Photography, videography and live-feed production for two ccma events

Closing date: 02 October 2026 at 14:00

Event One (CCMA 30th Anniversary Commemoration): 11 November 2026, setup from 07h00, coverage 08h00-17h00

Event Two (CCMA Service Excellence and Employee Recognition Awards Gala Dinner): 27 November 2026, setup from 16h00, coverage 18h00-00h00

Enquiries:

• Contact: Phathutshedzo Mulandana
• Email: [email protected]
• Telephone: 011 377 6717

General CCMA enquiries:

• Email: [email protected]
• Telephone: 011 377 6650
• Call Centre: 0861 16 16 16

Submission:

• Email: [email protected]

CCMA National Office:

28 Harrison Street

Johannesburg, 2001

Private Bag X94

Marshalltown, 2107

Submission method: email only, to [email protected]. Quotations sent to any other address will be disqualified.

Quotation must be on official letterhead and state a total fixed amount including all applicable taxes.

Quotation validity period: 90 days.

Returnable documents (all must be attached):

• SBD 4 (Bidder's Disclosure): declares any state employment or relationship with the procuring institution; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim Form): claims ownership-specific goal points; proof of ownership must be attached.
• Proof of ownership: CIPC founding documentation, ID copies of owners, and medical certificate confirming disability (if claiming disability ownership).
• Company profile showing years in photography/videography.
• Portfolio of previous projects (online links must remain active for 90 days from closing).
• Contactable reference letters (not older than 5 years).
• CVs for each key role (photographer, videographer, editor) — one role per resource.

Bidders must be registered on the Central Supplier Database (CSD) before submitting.

Two-phase evaluation:

Phase 1 — Functionality/Technical (100 points). Minimum qualifying score: 75/100. Bidders scoring below 75 are disqualified and do not proceed.

• Company experience (10 points): 5+ years = 10; 4-5 years = 8; 3-4 years = 6; 2-3 years = 4; 1-2 years = 2; less than 1 year = 0.
• Portfolio of previous projects (30 points): assessed on quality of photography/video, event coverage, corporate experience, creativity, editing. Excellent = 30; very good = 24; good = 18; limited = 12; poor = 6; none = 0.
• Track record / reference letters (30 points): 5 positive contactable references = 30; 4 = 24; 3 = 18; 2 = 12; 1 = 6; none = 0. References must be signed, dated, on client letterhead, and not older than 5 years.
• Human resource capabilities (30 points): 10 points each for Photographer, Videographer, Editor, scored by experience bands (5+ years = 10; down to less than 1 year = 0). CVs must be clearly marked; multiple roles per resource not allowed.

Phase 2 — Price and Specific Goals (100 points), using the 80/20 preference point system:

• Price: 80 points (lowest acceptable price scores 80; others pro-rata).
• Specific goals (ownership): Black-owned 8 points; Women-owned 6 points; Youth-owned 4 points; Persons with Disability-owned 2 points.

Ownership verification is conducted via the Central Supplier Database and company registration documents.

Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

The CCMA requires professional photography, videography, live-feed production and related media services for two events.

Event One — CCMA 30th Anniversary Commemoration (1 day):

• Date: 11 November 2026
• Venue: CSIR International Convention Centre
• Attendance: approximately 200 delegates
• Setup & testing: 07h00 or the day before the event
• Coverage: 08h00-17h00

Photography: capture registration, guest arrivals, opening proceedings, keynote addresses, presentations, panel discussions, audience engagement, networking, award presentations, group and individual photographs. Deliver at least 100 professionally edited high-resolution digital photographs, supplied electronically, optimised for print, social media and website.

Videography: multi-camera professional coverage, live video feed to venue screens, recording of all formal proceedings.

Minimum resources: four (4) professional 4K video cameras or equivalent, four (4) experienced camera operators, one (1) vision mixer / video switch operator, one (1) technical director, professional audio capture, tripods, stabilisers, memory media, backup equipment, adequate battery backup and redundancy.

Video deliverables:

• Highlight video: professionally edited, approximately 10 minutes, including key moments and stakeholder interviews, delivered within 5 working days.
• Full event video: professionally edited, including opening, speeches, presentations and proceedings, delivered within 10 working days.

