Supply, delivery and commissioning of three adblue self-bunded bulk storage tanks with dispensing equipment for cape town, harmony and pretoria depots (re-advertisement)

Closing date: 12 November 2026 at 12:00

No compulsory briefing or site visit is mentioned in the document

SCM Enquiries:

• Contact: Jonathan Makahamdze
• Telephone: 011-013-1580
• Email: [email protected]

Complaints:

• Email: [email protected] (must include bid description, reference number, closing date, supplier name, contact details, detailed complaint)

Submission address:

Umjantshi House

30 Wolmarans Street

Braamfontein

Johannesburg

Service delivery addresses (depots):

• Cape Town Depot (exact address not specified)
• Harmony Depot (exact address not specified)
• Pretoria Depot (exact address not specified)

Submission method: Hand delivery only

Submission address: Umjantshi House, 30 Wolmarans Street, Braamfontein, Johannesburg

Closing date and time: 12 November 2026 at 12:00

Bidders must sign the submission register on delivery

Returnable documents (mandatory – failure to provide at closing may disqualify):

• SBD 1 (Invitation to Bid): signed offer cover page with bidder details
• SBD 4 (Declaration of Interest): discloses state employment or relationships with PRASA employees
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system
• Pricing Schedule on company letterhead (Annexure B)
• ISO 22241 certification for the AdBlue storage and dispensing system
• Contactable reference letters for previous AdBlue self-bunded bulk storage supply and installation projects (on client letterhead, describing scope, with contact person name, position, valid email and telephone)
• Joint Venture/Consortium/Partnering Agreement if applicable (signed by all parties, indicating lead bidder)
• Valid SARS tax compliance status (TCS) pin
• Company registration documents
• Copies of directors' identity documents
• CSD supplier registration number
• Proof of authority to sign (e.g. company resolution)

Disqualification risks: late bids not accepted; incomplete bids disqualified; deviation from the prescribed pricing schedule may render bid non-responsive; failure to submit mandatory returnable documents at closing time

Evaluation proceeds in three mandatory compliance stages followed by a price and specific goals stage:

Stage 1A – Mandatory Compliance (automatic disqualification if not met):

• Joint Venture/Consortium/Partnering Agreement (if applicable)
• ISO 22241 certification for AdBlue storage and dispensing system
• Pricing Schedule on company letterhead
• Contactable reference letters for previous AdBlue self-bunded bulk storage system supply and installation (must include client letterhead, scope, contact person name/position, valid email and phone)

Stage 1B – Technical Mandatory Compliance (disqualification if not met):

• Bidder must have previously supplied an AdBlue self-bunded bulk storage system with dispensing equipment
• PRASA reserves the right to conduct a site visit to the bidder's customer reference site for product verification (customer notified in writing in advance)

Stage 1C – Other Mandatory Requirements (5 working days to remedy, else disqualification):

• Completion of all RFQ documentation including all declarations
• Valid SARS tax pin
• Company registration documents
• Copies of directors' ID documents
• CSD supplier registration number

Stage 2 – Price and Specific Goals (80/20 preference point system):

• Price: 80 points (formula: Ps = 80[1 – (Pt – Pmin)/Pmin])
• Specific Goals: 20 points for B-BBEE contributor status level 2 or higher (evidence: B-BBEE certificate not limited to SANAS approved, or affidavit; JV consolidated scorecard accepted)
• Failure to submit proof for specific goals means points are not claimed

Validity period: 60 working days from closing date (may be extended on same terms)

Market-related price negotiation: PRASA may negotiate with highest, then second, then third highest scorer; if no agreement, RFQ cancelled

Scope: Supply, delivery and commissioning of three AdBlue self-bunded bulk storage tanks with dispensing equipment

Locations and capacities:

• Cape Town Depot: one 10,000 litre tank (12 buses, estimated 4,500 litres/month)
• Harmony Depot: one 20,000 litre tank (42 buses, estimated 15,750 litres/month)
• Pretoria Depot: one 20,000 litre tank (41 buses, estimated 15,375 litres/month)

Tank specifications:

• Above ground, ISO 22241 compliant, designed for AdBlue storage/dispensing for commercial fleets (10,000L+ capacity)
• Dual containment: polyethylene inner tank, rugged fiberglass or weather-resistant outer shell, 110% bunded capacity
• Integrated dispensing: submersible pump, flow meter, automatic nozzle, stainless steel piping to prevent contamination
• Telemetry: stock level system with stock management and remote level monitoring for refill scheduling
• Safety controls: mechanical overfill protection, dry-break couplings for secure tanker truck connections

AdBlue specifications: 32.5% high-purity urea, 67.5% deionized water

Usage context: For MAN RR4 26.480 EEV-SCR (480) Euro 5 buses (17 procured, 95 total fleet); AdBlue reservoir 75L; consumption 1.5–2.0L/100km (3–5% of diesel); refill approximately 5 times/month per bus; future Euro 6 buses also require AdBlue

Top-up during pre-trip inspection at depot

Pricing schedule attached as Annexure B

ISO 22241 compliance mandatory for the AdBlue storage and dispensing system (certification required as part of Stage 1A mandatory compliance)

Pricing Schedule attached as Annexure B; must be completed on company letterhead. Prices in ZAR inclusive of all taxes, firm basis. Cost breakdown required. Price escalation basis and formula must be indicated. Deviation from prescribed schedule may render bid non-responsive. Discounts considered only at final evaluation stage on unconditional basis.

