Supply, delivery and installation of a modern telemetry system and upgrade of scada system for overberg water

Procurement / SCM enquiries:

• Mr E Nwamafela, Mr S Mayixhale & Mr A Booi
• Tel: 021 851 2155
• Email: [email protected], [email protected], [email protected]

Technical enquiries:

• Mr Anthony Lotz (Employer's Agent)
• Tel: 028 001 0049
• Email: [email protected]

Physical submission address: Overberg Water Board Head Office Reception, 1 Niblick Way, Ground Floor, Trident Park 3, Somerset West 7137.

Submission method: sealed hard-copy tender deposited in the bid box at Overberg Water Board Head Office Reception, 1 Niblick Way, Ground Floor, Trident Park 3, Somerset West 7137. The bid box is open Monday to Friday 08:00–17:00 (closed public holidays).

Closing: 27 August 2026 at 12:00. Late tenders will not be accepted.

Format: all bids must be on the official forms provided (not re-typed), signed in black block letters, and placed in an envelope conspicuously marked "Tender Bid No RFP OW-015 2026/27 OVERBERG WATER BOARD".

Returnable forms required with the submission:

• SBD 1 (Invitation to Bid): signed offer cover page with bidder details.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 or 90/10 PPPFA system.
• SBD 6.2 (Declaration for Local Production and Content): required where local content thresholds apply.
• SBD 8 (Declaration of Past Supply Chain Management Practices).
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently with no collusion.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.
• Proof of CSD registration and a valid SARS tax compliance status PIN (or printed TCS certificate).
• CIDB registration certificate showing grading 6 EP or higher (or proof of timely renewal application if registration expires during the validity period).
• B-BBEE verification certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.

Disqualification risks: any returnable form left unsigned or omitted; submission after closing time; CIDB grading below 6 EP; failure to attend the compulsory briefing session.

Three-stage evaluation:

Stage 1 – SCM mandatory returnable requirements screening (compliance with all returnable forms, CIDB grading, tax, CSD, B-BBEE documentation). Non-compliant bids are eliminated.

Stage 2 – Functionality/technical responsiveness assessment. Bidders must meet the minimum qualifying threshold (not specified in the extracted text) to proceed.

Stage 3 – Price and Specific Goals (preference points) scored under the PPPFA 2022 regulations. The applicable preference point system (80/20 or 90/10) is not explicitly stated; bidders claim points via SBD 6.1 supported by a valid B-BBEE certificate or sworn affidavit.

Contract award: highest ranked bidder after Stage 3, subject to the General Conditions of Contract for Construction Works 3rd Edition 2015 and any special conditions specified by OWB.

Scope: Supply, delivery, installation, and commissioning of a modern telemetry system; upgrade of the existing SCADA system from ADROIT Classic to ADROIT Smart UI (or equivalent); and 36-month maintenance and support of the upgraded system for Overberg Water in the Western Cape.

Sites covered: Rûensveld East Water Scheme and Rûensveld West Water Scheme.

Rûensveld East sites: Water Treatment Works (WTW), Low Lift Pump Station, High Lift Pump Station, Repeater Station, Reservoirs 1–8, Reservoir BRC9, Reservoir BWR4, Reservoir BER3, P&B Flowmeter site.

Rûensveld West sites: WTW & SCADA, Tuinkop Repeater Site, Low Lift PS1, High Lift PS2, Pump Station 3, Pump Station 4, Reservoirs 1 & 1A, Reservoir 2, Reservoir 3 (South), Reservoir 4 (Jongensklip), Reservoir 5 (Central), Reservoir 6 (East), BN16 Flowmeter, BS5A Flowmeter, East Line Flowmeter, West Line Flowmeter.

Key technical requirements:

• SCADA upgrade to ADROIT Smart UI or equivalent with functional design specification (FDS), detailed design specification (DDS), testing, and commissioning.
• Real-time monitoring and control, alarm/event analysis and notification, data analytics and visualisation, reporting and performance analysis.
• Technical infrastructure and cybersecurity, data logging and redundancy, communications and protocol support, web and interoperability, ETL/synchronisation/failover, device support and internationalisation.
• Radio communication system: standard specifications, vandal-resistant ruggedised solar panels.
• RTU and Master Station SCADA training for OWB personnel.
• Labelling, documentation, and as-built deliverables per site.
• Bill of Quantities provided for both schemes (preliminary/general items plus per-site line items).

Pricing: fixed, firm prices – no contract price adjustments, foreign exchange fluctuations, or escalation allowed. All rates and prices remain final and binding.

Pricing schedule: Bill of Quantities (BOQ) for Rûensveld East and Rûensveld West schemes, completed on the official forms (SBD 3.1/3.2/3.3 as applicable).

Construction guarantee: required at contract award (form C1.3).

No explicit financial capacity thresholds, turnover requirements, or bid security (bank guarantee) mentioned in the extracted text.

Payment terms: not detailed in the extracted text; governed by the General Conditions of Contract for Construction Works 3rd Edition 2015 and any special conditions.

Mandatory compliance items:

• CIDB registration: grading 6 EP or higher (Electrical Engineering Works – Infrastructure, or Mechanical Engineering ME, or Civil Engineering CE). Joint ventures permitted if every member is CIDB-registered, lead partner is not more than one level below required grading, and combined grading meets the requirement.
• CSD registration: active Central Supplier Database registration with valid tax compliance status (SARS PIN or printed TCS certificate). Each JV partner/consortium member/sub-contractor must submit separate proof.
• B-BBEE: verification certificate (SANAS-accredited) or sworn affidavit (for EMEs/QSEs) to claim preference points via SBD 6.1.
• Local content: SBD 6.2 declaration required where designated sector thresholds apply.
• Standard returnable forms: SBD 1, SBD 4, SBD 6.1, SBD 6.2, SBD 8, SBD 9, Authority to Sign / Board Resolution.
• Foreign suppliers: must complete the pre-award questionnaire (SBD 1 Part B:3) and comply with tax obligations per SBD 1 Part B clauses 2.1–2.7.
• No bidder may be a person in the service of the state.