Request for price quotations for procurement and delivery of annual veeam data platform advanced universal licenses for the national lotteries commission.

{"name":null,"email":"[email protected]","phone":"+27(12)432 1300","department":null,"address":"Closing date and time"}

Returnable Documents: SBD 6.1) Forms, Registered with the central supplier database (CSD), CSD Report with Tax Compliant, with valid tax clearance compliant status on the closing, Pre-Qualification Criteria (Mandatory Requirements), interest form (failure to declare honestly will lead to bidder being SBD 4, may be appointed) are covered in terms of the Compensation for Occupational Injuries, standing” with the Compensation Fund, or similar proof acceptable to the commission., 3. National Treasury’s Central Supplier Database, 3.1 Bidders are required to self-register on National Treasury’s Central Supplier Database, (CSD) which has been established to centrally administer supplier information for all organs

Pt−P min

Ps = 80 (1 − ) )

Pt-P min

Where

Ps = Points scored for price of tender under

consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and

Incomegeneratingprocurement

Where

Ps = Points scored for price of tender under

consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential

Procurement Regulations, preference points must be awarded for specific

goals stated in the tender. For the purposes of this tender the tender will

be allocated points based on the goals stated in table 1 below as may be

supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the

Regulations, which states that, if it is unclear whether the 80/20 preference

point system applies, an organ of state must, in the tender documents,

stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that

either the 80/20 or preference point system will apply and that

the highest acceptable tender will be used to determine the

applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 preference

point system will apply and that the lowest acceptable tender will

be used to determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goal

for both the 90/10 and 80/20 preference point system

Table 1: Specific goals for the tender and points claimed are indicated per the table

below. Note to tenderers: The tenderer must indicate how they claim points

for each preference point system.)

1. Procurement from entities Sub - Maximum To be completed by the bidder

who are Black Owned points points for

for specific

1.1. The National Lotteries Commission (NLC) is a public entity established in terms of the Lotteries

Amendment Act (No ) to regulate the National Lottery as well as other lotteries,

including society lotteries. The NLC evolved out of the National Lotteries Board, established

in terms of the Lotteries Act No . Amongst other things, the NLC is charged with the

primary responsibility to manage the National Lottery Distribution Trust Fund (NLDTF) into

which the proceeds of the National Lottery are deposited and subsequently distributed for

good causes.

1.2. In line with the requirements of the Public Finance Management Act No. (PFMA) and

Treasury Regulations, the NLC seeks to engage the services of duly qualified service

providers. The NLC aims to engage the services of duly qualified service providers to submit a

quotation for the provisioning of Veeam data platform advanced universal licenses.

2. RFQ technical specification requirements

Supply and delivery of annual Veeam data platform advanced universal for the

licenses National Lotteries Commission (NLC).

No ITEMS ITEM DESCRIPTION QUANTITIES

1. Supply,  Install and configure a new instance 100 - Instances

install, and of Veeam Platform Advanced

configure Universal.

Veeam

 Activate Veeam Enterprise Plus Platform

Edition Version 12 or later advanced

universal Licenses.

licenses. Support ID/ Contract Number

(03014555)

2. Additional Delivery Lead Time:

Requirements  Indicate estimated delivery time

for goods from date of receipt

of a PO from the NLC not more

than 5 days.

 Indicate method of delivery of

goods to NLC

Section 2: notice to bidders

Tel: +27(12)432 1300

Info Centre: 086 00 65383 Web:

www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

1. Terms and conditions of Request for Quotation (RFQ)

1.1 This document may contain confidential information that is the property of the Commission.

1.2 No part of the contents may be used, copied, disclosed, or conveyed in whole or in part to

any party in any manner whatsoever other than for preparing a proposal in response to this

RFQ without prior written permission from the Commission.

1.3 All copyright and intellectual property herein vests with the Commission.

1.4 Late and incomplete submissions will not be accepted.

1.5 No services must be rendered, or goods delivered, before an official Commission Purchase

Order form has been received.

1.6 This RFQ will be evaluated in terms of the 80/20 preference point system prescribed by the

Preferential Procurement Policy Framework Act of 2000 and PPR of 2022.

1.7 Suppliers are required to register on the Central Supplier Database at www.csd.gov.za.

1.8 Suppliers must provide their CSD registration number (and attach a CSD Summary report)

and ensure that their tax matters are compliant.