Pricing currency: South African Rand (ZAR), inclusive of all applicable taxes

Price basis: Firm price; basis must be clearly indicated

Pricing format: Must use the attached Pricing Schedule (Annexure B); deviation may render bid non-responsive

Cost breakdown required

Price escalation basis and formula must be indicated

Discounts considered only at final evaluation stage on an unconditional basis

Validity period: 60 working days from closing date (may be extended on same terms)

Payment terms: Within 30 days of receipt of correct tax invoice

Market-related price negotiation: PRASA may negotiate with highest, then second, then third highest scorer; if no agreement, RFQ cancelled

No bid security, performance bond, or retention mentioned

Containers/packing material: No payment unless stated in order/contract

CSD registration: Mandatory on National Treasury Central Supplier Database (https://secure.csd.gov.za/); only foreign suppliers with no local registered entity exempt

Tax compliance: Valid SARS TCS pin required; if no pin but registered on CSD, CSD number acceptable; each party in JV/consortium/subcontractor must submit separate TCS pin/CSD number

B-BBEE: Minimum contributor status level 2 required to claim 20 specific goal points; evidence: B-BBEE certificate (not limited to SANAS approved) or affidavit; JV consolidated scorecard accepted

Company registration documents required

Copies of directors' ID documents required

No persons in service of state (bidders, directors, members)

Standard forms (each compressed to one line):

• SBD 1 (Invitation to Bid): signed offer cover page with bidder details
• SBD 4 (Declaration of Interest): discloses state employment or relationships with PRASA employees
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system

Authority to sign: Proof of authority (e.g. company resolution) required

ISO 22241 certification for storage/dispensing system mandatory

Reference letters for previous AdBlue projects mandatory

No CIDB grading required (not construction)

No local content percentage specified

Safety controls specified in technical requirements: mechanical overfill protection and dry-break couplings for secure tanker truck connections. No additional occupational health and safety requirements stated beyond these product safety features.

Warranty: Items must be fit for purpose and free from defects for 1 year from acceptance (unless another period stated in the order)

Indemnity: Supplier indemnifies PRASA against claims arising from negligence, intellectual property infringement, breach of statutory duty, defective design/materials/workmanship; also against third-party rights infringement (except from PRASA-provided items)

Subcontracting: Only with PRASA's prior written approval; successful respondent remains fully liable for performance

Governing law: South African law; non-exclusive jurisdiction of South African courts

Funding contingency: Award strictly subject to PRASA securing funding allocation and confirming sufficient budget; PRASA obtained National Treasury departure from PFMA SCM Instruction 8.4; PRASA undertakes to keep bidders informed of funding progress; bidders acknowledge PRASA may cancel RFQ at any stage prior to award if funding not secured; PRASA not liable for claims, losses, damages from failure to source funding; bidders waive right to institute proceedings

Price adjustment: Price or rates may include amount for price adjustment calculated per formula in order/contract

Payment currency: Supplier may be paid in one currency other than ZAR; single exchange rate used; payment in that currency does not exceed order/contract amounts

Delivery: Supplier must deliver on or before date stated; late delivery may incur penalty; no payment if items not provided as per order

Documentation: Supplier must mark consignments with name and destination details, include packing note, send advice note on dispatch with transport details, send detailed priced invoice after dispatch, reference order number on all communications

Title and risk: Pass to PRASA upon acceptance

Rejection: PRASA may reject non-compliant items with written notice; rejected items returned at supplier's risk and expense; supplier bears cost of replacement from third party

Containers/packing: No payment for containers or packing materials unless stated in order/contract

Assignment: Not permitted without PRASA approval

Three-stage mandatory compliance followed by price and specific goals scoring:

Stage 1A (auto disqualify): JV agreement if applicable; ISO 22241 certification; pricing schedule on letterhead; reference letters for AdBlue projects (client letterhead, scope, contact person, email, phone).

Stage 1B (disqualify): Previous supply of AdBlue self-bunded bulk storage system with dispensing equipment; PRASA may site-visit customer reference.

Stage 1C (5 days to remedy): Complete RFQ docs; valid SARS pin; company registration; directors' IDs; CSD number.

Stage 2: Price 80 points (formula Ps=80[1-(Pt-Pmin)/Pmin]); Specific Goals 20 points for B-BBEE level 2+.

Validity 60 working days. Market-related price negotiation with top three scorers; RFQ cancelled if no agreement.