Provision of merseta office accommodation

{"name":"Document Title Tender Application Form","email":"[email protected]","phone":"083 680 3593","department":null,"address":"eeting Details"}

Returnable Documents: 10. A Joint Venture Agreement Yes Attach Joint Venture agreement, result in disqualification?, The purpose of application of qualification criteria is to determine the functionality of each proposal by, c) The bidder shall provide the price proposal as detailed in the Pricing Schedule

9. Qualification and evaluation .................................................................... 9
10. Sbd 6.1 Preference points claim form .................................................. 20
11. Functionality evaluation process ........................................................ 30

7.1 Scoring Grid with explanation of scores ............................................................ 30

a) After the evaluation of essential minimum criteria and functional criteria, the third stage of

evaluation of the bids will be in respect of price and preferential procurement only.

d) In compliance with the Preferential Procurement Regulations 2022, the following preference

point systems are applicable to invitations to tender, is the 80/20 system for requirements with

e) Points for this bid shall be awarded for Price = maximum 80 Points; and Preference Goals as

defined in SBD 6.1 = maximum 20 Points

The Preference Goals that have been identified for this bid is stipulated in SBD 6.1

Specific goal Points Example of Submission Tick if Indicate the document

Total Points allocated 20

to claim points for specific goals with the tender, will be interpreted to mean that preference

points for specific goals are not claimed

any time subsequently, to substantiate any claim in regard to preferences, in any manner

i) Reserves the right not to accept the lowest financial offer or any offer

a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

The applicable preference point system for this tender is the 80/20 preference point system.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be

(b) Specific Goals.

The maximum points for this tender are allocated as follows

The Manufacturing, Engineering and Related Services Sector Education and Training

Authority (merSETA) was established in 2000 to promote skills development in terms of

the Skills Development Act (Act No. as amended). The merSETA facilitates

skills development in the manufacturing, engineering, and related services that

encompass the following sectors: Automotive, Metal, Motor, Tyre, Plastics, and

Automotive Components Manufacturing.

2. Objective

The objective of this project is to invite landlords and property agencies to submit

proposals to merSETA for the leasing of corporate office accommodation for the Head

Office. The proposed premises must meet the specified requirements and provide a

suitable, functional, and accessible working environment for merSETA's operations.

3. Project/ contract period

The contract period for this project will be from date of signature to the ending of 31

March 2030, aligned with the SETA license with an option to renew.

4. Scope of project

The scope of this project involves the identification and provision of a suitable building

within the specified areas for merSETA to lease as corporate office accommodation.

4.1. Building specifications

The proposed building must be within a 20km radius of the current accommodation

(MerSETA, Metropolitan Park, Block C, 8 Hillside Road, Parktown, Johannesburg).

4.2. Office space requirements

4.2.1. Provide a total office space of between 2500 – 3000 m2 however the merSETA

will also consider to a maximum of 3500 m2.

4.2.2. Include a minimum of hundred and seventy (170) secured undercover dedicated

parking bays, including designated spaces for persons living with disabilities.

4.2.3. Parking must be provided within the same building or premises. Be ready for

occupation by 01 June 2027, with access granted before this date for required

renovations and installations.

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4.2.4. Meet (A, B or P) Grade building standards, issued by a professional body in

compliance with South African Property Owners Association (SAPOA)

requirements.

4.2.5. Be easily accessible via public transport, i.e. office accommodation must be within

walking distance of public transportation to ensure convenient access for employees

and visitors.

4.2.6. Office accommodation must be located in close proximity of amenities (retail centres

or malls or services) that ensure convenient access to dining options for employees

and visitors.

4.2.7. Be disability-friendly, ensuring barrier-free access to both office spaces and parking

areas.

4.2.8. Accommodate two hundred and fifty (250) persons in a well-structured office layout.

4.2.9. Have provisions of a backup power supply in case of electrical outages. If solar

power &/or a generator of a minimum 600KVA capacity is not yet installed, the

bidder must provide an official undertaking letter, signed by an authorized

representative, committing to installation before the merSETA takes occupation.

4.2.10. Have provisions of a minimum 10 000 litres water tank capacity on the occupied

building with the appropriate water pressure to support merSETA offices

(bathrooms, offices and kitchens) in case of water outage. If water tank is not yet

installed, the bidder must provide an official undertaking letter, signed by an

authorized representative, committing to installation before the merSETA takes

occupation.

