Leasing of multi-function printers for 36 months

{"name":"EMAIL ADDRESS","email":"[email protected]","phone":null,"department":null,"address":"ber 2026 before 23:55PM."}

Returnable Documents: Central Supplier Database (CSD) Summary Report or A, Valid and Active Tax Compliance Status Pin issued by 7 Working, SARS for Tax Compliance Status Verification: days, Bidders will be assessed on the prequalification criteria (26.2 - second stage) as set out in this, tender documents is an unacceptable tender. Please refer to the table above

and Functional Evaluation and Folder 2 - Price / Financial Proposal – Electronic

Functional Evaluation Criteria.

based on its overall performance used to claim points in terms of regulation 6 and 7 of the

Machine Volume Speed Functionality

printers) me: High-quality copy for black & white and colour pages

Machine Qty Speed Functionality PM

High-quality copy for black & white and colour pages

printers) High-quality copy for black & white and colour

80/20 or 90/10 ..................................................................................................................................... 40

80/20 or 90/10 .......................................................................................................... 41

1.12 Evaluation Criteria means the criteria set out under the clause 26 (Evaluation Process) of this Part

C, which includes the Qualifying Criteria, Functional Criteria and Price and Preferential Points

1.16 PPPFA means the Preferential Procurement Policy Framework Act, 2000.

1.17 PPPFA Regulations means the Preferential Procurement Regulations, 2022 published in terms of

the PPPFA.

1.19 Price and Preferential Points Assessment means th

safety, health, quality control or environment, or having committed a serious and

26. Evaluation process

26.1.1 First Stage – Test for administrative Responsiveness

Stage 1: Responsiveness

26.2 Stage 2: Prequalification Criteria

Only those Bidders which satisfy all the responsiveness evaluation (stage 1) will be eligible to

Stage will not be evaluated further.

Bidders will be assessed on the prequalification criteria (26.2 - second stage) as set out in this

RFP. Only those Bidders which comply with the eligibility criteria will proceed to the Third Stage.

Leasing of Multifunction Printers for a duration of thirty-six months

Development Bank of Southern Africa of 49

The Development Bank of Southern Africa (“the DBSA” or “the Bank”) is a Development Finance

Institution (“DFI”) wholly owned by the Government of the Republic of South Africa (“the shareholder”),

with a mandate to finance infrastructure projects across Africa. This is achieved primarily through

providing debt financing to infrastructure projects in the markets within which the Bank operates.

DBSA primarily plays a key role in the preparation, funding and building phases of the infrastructure

development value chain. The diagram below (Figure 1) illustrates the various services as well as the

key target markets per value chain segments.

Figure 1: dbsa’s primary focus areas

2. DBSA enviroment in context

DBSA is a small to medium organisation with the following dynamics that needs to be considered

when scoping and pricing in response to the tender. DBSA employs approximately 600 employees,

all located at the DBSA Head Office in Midrand, Johannesburg. DBSA, through its Infrastructure

Delivery Division (IDD), owns two satellites offices, in East London (Eastern Cape) and Polokwane

(Limpopo).

Leasing of Multifunction Printers for a duration of thirty-six months

Development Bank of Southern Africa of 49

The DBSA would like to appoint a service provider to provide printing solution on a rental

/ lease basis, including on-going maintenance and support for a period of 36 months.

In order to meet the above objective, the following scope of work must be followed:

• Supply, install and configure Multi-Function Printers detailed below as per DBSA

requirements.

• Supply, install and configure Print room printers detailed below as per the DBSA

requirements.

• Supply, install and configure desktop printers, as and when required detailed below as

per the DBSA requirements.

• To provide a service warranty on specified printers for 36 months.
• To ensure 98% availability or higher (Monday to Friday between 8am and 5pm,

excluding normal preventative maintenance) and reliability of the printers supplied to

warrant adequate accessibility for printing services required by the DBSA. Advise on

penalties/incentives to ensure SLA benchmarks.

• To conduct adequate training to the DBSA technical staff on the day-to-day operating

and support of the supplied equipment.

Leasing of Multifunction Printers for a duration of thirty-six months

Development Bank of Southern Africa of 49

Development Bank of Southern Africa of 49

7.2 If a Bidder finds or reasonably believes it has found any discrepancy, ambiguity, error or

inconsistency in this RFP or any other information provided by the DBSA (other than minor clerical

matters), the Bidder must promptly notify the DBSA in writing of such discrepancy, ambiguity, error

or inconsistency in order to afford the DBSA an opportunity to consider what corrective action is

necessary (if any).

