20 PAUL KRUGER STREET - ABSA SQUARE BUILDING, THIRD FLOOR (Reception) - NELSPRUIT - 1200
Organization Type
GOVERNMENT
Published
06 Nov 2026
OCDS Reference
ocds-9t57fa-177212
Summary
SAFCOL requires a service provider to supply, deliver and install an optimising board-edger at timbadolla sawmill near entabeni, limpopo, including removal of the existing edger, laser scanning and optimisation software, scada/hmi controls, civil and electrical works, commissioning, operator and artisan training, ddp logistics and after-sales support. The machine must handle flitches and live boards of 50–450 mm width, 19–50 mm thickness and 0.9–6.6 M length at a minimum feed speed of 180 m/min, with at least three movable saws and cross-feed scanning. Bids are evaluated on the 80/20 preference system (80 price points, 20 specific-goal points), and the single most consequential requirement is attendance at the compulsory microsoft teams briefing on 12 november 2026 at 11:00, since failure to attend leads to disqualification.
Key Requirements
Compulsory briefing: Microsoft Teams session on 12 November 2026, 11:00–12:30; failure to attend leads to disqualification.
Closing: 10 December 2026 at 12:00; hand delivery or courier only to the SAFCOL bid box at ABSA Square, 3rd Floor Reception, 20 Paul Kruger Street, Mbombela; email, internet and fax bids are rejected.
Enquiries: questions close 27 November 2026 at 12:00; SCM contact Ms Lungile Moeketsi ([email protected]), technical contact Aubrey Kwamba ([email protected]).
Evaluation: 80/20 system with 80 price points and 20 specific-goal points; specific-goal claims need a B-BBEE certificate or sworn affidavit plus ID, CIPC or medical-doctor proof as applicable.
Pricing: firm prices only, VAT and all taxes included, with all delivery costs to Timbadolla Sawmill included; non-firm or exchange-rate-variable prices are not considered; offer valid 90 days from closing.
Compliance: CSD registration with supplier number and unique registration reference, SARS TCS or PIN, COIDA cover for all employees including subcontractors, and no director or member in the service of the state.
Returnables: original bid document, signed SBD 1, signed specifications and undertakings, SBD 3.1, SBD 4, SBD 6.1, certified CIPC or share documents, CSD summary report, proof of authority to sign, and signed JV, consortium or subcontracting agreements showing work split and rand value.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Supply, delivery and installation of an optimising board-edger at Timbadolla Sawmill, Farm Lisbon 12 LT, Entabeni plantation, Vhembe District Municipality, Limpopo Province, procured by South African Forestry Company Limited.
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CONSULTING ENGINEERING FIRMS TO BE PLACED ON A DATABASE OF PROFESSIONAL SERVICE PROVIDERS, TO UNDER-TAKE DETAILED DESIGNS, DOCUMENTATION AND PROCUREMENT, AND CONTRACT ADMINSTRATION FOR BULK ENGINEERING SERVICES IN VARIOUS MUNICIPALITIES IN LIMPOPO, FOR A PERIOD OF THREE(3) YEARS.
Supplies: GeneralFind supplies: general tenders and contract opportunities in South Africa. Browse active government procurement opportunities updated daily.
Based on 16 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Bid-ready summary
Background
SAFCOL is a state-owned forestry company and a Schedule 2 major public entity under the PFMA, established in 1992.
Timbadola Sawmill is on Farm Lisbon 12 LT in the Entabeni plantation, Vhembe District Municipality, Limpopo Province.
Nearby towns: Levubu 20 km southeast, Makhado about 50 km west, Thohoyandou 38 km east.
Purpose
Install an optimising board-edger to increase throughput capacity, add value to finished products and improve safety around the sawmill.
Security and confidentiality
Employees and subcontractors may require security clearances at a level set by the State Security Agency and/or SAFCOL; clearance costs are for the bidder.
A list of personnel with clearance status must be supplied and maintained.
Employees and subcontractors must sign a non-disclosure agreement.
Statutory cover
All employees, including subcontractors' employees, must be covered under COIDA for the bid adjudication period and any resulting contract; SAFCOL may request proof of registration and good standing with the Compensation Fund.
Contract formation
The RFP, its appendices and the bid form the basis for a formal contract to be negotiated and finalised.
Verbal offers or acceptances are not binding.
Personal information
Personal data submitted by bidders will be processed only for evaluating and awarding the bid, in line with applicable law.
Disqualification grounds
Tax matters not in order with SARS.
Incomplete information or documentation essential for adjudication.