4.3. Occupational health and safety

The selected office space must comply with all applicable health, safety, and legal

requirements, ensuring a functional, safe, and efficient work environment for merSETA

operations.

4.4. Lease period

The lease term will commence on the date of last signature and will run until the expiry

of the SETA’s license, being 31 March 2030

4.5. Occupation date

The building should be completed and ready for occupation by 01 June 2027. The

prospective lessor will be required to grant the lessee an opportunity to effect renovations

and Installations to the building prior to the occupation date.

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4.6. Disability friendly

The premises (office and parking) must be accessible to persons living with disabilities.

4.7. EMERGENCY POWER SUPPLY (Generator or Solar Backup)

Have provisions of a backup power supply in case of electrical outages. If solar power

&/or a generator of a minimum 600KVA capacity is not yet installed, the bidder must

provide an official undertaking letter, signed by an authorized representative, committing

to installation before the merSETA takes occupation.

4.8. Water tank

Have provisions of a minimum 10 000 liters water tank capacity on the occupied building

with the appropriate water pressure to support merSETA offices (bathrooms, offices and

kitchens) in case of water outage. If water tank is not yet installed, the bidder must provide

an official undertaking letter, signed by an authorized representative, committing to

installation before the merSETA takes occupation

4.9. Tenant installation

Notwithstanding any reference to renovations and installations in this document, it is

hereby stipulated that Tenant Installation (TI) works, which include any modifications,

interior fitouts, or installations required to render the premises operational for the lessee’s

intended use, shall be carried out exclusively by the landlord. The landlord shall ensure

that such work is completed in accordance with all relevant building codes, health and

safety standards, and the specifications provided herein, and that the premises are

delivered ready for occupation by 01 June 2027, with the approved TI works already in

place.

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4.10. Outcomes and deliverables

The office accommodation structure required.

No. Specification Description Quantity

1 Staff bathroom/toilet for males and females. Ablution facilities must 20 +

have at least 20 cubicles each for males and females respectively. cubicles

Bathroom/toilet for people with physical disabilities.

2 Parking bays for staff and visitors 170 parking

bays

The premises must be fitted with the following equipment that must N/A

3 be maintained through corrective and preventative maintenance by

the landlord. Bidders will be required to submit maintenance records,

post the evaluation process and before awarding the contract.

5.3.1. Health and Safety equipment

a) Fire sprinkler system

b) Smoke detector system

c) Fire extinguishers

d) Hose pipes

e) Fire alarm system

f) Fire Escape routes

5.3.2. Controlled access system

5.3.3. Air conditioners

4 ICT Infrastructure N/A

The bidder must demonstrate the ability to provide sufficient

infrastructure as per applicable requirements below:

5.4.1. The Area/Building must have ICT Infrastructure access e.g.,

Fiber, microwave, Reception-Cell phone Signal Coverage

etc.

5.4.2. Server room that will be compliant according to basic server

room compliance standards.

5 Branding and Signage N/A

The lessor shall grant the lessee the right to install external signage

and reception branding for the purposes of identifying the building and

the lessee’s premises.

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5. Content of submissions – very important

(1) Provide detailed pricing, VAT inclusive (refer to Pricing Schedule attached). Escalation

cost must be provided in the submission.

(2) National Treasury’s Central Supplier Database (CSD) registration number.

(3) Fully completed and signed:

• SDB 1 – Invitation to bidder
• SBD 4 – Bidders Disclosure
• SBD 6.1 – Preference points claim form.

(4) In instances of a joint venture /consortium the Joint Venture Certificate must be included

(indicating the percentage of duties for all companies in the joint venture). The

consolidated joint venture B-BBEE agreement must be submitted in order to claim points.

Valid BBBEE certificate, CIPC BBBEE certificate or affidavit. BBBEE Certificate issued

by CIPC will be verified with CIPC.

(5) ID copies of all directors of the company.

(6) Provide written, signed, and verifiable letters of reference as a Property Manager or

where work of a similar nature was undertaken.

(7) Bidder must have experience in office accommodation / related business. Bidder should

attach company profile stating years of experience.