7.3 Any actual discrepancy, ambiguity, error or inconsistency in this RFP or any other information

provided by the DBSA will, if possible, be corrected and provided to all Bidders without attribution

to the Bidder who provided the written notice.

If, after a Bidder’s Response has been submitted, the Bidder becomes aware of an error in the

Bidders Response (including an error in pricing but excluding clerical errors which would have no

bearing on the evaluation of the Bid), the Bidder must promptly notify the DBSA of such error.

2: Pricing proposal submission

Development Bank of Southern Africa of 49

1. Background

The Development Bank of Southern Africa (“the DBSA” or “the Bank”) is a Development Finance

Institution (“DFI”) wholly owned by the Government of the Republic of South Africa (“the shareholder”),

with a mandate to finance infrastructure projects across Africa. This is achieved primarily through

providing debt financing to infrastructure projects in the markets within which the Bank operates.

development value chain. The diagram below (Figure 1) illustrates the various services as well as the

key target markets per value chain segments.

Figure 1: dbsa’s primary focus areas

when scoping and pricing in response to the tender. DBSA employs approximately 600 employees,

all located at the DBSA Head Office in Midrand, Johannesburg. DBSA, through its Infrastructure

Delivery Division (IDD), owns two satellites offices, in East London (Eastern Cape) and Polokwane

(Limpopo).

3.1 Business Requirements Below is the mandatory business requirements, Tenderers who do not adhere to those criteria listed as PRE-QUALIFIER, will be disqualified immediately: Applicable Prequalifying to this Responsiveness Criteria Criteria Tender (Y/N) Adherence in submitting Tender as two-folder 1 Pre-qualifier Y Prequalification and price folder 2 Submission of Company client reference letters Pre-qualifier Y Submissions of CV’s for resources (Paper Runner & 3 Pre-qualifier Y Technician) 4 Confirmation of Partnership with respective OEM Pre-qualifier Y Equipment delivery turnaround time should be no longer 5 Pre-qualifier Y that 21 days 4.2.1 END-USER PRINTERS Machine Volume Speed Functionality Qty Per month 35 Full Full Stapling: Corner and Side colour: Colour Punching: 2 and 4 Hole minimum: Offset Stacking 200 000 25ppm Scan to E-mail and Folder. Should cater for (all Monochro scanning of large documents, e.g., above 5MB. printers) me: High-quality copy for black & white and colour pages Monochr Minimum ome: 140 30ppm Copy (1-sided, 2-sided and multiple pages per 000(all sheet) printers) A3 and A4 Capability (copy, scan and print) 1000 Sheet Paper Tray Capacity Mobile Print and Scan 80gsm Auto Duplex Capability Supply 80gsm Bond Paper (cost separately) Leasing of Multifunction Printers for a duration of thirty-six months Development Bank of Southern Africa of 49 4.2.2 PRINTER IN THE PRINTING ROOM Volume Machine Qty Speed Functionality PM 1 80000 Minimum GBC / Multi Punch (wiro and Spiral) 80 ppm Stapling: Corner and Side Punching: 2 and 4 Hole Offset Stacking Large Capacity Stacker plus an extra trolley per unit Scan to E-mail and Folder. Should cater for scanning of large documents, e.g., above 5MB. High-quality copy for black & white and colour pages Copy (1-sided, 2-sided and multiple pages per sheet) A3 and A4 Capability (copy, scan and print) Large Capacity Paper Feed Trays with Suction Feed (Min 10 000 Sheets 80gsm Bond) Cover Inserter / Folder (offline capable) Ability to handle different stock types in a single job Decurling Unit EFI Print Controller 300gsm Auto Duplex Capability 350gsm Stock Handling Capability Dual Fuser Units (or other solution to keep speed constant over all paper ranges) Supply 80gsm Bond Paper (Cost separately) Leasing of Multifunction Printers for a duration of thirty-six months Development Bank of Southern Africa of 49 4.2.3 SATELLITE SITES PRINTERS Machine Volume Speed Functionality Qty Per month 2 Full Full Stapling: Corner and Side colour: Colour Punching: 2 and 4 Hole minimum: Offset Stacking 13000 25ppm Scan to E-mail and Folder. Should cater for (all scanning of large documents, e.g., above 5MB. printers) High-quality copy for black & white and colour Monochr Monochro pages ome: me: 9000 (all Minimum Copy (1-sided, 2-sided and multiple pages per printers) 30ppm sheet) A3 and A4 Capability (copy, scan and print) 1000 Sheet Paper Tray Capacity Mobile Print and Scan 80gsm Auto Duplex Capability Supply 80gsm Bond Paper (cost separately) Business Card Printer Machine Volume Speed Functionality Qty PM 1 18000 30–45 Business Card Printer ppm on A4 SRA3 business- card layout sheets 300 g/m2 coated or matte premium card SRA3 to maximize multi-card layout Best quality / 1200×1200 dpi Bypass tray for anything above 260 g/m2 Use Fiery controller (if brand colour precision is required Leasing of Multifunction Printers for a duration of thirty-six months Development Bank of Southern Africa of 49 Bulk cut using guillotine Ad-hoc Desk Top Printers (as and when required) Brother HL-L3280CDW (example) 2 Up to Wireless Single function with duplex printing and 26/27 high-yield toners ppm Wired, Wireless and Wi-Fi Direct / 1-sheet Manual (Mom/Col feed slot / Free 5-year onsite warranty our) / Automatic 2-sided printing /6.8 cm colour LCD Touchscr een The business card printer needs to accommodate the following DBSA approved colour pallet Leasing of Multifunction Printers for a duration of thirty-six months Development Bank of Southern Africa of 49 4.3 Non-Functional Requirements NON-FUNCTIONAL REQUIREMENTS Req No Description

