Supply and delivery of oxygen cylinders (11.5 Kg, 345 kg total) to PRASA

Closing date: 08 September 2026. Closing time: 10:00 CAT. Issue date: 01 September 2026. No compulsory briefing session or site visit required (Section 8 indicates N/A). Validity period: 90 working days from closing date.

SCM contact: Gloria Mokgobi, Tel: 011 013 0343, Email: [email protected] and [email protected]. Submission address: Ground Floor Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein. Complaints email: [email protected].

Submission method: hand delivery only to the bid box at Ground Floor Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein. No email, fax, or late submissions accepted. Quotations must be in a sealed envelope and addressed to PRASA before the closing date and time. Mandatory returnable documents (failure to submit at closing = disqualification): Completed Pricing and Delivery Schedule Form (Section 4), Completed BOQ/Pricing Schedule (Section 10). Other mandatory returnable documents (submit within 3 working days if requested): Signed and completed RFQ document and SBD forms, Letter of Good Standing (COIDA), Valid SARS PIN, Completion of all RFP documentation including declarations, Joint Venture/Consortium/Partnering/Subcontract agreement signed by all parties (if applicable), CSD supplier registration number. All bids must be on the official forms provided (not re-typed). No canvassing of SCM officers or PRASA employees between closing and award. Complaints to [email protected] with bid description, reference number, closing date, supplier name, contact details, and detailed complaint. Validity period: 90 working days from closing date, extendable on same terms.

Three-stage evaluation: Stage 1 Compliance (Stage 1A Mandatory - automatic disqualification if not met: Completed Pricing and Delivery Schedule Form Section 4, Completed BOQ/Pricing Schedule Section 10; Stage 1B Other Mandatory - 3 working days to submit: Signed RFQ document and SBD forms, COIDA Letter of Good Standing, Valid SARS PIN, All RFP documentation including declarations, JV/Consortium agreement if applicable, CSD registration number). Stage 2 Technical/Functionality: Organisational Experience (100 points) - scoring based on number of similar completed projects (0 projects=0, 1=20, 2=40, 3=60, 4=80, 5+=100). Minimum threshold 60%. Bidders must provide for each project: appointment letter on company letterhead, project description/purchase order, client name, client contact (email and office number), project start/end dates, extension of time if applicable, contract value inclusive of VAT, completion certificate or client confirmation letter. Stage 3 Price and Specific Goals: 80/20 preference point system (Price 80 points, Specific Goals 20 points). Price formula: Ps = 80(1 - (Pt-Pmin)/Pmin). Specific Goals: Black Youth owned (10 points) - certified ID documents/CIPC/CSD report; Black Women owned (10 points) - certified ID documents. Objective criteria may justify award to non-highest scorer. Splitting of awards possible. Appointment of other than successful bidder under specified circumstances (failure to sign within 14 days, failure to provide security/bonds, failure to meet condition precedent, failed contract negotiations).

Supply and delivery of oxygen in cylinders. Item reference: M00045321. Container capacity: 11.5 kg. Container type: various capacity cylinders. User description for empty cylinder: see item C09039663. Quantity: 345 kg. Unit of measure: KG. Delivery period: supplier to indicate earliest delivery in working days from date of order. Delivery to PRASA at the address specified in the order/contract. Supplier must mark packages with name and destination details, provide packing note, advice note on dispatch, and detailed priced invoice.

Technical/Functionality evaluation based on Organisational Experience: Bidders must provide for each successfully completed similar project: copy of appointment letter on company letterhead, project description/purchase order, client name, client contact (email and office number), project start/end dates, extension of time if applicable, contract value inclusive of VAT, and completion certificate signed by client or letter confirming successful completion. Scoring: 0 projects=0, 1=20, 2=40, 3=60, 4=80, 5+=100 points. Minimum 60% threshold.

Pricing Schedule (Section 4/10): Item M00045321 - Oxygen, container capacity 11.5 kg, various capacity cylinders, user description for empty cylinder see item C09039663. Unit: KG, Qty: 345. Prices in ZAR inclusive of all applicable taxes, firm price. Cost breakdown required. Price escalation basis and formula to be indicated. Must use prescribed format. Discounts considered only on unconditional basis at final evaluation. Market-related price negotiation process with highest, then second, then third ranked bidders; cancellation if no agreement. Delivery period: supplier to indicate working days from order date.

Prices must be quoted in South African Rand, inclusive of all applicable taxes, on a firm price basis. Cost breakdown must be indicated. Price escalation basis and formula must be indicated. Pricing must follow the prescribed schedule format (Section 4/10); deviation may result in non-responsive bid. Discounts considered only on unconditional basis at final evaluation. Market-related price negotiation process: PRASA may negotiate with highest, then second, then third ranked bidders; cancellation if no agreement. Payment terms: PRASA pays within 30 days of receipt of correct tax invoice. No payment for containers or packing materials unless otherwise stated. No bonds, guarantees, or insurance requirements specified.