Fraudulent, untrue or inaccurate information, including non-existent memberships or work references.
Obtaining information not available to other vendors through fraudulent means.
Non-compliance with mandatory requirements.
False declarations on the Standard Bidding Documents or misrepresentation of facts.
Listing on the National Treasury's database of restricted suppliers and defaulters.
CSD registration
Bidders must self-register on the CSD and provide the supplier number and unique registration reference number; only foreign suppliers with no local entity are exempt.
Bid preparation
Bind annexures, supporting documents, pamphlets, photographs and technical specifications neatly with the relevant schedule.
Answer all questions in the prescribed response format.
No public opening of bids.
Bids sent by telegram, telex, fax or similar means will not be considered.
Bids from South African bidders sent by email or internet will not be accepted.
Bids from international bidders with no office or representation in South Africa will not be accepted.
Oral presentations
SAFCOL may require oral presentations or equipment demonstrations; these are for clarification only and do not constitute negotiation.
Brand-specific specifications
A bidder who believes the specification is based on a specific brand must inform SAFCOL within 10 days of publication.
Enquiries
Questions and enquiries close on 27 November 2026 at 12:00.
General conditions of bid
Bidders must answer all questions, including mandatory ones, and state "Comply" or "Do not Comply", substantiating where necessary.
A "Comply" tick means full acceptance of the paragraph; "Do not Comply" means the bidder has read and understood but does not accept it.
The bid is subject to the General Conditions of Contract.
South African law and courts apply.
SAFCOL is not liable for bid preparation costs.
SAFCOL may request written clarification; failure to respond within the specified time disqualifies the bid.
Joint ventures, consortia and subcontractors must provide signed agreements showing the work split and rand value.
SAFCOL may cancel or reject any bid, not award to the lowest bidder, award parts to different bidders, or not award at all.
Distributors, resellers and installers of network equipment must submit back-to-back agreements and service level agreements with their principals, where applicable.
Submitting a bid constitutes acceptance of the evaluation criteria.
SAFCOL may benchmark products or services during and after evaluation.
SAFCOL may conduct a pre-award survey of the contractor's capabilities.
Bidders offering future-based solutions where commercially available solutions are called for will be disqualified.
Bidders must not attach their own conditions; failure to withdraw them when requested makes the bid invalid.
Withdrawing a bid before the validity period expires entitles SAFCOL to recover additional costs.
Correspondence sent by prepaid registered post is deemed received two days after posting.
If the parties fail to agree on price adjustments or changes, SAFCOL may recall the letter of award and cancel on at least 90 days' written notice, with fees fixed at the pre-negotiation level for that period.
In a consortium or joint venture, each authorised member must co-sign the document.
Amendments to the RFP are valid only if in writing, signed by a SAFCOL signatory and issued as an addendum.
Failure to enforce a provision is not a waiver.
Subcontractors: the contract is awarded to the prime contractor, who manages the work; no separate contract with subcontractors; signed agreements must be attached.
All services must comply with South African legal requirements.
No interest is payable on amounts due while a dispute is unresolved.
Bids are evaluated by a SAFCOL panel on conformance to specifications, with price and preference points as set out in the evaluation criteria.
Disregarding contractual specifications may lead to termination.
The bid response, or parts of it, will be included in the final contract.
SAFCOL may extend the validity period; bidders must respond in writing within the required time on whether they agree to hold their bid valid on the same terms for a further period.
If a bidder changes wording in the document, the bid is evaluated as if the original wording applied.
The bidder must commit to SAFCOL's Supplier Code of Conduct.
SBD 4 (Declaration of Interest): discloses state employment and relationships with the procuring institution.
SBD 6.1 (Preference Points Claim Form): claims specific-goal points under the 2022 Regulations.
Certified CIPC registration documents listing all members with percentages (close corporations).
Certified copies of the latest share certificates (companies).
For consortia: a breakdown of how fees and work are split between members.
Supporting documents for the mandatory criteria.
CSD Registration Summary Report.
B-BBEE certificate or sworn affidavit, where preference points are claimed.
Proof of authority to sign (e.g. directors' resolution).
For joint ventures, consortia or subcontracting: signed agreements showing the work split and rand value.
Disqualification risks
Late delivery.
Omission or non-signature of any returnable form.
Submission by email or other electronic means.
Failure to attend the compulsory briefing session.
Bidder's own terms and conditions attached to the bid.
Evaluation Criteria
Source: RFB021.2026 - BOARD EDGER.pdf (RFP)
Preference point system
80/20 system applies (contract value up to R50 000 000).