(8) The bidder must submit separate monthly copies of the utilities and rates-and-taxes bills

for the three (3) months immediately preceding the bid submission date.

6. Mandatory requirements

(1) The building must comply with Occupational Health and Safety Act ().

(2) The certificates below are compulsory and must accompany the bid:

a) Certificate of Occupancy from the Municipality.

b) Electrical Certificate of Compliance (COC)

c) Building Lift & Elevators Certificate SGS South Africa or TÜV SÜD South Africa) to

ensure public and workplace safety.

d) Copy of the title deed confirming ownership of the building or Ghost Conveyance

report (copy should not be older than three months)

(3) Bidder must have the necessary accreditation/ Registration of company/organization

with relevant legislative professional Industry association e.g. South African Property

Owners Association (SAPOA) or Certificate for the Commercial Property Practitioner

(CCPP) any other reputable body committed to industry standards.

(4) Failure to submit any required documentation will result in disqualification.

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7. Functionality evaluation process

All bids duly lodged will be evaluated on functionality and price. The evaluation criteria

and weighting for measuring functionality are shown below:

7.1 Scoring Grid with explanation of scores

Score Description

0 – Non- compliant No supporting documents or information

1 – Poor Barely meets the requirement; very limited detail or evidence.

2 – fair Partially meets the requirement; insufficient clarity or supporting documents.

3 – Good Meets the requirement adequately; acceptable level of detail.

4 – Very good Exceeds the requirement; strong supporting evidence.

5 – Excellent Significantly exceeds the requirement; exceptional detail and proof.

No Requirement Criteria Weight

1 The bidder must submit a Company Profile indicating the number of years of

comprehensive Company Company experience:

Profile indicating the number of 5 = Ten (10) or more years’ experience

years’ of experience in the 4 = (7) years’ experience

corporate office accommodation 3 = Five (5) years’ experience 25%

or related business. 2 = Four (4) years’ experience

1 = Three (3) years ‘experience

0 = Two (2) years or less experience

2 The Bidder must provide Number of reference letters with detailed work in the 10%

verifiable references of clients provision of Corporate Office Accommodation were

where work entailing the undertaken.

provision of Corporate Office Points will be allocated as follows for the submitted

Accommodation was reference letters:

undertaken. The work must have 5 = Five 5 or more letters

been undertaken Between year 4 = Four (4) letters

2006 to date) 3 = Three (3) Letters

2 = Two (2) Letters

1 = One (1) Letter

0 = No letter

3 The bidder must clearly indicate 5 = Radius between 1 – 3 40%

the coverage radius in 4 = Radius between 4 – 7

kilometers (km) as specified in 3 = Radius between 8 – 11

the evaluation criteria. Evidence 2 = Radius between 12 – 15

must be requested to support the 1 = Radius between 16 – 20

stated radius requirement. 0 = More than 20

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9.1. Evaluation Process

The merSETA will apply a three (3) stage approach in evaluating bids:

Stage 1: Mandatory/ Administrative Requirements.

Stage 2: Evaluation of functionality and technical responsiveness

Stage 3: Price and Preference Points

9.1.1. Stage 1: Mandatory/ Administrative Requirements

18. Reference letters

19. The coverage radius

20. The applicable square metre (m2)

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by CIPC will be verified with CIPC.

(5) ID copies of all directors of the company.

(6) Provide written, signed, and verifiable letters of reference as a Property Manager or

where work of a similar nature was undertaken.

(7) Bidder must have experience in office accommodation / related business. Bidder should

attach company profile stating years of experience.

(8) The bidder must submit separate monthly copies of the utilities and rates-and-taxes bills

for the three (3) months immediately preceding the bid submission date.

comprehensive Company Company experience:

Profile indicating the number of 5 = Ten (10) or more years’ experience

years’ of experience in the 4 = (7) years’ experience

corporate office accommodation 3 = Five (5) years’ experience 25%

or related business. 2 = Four (4) years’ experience

1 = Three (3) years ‘experience

0 = Two (2) years or less experience

2 The Bidder must provide Number of reference letters with detailed work in the 10%

verifiable references of clients provision of Corporate Office Accommodation were

where work entailing the undertaken.

provision of Corporate Office Points will be allocated as follows for the submitted

