfia)

Scope: appointment of an Environmental Assessment Practitioner (EAP) for environmental assessment, regulatory authorisation and petroleum licensing services for proposed filling station developments at O.R. Tambo International Airport (Jones Road), George Airport and Bram Fischer International Airport (BFIA). Appointment period is 12 months.

Two integrated workstreams across three airport projects; bidders must separately price and programme each airport and each workstream, including coordination between environmental authorisation, petroleum licensing and road-access processes.

The EAP must distinguish between verified existing approvals, renewal or amendment needs and new applications; no unverified authorisation status may be assumed. For BFIA, the initial EA status and applicability review is a firm deliverable; any subsequent new EA or amendment is undertaken only through the instructed and priced route.

Part A — Environmental Impact Assessment and Environmental Authorisation: inception review, screening and pre-application consultation; prepare screening and application documentation under NEMA and the EIA Regulations; undertake or procure specialist studies (traffic impact, hydrogeological, air quality and noise, biodiversity, heritage); compile BAR, assessment or amendment documentation and EMPr; plan and facilitate the public participation process; submit applications and respond to the competent authority; support appeals; provide ECO services and compliance audits where triggered and instructed; prepare a Sustainability Integration Memo.

Part B — Fuel Retail Licence and Site Licence Applications: undertake applications under the Petroleum Products Act, 1977; prepare traffic counts and report, NPV report, feasibility study, business plan, statutory public notice and advertising; structural drawings; road-access application.

Project management: integrated 12-month programme with separate airport-specific schedules; monthly progress reports; issues, approvals and dependencies tracker; no work outside scope without prior written approval.

BFIA regulatory gate: submit an EA Status and Regulatory Pathway Memorandum at inception; obtain ACSA's written instruction before contingent work; price alternative routes separately.

Issue date: 05 November 2026.

Clarification and query deadline: 23 November 2026.

Briefing session: 17 November 2026 at 11:00 (non-compulsory; Microsoft Teams meeting, meeting ID 341 618 469 538 155 7, passcode 3sS6vX9u).

Bid closing: 27 November 2026 at 15:00.

Enquiries — bidding procedure and technical:

• Name: Joseph Rulash
• Role: Buyer
• Telephone: 011 409 3943
• Email: [email protected]

Submission email: [email protected]

ACSA switchboard: +27 11 723 1400

ACSA fax: +27 11 453 9354

Submission address (bid box): Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

Postal address: P O Box 75480, Gardenview, Gauteng, South Africa, 2047

Submission channel: email bid documents to [email protected] on or before 15:00 on 27 November 2026. Late bids will not be accepted.

Format: do not email the submission as one big attachment; break it into at least four attachments of 4 MB each and submit all attachments before the closing time and date.

Subject line: reference the RFQ reference number COR8272/2026/RFP.

Links: do not submit link submissions.

Signing: the documents must be signed and completed by a person authorised to act for the bidder; the bottom of each page must be signed or stamped with the bidder's stamp.

Changes: no changes to the bidder's submission are allowed after the closing date.

Returnable forms — each must be completed, signed and submitted with the bid:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.3 (Pricing Schedule): priced offer for professional services.
• SBD 4 (Bidder's Disclosure): disclosure of state employment and independent bid determination.
• SBD 6.1 (Preference Points Claim Form): claim B-BBEE and specific-goal points under the 80/20 system.
• Declaration of Interest and Politically Exposed Persons form: disclose relationships with ACSA employees and PEP/DPIP status.
• Confidentiality and Non-Disclosure Agreement: bind the bidder to confidentiality obligations.
• B-BBEE certificate and scorecard or QSE/EME affidavit: evidence for preference points.
• Verifiable medical certificate as proof of disability: required for disability preference claims.
• SARS tax PIN or printed TCS certificate: tax compliance verification.
• Certificate of Incorporation showing ownership split.
• Central Supplier Database (CSD) report.
• VAT questionnaire.
• ACSA Terms and Conditions.

Evaluation is staged; a bidder must pass each stage before progressing to the next.

Stage 1 — Mandatory requirements (pass/fail):

• Lead Environmental Assessment Practitioner must be professionally registered with EAPASA; submit valid proof of registration identifying the proposed Lead EAP.
• Where specialist studies require a Professional Natural Scientist, nominated specialists must be registered with SACNASP; submit valid proof of registration.
• Bidder must demonstrate experience in at least one fuel retail licence and site licence application assignment under the Petroleum Products Act, 1977; submit appointment letter, client reference, submission acknowledgement, application documentation or licence approval.