Price: maximum 80 points.
Specific goals: maximum 20 points.
Total: 100 points.
Price scoring
Formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pt is the bid price and Pmin is the lowest acceptable price.
Specific goals (20 points)
Black women-owned entities (at least 30% ownership): 5 points. Evidence: ID documents, CIPC documents, B-BBEE certificate or affidavit.
Black-owned entities (at least 51% ownership): 10 points. Evidence: B-BBEE certificate or affidavit.
Youth-owned entities (at least 51% owned by youth): 3 points. Evidence: ID documents and CIPC documents.
Entities owned by persons with disabilities (at least 51% owned by PWD): 2 points. Evidence: letter from a medical doctor confirming disability.
Evaluation process
Evaluation panel established by SAFCOL.
Bids assessed on conformance to the specifications.
SAFCOL may request written clarification; failure to respond within the specified time disqualifies the bid.
SAFCOL may require oral presentations or equipment demonstrations.
SAFCOL may conduct benchmarks and a pre-award survey.
The lowest or any bid is not necessarily accepted.
Technical Specifications
Source: RFB021.2026 - BOARD EDGER.pdf (RFP)
Scope
Supply, deliver and install an optimising board-edger at Timbadolla Sawmill, including removal of the existing edger, engineering support, commissioning, training, logistics and after-sales service.
Input material
Flitches and live boards from undebarked logs.
Moisture content: approximately 50%.
Density: approximately 450 kg/m³.
Width: 50–450 mm.
Thickness: 19–50 mm.
Length: 0.9–6.6 m.
Main machine requirements
Minimum feed speed of 180 m/min with variable speed drive.
Throughput: peak of at least 25 boards/min and average of 20 boards/min at an average board length of 4.8 m.
At least one pneumatic up/down crosscut to remove sharp defects, with waste chute or gate.
Waste gate sized for the maximum board length to drop unrecoverable slabs and flitches.
S-shaped unscrambler/singulator conveying system on the infeed.
At least three movable saws for material optimisation.
Centralised lubrication on the main saw spindles.
Centering devices with skewing capability to offset boards with excessive sweep, able to centre boards up to 6.6 m.
Outfeed conveying system after the sawing head and a deceleration unit before boards drop to the green chain.
Main spindle for saws.
Cage below the machine with access doors fitted with auto-shut-off limit switches.
Scanning technology
3-D board imagery displayed on an operational HMI screen after scanning.
Cross-feed laser scanning (top and bottom) to avoid board turning; transverse scanning preferred because outfeed space is limited, with optimisation built before longitudinal feeding.
Optimisation software for sawing recipes set on value and volume, suited to South African lumber product dimensions.
Optimisation reports per shift (input versus output).
By-pass capability for clear, already squared boards from secondary lines.
Scanning technology must not be harmful to people or the environment.
Operating system (SCADA)
HMI display screen for operation.
Buffer memory storing at least three consecutive boards for recall and fault analysis.
Clear fault descriptions displayed when faults occur.
Pages for work set values on critical axes (saws, press rollers, centering system).
Access control levels: super user/administrator, technical personnel and operators.
Internet connectivity for off-site diagnosis; SAFCOL provides the connection point.
Safety
All standard safety coverings and anti-kickback devices.
Engineering and auxiliary services
Supply and delivery of all steel and metal material and construction of all support structures.
Electrical wiring and installation of all machine components, including MCC panels and programming.
All civil works (concrete and reinforcement) for kiln foundations and footprint.
Removal of old equipment
Remove old equipment hardware.
Safely disconnect old electrical connections and MCC.
Place old equipment in a secure area allocated by the mill.
Commissioning (service provider's responsibility)
Cold testing: inspect and assess equipment for safe start.
Live testing: feed material slowly and calibrate to best operating conditions.
Programme recipes: with mill management, develop and install the best patterns, with at least three default cutting lists programmed.
Ramp up to full capacity and hand over a fully functional unit calibrated and balanced with upstream lines.
Training
Mill personnel (operators and supervisors): at least 5 days, with equipment manuals covering basic operation, troubleshooting and critical parts.
Engineering personnel (artisans): at least 2 days on maintenance protocols and troubleshooting, with mechanical, electrical and electronic schematics labelled to international conventions.
Logistics
Freight for all goods, services and cargo.
Customs clearance and liaison locally and overseas.
Transport of cargo from the port or any other South African site to the mill.
DDP (Delivered Duty Paid) Incoterms 2020 applies; the seller bears all costs and risks until goods are available at the agreed destination.
