Supply, delivery and installation of agricultural-grade perimeter fencing for ten aloe ferox cultivation sites in peddie, eastern cape

Closing date and time: 27 October 2026 at 16:30 (late submissions not accepted)

Last date for submission of enquiries: 21 October 2026 at 16:30

RFQ validity period: 90 calendar days from closing date

Compulsory briefing: none

Site inspection: not compulsory; sites accessible at bidder's own convenience

Compulsory briefing: none. Site inspection: not compulsory; sites accessible for viewing at bidder's own convenience; no designated coordinator on site.

Enquiries and submission:

• Contact: CSIR Supply Chain Management
• Email: [email protected]
• Email for submissions: [email protected]
• CSIR hours: 08:00 to 16:30

Submission address: [email protected]

Submission method: email only, to [email protected]

Use the RFQ number and description as the email subject.

Email and file sizes must not exceed 25 MB per email.

Cloud file-sharing services (WeTransfer, Google Drive, Dropbox) are not accepted.

File names must be short and simple.

All documentation must be in English.

Late submissions or submissions to the wrong address are not considered.

Returnable forms (all must be completed, signed and submitted):

• SBD 1: invitation to bid form, signed as cover page.
• SBD 4: declaration of interest, disclosing any connection to state employees or the procuring institution.
• Preference Points Award Form (Annexure E): mandatory to claim preference points.
• Pricing Schedule (Annexure B): fully priced.
• Quotation on company letterhead with detailed Bill of Quantities (BOQ).
• Valid CIDB report/certificate: grading 2SQ or higher.
• Proof of relevant experience: at least one reference letter or completion certificate for perimeter fencing installation.
• Signed Joint Venture Agreement (if applicable).
• Signed subcontracting agreement (if applicable).

Two-phase evaluation:

Phase 1 – Elimination: bidders eliminated if they fail any of the following:

• Late bid submissions.
• Submission to incorrect location or email address.
• Bidder listed on National Treasury database of restricted suppliers or Register of Tender Defaulters.
• Failure to submit all mandatory returnable documents.
• Failure to meet specification requirements.

Phase 2 – Price and preference points:

• 80/20 preference point system: 80 points for price, 20 points for RDP goals (EMEs and QSEs).
• Price points calculated using the formula in the document.
• Preference points for RDP goals: 100% if met, 0% if not met.
• B-BBEE certificate or sworn affidavit required to claim preference points.
• Joint ventures/consortia: consolidated B-BBEE scorecard required; each party must submit separate TCS PIN and CSD number.
• Subcontracting limited: no more than 25% of contract value to an enterprise that does not qualify for at least the same points, unless the subcontractor is an EME with capability.
• CSIR may award to a bidder not scoring highest if Section 2(1)(f) of PPPFA applies, or if the bidder is not formally charged with fraud or illegal conduct.

Supply, deliver and install agricultural-grade perimeter fencing for ten (10) Aloe ferox cultivation sites in Peddie (Eastern Cape). Each site: approximately 1200 to 1500 metres of fence, delineating about 10 hectares.

Sites: Ndwayana, Qamnyana, Mankone, Rura, Ngquma, Mqwashini, Hlosini, Horton, Nonyanda, Gwabeni.

Fence specification:

• Y-standard steel strainer posts at corners, gate openings and every 50m on straight runs; reinforced with diagonal stays/braces set in concrete.
• Intermediate posts at max 3.5m spacing.
• Strainer posts 1.8m above ground, 0.6m embedded in concrete.
• Continuous horizontal top rail along entire perimeter.
• Seven (7) lines of hot-dipped galvanized barbed wire, spaced at 0.25m.
• Bottom high-strain galvanized tension wire anchored to ground level.
• One (1) heavy-duty, lockable double swing diamond mesh gate per site (4.8m width x 1.8m height).
• All metal components galvanized to resist coastal/semi-arid corrosion.
• Site clearing: 1m wide strip along fence line; 3 sites (Horton, Nonyanda, Gwabeni) require careful navigation to avoid protected species.
• Contractor responsible for transport, off-loading, delivery and installation to all 10 remote villages.

Implementation requirements:

• Site clearing: delineate and clear 1m wide strip along fence line; careful navigation on 3 sites to avoid protected species.
• Installation logistics: contractor responsible for all transport and off-loading to 10 remote villages.
• Fence installation: Y-standard posts, strainer posts with diagonal stays, intermediate posts at 3.5m spacing, top rail, 7 barbed wire lines, bottom tension wire, gates.
• Tensioning and alignment: fence must be tensioned and aligned correctly.
• Quality assurance: galvanized materials, concrete bases, barbed wire tensioning.

Experience:

• Company must provide proof of relevant experience: at least one reference letter or completion certificate for installation of perimeter fencing.
• CIDB grading 2SQ or higher required.
• Joint ventures: lead partner must have 2SQ or higher, each member registered with CIDB.