Availability – the printing solution must be available 99.98%. NFR01 Security –the Bidder must provide DBSA with information on how their Printing solution (includers printers and printing software) is secured.

Authorization - the solution must allow for different roles and permissions to be assigned to user accounts.

Authentication – the solution must allow for users to be authenticated with unique usernames and passwords.

Conformance – the solution must comply with DBSA information security NFR02 policies and standards.

Encryption – data must be encrypted in transit and at rest.

Printers must be able to function without unsecure services such as FTP, http, telnet.

Audit – the solution must track and audit all user activities.

Vulnerability Management – the solution must secure DBSA environment, e.g., applying security patches, scanning for vulnerabilities, ensuring solution version is current.

Performance – the implemented printing solution must address the following performance requirements: speed, efficiency, resource usage, NFR03 throughput and capacity.

Backup – the printing solution must be backup daily in line with DBSA NFR04 backup policy.

Usability – the printing management solution must be Web based. The NFR05 printing solution must cater for 700 users.

Hosting – the printing solution may be hosted On-Premises, I.e., virtual server(s). or in the Cloud. If the solution is hosted in the Cloud, it must be NFR06 hosted within the South African boarders. Leasing of Multifunction Printers for a duration of thirty-six months Development Bank of Southern Africa of 49

B-BBEE Details: evelopment Bank of Southern Africa of 49

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be submitted electronically by the stipulated time to the link

Provided. Late bids will not be accepted for consideration.

1.2. All bids must be submitted on the official forms provided – (not to be

Re-typed)

1.3. South african bidders must register on the central supplier database

(Csd) to upload mandatory information namely: (business registration/

Directorship/ membership/identity numbers; tax compliance status;

And banking information for verification purposes). B-bbee certificate

Or sworn affidavit for b-bbee must be submitted by bidding institution.

1.4. Where a bidder is not registered on the csd, mandatory information

Namely: (business registration/ directorship/ membership/identity

Numbers; tax compliance status must be submitted with the bid

Documentation. B-bbee certificate or sworn affidavit for b-bbee must

Be submitted to bidding institution.

2. Tax compliance requirements

2.1 All bidders must ensure compliance with their tax obligations in their

Country of residence.

2.2 South african bidders are required to submit their unique personal

Identification number (pin) issued by SARS to enable the organ of state

To view the taxpayer’s profile and tax status.

2.3 South african bidders can apply for tax compliance status (tcs) or pin

May also be made via e-filing. In order to use this provision, taxpayers

Will need to register with SARS as e-filers through the website

Www.SARS.GOV.ZA.

2.4 SA bidders’ may also submit a printed tcs together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are

Involved; each party must submit a separate proof of tcs / pin / csd

Number (tax compliance) in

The following particulars must be furnished (failure to do so may result in

Your bid being disqualified).

part of its risk assessment. DBSA may also consider whether the preferred

bidder or any of its directors have been convicted of a serious offence.

b. Pending litigation/liquidation/business rescue (distinct from Working Capital)

tribunal as part of its risk assessment.

c. Performance

business with the preferred service provider, it may take this into account as

part of its risk assessment.

e. Restricted/Blacklisted

30.1 Each Bid constitutes an irrevocable offer by the Bidder to the DBSA to provide the Services required

and otherwise to satisfy the requirements of the Specification as set out in this RFP.