CSD registration mandatory (foreign suppliers with no local entity exempt). Tax compliance: valid SARS TCS PIN or printed TCS certificate required; if no PIN, CSD number must be provided. No bids from persons in service of the state, companies with directors in state service, or close corporations with members in state service. SBD 1 (Invitation to Bid), SBD 4 (Bidder's Disclosure including PEP/PIP declaration), and SBD 6.1 (Preference Points Claim) must be completed and signed. COIDA Letter of Good Standing required. Joint ventures/consortia must submit signed agreement indicating lead bidder. Specific Goals under 80/20: Black Youth owned (10 points) - certified ID documents/CIPC/CSD report; Black Women owned (10 points) - certified ID documents. Proof must be submitted to claim points. POPIA compliance for personal data. Legal compliance with all applicable national and local laws.

Specific Goals under 80/20 preference point system: Black Youth owned (10 points) - supported by certified copy of ID documents of owners/directors, or Company Registration Certification (CIPC), or CSD report/registration number (MAAA number). Black Women owned (10 points) - supported by certified copy of ID documents of owners. Total Specific Goals: 20 points. SBD 6.1 Preference Points Claim Form must be completed. Failure to submit proof means points not claimed. Organ of state may require substantiation of claims.

PRASA General Conditions of Purchase apply. Price may include adjustment per formula stated in order/contract. Payment within 30 days of receipt of correct tax invoice. Delivery on or before stated date; late delivery subject to penalty if imposed. Supplier must mark packages with name and destination details, provide packing note, advice note on dispatch (transport, weight, volume, point/date of dispatch), and detailed priced invoice. No payment for containers/packing unless otherwise stated. Title and risk pass to PRASA on acceptance. Rejection rights: PRASA may reject non-compliant items with written notice; rejected items returned at supplier's risk and expense; supplier bears costs of replacement from third party. Warranty: items fit for purpose, free from defects for 1 year from acceptance (unless otherwise stated). Indemnity for negligence, IP infringement, statutory breach, defective design/materials/workmanship. Subcontracting only with PRASA prior approval; prime contractor liable. Governing law: Republic of South Africa, non-exclusive jurisdiction of SA courts. Contract validity: 90 working days from closing, extendable. Split awards possible. Appointment of alternative bidder if successful bidder fails to sign within 14 days, provide security/bonds, meet conditions precedent, or conclude contract negotiations.

PRASA General Conditions of Purchase apply. Price in ZAR, fixed price basis inclusive of all taxes. Delivery to Ground Floor Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein. Hand delivery only, no email/fax. Late bids not accepted. Sealed envelope required. No canvassing of SCM officers or PRASA employees. Complaints to [email protected] with specified details. Legal compliance with all applicable laws. No changes to quotations after closing. Binding offer. PRASA reserves rights to modify RFQ, reject non-conforming/late bids, cancel contract if incorrect information, award to highest scorer unless objective criteria justify otherwise, appoint next ranked bidder if preferred fails to sign/commence. Legal review of proposed terms by PRASA Legal Counsel. CSD registration required (foreign suppliers without local entity exempt). POPIA compliance for personal data. Publication of awards on e-tender portal. Validity 90 working days, extendable. Split awards possible. Subcontracting only with PRASA prior approval. Governing law: South Africa.

Stage 1A Mandatory Requirements (disqualification if not submitted at closing): Completed Pricing and Delivery Schedule Form (Section 4), Completed BOQ/Pricing Schedule (Section 10). Stage 1B Other Mandatory Requirements (submit within 3 working days if requested): Signed and completed RFQ document and SBD forms, Letter of Good Standing (COIDA), Valid SARS PIN, Completion of all RFP documentation including declarations, Joint Venture/Consortium/Partnering/Subcontract agreement signed by all parties (if applicable), CSD supplier registration number. Tax compliance: Bidders must submit SARS PIN or CSD number. No bids from persons in service of the state. Foreign suppliers must complete questionnaire. Validity period: 90 working days from closing date.

Three-stage evaluation: Stage 1 Compliance (Stage 1A Mandatory - disqualification if not met; Stage 1B Other Mandatory - 3 days to submit). Stage 2 Technical/Functionality: Organisational Experience (100 points) - scoring based on number of similar completed projects (0 projects=0, 1=20, 2=40, 3=60, 4=80, 5+=100). Minimum threshold 60%. Stage 3 Price and Specific Goals: 80/20 preference point system (Price 80 points, Specific Goals 20 points). Price formula: Ps = 80(1 - (Pt-Pmin)/Pmin). Specific Goals: Black Youth owned (10 points) - certified ID documents/CIPC/CSD report; Black Women owned (10 points) - certified ID documents. Objective criteria may justify award to non-highest scorer. Splitting of awards possible. Appointment of other than successful bidder under specified circumstances.