Quality assurance:

• All metal components must be galvanized to prevent corrosion.
• Fence must withstand harsh weather conditions.
• Barbed wire tensioning must be properly done.
• Concrete must be of good quality.
• Safety file required.

Pricing Schedule (Annexure B) items:

1. Clearing and delineation of 1m wide fence line (Sum)
2. Site Establishment (1)
3. Fence Material incl. posts with concrete, stays, Y-intermediate posts with concrete, galvanized barbed wire, bottom tension wire (Sum)
4. Double swing diamond mesh gate 4.8m x 1.8m (10)
5. Gate strainer posts incl. concrete (20)
6. Transport and delivery to villages (10)
7. Fence installation, tensioning and alignment (10)
8. Safety File (1)

Pricing must be all-inclusive. Contingency 10%, VAT 15%. Submit price on company letterhead with complete BOQ.

Pricing in South African Rand, VAT excluded, including all taxes and unconditional discounts.

Prices subject to escalation or exchange rate fluctuations must be clearly indicated with currency and ROE used.

Prices to include freight, insurance, duty and all other costs.

Pricing must follow the Pricing Schedule (Annexure B) on the specified lines:

1. Clearing and delineation of 1m wide fence line
2. Site establishment
3. Fence material (posts with concrete, stays, Y-intermediate posts with concrete, barbed wire, bottom tension wire)
4. Double swing diamond mesh gate 4.8m x 1.8m (quantity 10)
5. Gate strainer posts incl. concrete (quantity 20)
6. Transport and delivery to villages (quantity 10)
7. Fence installation, tensioning and alignment (quantity 10)
8. Safety File (quantity 1)

Contingency: 10% of total price.

VAT: 15%.

Payment according to CSIR Payment Terms and Conditions.

A detailed BOQ and quotation on company letterhead required.

CSD registration: mandatory; verify tax compliance via Central Supplier Database.

Tax compliance: bidder must be tax compliant; non-compliant bidders given 7 working days to provide SARS proof of compliance or arrangement.

CIDB registration: contractor grading 2SQ or higher; joint ventures: each member registered, lead partner 2SQ or higher, combined grading 2SQ or higher.

B-BBEE: valid certificate or sworn affidavit required to claim preference points; only SANAS-accredited certificates accepted.

No bids from persons in service of the state, or companies with directors in service of the state.

All returnable documents must be completed and signed by authorised representative.

No specific OHS requirements stated beyond general safety file submission. Safety file is a priced item and mandatory deliverable.

Environmental stewardship is a project objective. Site clearing must avoid protected species at 3 sites (Horton, Nonyanda, Gwabeni) as per ecologist's GIS polygons. 7 sites on historical plough lands with low vegetation integrity.

Contract award:

• CSIR may extend closing date, correct mistakes, verify information, request documentary proof.
• CSIR may award to a bidder not scoring highest, only under PPPFA Section 2(1)(f).
• CSIR may award whole or in part, to multiple bidders, cancel at any stage.
• CSIR may post-tender negotiate on price, technical, transformation and contractual terms.

Confidentiality:

• All bid information is confidential; bidders must not disclose without CSIR written approval.
• Bidders indemnify CSIR against costs from breach of confidentiality or misrepresentation.

POPI compliance:

• Each party consents to processing of personal information as per POPI Act; bidders must comply with data protection requirements.

Tax compliance:

• Contract not awarded to non-compliant bidder; CSIR may cancel contract if bidder becomes non-compliant.

Limitation of liability:

• Bidder participates at own risk; CSIR not liable for costs incurred by bidder.

Indemnity:

• Bidder indemnifies CSIR against costs/damages from breach of bid conditions.

No goods/services delivered without official CSIR purchase order; invoices without purchase order number returned.

Special conditions:

• No compulsory briefing or site inspection.
• Sites not access controlled; no coordinator on site.
• Contractor responsible for transport and off-loading to remote villages.
• CSIR may request audited financial statements for due diligence.
• CSIR reserves right to cancel tender at any stage.

Mandatory requirements:

• Submission of all mandatory returnable documents by closing date and time.
• CIDB registration with grading 2SQ or higher (or capability to obtain before closing).
• Tax compliance verified via CSD.
• CSD registration.
• Relevant experience in fence installation.
• Signed Joint Venture Agreement where applicable.
• Signed subcontracting agreement where applicable.

Evaluation phases:

1. Elimination: late bids, wrong submission, restricted suppliers, tender defaulters, missing mandatory documents, failure to meet specs.
2. Price and preference: 80/20 system, price formula, preference points for RDP goals.

Objective criteria: CSIR may award to non-highest scorer under PPPFA Section 2(1)(f) or if bidder associated with fraud/corruption.