1.9 All questions regarding this RFQ must be forwarded to [email protected], cc

[email protected] no later than 24 hours of the RFQ closing date.

1.10 Any supplier who has reasons to believe that the RFQ specification is based on a

specific brand must inform the Commission via the email address in 1.9.

2. General rules and instructions

2.1 News and press releases

2.1.1 Bidders or their agents shall not make any news releases concerning this RFQ or the

awarding of the same or any resulting agreement(s) without the consent of, and then only in

co-ordination with, the Commission.

2.2 Precedence of documents

2.2.1 This RFQ consists of several sections. Where there is a contradiction in terms between the

clauses, phrases, words, stipulations, or terms and herein referred to generally as

stipulations in this RFQ and the stipulations in any other document attached hereto, or the

RFQ submitted hereto, the relevant stipulations in this RFQ shall take precedence.

2.2.2 Where this RFQ is silent on any matter, the relevant stipulations addressing such matter,

and which appear in the PPPFA shall take precedence. Bidders shall refrain from

Tel: +27(12)432 1300

Info Centre: 086 00 65383 Web:

www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

incorporating any additional stipulations in its proposal submitted in terms hereof other than

in the form of a clear marked recommendation that the Commission may in its sole discretion

elect to import or to ignore. Any such inclusion shall not be used for any purpose of

interpretation unless it has been so imported or acknowledged by the Commission.

2.2.3 It is acknowledged that all stipulations in the PPPFA are not equally applicable to all matters

addressed in this RFQ. It, however, remains the exclusive domain and election of the

Commission as to which of these stipulations are applicable and to what extent. Bidders are

hereby acknowledging that the decision of the

commission in this regard is final and binding. The onus to enquire and obtain clarity in this

regard rests with the Bidder(s). The Bidder(s) shall take care to restrict its enquiries in this

regard to the most reasonable interpretations required to ensure the necessary consensus.

2.3 Preferential procurement reform

2.3.1 The commission supports B-BBEE as an essential ingredient of its business. In accordance

with government policy, the commission insists that the private sector demonstrates its

commitment and track record to B- BBEE in the areas of ownership (shareholding), skills

transfer, employment equity and procurement practices (SMME Development) etc.

2.4 National Industrial Participation Programme.

2.4.1 The Industrial Participation policy, which was endorsed by Cabinet on 30 April 1997, is applicable to

contracts that have an imported content. The NIP is obligatory and therefore must be

complied with. Bidders are required to sign and submit the Standard Bidding Document

(Sbd).

2.5 Language

2.5.1 Quotations shall be submitted in English.

2.6 Gender

2.6.1 Any word implying any gender shall be interpreted to imply all other genders.

2.7 Headings

2.7.1 Headings are incorporated into this RFQ document and submitted in response thereto, for

ease of reference only and shall not form thereof for any purpose of interpretation or for any

other purpose.

2.8 Occupational Injuries and Diseases Act

2.8.1 The Bidder warrants that all its employees (including the employees of any sub-contractor

that may be appointed) are covered in terms of the Compensation for Occupational Injuries

and Diseases Act and that the cover shall remain in force for the duration of the

Tel: +27(12)432 1300

Info Centre: 086 00 65383 Web:

www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

adjudication of this RFQ and/ or subsequent agreement. the commission reserves the right

to request the Bidder to submit documentary proof of the Bidder’s registration and “good

standing” with the Compensation Fund, or similar proof acceptable to the commission.

2.9 Processing of the Bidder’s Personal Information

2.9.1 All Personal Information of the Bidder, its employees, representatives, associates and sub-

contractors (“Bidder Personal Information”) required under this RFQ is collected and

processed for the purpose of assessing the content of its tender proposal and awarding the

bid. The assessment and award of the bid shall be conducted in accordance with applicable

legislation including the PPPFA and NLC SCM Policy.

The Bidder is advised that Bidder Personal Information may be passed on to third parties

to whom the commission is compelled by law to provide such information. For example,

where appropriate, the commission is compelled to submit information to National Treasury’s

Database of Restricted Suppliers.

2.9.2 All Personal Information collected will be processed in accordance with POPIA and with the

commission Data Privacy Policy.

2.9.3 The commission will ensure that the rights of the Bidder and of its employees and

representatives (i.e., the right of access and the right to rectify) are effectively guaranteed

in accordance with the procedures as specified in the commission PAIA manual.