Event Two — CCMA Service Excellence and Employee Recognition Awards Gala Dinner (1 day):

• Date: 27 November 2026
• Venue: Montecasino Hotel, Johannesburg
• Attendance: approximately 250 delegates
• Setup & testing: 16h00 or the day before the event
• Coverage: 18h00-00h00

Photography: coverage of red carpet arrivals, official proceedings, award presentations, Commissioner Oath Taking, entertainment programme, formal stage photographs, individual and group photographs, guest interactions, venue ambience and décor. Deliver at least 150 professionally edited high-resolution digital photographs, delivered electronically.

Videography: multi-camera coverage, live-feed production, recording of all proceedings.

Minimum resources: four (4) professional 4K video cameras or equivalent, four (4) experienced camera operators, one (1) video switch operator, one (1) technical director, live-feed integration with venue screens, professional lighting equipment, all accessories required.

Video deliverables:

• Highlight video: professionally edited, approximately 10 minutes, including interviews with award recipients, speakers and guests, delivered within 5 working days.
• Full event video: professionally edited, complete recording of proceedings, delivered within 10 working days.

Additional requirements for Event Two:

• Stage lighting: professional event lighting to enhance stage visibility for attendees and filming.
• 360° photo booth: one (1) unit with motorised rotating platform, LED lighting, video capture system, instant sharing functionality; operational 17h00-23h00.
• Magazine cover photo booth: one (1) branded activation, approximately 2.2m (H) x 1.8m (W) x 1m (D), full CCMA branding, professional-quality printed structure; operational 17h00-23h00.

The service provider must deliver comprehensive event coverage from setup through to closure, including photography of key moments and multi-camera videography with live feed to venue screens. Deliverables include edited highlight videos (approx. 10 minutes, within 5 working days) and full event videos (within 10 working days), plus a minimum of 100-150 edited high-resolution photographs per event. For the gala dinner, additional services include stage lighting, a 360° photo booth, and a magazine cover photo booth.

Company experience: scored by years operating in photography/videography (5+ years = 10 points, down to less than 1 year = 0). Portfolio: assessed on quality, event coverage, corporate experience, creativity, editing. Reference letters: contactable, not older than 5 years, scored by number of positive references (5 = 30 points, down to 0). Key personnel: CVs for Photographer, Videographer, and Editor, each scored by experience bands (5+ years = 10 points, down to less than 1 year = 0). Multiple roles per resource are not allowed; any replacement after award must meet the same requirements.

Setup and testing must be completed by 07h00 on the day of Event One (or the day before) and by 16h00 on the day of Event Two (or the day before). Event coverage times are specified for each event. No other quality management requirements are stated.

Quotation must state a total fixed amount including all applicable taxes. Price is evaluated under the 80/20 system with 80 points allocated for price. The 80/20 system applies to quotations up to R1 million; all quotations above R2000 are evaluated on pricing and preferential points.

Quotation must state a total fixed amount including all applicable taxes.

Price is evaluated under the 80/20 preference point system: 80 points for price, 20 points for ownership goals.

The 80/20 system applies to quotations up to R1 million; all quotations above R2000 are evaluated on pricing and preferential points.

No bid security, guarantee, or retention requirements are stated.

CSD registration: mandatory — bidders must be registered on the Central Supplier Database before submitting quotations.

B-BBEE / ownership: preference points are claimed under SBD 6.1 for specific goals — Black-owned (8 points), Women-owned (6 points), Youth-owned (4 points), Persons with Disability-owned (2 points). Proof of ownership required: CIPC founding documentation, ID copies of owners, and medical certificate for disability.

SBD 4 (Bidder's Disclosure): must be completed and signed; false disclosure disqualifies.

Bidders on the Register for Tender Defaulters or List of Restricted Suppliers are disqualified.

No CIDB grading, tax clearance, or professional registration requirements are stated.

Bidders must be registered on the CSD prior to submitting quotations. Quotations must be on official letterhead with a total fixed amount including all taxes. Quotation validity period is 90 days. Quotations not submitted to [email protected] will be disqualified.

Two-phase evaluation: Phase 1 Functionality/Technical (100 points) covering company experience (10), portfolio (30), reference letters (30), human resource capabilities (30); minimum threshold 75 points to proceed. Phase 2 Price and Specific Goals using 80/20 system: 80 points price, 20 points for ownership goals (Black-owned 8, Women-owned 6, Youth-owned 4, PWD-owned 2).