30.2 A Bid must not be conditional on:

30.2.1 the Board approval of the Bidder or any related governing body of the Bidder being

obtained.

30.2.2 the Bidder conducting due diligence or any other form of enquiry or investigation.

30.2.3 the Bidder (or any other party) obtaining any regulatory approval or consent.

30.2.4 the Bidder obtaining the consent or approval of any third party; or

30.2.5 the Bidder stating that it wishes to discuss or negotiate any commercial terms of the

contract.

ome: 140 30ppm Copy (1-sided, 2-sided and multiple pages per

000(all sheet)

printers)

A3 and A4 Capability (copy, scan and print)

Copy (1-sided, 2-sided and multiple pages per sheet)

A3 and A4 Capability (copy, scan and print)

Large Capacity Paper Feed Trays with Suction Feed (Min

10 000 Sheets 80gsm Bond)

Cover Inserter / Folder (offline capable)

ome: me:

9000 (all Minimum Copy (1-sided, 2-sided and multiple pages per

printers) 30ppm sheet)

A3 and A4 Capability (copy, scan and print)

1 18000 30–45 Business Card Printer

ppm on

A4 sra3

business-

card

layout

sheets

300 g/m2 coated or matte premium card

SRA3 to maximize multi-card layout

Best quality / 1200×1200 dpi

Bypass tray for anything above 260 g/m2

Use Fiery controller (if brand colour precision is

required

Assessment (where applicable).

1.13 Functional Criteria means the criteria set out in clause 27 of this Part C.

1.14 Intellectual Property Rights includes copyright and neighbouring rights, and all proprietary rights

in relation to inventions (including patents) registered and unregistered trademarks (including

service marks), registered designs, confidential information (including trade secrets and know how)

and circuit layouts, and all other proprietary rights resulting from intellectual activity in the industrial,

scientific, literary or artistic fields.

1.15 PFMA means the Public Finance Management Act, 1999.

1.16 PPPFA means the Preferential Procurement Policy Framework Act, 2000.

1.17 PPPFA Regulations means the Preferential Procurement Regulations, 2022 published in terms of

the PPPFA.

1.18 Pre-Qualifying Criteria means the criteria set out in clause Error! Reference source not found.

of this Part C.

1.20 Proposed Contract means the agreement including any other terms and conditions contained in

or referred to in this RFP that may be executed between the DBSA and the successful Bidder.

1.21 Request for Proposal or RFP means this document (comprising each of the parts identified under

Part A, Part B, Part C and Part D) including all annexures and any other documents so designated

by the DBSA.

1.22 SARS means the South African Revenue Service.

1.23 Services means the services required by the DBSA, as specified in this RFP Part D.

1.24 SLA means Service Level Agreement.

1.25 SOE means State Owned Enterprise, as defined by the Companies’ Act.

1.26 Specification means the conditions of tender set and any specification or description of the DBSA’s

requirements contained in this RFP.

1.27 State means the Republic of South Africa.

1.28 Statement of Compliance means the statement forming part of a Tender indicating the Bidders

compliance with the Specification.

1.29 Tendering Process means the process commenced by the issuing of this Request for Proposals

and concluding upon formal announcement by the DBSA of the selection of a successful Bidder(s)

or upon the earlier termination of the process.

1.30 Website means a website administered by DBSA under its name with web address

www.dbsa.org

17.3 The determination of the DBSA as to the actual time that a Bid is lodged is final. Subject to clause

17.2, all Bids lodged after the Closing Time will be recorded by the DBSA and will only be opened

for the purposes of identifying a business name and address of the Bidder. The DBSA will inform

a Bidder whose Bid was lodged after the Closing Time of its ineligibility for consideration. The

general operating practice is for the late Bid to be returned within 5 (five) working days of receipt or

within 5 (five) working days after determination not to accept a late Bid.