2.9.4 In signing this document, the Bidder consents to the use of its Personal Information for the

purposes as specified in section 2.9.1 above.

3. National Treasury’s Central Supplier Database

3.1 Bidders are required to self-register on National Treasury’s Central Supplier Database

(CSD) which has been established to centrally administer supplier information for all organs

of state and facilitate the verification of certain key supplier information.

3.2 The Commission may not award business to a bidder who has failed to register on the CSD.

3.3 Only foreign suppliers with no local registered entity need not register on the CSD.

3.4 The CSD can be accessed at https://secure.csd.gov.za/

4. Confidentiality

4.1 Bids submitted for this Request for Quotations will not be revealed to any other bidders and

will be treated as contractually binding.

4.2 The Commission reserves all the rights afforded to it by the POPIA in the processing of any of

its information as contained in the quotation.

4.3 The Bidder acknowledges that it will obtain and have access to personal information of The

Commission and agrees that it shall only process the information disclosed by the

Commission in terms of this bid award and only for the purposes as detailed in this RFQ

and in accordance with any applicable law.

Tel: +27(12)432 1300

Info Centre: 086 00 65383 Web:

www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

4.4 The Bidder shall notify the Commission in writing of any unauthorized access to personal

information and the information of a third party, through cybercrimes or suspected

cybercrimes, in its knowledge and report such crimes or suspected crimes to the relevant

authorities in accordance with applicable laws, after becoming aware of such.

5. Communication

5.1 Specific queries relating to this RFQ should be submitted [email protected], cc

[email protected] before the closing date.

5.2 In the interest of fairness and transparency the Commission’s response to such a query

may be made available to other bidders.

5.3 It is prohibited for bidders to attempt, either directly or indirectly, to canvass any officer or

employee of the Commission in respect of this RFQ between the closing date and the date

of the award of the business.

5.4 Bidders found to be in collusion with one another will be automatically disqualified and

restricted from doing business with organs of state for a specified period.

6. Supplier Performance

6.1 The National Lotteries Commission conducts regular performance reviews in accordance

with the requirements for the classification of the contract and or stakeholder by making use

of supplier evaluation forms. The evaluation is conducted against the deliverables or scope

of the contract with a minimum of an annual review done for contracts longer than a year

and a review at completion of contract for those contracts less than a year.

6.2 Ad-hoc performance reviews shall be conducted where non-performance is identified

outside the review period.

6.3 Non-performance will be addressed with at least a formal letter advising specific non-

performing areas and stating remedial action/s required within specific time frames. Non-

adherence to remedial actions shall lead to escalating performance management actions.

6.4 Any party to this agreement may request to participate in a joint performance review where

appropriate and seek continuous improvement opportunities.

Section 3: EVALUATION CRITERIA

The Commission will evaluate all quotations in terms of the Preferential Procurement Regulation of

2022 and the Preferential Procurement Policy Framework Act. No. (PPPFA), BEE Status

Level of Contributor and Specified Goals as per the Preferential Procurement Regulations of 2022

Stage 1: Tender Closing and Opening

1.1 Tender closing details

Tel: +27(12)432 1300

Info Centre: 086 00 65383 Web:

www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

Closing date for submission is 31 August 2026 Standard South African Time. Any late

quotation will Not be accepted. Online Submission Only.

1.2 Bid Formats

1.2.1 Bid submissions must be submitted in a PDF format that is protected from any

modifications, deletions, or additions.

1.2.2 Financial/pricing information must be presented in a separate attachment from the

Technical/Functional Response information. The onus is on the Bidder to ensure that all

mandatory and required documents are included in the electronic submission.

1.2.3 Submissions must be prominently marked with the full details of the tender, namely Bidder’s

Name, Tender No and Tender Title.

1.2.4 Bidders are advised to submit quotation at least thirty minutes before the bid closing time

to cater for any possible delay in transmission or receipt of the bid. The onus is on bidder

to ensure that the quotation is submitted on time.

1.2.5 The NLC will not be responsible for any failure or delay in the submission or receipt of the bid

including but not limited to:

 Poor Network

 Power cut (Load Shedding)

 Struggling to use e-tender portal

Stage 2: Administrative Compliance and Mandatory requirements

All bid respondents must submit mandatory documents that comply with all mandatory

requirements. Bids that do not fully comply with the mandatory requirements will be disqualified

and will not be considered for further evaluation.