3. Certificate of Authority for signatory / Delegation of authority

4. SBD4 – Bidder’s Disclosure

5. SBD 6.1 – Preference point claim form

6. Supporting documents to claim preference points

7. Registration on the National Treasury Database (Registration number)

8. Attendance of compulsory briefing session (If Applicable)

Active Registration with Company Intellectual Property Commission (to be verified

through CSD and CIPC). Attach a copy of CIPC/CIPRO certificate

10. A Joint Venture Agreement in case of a Joint Venture [where applicable]

11. Occupational Health and Safety Act ()

12. Certificate of Occupancy from the Municipality

13. Electrical Certificate of Compliance (COC)

Building Lift & Elevators Certificate SGS South Africa or TÜV SÜD South Africa) to 14.

ensure public and workplace safety

Copy of the title deed confirming ownership of the building or Ghost Conveyance 15.

report (copy should not be older than three months)

The necessary accreditation/ Registration of company/organization with relevant

legislative professional Industry association e.g. South African Property Owners 16.

Association (SAPOA) or Certificate for the Commercial Property Practitioner (CCPP)

any other reputable body committed to industry standards.

Evidence and supporting documents responding functionality criteria

Pricing Instructions and Notes:

a) Bidders are required to submit a detailed pricing schedule for the full duration of the contract.

b) Pricing must be all-inclusive, covering all costs associated with the delivery of services for

merSETA.

c) No additional costs outside the contract amount will be entertained.

d) Failure to submit a comprehensive pricing schedule will result in disqualification.

e) Pricing must be valid for 150 days from the closing date.

f) All prices must be inclusive of VAT.

Pricing must be submitted on the letterhead of the Bidders company and signed by the Director.

Description 01 June 2027 – 31 01 June 2028 – 31 01 June 2029 – 31

May 2028 May 2029 March 2030

Monthly rental per sqm

Operational Cost per sqm

Total per sqm including monthly

rental and operational cost

Escalation rate

(Expressed as a percentage - %)

170 x Covered Parking

Lease Administration Cost

Any other related Cost

Total Price excluding VAT

VAT @ 15%

Total Price including VAT

Tenant Installation Allowance

Deposit Amount

Total bid price

assessing the quality thereof. Below is a detailed breakdown of the scoring criteria.

Bidders from the second stage who have achieved 70% points or more will be eligible to submit to be

evaluated on Price and Specific Goals

9.1.3. Stage 3: Price and Preference Points Allocation

a) After the evaluation of essential minimum criteria and functional criteria, the third stage of

evaluation of the bids will be in respect of price and preferential procurement only.

b) Price proposals should be submitted in South African Rand including Value Added Tax

(VAT) where applicable

c) The bidder shall provide the price proposal as detailed in the Pricing Schedule

d) In compliance with the Preferential Procurement Regulations 2022, the following preference

point systems are applicable to invitations to tender, is the 80/20 system for requirements with

a Rand value of up to R50 000 000 (all applicable taxes included)

e) Points for this bid shall be awarded for Price = maximum 80 Points; and Preference Goals as

defined in SBD 6.1 = maximum 20 Points

The Preference Goals that have been identified for this bid is stipulated in SBD 6.1

1. SDB 1 - Tender notice and invitation to bid.

2. Pricing Schedule

3. The applicable square metre (m2)

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19. Pricing schedule

a) Bidders are required to submit a detailed pricing schedule for the full duration of the contract.

b) Pricing must be all-inclusive, covering all costs associated with the delivery of services for

merSETA.

c) No additional costs outside the contract amount will be entertained.

d) Failure to submit a comprehensive pricing schedule will result in disqualification.

e) Pricing must be valid for 150 days from the closing date.

f) All prices must be inclusive of VAT.

accordance with the requirements and specifications stated in the bid document at the pricing

submitted above.

Signature: Name of Representative: Designation: Date:

and reception branding for the purposes of identifying the building and

the lessee’s premises.

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5. Content of submissions – very important

(1) Provide detailed pricing, VAT inclusive (refer to Pricing Schedule attached). Escalation

cost must be provided in the submission.

(2) National Treasury’s Central Supplier Database (CSD) registration number.