Stage 2 — Functionality (maximum 100 points; minimum qualifying score 41/100):

• Company experience conducting EIAs, Basic Assessments and environmental authorisation applications (40 points): less than 2 years = 0; 2 to less than 4 years = 10; 4 to less than 6 years = 15; 6 to less than 8 years = 25; 8 to less than 10 years = 30; 10 or more years = 40.
• Key personnel qualifications and experience of the proposed Lead EAP (20 points): no relevant qualification or experience = 0; relevant diploma and at least 3 years = 10; relevant bachelor's degree and at least 3 years = 15; relevant bachelor's degree or higher and at least 5 years = 20.
• Method statement / technical approach (40 points): environmental assessment methodology 20 points; fuel retail licence and site licence applications 10 points; road-access approval process 5 points; integrated project implementation and programme 5 points.

Stage 3 — Price and Preference (80/20 split): maximum 80 points for price; 20 points for specific goals.

Specific-goal points: B-BBEE status level 1 = 5; level 2 = 4.5; level 3 = 4; level 4 = 3; level 5 = 2; level 6 = 0.5; level 7 = 0.3; level 8 = 0.1; black youth majority-owned = 5; black women majority-owned = 5; company majority owned by people with disabilities = 5; non-compliant contributor = 0.

Stage 4 — Post-tender negotiations where applicable.

Procurement: appointment of an Environmental Assessment Practitioner (EAP) to conduct an Environmental Impact Assessment and obtain an Environmental Authorisation for Cluster 1 filling stations at O.R. Tambo International Airport (Jones Road), George Airport and Bram Fischer International Airport (BFIA).

Contract period: 12 months.

Workstreams: Part A — environmental impact assessment and environmental authorisation; Part B — fuel retail licence and site licence applications. Price and programme each airport and each workstream separately.

Part A — EIA and authorisation:

• Site-specific inception review, screening and pre-application consultation for each airport; confirm competent authority, listed activities, existing authorisation status and applicable regulatory process.
• Manage the environmental process under the National Environmental Management Act, 1998 (NEMA) and the EIA Regulations.
• Undertake, manage or procure specialist studies: traffic impact assessment, hydrogeological assessment, air quality and noise impact assessment, biodiversity assessment, heritage assessment.
• Compile Basic Assessment Report (BAR), assessment or amendment documentation and Environmental Management Programme (EMPr).
• Plan and facilitate the full public participation process, including statutory advertising and comments-and-response management.
• Submit final applications to the competent authority and respond to authority queries; support ACSA in appeals.
• Provide Environmental Control Officer services and statutory compliance audits where specifically triggered and instructed.
• Prepare a Sustainability Integration Memo linking the work to ACSA ESG targets and Net Zero plans.

Part B — petroleum licensing:

• Fuel retail licence and site licence applications under the Petroleum Products Act, 1977 for each filling station.
• Traffic counts and traffic count report; net present value report; feasibility study; business plan.
• Statutory public notice, consultation and advertising (indicative provision for four newspaper advertisements; confirm exact requirements with the licensing authority).
• Structural drawings for canopy, underground storage tanks, pump islands, convenience shop and site layout plan.
• Road-access application and approval process.

Project management:

• Integrated 12-month programme with separate airport-specific schedules, critical paths and decision gates.
• Monthly airport-specific progress reports and a consolidated issues, approvals and dependencies tracker.
• No additional work outside the agreed scope without prior written approval from ACSA.

BFIA gate: submit an EA Status and Regulatory Pathway Memorandum first; obtain ACSA's written instruction before commencing a conditional amendment or new application; price alternative routes separately.

Site facts:

• O.R. Tambo Jones Road: Portion 187 of Farm Witkoppie No. 64-IR, gross site area approximately 4,127 m2, development footprint approximately 4,000 m2, maximum design underground storage tank capacity approximately 456 m3 (not exceeding 500 m3); earlier 2014 environmental authorisation lapsed in 2019.
• George Airport: Portion 25 of Farm Gwayang 208, footprint approximately 4,210 m2 (fact sheet Portions 82 and 84, gross 4,292 m2, developable 3,219 m2); cadastral descriptions must be reconciled.
• BFIA: Portion 3 of Farm Sunnyside 2620, Bloemfontein; two service-station sites, 2014 authorisation covers approximately 8,798 m2 and combined storage of 600 m3 (300 m3 each); register number 14/12/16/3/2/482.