The Administrative Compliance Evaluation will include the following:

Evaluation Criteria Supporting Document

Returnable documents (standard bidding documents)

Standard Bidding Document (SBD1;

and/or schedules were completed, duly signed by the

SBD 6.1) Forms

authorized person.

Signed consent form in terms of the Protection of

Signed POPIA Consent Form Personal Information Act (POPIA) (Consent

Forms Attached to the Bid as part of the SBDs).

Registered with the central supplier database (CSD)

CSD Report with Tax Compliant

with valid tax clearance compliant status on the closing

Status.

date of submission of bid.

BEE/Sworn Affidavit Valid Certificate/Affidavit

Tel: +27(12)432 1300

Info Centre: 086 00 65383 Web:

www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

In the event of the bidder being in a joint venture (JV), a Valid Joint/Consolidated B-BBEE

joint/consolidated B-BBEE must be submitted. Certificate/Affidavit

Pre-Qualification Criteria (Mandatory Requirements)

All bid respondents must submit mandatory documents that comply with all mandatory

requirements. Bids that do not fully comply with the mandatory requirements will be disqualified

and will not be considered for further evaluation.

Evaluation Criteria Supporting Document

1. In the event of the bidder being in a joint venture (JV), a signed JV

agreement must be submitted (where applicable) JV Agreement

2. Bidders must submit a fully completed declaration of

interest form (failure to declare honestly will lead to bidder being SBD 4

disqualified)

3. Completed price schedule

Price schedule submitted

4. Bidders who are compliant with the requirements for this stage will

Mandatory requirement

proceed to stage 4. Bidder must indicate by ticking (√) correct box

document ticked to confirm

indicating that they Comply or do not comply. If no tick is made it will

that the quotation is per

be accepted that the bidder does “not comply” and will be

disqualified. Note: The following specific requirements must be met

by the bidders:

Item Item Description Part NO

Comply

Yes No

Tel: +27(12)432 1300

Info Centre: 086 00 65383

Web: www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

Stage 3: The 80/20 Principle based on Price and Special goal as stated below.

Points will be awarded to a bidder as follows.

1. Procurement from entities who are Black Sub - Maximum Relevant Evidence

Owned points for points for

specific specific

goals goals

Tenderer who have 100% black Ownership 8 Copies of ID’s/3 months CIPC

Tenderer who have 51% to 99% black ownership 4 Report from the closing date of

8 the bid/ CSD Recent ReportTenderer who have less than 51% black ownership 0

2. Procurement from entities who are Black B-BBEE Certificate / B-

women Owned BBEE Sworn Affidavit

Tenderer who have 100% women 4

Ownership 4

Tenderer who have 30% to 99% women ownership 2

Tenderer who have less than 30% women 0

Ownership

3. Black Youth Ownership 4

B-BBEE Certificate / B- BBEETenderer who have 100% black youth ownership 4

Sworn Affidavit

Tenderer who have 30% to 99% black youth 2

Ownership

Tenderer who have less than 30% black youth 0

Ownership

4.Procurement from Disabilities

Tenderer who have 20% or more owners with 4 4 Letter from the Doctor

disability confirming disability and CSD

Tenderer who have less than 20% but more than 2 report not older than 1 year

10% owners with disability from the date of the closing of

Tenderer who have less than 10% owners with 0 the RFQ.

disability

Total points for specific goals 20

Stage 4: Due Diligence

The NLC reserves the right to undertake a due diligence exercise on the preferred bidder/s as part of

a material risk evaluation aimed at determining to its satisfaction the validity of the information

provided by the Bidder. Such exercise shall be fully documented and may include, but need not be

limited to, all or any combination of the following:

 Physical inspection of the Bidder’s offices, branches or other places

 Verification of accuracy, correctness and authenticity of information provided

Tel: +27(12)432 1300

Info Centre: 086 00 65383

Web: www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

 Validation of the extent of compliance with the RFQ requirements and evaluation criteria

based on what has so far been found by the evaluation team

 Inquiry and reference checking with National Treasury Restricted Suppliers

 Inquiry and reference checking with previous clients on the performance on ongoing or

completed contracts, including physical inspections of previous work, as necessary.