(3) Fully completed and signed:

• SDB 1 – Invitation to bidder
• SBD 4 – Bidders Disclosure
• SBD 6.1 – Preference points claim form.

(4) In instances of a joint venture /consortium the Joint Venture Certificate must be included

(indicating the percentage of duties for all companies in the joint venture). The

consolidated joint venture B-BBEE agreement must be submitted in order to claim points.

Tax compliance status system pin code from the south african revenue service (SARS)

Tax Compliance Yes To be verified through CSD / SARS website

TCS Pin CSD

CSD Registration Company

Central Supplier Database (CSD) Yes Bidder to provide CSD MAAA Number

Central Supplier Database (CSD) registration number

Joint Venture Agreement Yes Attach Joint Venture agreement

Joint Venture Agreement in case of a Joint Venture [where applicable]

9. Qualification and evaluation

result in disqualification?

SBD 6.1 No goals that a bidder can claim for this bid

Pricing Schedule Yes Submit full details of the pricing proposal

SARS Tax Compliance Yes To be verified through CSD / SARS website

Central Supplier Database (CSD) Yes Bidder to provide CSD MAAA Number.

10. A Joint Venture Agreement Yes Attach Joint Venture agreement

The purpose of application of qualification criteria is to determine the functionality of each proposal by

c) The bidder shall provide the price proposal as detailed in the Pricing Schedule

Sbd 1 - notice and invitation to tender

Points Allocation: 3 points

B-BBEE Details: Block C, are submitted to the correct address and

Parktown, Johannesburg, deposited in tender box before closing time.

2193 Late tenders will not be accepted.

Bidding procedure enquiries may be technical enquiries may be directed

Directed to: to:

Contact Person: Ntombifuthi Motha Contact Person: N/A

Telephone

Telephone Number: 083 680 3593

Number:

E-Mail Address: [email protected] E-Mail Address:

Supplier Information

Company Name:

Postal Address:

Street Address:

Contact Numbers: E - Mail Address

Company

VAT. Number

Registration No.

Supplier Compliance

TCS Pin CSD

Status (TCS)

B-BBEE Status Level [TICK APPLICABLE BOX] B-BBEE Status [TICK APPLICABLE BOX]

Verification Level

Certificate Yes No Sworn Affidavit Yes No

[A b-bbee status level verification certificate/ sworn affidavit (for emes &

QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]

ARE YOU THE ACCREDITED Yes ARE YOU A FOREIGN Yes

REPRESENTATIVE IN SOUTH AFRICA No BASED SUPPLIER No

FOR THE GOODS /SERVICES /WORKS [If Yes, enclose FOR GOODS [If Yes, answer the

proof] /SERVICES /WORKS questionnaire below]OFFERED?

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS)

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BID No: 004-2027-FAC

Table of contents

1. Glossary of terms ...........................................

11. Occupational Health and Safety Act (85 The building must comply with the Act.

OF 1993) Yes

SGS South Africa or TÜV SÜD South

Africa) to ensure public and workplace

safety

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7. Registration on the National Treasury Database (Registration number)

8. Attendance of compulsory briefing session (If Applicable)

Active Registration with Company Intellectual Property Commission (to be verified

through CSD and CIPC). Attach a copy of CIPC/CIPRO certificate

10. A Joint Venture Agreement in case of a Joint Venture [where applicable]

11. Occupational Health and Safety Act ()

12. Electrical Certificate of Compliance (COC)

Building Lift & Elevators Certificate SGS South Africa or TÜV SÜD South Africa) to 14.

ensure public and workplace safety

Copy of the title deed confirming ownership of the building or Ghost Conveyance 15.

report (copy should not be older than three months)

terms of section 59 of the Competition Act No and or may be reported to the National

Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of the Prevention

and Combating of Corrupt Activities Act No or any other applicable legislation.

I certify that the information furnished in paragraphs 1, 2 and 3 above is correct.

