60-Month electrical and mechanical maintenance, repairs and materials supply — SITA offices

Appointment of a specialist service provider to carry out electrical and mechanical maintenance and repairs, and to supply materials and equipment, at SITA offices over a sixty (60) month period. The service covers four labour categories (electrician, refrigeration mechanic, fitter and turner, and assistant) priced at hourly rates for normal hours, afterhours and public holiday or Sunday work, together with a call-out fee, a material supply mark-up and per-kilometre transport for ad hoc provincial call-outs.

Pricing schedule (SBD 3.2 style)

• Only the yellow cells may be completed; all other cells are pre-populated.
• All unit and line prices must be entered VAT exclusive in South African Rand.
• Quoted prices must cover every cost of delivering the goods or rendering the service, including applicable taxes, duty, logistics and delivery, storage, labour, overtime, subsistence and travel.
• The completed schedule must be converted to PDF before the signature is added.
• The bidder must sign and date the schedule and state the name and capacity of the signatory.
• Signing confirms the quoted prices and rates cover all goods and works specified and that any pricing or calculation error is carried at the bidder's own risk.

Scope

• Appointment of a specialist service provider for electrical and mechanical maintenance and repairs, and the supply of materials and equipment, at SITA offices.
• Contract period: sixty (60) months.

Labour categories priced

• Electrician (artisan, per hour).
• Refrigeration mechanic (artisan, per hour).
• Fitter and turner (artisan, per hour).
• Assistant (per hour).

Rate periods

• Normal hours: 08:00 to 17:00.
• Afterhours: weekdays 17:00 to 08:00 and Saturdays 00:00 to 23:59.
• Public holidays and Sundays: 00:00 to 23:59.
• Labour rates apply from arrival on site until departure from site.

Estimated annual hours (per year of the contract)

• Electrician, normal hours: 150; afterhours: 100; public holidays and Sundays: 150.
• Refrigeration mechanic, normal hours: 100; afterhours: 100; public holidays and Sundays: 100.
• Fitter and turner, normal hours: 50; afterhours: 100; public holidays and Sundays: 100.
• Assistant, normal hours: 250; afterhours: 250; public holidays and Sundays: 250.

Other priced items

• Call-out fee per call, covering travel from the contractor's office to site and back.
• Mark-up on materials purchased, charged per order.
• Ad hoc provincial call-outs: transportation charged per kilometre where assistance is required in the provinces; the call-out rate and material mark-up remain unchanged.

Pricing basis

• All unit and line prices are VAT exclusive; VAT is added at 15%.
• Prices must include travel to and from site.
• Material mark-up may not exceed 15%.
• Annual labour fee is calculated per year (Years 1 to 5) and totalled over the five-year contract lifespan.
• Call-out fee is priced per call over the contract lifespan.
• Material mark-up is priced per order.
• Provincial transport is priced per kilometre.
• The pricing schedule totals are calculated as sub-total, VAT at 15%, total annual labour fee including VAT, and total estimated labour fee over the five-year contract lifespan.

Closing: 26 October 2026 at 11:00 (South African time).

• Objections to brand-specific specifications: within 5 days of publication of the RFB.
• Bid validity period: extendable at SITA's discretion; bidders must respond in writing within the required timeframe on whether they agree to hold their bid valid on the same terms.

Bid enquiries

• Contact: Donald Selahle
• Email: [email protected]

Technical enquiries

• Contact: Donald Selahle
• Email: [email protected]

Returnable documents

• SBD 4 (Bidder's Disclosure): discloses state employment by directors/shareholders, relationships with the procuring institution and interests in other CSD-registered companies; a false or incomplete disclosure disqualifies the bid.
• SBD 6.1 (Preferential Procurement Claim Form): claims preference points for specific goals, with the supporting evidence required for each goal claimed.
• SBD 5 (National Industrial Participation Programme): signed acknowledgement of the NIPP obligation.
• Government Procurement General Conditions of Contract: accepted by signature.
• Mandatory and evaluation returnable documents: as listed in the bid specification.