 Financial Stability Assessments

Stage 5: Contract and Award

The stage is for negotiation after receipt of formal tenders and before the conclusion of contracts

with suppliers/contractors submitting the lowest acceptable tender with a view to obtaining an

improvement in price, delivery, or content, in circumstances which do not put other tender at a

disadvantage or affect adversely their confidence or trust in the competitive system. Bidders may be

requested to provide their best and final offers based on contract negotiations.

Price schedule: supply and delivery of annual veeam data platform advanced

Universal licenses

RFQ2026-008-035

Name of bidder...........................................................................

Items item description quantities price

Supply, install, and  Install and configure a new 100 - R

configure Veeam instance of Veeam Instances

Platform advanced Platform Advanced

universal licenses.

Universal.

 Activate Veeam Enterprise

Plus Edition Version 12.3.2

or later Licenses.

Support ID/ Contract

Number (03014555)

Additional Delivery Lead Time:

Requirements  Indicate estimated

delivery time for goods

from date of receipt of

a PO from the NLC not

more than 10 days.

 Indicate method of

delivery of goods to

NLC

Total Price (VAT Inclusive) R

[Type here]

SCM:

Consent

Request form

Request for the consent of a data subject for processing of

Personalinformation for the purpose of procurement of goods

AND SERVICES APPLICATION, IN LINE WITH THE NLC’s SUPPLY CHAIN

MANAGEMENT POLICY, IN TERMS OF SECTION 11(1)(a) OF THE

Protection of personal information act,2013 (act NO.)

(“Popia”).

To:

From:

Address:

Contact number:

Email address:

Part a

1. In terms of the PROTECTION OF PERSONAL INFORMATION ACT, consent for

processing of personal information of a data subject (the person/entity to whom

personal information relates) must be obtained for the purpose of processing of

application for procurement of goods and services, in line with the NLC’s supply chain

management policy, and storage of your personal data by means of any form of

electronic communication, including automatic calling machines, facsimile machines,

SMSs or e-mail, which is prohibited unless written consent to the processing is given

by the data subject. You may only be approached once for your consent by us (NLC).

After you have indicated your wishes in Part B,

you are kindly requested to submit this Form either by post, facsimile or e-mail to the

address, facsimile number or e-mail address as stated above.

2. "Processing” means any operation or activity or any set of operations, whether or

not by automatic means, concerning personal information, including—

2.1 the collection, receipt, recording, organization, collation, storage, updating or

modification, retrieval, alteration, consultation or use.

2.2 dissemination by means of transmission, distribution or making available in another

form; or

2.3 merging, linking, as well as restriction, degradation, erasure or destruction of

information.

3. “Personal information” means information relating to an identifiable, living, natural

person, and where it is applicable, an identifiable, existing juristic person, including, but

not limited to—

3.1 information relating to the race, gender, sex, pregnancy, marital status, national, ethnic

or social origin, colour, sexual orientation, age, physical or mental health, well-

being, disability, religion, conscience, belief, culture, language and birth of the

person.

3.2 information relating to the education or the medical, financial, criminal or

employment history of the person.

3.3 any identifying number, symbol, e-mail address, physical address, telephone

number, location information, online identifier or other particular assignment to the

person.

3.4 the biometric information of the person.

3.5 the personal opinions, views or preferences of the person.

3.6 correspondence sent by the person that is implicitly or explicitly of a private or

confidential nature or further correspondence that would reveal the contents of the original

correspondence.

3.7 the views or opinions of another individual about the person; and

3.8 the name of the person if it appears with other personal information relating to the

person or if the disclosure of the name itself would reveal information about the

person.

Full names of the designated person on behalf of the Responsible Party

Signature of Designation person

Sbd 1 part a

Invitation to bid

You are hereby invited to bid for requirements of the (name of department/

Public entity)

Closing 11:00

Bid number: RFQ2026-007-035 closing date: 31/08/2026 time:

Request for quotation for procurement and delivery of veeam

Data platform advanced universal licenses.

Bid response documents may be submitted via e-tender portal;

(online submission on e-tender).