After-sales service
Supply spare part booklet(s).
Technical support within 8 hours of an online call and on-site within 48 hours if the problem cannot be resolved online.
Include a minimum once-off stock of critical spares to be kept by the mill.
Security
Employees and subcontractors may require security clearances at a level determined by the State Security Agency and/or SAFCOL; clearance costs are for the bidder's account.
A list of personnel with clearance status must be supplied and maintained.
Employees and subcontractors must sign a non-disclosure agreement.
Quality Management
Source: RFB021.2026 - BOARD EDGER.pdf
Procurement discretion
SAFCOL may decline any bid, cancel the RFP without awarding, amend or split the specifications, withdraw part of the service requirement, seek clarification from any bidder, inspect venues and facilities, and attach conditions to acceptance.
The RFP is not an offer; it provides information for comparable proposals.
The lowest or any bid is not necessarily accepted.
Nothing in the RFP creates any expectation of award.
Machine quality requirements
Main spindle for saws.
Cage below the machine with access doors fitted with auto-shut-off limit switches.
Scanning technology must not be harmful to people or the environment.
All standard safety coverings and anti-kickback devices.
Engineering and auxiliary services
Supply and delivery of all steel and metal material and construction of all support structures.
Electrical wiring and installation of all machine components, including MCC panels and programming.
All civil works (concrete and reinforcement) for kiln foundations and footprint.
Removal of old equipment
Remove old equipment hardware.
Safely disconnect old electrical connections and MCC.
Place old equipment in a secure area allocated by the mill.
Commissioning (service provider's responsibility)
Cold testing: inspect and assess equipment for safe start.
Live testing: feed material slowly and calibrate to best operating conditions.
Programme recipes: with mill management, develop and install the best patterns, with at least three default cutting lists programmed.
Ramp up to full capacity and hand over a fully functional unit calibrated and balanced with upstream lines.
Training
Mill personnel (operators and supervisors): at least 5 days, with equipment manuals covering basic operation, troubleshooting and critical parts.
Engineering personnel (artisans): at least 2 days on maintenance protocols and troubleshooting, with mechanical, electrical and electronic schematics labelled to international conventions.
Logistics
Freight for all goods, services and cargo.
Customs clearance and liaison locally and overseas.
Transport of cargo from the port or any other South African site to the mill.
DDP (Delivered Duty Paid) Incoterms 2020 applies; the seller bears all costs and risks until goods are available at the agreed destination.
After-sales service
Supply spare part booklet(s).
Technical support within 8 hours of an online call and on-site within 48 hours if the problem cannot be resolved online.
Include a minimum once-off stock of critical spares to be kept by the mill.
Pricing Schedule
Source: RFB021.2026 - BOARD EDGER.pdf
Pricing schedule (SBD 3.1)
Only firm prices are accepted; non-firm prices, including prices subject to exchange-rate variation, will not be considered.
Prices must include VAT and all applicable taxes (PAYE, income tax, UIF and skills development levies).
All delivery costs must be included in the bid price for delivery to Timbadolla Sawmill.
Where different delivery points affect pricing, a separate pricing schedule must be submitted for each point.
State the total bid price including VAT in figures and in words.
State brand and model, country of origin, compliance with the specification (and any deviations), delivery period, whether delivery is firm, and delivery basis.
The offer must remain valid for 90 days from the closing date.
Required returnable documents
SBD 1 (Invitation to Bid): signed by an authorised representative.
Specifications, conditions of tender and undertakings by tenderer: signed by an authorised representative.
SBD 4 (Declaration of Interest): discloses state employment and relationships with the procuring institution.
SBD 6.1 (Preference Points Claim Form): claims specific-goal points under the 2022 Regulations.
B-BBEE certificate or sworn affidavit, where preference points are claimed.
SAFCOL Supplier Code of Conduct commitment.
Financial Requirements
Source: RFB021.2026 - BOARD EDGER.pdf (RFP)
Pricing
Only firm prices are accepted; non-firm prices, including prices subject to exchange-rate variation, will not be considered.
Prices must include VAT and all applicable taxes (PAYE, income tax, UIF and skills development levies).
All delivery costs must be included in the bid price for delivery to Timbadolla Sawmill.
Where different delivery points affect pricing, a separate pricing schedule must be submitted for each point.
Pricing schedule (SBD 3.1)
State the total bid price including VAT in figures and in words.
State brand and model, country of origin, compliance with the specification (and any deviations), delivery period, whether delivery is firm, and delivery basis.