Format and conduct

• Bids must be prepared in English.
• Bidders may not issue news releases about the RFB or any award without SITA's consent.
• Bidders may not amend or add stipulations to the RFB; proposed changes must be submitted separately as a letter for SITA's discretion.
• SITA may call for written clarification; the information must be supplied within the stated timeframes and may not change the bid price, price firmness or technical/functionality content.

Disqualification risks

• Failing to supply requested clarification in writing within the specified time.
• Refusing to extend the bid validity period without justification.
• Omitting or leaving unsigned any returnable document.
• Failing to disclose all active CSD-registered companies linked to directors.
• Being listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Preference point system: 90/10.

• Price: maximum 90 points.
• Preference points for specific goals: maximum 10 points, based on the specific goals set out in Annexure 1 Bid Specification.
• Preference points are awarded only where the required proof or documentation is submitted with the bid; without it, no preference points are claimed.
• If it is unclear whether 90/10 applies, 90/10 applies and the lowest acceptable bid determines the applicable system.

Evaluation stages

• Administrative compliance, then evaluation of returnable documents, then scoring.
• Failure to submit evaluation returnable documents lowers the score but does not automatically disqualify the bidder.
• SITA may require a bidder to substantiate any preference claim at any time.
• Bidders may be required to give an oral presentation or equipment/service demonstration; this is fact-finding and explanation only and does not include negotiation.
• SITA may cancel the RFB, reject any bid, or award parts of the proposal to different bidders.

Scope

• Appointment of a specialist service provider for electrical and mechanical maintenance and repairs, and the supply of materials and equipment, at SITA offices.
• Contract period: sixty (60) months.
• The successful bidder acts as prime contractor and manages the contract; no separate contract is entered into with subcontractors.
• Part of the contract may be sub-contracted, declared in SBD 6.1.
• SITA may require oral presentations or equipment/service demonstrations.
• Goods supplied must conform to the standards stated in the bidding documents and specifications.
• Warranty: 12 months from delivery and acceptance at the final destination, or 18 months from shipment, whichever ends earlier.
• Incidental services may include on-site assembly and commissioning, supply of tools, operations and maintenance manuals, maintenance and repair, and training of purchaser personnel.
• Spare parts may be required, including advance notice of production termination and, on request, blueprints, drawings and specifications at no cost.

Pricing

• Quoted prices are firm and may not vary, except for adjustments authorised in the contract or on a validity extension.
• Payment is made in South African Rand (ZAR) unless the contract states otherwise.
• Payment is against invoice accompanied by a copy of the delivery note and fulfilment of other contractual obligations.

Performance security

• The successful bidder must furnish performance security within 30 days of the contract award notification, in the amount stated in the contract.
• Acceptable forms: a bank guarantee or irrevocable letter of credit from a reputable bank, or a cashier's or certified cheque.
• The security is released within 30 days after completion of performance obligations, including warranty obligations.

Penalties

• Late delivery or non-performance attracts a penalty on the delivered price of the delayed goods or unperformed services at the current prime interest rate for each day of delay; the purchaser may also terminate the contract.

Insurance

• Goods must be fully insured against loss or damage during manufacture, acquisition, transportation, storage and delivery.

Tax and registration

• No contract will be concluded with a bidder whose tax matters are not in order; an original SARS tax clearance certificate must be submitted before award.
• CSD registration is required; supplier information and compliance status are captured in the supplier information and compliance tables.

B-BBEE and preference

• Preference points are claimed on SBD 6.1 for the specific goals in Annexure 1 Bid Specification, with supporting evidence for each goal claimed.
• SITA supports the objectives of the B-BBEE Act.

Disclosure

• SBD 4 requires disclosure of state employment, relationships with the procuring institution and interests in other CSD-registered companies; failure to disclose all active CSD-registered companies linked to directors disqualifies the bid.
• Listing on the Register for Tender Defaulters or the List of Restricted Suppliers disqualifies the bidder.

Compensation cover

• The bidder warrants that all employees, including subcontractors' employees, are covered under the Compensation for Occupational Injuries and Diseases Act 13 of 1993 for the duration of adjudication and any agreement; proof of registration and good standing with the Compensation Fund may be requested.