Bidding procedure enquiries may be technical enquiries may be

Directed to directed to:

CONTACT PERSON Supply Chain Management CONTACT PERSON SCM

Telephone telephone

Number 0124321309 number 012 432 1308

Facsimile facsimile

Number number

[email protected] E-MAIL ADDRESS

Supplier information

Name of bidder

Postal address

Street address

Telephone

Number code number

Cellphone

Number

Facsimile

Number code number

E-mail address

VAT

Registration

Number

Supplier tax central

Compliance compliance supplier or

Status system pin: database

No: MAAA

B-bbee status tick applicable box] b-bbee status [tick

Level level sworn applicable box]

Verification affidavit

CERTIFICATE Yes No

Yes

No

[A b-bbee status level verification certificate/ sworn affidavit (for emes &

QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-

Bbee]

Are you the

ACCREDITED ARE YOU A FOREIGN Yes No

Representative in based supplier

South africa for for the goods [if yes, answer

THE GOODS Yes No /SERVICES THE

/Services /works offered? Questionnaire

/Works [if yes enclose proof] below ]

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)?

Yes NO

Does the entity have a branch in the RSA?

Yes NO

Does the entity have a permanent establishment in the RSA?

Yes NO

Does the entity have any source of income in the RSA?

Yes NO

Is the entity liable in the RSA for any form of taxation?

Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for

A tax compliance status system pin code from the south african revenue service

(SARS) and if not register as per 2.3 Below.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids

Will not be accepted for consideration.

1.2. All bids must be submitted on the official forms provided– (not to be re-typed)

Or in the manner prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000

And the preferential procurement regulations, 2022, the general conditions of

Contract (gcc) and, if applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract

Form.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin)

Issued by SARS to enable the organ of state to verify the taxpayer’s profile and

Tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through

The SARS website www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved; each

Party must submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies

With directors who are persons in the service of the state, or close

Corporations with members persons in the service of the state.”

Nb: failure to provide / or comply with any of the above particulars may

Render the bid invalid.

Signature of bidder:

...................................................

Capacity under which this bid is signed:

...................................................

(Proof of authority must be submitted e.g. company resolution)

Date:

...................................................

Sbd4

Bidder’s disclosure

1. Purpose of the form

1.1 Any person (natural or juristic) may make an offer or offers in terms of this invitation

to bid. In line with the principles of transparency, accountability, impartiality, and ethics

as enshrined in the Constitution of the Republic of South Africa, 1996 (Constitution),

and further expressed in the various applicable legislation, it is required for the bidder

to make this declaration in respect of the details required hereunder.

1.2 If a person is listed in the Register for Tender Defaulters and/or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Declaration on employment by organ of state

2.1 Is the bidder, or any of the directors / trustees / shareholders / members / partners of

the bidder employed by an organ of state, as defined in section 239 of the

Constitution? YES/NO

2.2 If YES, furnish particulars of the names, individual identity numbers, in the table

below:

Full Name Identity Number Name of organ of state

2.3 Do you, or any person connected with the bidder, have a relationship with any person

who is employed by the procuring institution? YES/NO

2.3.1 If so, furnish particulars:

...............................................................................................................

...............................................................................................................

.........................................................

2.4 Does the bidder or any of its directors/trustees/shareholders members/partners or any

person having a controlling interest in the enterprise have any interest in any other

related enterprise, whether or not they are bidding for this contract?

Yes/no

Sbd4

2.4.1 If so, indicate all companies registered in the CSD in the table below:

Supplier registration number Status (active/inactive/deleted)

(Maaa)

Failure to disclose all CSD-registered active companies linked to all Directors will

lead to disqualification.

3 general declaration

I, ............................................................................................., the

undersigned, in submitting the accompanying bid, do hereby make the following

statements that I certify to be true and complete in every respect:

3.1 I have read and I understand the contents of this disclosure.

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found

to be false.

3.3 The bidder has arrived at the accompanying bid independently from, and without

consultation, communication, agreement or arrangement with any competitor.

3.4 In addition, there have been no consultations, communications, agreements or

arrangements with any competitor regarding the quality, quantity, specifications,

prices, including methods, factors or formulas used to calculate prices, market

allocation, the intention or decision to submit or not to submit the bid, bidding with the

intention not to win the bid and conditions or delivery particulars of the products or

services to which this bid invitation relates.

3.5 The terms of the accompanying bid have not been, and will not be, disclosed by the

bidder, directly or indirectly, to any competitor, prior to the date and time of the official

bid opening or of the awarding of the contract.

3.6 There have been no consultations, communications, agreements or arrangements

made by the bidder with any official of the procuring institution in relation to this

procurement process prior to and during the bidding process except to provide

clarification on the bid submitted where so required by the institution; and the bidder

was not involved in the drafting of the specifications or terms of reference for this bid.