Validity
The offer must remain valid for 90 days from the closing date.
Payment and contract
No interest is payable on amounts due to the successful bidder while a dispute on any contract stipulation is unresolved.
If the parties fail to agree on price adjustments or changes, SAFCOL may recall the letter of award and cancel the contract on at least 90 days' written notice, with fees fixed at the pre-negotiation level for that period.
No bid security, performance bond, guarantee, retention or turnover threshold is stated in the document.
Compliance Requirements
Source: RFB021.2026 - BOARD EDGER.pdf (RFP)
Registration and tax
Register on the National Treasury Central Supplier Database (CSD) and provide the CSD supplier number and unique registration reference number; a bid cannot be awarded to an unregistered bidder. Only foreign suppliers with no local entity are exempt.
Submit a CSD Registration Summary Report.
Submit a SARS Tax Compliance Status (TCS) or the SARS-issued PIN; a printed TCS is also acceptable.
For joint ventures, consortia and subcontractors, each party must submit its own TCS, PIN and CSD number.
B-bbee
Submit a B-BBEE certificate or sworn affidavit to claim preference points.
Certificates must be issued by a SANAS-accredited verification agency, a registered auditor, or an accounting officer as contemplated in the Close Corporations Act.
EMEs and QSEs may submit a sworn affidavit.
Statutory cover
All employees, including subcontractors' employees, must be covered under the Compensation for Occupational Injuries and Diseases Act (COIDA) for the bid adjudication period and any resulting contract.
SAFCOL may request proof of registration and good standing with the Compensation Fund.
Ownership and state employment
No bid will be considered from a person in the service of the state, a company with directors in the service of the state, or a close corporation with members in the service of the state.
Local content
SBD 5 (National Industrial Participation Programme) is not applicable to this bid.
Supplier code
The bidder must commit to SAFCOL's Supplier Code of Conduct.
Disqualification grounds
Tax matters not in order with SARS.
Incomplete information or documentation essential for adjudication.
Fraudulent, untrue or inaccurate information, including non-existent memberships or work references.
Obtaining information not available to other vendors through fraudulent means.
Non-compliance with mandatory requirements.
False declarations on the Standard Bidding Documents or misrepresentation of facts.
Listing on the National Treasury's database of restricted suppliers and defaulters.
Health & Safety
Source: RFB021.2026 - BOARD EDGER.pdf
Safety features
All standard safety coverings and anti-kickback devices must be supplied.
Cage below the machine with access doors fitted with auto-shut-off limit switches.
Scanning technology must not be harmful to people or the environment.
Coida
All employees, including subcontractors' employees, must be covered under the Compensation for Occupational Injuries and Diseases Act for the bid adjudication period and any resulting contract.
SAFCOL may request proof of registration and good standing with the Compensation Fund.
Security clearances
Employees and subcontractors may require security clearances at a level set by the State Security Agency and/or SAFCOL; clearance costs are for the bidder.
A list of personnel with clearance status must be supplied and maintained.
Employees and subcontractors must sign a non-disclosure agreement.
Environmental
Source: RFB021.2026 - BOARD EDGER.pdf
SAFCOL's mission includes maintaining practices that are economically viable, environmentally acceptable and socially beneficial.
Scanning technology must not be harmful to people or the environment.
Section
Source: RFB021.2026 - BOARD EDGER.pdf
Preference point system
80/20 system applies (contract value up to R50 000 000).
Price: maximum 80 points.
Specific goals: maximum 20 points.
Total: 100 points.
Price scoring
Formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pt is the bid price and Pmin is the lowest acceptable price.
Specific goals (20 points)
Black women-owned entities (at least 30% ownership): 5 points. Evidence: ID documents, CIPC documents, B-BBEE certificate or affidavit.
Black-owned entities (at least 51% ownership): 10 points. Evidence: B-BBEE certificate or affidavit.
Youth-owned entities (at least 51% owned by youth): 3 points. Evidence: ID documents and CIPC documents.
Entities owned by persons with disabilities (at least 51% owned by PWD): 2 points. Evidence: letter from a medical doctor confirming disability.
Claiming points
Bidders must indicate on SBD 6.1 how they claim each specific goal.
Failure to submit the required proof means the points are not claimed.
SAFCOL may require substantiation of any claim before or after adjudication.
Fraudulent claims may lead to disqualification, recovery of costs, cancellation of the contract, restriction from public-sector business for up to 10 years and criminal prosecution.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
210 Aramist Ave, Menlyn, Pretoria, 0081, South Africa
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