Method statement scoring (40 points total):

• 3.1 Environmental assessment methodology (20 points): no methodology or requirement not addressed = 0; environmental context, key risks and mitigation measures = 10; above plus applicable environmental legislation = 15; comprehensive methodology including context, risks, mitigation, legislation, assessments, specialist studies and stakeholder engagement under NEMA and EIA Regulations = 20.
• 3.2 Fuel retail licence and site licence applications (10 points): no relevant methodology = 0; main application processes and competent authority identified = 5; comprehensive process including supporting documents, traffic counts, feasibility assessments, business plans, public participation and regulatory submissions = 10.
• 3.3 Road-access approval process (5 points): no methodology = 0; road-access requirements and relevant authorities identified = 3; comprehensive approach including applications, traffic assessments, stakeholder engagement and approvals = 5.
• 3.4 Integrated project implementation and programme (5 points): no integrated method or programme = 0; main activities and general timelines identified = 3; comprehensive sequencing of environmental, petroleum licensing and road-access processes, milestones, dependencies, regulatory engagements and risks within the 12-month contract = 5.

Minimum content of the technical methodology: understanding of all three filling-station opportunities including differences in historical EA status, George property descriptions, BFIA two-site configuration and fuel-storage thresholds; site-specific approach to EA validity verification, assessment processes, specialist studies and authority consultation; public participation strategy; approach to retail and site licence applications and supporting traffic, NPV, feasibility and business-plan work; road-access approval approach; project team, specialist interfaces and responsibility matrix; separate airport programmes and integrated deliverables within 12 months; quality assurance and regulatory compliance controls; BFIA-specific EA due-diligence method with separate pricing for amendment and new-application options.

Criterion 1 — Company experience (40 points): demonstrated experience conducting EIAs, Basic Assessments and environmental authorisation applications. Less than 2 years = 0; 2 to less than 4 years = 10; 4 to less than 6 years = 15; 6 to less than 8 years = 25; 8 to less than 10 years = 30; 10 or more years = 40. Evidence: company project schedule, appointment letters, completion certificates or contactable client references.

Criterion 2 — Key personnel qualifications and experience (20 points): qualifications and relevant EIA experience of the proposed Lead EAP. No relevant qualification or experience = 0; relevant diploma and at least 3 years of relevant EIA experience = 10; relevant bachelor's degree and at least 3 years = 15; relevant bachelor's degree or higher and at least 5 years = 20. Relevant fields: Environmental Science, Environmental Management or a related discipline. Evidence: certified qualification, detailed CV and verifiable project references or employment records.

Mandatory pass/fail: the proposed Lead EAP must be professionally registered with EAPASA; nominated specialists must be registered with SACNASP where applicable; the bidder must demonstrate at least one fuel retail licence and site licence application assignment under the Petroleum Products Act, 1977.

Pricing schedule form: SBD 3.3 (Pricing Schedule for professional services).

The detailed pricing schedule is contained in the separate 'ACSA Filling Stations EIA Quotation Bidder document', which is not included in this tender pack.

Pricing requirement: bidders must separately price ORTIA, George and BFIA, and each workstream, for the 12-month appointment.

BFIA: price the base EA status review and the conditional environmental application pathways (amendment or new application) separately to avoid double counting and preserve comparability.

No rates, bill of quantities, payment schedule or price ceiling is stated in the document.

Pricing schedule: SBD 3.3; the detailed pricing schedule is in the separate 'ACSA Filling Stations EIA Quotation Bidder document', which is not included in this pack.

Price validity: 120 business/working days; quoted prices must remain firm and valid during the validity period.

Pricing approach: separately price ORTIA, George and BFIA; price the BFIA base review and conditional environmental application pathways separately without duplication.

No bid security, bond, guarantee, retention or payment terms are stated in the document.