3.7 I am aware that, in addition and without prejudice to any other remedy provided to

combat any restrictive practices related to bids and contracts, bids that are suspicious

will be reported to the Competition Commission for investigation and possible

imposition of administrative penalties in terms of section 59 of the Competition Act,

1998 (Act No. ) and or may be referred to law enforcement agencies for

criminal investigation and or may be restricted from conducting business with the state

for a period not exceeding 10 years in terms of the Prevention and Combating of

Corrupt Activities Act, 2004 (Act No. ) or any other applicable legislation.

Sbd4

I certify that the above is correct.

I accept that the procuring institution may reject the bid or

Take appropriate action against me if this declaration is false.

.................................... ................................................

Signature Date

.................................... ................................................

Designation Name of bidder

6.1

Preference points claim form in terms of the preferential

Procurement regulations 2022

This preference form must form part of all tenders invited. It contains general information

and serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general

Conditions, definitions and directives applicable in respect of

The tender and preferential procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000

(allapplicable taxes included); and

1.2 To be completed by the organ of state

(delete whichever is not applicable for this tender).

a) The applicable preference point system for this tender is the 80/20 preference

pointsystem.

b) The 80/20 preference point system will be applicable in this tender. The lowest/

highest acceptable tender will be used to determine the accurate system once

tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating

contracts) shall be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of

this tender to claim points for specific goals with the tender, will be

interpreted to mean that preference points for specific goals are not claimed.

1.6 The organ of state reserves the right to require a tenderer, either before a tender is

adjudicated or at any time subsequently, to substantiate any claim in regard top

references, in any manner required by the organ of state.

2. Definitions

(a) “tender” means a written offer in the form determined by an organ of state in response

to an invitation to provide goods or services through price quotations, competitive

tendering process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and

includes all applicable taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated

at the time of bid invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form

determined by an organ of state in response to an invitation for the origination of

income-generating contracts through any method envisaged in legislation that will

resulting a legal agreement between the organ of state and a third party that produces

revenue for the organ of state, and includes, but is not limited to, leasing and disposal

of assets and concession contracts, excluding direct sales and disposal of assets

through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No.).

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 points is allocated for price on the following basis:

valid tax clearance compliant status on the closing

Tax compliance status system pin code from the south african revenue service

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through

CSD registration number (and attach a CSD Summary report)

CSD Report with Tax Compliant

Csd number

Csd number must be provided

Central Supplier Database at www

Central Supplier Database

central supplier database (CSD)

Central supplier database (csd), a csd number must be provided

standing” with the Compensation Fund, or similar proof acceptable to the commission.

SBD 6.1) Forms

Registered with the central supplier database (CSD)

with valid tax clearance compliant status on the closing

Pre-Qualification Criteria (Mandatory Requirements)

interest form (failure to declare honestly will lead to bidder being SBD 4

8 the bid/ CSD Recent ReportTenderer who have less than 51% black ownership 0

B-BBEE Details: goals

Tenderer who have 100% black 8

Ownership

Tenderer who have 51% to 99% black 4

ownership

Tenderer who have less than 51% 0

black ownership

2. Procurement from entities who are

Black women Owned

Tenderer who have 100% women 4

Ownership.

Tenderer who have 30% to 99% 2

women ownership

Tenderer who have less than 30% 0

women ownership

3. Black Youth Ownership

4Tenderer who have 100% black 4

youth ownership

Tenderer who have 30% to 99% 2

black youth ownership

Tenderer who have less than 0

30% black youth ownership

4.Procurement from Disabilities

Tenderer who have 20% or more 4 4

owners with disability

Tenderer who have less than 2

20% but more than 10% owners with

disability

Tenderer who have less than 10% 0

owners with disability

Total points for specific goals 20

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

Partnership/Joint Venture / Consortium

One-person business/sole propriety Close

corporation

Public Company

Personal Liability Company

(Pty) Limited

Non-Profit Company

State Owned Company[TICK APPLICABLE BOX]

4.6. I, the undersigned, who is duly authorized to do so on behalf of the

company/firm, certify that the points claimed, based on the specific goals

as advised in the tender, qualifies the company/ firm for the preference(s)

shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General

Conditions as indicated inparagraph1 of this form;

iii) In the event of a contract being awarded as a result of points cl

Tel: +27(12)432 1300

Info Centre: 086 00 65383 Web:

www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

Section 1: introduction and technical specification requirements

1. Introduction

1.1. The National Lotteries Commission (NLC) is a public entity established in terms of the Lotteries

Amendment Act (No ) to regulate the National Lottery as well as other lotteries,

including society lotteries. The NLC evolved out of the National Lotteries Board, established

in terms of the Lotteries Act No . Amongst other things, the NLC is charged with the

primary responsibility to manage the National Lottery Distribution Trust Fund (NLDTF) into

which the proceeds of the National Lottery are deposited and subsequently distributed for

good causes.