National Industrial Participation

• SBD 5 must be signed and submitted with the bid.
• The NIPP obligation applies to contracts with imported content of US$10 million or more, at 30% of the imported content, discharged over seven years.
• Contractors awarded contracts above R10 million must report the contract details to the DTIC within five working days of award.

Scope of appointment

• Specialist service provider for electrical and mechanical maintenance and repairs at SITA offices.
• Includes supply of associated materials and equipment.
• Contract period: sixty (60) months.

Appointment of a specialist service provider for electrical and mechanical maintenance and repairs, and the supply of materials and equipment, at SITA offices over a sixty (60) month period.

Closing

• 26 October 2026 at 11:00

Compulsory briefing session

• Date: 12 October 2026
• Time: 11:00 – 12:00 (South African Time)
• Format: Microsoft Teams
• Join link: https://teams.microsoft.com/meet/370676623586367?p=QhxegUrfyDJ6MZYVFL
• Meeting ID: 370 676 623 586 367
• Passcode: N3Bh3oq6
• Attendance is compulsory.

Enquiries

• Contact: Donald Selahle
• Telephone: +27 12 367 3548
• Email: [email protected]

Bid queries

• All queries must be submitted in writing to [email protected]

SITA head office

459 Tsitsa Street

Erasmuskloof

Pretoria

Postal address

PO Box 26100

Monument Park

0105

Switchboard: +27 12 482 3000

Fax: +27 12 367 5151

Submission method

• Electronic submission through the SITA ERP system only; responses submitted by any other channel are not valid.
• Bidders must be registered on the ERP platform before submitting; the Sourcing Supplier User Guide is available at https://www.sita.co.za/content/erp-isupplier-ecatalogue-guidelines.
• The complete bid response pack must be uploaded within the stipulated date and time.
• Documentation must be in the correct format and presented as original documents.
• The bid pricing schedule must be completed in the Excel format provided and included in the response pack as an original document.
• Each line-item price must also be captured directly in the ERP system.
• Bidders must be registered on the CSD with all company details up to date.

Queries

• All queries must be submitted in writing to [email protected].

Closing

• 26 October 2026 at 11:00.

Documentation must be included in the response pack in the correct format and as original documents.

Scope

• Appointment of a specialist service provider for electrical and mechanical maintenance and repairs at SITA offices.
• Includes the supply of materials and equipment.
• Contract period: sixty (60) months.

Line-item prices must be recorded directly in the ERP system as part of the submission, and the Excel pricing schedule provided must be completed and included in the response pack as an original document.

Pricing

• The bid pricing schedule must be completed in the Excel format provided and submitted as an original document within the response pack.
• Each line-item price must be captured directly in the ERP system as part of the submission.

Pre-qualification

• Registration on the Central Supplier Database (CSD), with all company details updated.
• Bid response submitted through the SITA ERP system within the stipulated date and time.
• Documentation in the correct format, presented as original documents.
• Completed Excel pricing schedule included in the response pack.
• Line-item prices captured in the ERP system.

Administrative pre-qualification

• Bidders must be registered on the CSD with all company details updated.
• The bid response must be submitted through the SITA ERP system; responses submitted outside the ERP platform, or after the stipulated date and time, are not valid.
• Documentation must be in the correct format and presented as original documents.
• The Excel pricing schedule provided must be completed and included in the response pack as an original document.
• Each line-item price must be recorded directly in the ERP system.
• ERP navigation guidance: https://www.sita.co.za/content/erp-isupplier-ecatalogue-guidelines
• Closing: 26 October 2026 at 11:00.

SITA SOC Ltd

459 Tsitsa Street

Erasmuskloof

Pretoria

Postal address

PO Box 26100

Monument Park

0105

Switchboard: +27 12 482 3000

Fax: +27 12 367 5151

Bid enquiries

• Contact: Donald Selahle
• Telephone: +27 12 367 3548
• Email: [email protected]

Invitation issued by: Mphikeleli Radebe, Manager: Strategic Clients

Invitation date: 1 October 2026