Mandatory eligibility:

• Central Supplier Database (CSD): CSD report must be submitted.
• Tax compliance: SARS tax PIN or printed TCS certificate; where a consortium, joint venture or subcontractor is involved, each party must submit a separate tax compliance status certificate, PIN or CSD number.
• B-BBEE: valid B-BBEE certificate and scorecard, or a QSE/EME affidavit.
• Professional registration: proposed Lead EAP must be registered with EAPASA (mandatory); nominated specialists must be registered with SACNASP where specialist studies require a Professional Natural Scientist (mandatory).
• CIPC: certificate of incorporation of the bidding entity showing the ownership split.
• VAT questionnaire must be completed.
• ACSA Terms and Conditions must be accepted.
• Confidentiality and Non-Disclosure Agreement must be signed.
• Declaration of Interest and Politically Exposed Persons form must be completed.
• SBD 4 Bidder's Disclosure must be completed.

Security: ACSA is a National Key Point; bidders may be subjected to security vetting and ACSA may decline to contract with a bidder that does not comply.

No CIDB grade is stated (professional services appointment).

Environmental legislation: all work must comply with the National Environmental Management Act, 1998 (NEMA) and the applicable EIA Regulations, as amended.

Specialist studies: traffic impact assessment, hydrogeological assessment, air quality and noise impact assessment, biodiversity assessment, heritage assessment, where applicable.

Documentation: screening reports, Basic Assessment Report (BAR) or amendment documentation, Environmental Management Programme (EMPr) or amendments, public participation records, final authority submissions.

O.R. Tambo Jones Road site: Portion 187 of Farm Witkoppie No. 64-IR; gross area approximately 4,127 m2; footprint approximately 4,000 m2; facilities include forecourt, canopy, convenience shop approximately 250 m2, fast-food outlet approximately 130 m2, fuel pumps, underground storage tanks with maximum design capacity approximately 456 m3 (not exceeding 500 m3); earlier 2014 environmental authorisation lapsed in 2019.

George Airport site: Portion 25 of Farm Gwayang 208; footprint approximately 4,210 m2 (fact sheet Portions 82 and 84, gross 4,292 m2, developable 3,219 m2); forecourt, canopy, convenience store approximately 200 m2, fast-food outlet approximately 120 m2, underground storage tanks, separator pit, automatic tank gauging; cadastral descriptions differ and must be reconciled.

BFIA site: Portion 3 of Farm Sunnyside 2620, Bloemfontein; two service-station sites; 2014 environmental authorisation (register 14/12/16/3/2/482, issued 4 November 2014) covers approximately 8,798 m2 for two stations and combined storage of 600 m3 (300 m3 each) with a five-year commencement condition; validity must be confirmed with the competent authority.

Sustainability: prepare a Sustainability Integration Memo linking environmental considerations to ACSA ESG targets and Net Zero plans.

ACSA reservation of rights: ACSA may award the whole or part of the bid, split the award, negotiate with shortlisted bidders, award to a bidder other than the highest scorer where objective criteria allows, reject the lowest acceptable bid, or cancel the bid.

Bid document integrity: the bid document may not be changed or altered; any change leads to disqualification.

Validity period: 120 business/working days; prices must remain firm and valid.

Confidentiality: ACSA will not disclose bidder information to third parties or other bidders without written approval; bidder names are not disclosed until the process is finalised; bidders may not disclose process information to third parties without ACSA's written approval, and third-party consultants must sign confidentiality agreements returned with the bid.

Security vetting: ACSA is a National Key Point; bidders may be subjected to security vetting, and ACSA will not contract with a bidder that does not comply where deemed necessary.

Communication: bidders may not contact any ACSA employee other than the listed buyer; contact with ACSA business unit representatives is permitted only after acceptance of the letter of award or for pre-existing commercial relations unrelated to the bid.

Price points under the 80/20 system: a maximum of 80 points is allocated for price, calculated against the lowest acceptable tender.

Specific goals (20 points) under the 80/20 preference point system:

• B-BBEE status level 1: 5 points
• B-BBEE status level 2: 4.5 points
• B-BBEE status level 3: 4 points
• B-BBEE status level 4: 3 points
• B-BBEE status level 5: 2 points
• B-BBEE status level 6: 0.5 points
• B-BBEE status level 7: 0.3 points
• B-BBEE status level 8: 0.1 points
• Black youth majority-owned entities: 5 points
• Black women majority-owned entities: 5 points
• Company majority owned by people with disabilities: 5 points
• Non-compliant contributor: 0 points

Bidders must indicate how they claim points for each preference point system.