18. Bidder’s responsibilities

18.1 Bidders are responsible for:

18.1.1 examining this RFP and any documents referenced or attached to this RFP and any

other information made or to be made available by the DBSA to Bidders in connection

with this RFP;

18.1.2 fully informing themselves in relation to all matters arising from this RFP, including all

matters regarding the DBSA’s requirements for the provision of the Services;

18.1.3 ensuring that their Bids are accurate and complete;

18.1.4 making their own enquiries and assessing all risks regarding this RFP, and fully

considering and incorporating the impact of any known and unknown risks into their Bid;

18.1.5 ensuring that they comply with all applicable laws in regard to the Tendering Process

particularly as specified by National Treasury Regulations, Guidelines, Instruction Notes

and Practice Notes and other relevant legislation as published from time to time in the

Government Gazette; and

18.1.6 submitting all Compulsory Documents.

18.2 South African bidders with annual total revenue of ZAR10 million or less qualify as Exempted Micro

Enterprises (EMEs) in terms of the B-BBEE Act must submit a certificate issued by a registered,

independent auditor (who or which is not the Bidder or a part of the Bidder) or an accredited

verification agency.

18.3 South African bidders other than EMEs must submit their original and valid B-BBEE status level

verification certificate or a certified copy, or a sworn affidavit thereof, substantiating their B-BBEE

status. The submission of such certificates must comply with the requirements of instructions and

guidelines issued by National Treasury and be in accordance with the applicable notices published

by the Department of Trade and Industry in the Government Gazette.

18.4 The DBSA reserves the right to require of a Bidder, either before a Bid is adjudicated or at any time

subsequently, to substantiate any claim in regard to preferences, in any manner required by the

24.1 Upon submission in accordance with the requirements relating to the submission of Bids, all Bids

submitted become the property of the DBSA. Bidders will retain all ownership rights in any

intellectual property contained in the Bids.

24.2 Each Bidder, by submission of their Bid, is deemed to have licensed the DBSA to reproduce the

whole, or any portion, of their Bid for the sole purposes of enabling the DBSA to evaluate the Bid.

performance on any task orders/purchase orders or contracts, including poor

performance in respect of compliance with policies or procedures regarding

safety, health, quality control or environment, or having committed a serious and

gross breach of contract.

control the actions of our suppliers, we will not tolerate any Illegal activities. These include, but

are not limited to:

• Misrepresentation of any kind (e.g. origin of manufacture, specifications,

intellectual property rights, etc.);

• Collusion;
• Failure to disclose accurate information required during the sourcing activity

(ownership, financial situation, BBBEE status, etc.);

• Corrupt activities listed above; and
• Harassment, intimidation or other aggressive actions towards DBSA’s

employees.

35.1 By submitting a Bid, a Bidder warrants that:

35.1.1 it did not rely on any express or implied statement, warranty or representation,

whether oral, written, or otherwise made by or on behalf of the DBSA, its officers,

employees, or advisers other than any statement, warranty or representation

expressly contained in the RFP;

35.1.2 it did not use the improper assistance of DBSA’s employees or information

unlawfully obtained from them in compiling its Bid;

35.1.3 it is responsible for all costs and expenses related to the preparation and lodgement

of its Bid, any subsequent negotiation, and any future process connected with or

relating to the Tendering Process;

35.1.4 it accepts and will comply with the terms set out in this RFP; and

35.1.5 it will provide additional information in a timely manner as requested by the DBSA

to clarify any matters contained in the Bid.

36. Dbsa’s rights

36.1 Notwithstanding anything else in this RFP, and without limiting its rights at law or

otherwise, the DBSA reserves the right, in its absolute discretion at any time, to:

36.1.1 cease to proceed with or suspend the Tendering Process prior to the execution of a

formal written contract.

36.1.2 alter the structure and/or the timing of this RFP or the Tendering Process;

36.1.3 vary or extend any time or date specified in this RFP

36.1.4 terminate the participation of any Bidder or any other person in the Tendering

• Supply, install and configure Multi-Function Printers detailed below as per DBSA

requirements.

• Supply, install and configure Print room printers detailed below as per the DBSA

requirements.

• Supply, install and configure desktop printers, as and when required detailed below as

per the DBSA requirements.

• To provide a service warranty on specified printers for 36 months.
• To ensure 98% availability or higher (Monday to Friday between 8am and 5pm,

excluding normal preventative maintenance) and reliability of the printers supplied to

warrant adequate accessibility for printing services required by the DBSA. Advise on

penalties/incentives to ensure SLA benchmarks.

• To conduct adequate training to the DBSA technical staff on the day-to-day operating

and support of the supplied equipment.

26/27 high-yield toners

ppm

Wired, Wireless and Wi-Fi Direct / 1-sheet Manual

(Mom/Col

feed slot / Free 5-year onsite warranty

our) /