1.2. In line with the requirements of the Public Finance Management Act No. (PFMA) and

2.2.2 Where this RFQ is silent on any matter, the relevant stipulations addressing such matter,

and which appear in the PPPFA shall take precedence. Bidders shall refrain from

Tel: +27(12)432 1300

Info Centre: 086 00 65383 Web:

www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

incorporating any additional stipulations in its proposal submitted in terms hereof other than

in the form of a clear marked recommendation that the Commission may in its sole discretion

elect to import or to ignore. Any such inclusion shall not be used for any purpose of

interpretation unless it has been so imported or acknowledged by the Commission.

2.2.3 It is acknowledged that all stipulations in the PPPFA are not equally applicable to all matters

addressed in this RFQ. It, however, remains the exclusive domain and election of the

1.2.4 Bidders are advised to submit quotation at least thirty minutes before the bid closing time

to cater for any possible delay in transmission or receipt of the bid. The onus is on bidder

to ensure that the quotation is submitted on time.

1.2.5 The NLC will not be responsible for any failure or delay in the submission or receipt of the bid

including but not limited to:

 Poor Network

 Power cut (Load Shedding)

 Struggling to use e-tender portal

Stage 2: Administrative Compliance and Mandatory requirements

you are kindly requested to submit this Form either by post, facsimile or e-mail to the

address, facsimile number or e-mail address as stated above.

2. "Processing” means any operation or activity or any set of operations, whether or

not by automatic means, concerning personal information, including—

2.1 the collection, receipt, recording, organization, collation, storage, updating or

modification, retrieval, alteration, consultation or use.

2.2 dissemination by means of transmission, distribution or making available in another

form; or

2.3 merging, linking, as well as restriction, degradation, erasure or destruction of

information.

3. “Personal information” means information relating to an identifiable, living, natural

person, and where it is applicable, an identifiable, existing juristic person, including, but

not limited to—

3.1 information relating to the race, gender, sex, pregnancy, marital status, national, ethnic

or social origin, colour, sexual orientation, age, physical or mental health, well-

being, disability, religion, conscience, belief, culture, language and birth of the

person.

3.2 information relating to the education or the medical, financial, criminal or

employment history of the person.

3.3 any identifying number, symbol, e-mail address, physical address, telephone

number, location information, online identifier or other particular assignment to the

person.

3.4 the biometric information of the person.

3.5 the personal opinions, views or preferences of the person.

3.6 correspondence sent by the person that is implicitly or explicitly of a private or

confidential nature or further correspondence that would reveal the contents of the original

correspondence.

3.7 the views or opinions of another individual about the person; and

3.8 the name of the person if it appears with other personal information relating to the

person or if the disclosure of the name itself would reveal information about the

person.

State Owned Company[TICK APPLICABLE BOX]

4.6. I, the undersigned, who is duly authorized to do so on behalf of the

company/firm, certify that the points claimed, based on the specific goals

as advised in the tender, qualifies the company/ firm for the preference(s)

shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General

Conditions as indicated inparagraph1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish

documentary proof to the satisfaction of the organ of state that the claims are

correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or

any of the conditions of contract have not been fulfilled, the organ of state

may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered

asa result of that person’s conduct;

(c) cancel the contract and claim any damages which it has

suffered as a result of having to make less favorable

arrangements due to such cancellation.

(d) recommend that the tenderer or contractor, its shareholders

and directors, or only the shareholders and directors who acted

on a fraudulent basis, be restricted from obtaining business

from any organ of state for a period not exceeding 10years,

afterthe audi

(e) alteram partem (hear the other side) rule has been applied; and

(f) forward the matter for criminal prosecution, if deemed necessary.

Signature(s) of tenderer(s)................................................................