I accept that the state may reject the bid or act against me in terms of paragraph 6

of PFMA SCM Instruction /22 on preventing and combating abuse in the

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4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the company/

firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to

the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors,

or only the shareholders and directors who acted on a fraudulent basis,

be restricted from obtaining business from any organ of state for a period

not exceeding 10 years, after the audi alteram partem (hear the other side)

rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

Tenderer’s signature _______________________________________________

Surname and name: ______________________________________________

Date: ______________________________________________

Address: ______________________________________________

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Authority (merSETA) was established in 2000 to promote skills development in terms of

the Skills Development Act (Act No. as amended). The merSETA facilitates

skills development in the manufacturing, engineering, and related services that

encompass the following sectors: Automotive, Metal, Motor, Tyre, Plastics, and

within the specified areas for merSETA to lease as corporate office accommodation.

4.1. Building specifications

The proposed building must be within a 20km radius of the current accommodation

(MerSETA, Metropolitan Park, Block C, 8 Hillside Road, Parktown, Johannesburg).

4.2. Office space requirements

4.2.1. Provide a total office space of between 2500 – 3000 m2 however the merSETA

will also consider to a maximum of 3500 m2.

4.2.2. Include a minimum of hundred and seventy (170) secured undercover dedicated

parking bays, including designated spaces for persons living with disabilities.

4.2.3. Parking must be provided within the same building or premises. Be ready for

occupation by 01 June 2027, with access granted before this date for required

renovations and installations.

BSC Date Page | 25

4.2.4. Meet (A, B or P) Grade building standards, issued by a professional body in

compliance with South African Property Owners Association (SAPOA)

requirements.

4.2.5. Be easily accessible via public transport, i.e. office accommodation must be within

walking distance of public transportation to ensure convenient access for employees

and visitors.

4.2.6. Office accommodation must be located in close proximity of amenities (retail centres

or malls or services) that ensure convenient access to dining options for employees

and visitors.

4.2.7. Be disability-friendly, ensuring barrier-free access to both office spaces and parking

areas.

4.2.8. Accommodate two hundred and fifty (250) persons in a well-structured office layout.

4.2.9. Have provisions of a backup power supply in case of electrical outages. If solar

power &/or a generator of a minimum 600KVA capacity is not yet installed, the

bidder must provide an official undertaking letter, signed by an authorized

representative, committing to installation before the merSETA takes occupation.

4.2.10. Have provisions of a minimum 10 000 litres water tank capacity on the occupied

building with the appropriate water pressure to support merSETA offices

(bathrooms, offices and kitchens) in case of water outage. If water tank is not yet

installed, the bidder must provide an official undertaking letter, signed by an

authorized representative, committing to installation before the merSETA takes

occupation.

4.3. Occupational health and safety

of the SETA’s license, being 31 March 2030

4.5. Occupation date

The building should be completed and ready for occupation by 01 June 2027. The

prospective lessor will be required to grant the lessee an opportunity to effect renovations

and Installations to the building prior to the occupation date.

BSC Date Page | 26

4.6. Disability friendly

The premises (office and parking) must be accessible to persons living with disabilities.

4.7. EMERGENCY POWER SUPPLY (Generator or Solar Backup)

hereby stipulated that Tenant Installation (TI) works, which include any modifications,

interior fitouts, or installations required to render the premises operational for the lessee’s

intended use, shall be carried out exclusively by the landlord. The landlord shall ensure

that such work is completed in accordance with all relevant building codes, health and

safety standards, and the specifications provided herein, and that the premises are

delivered ready for occupation by 01 June 2027, with the approved TI works already in

place.

BSC Date Page | 27

4.10. Outcomes and deliverables

3 be maintained through corrective and preventative maintenance by

the landlord. Bidders will be required to submit maintenance records,

post the evaluation process and before awarding the contract.

5.3.1. Health and Safety equipment

a) Fire sprinkler system

b) Smoke detector system

c) Fire extinguishers

d) Hose pipes

e) Fire alarm system

f) Fire Escape routes

5.3.2. Controlled access system

5.3.3. Air conditioners

(1) The building must comply with Occupational Health and Safety Act ().

(2) The certificates below are compulsory and must accompany the bid:

a) Certificate of Occupancy from the Municipality.

b) Electrical Certificate of Compliance (COC)

c) Building Lift & Elevators Certificate SGS South Africa or TÜV SÜD South Africa) to

ensure public and workplace safety.

d) Copy of the title deed confirming ownership of the building or Ghost Conveyance

report (copy should not be older than three months)

(3) Bidder must have the necessary accreditation/ Registration of company/organization

with relevant legislative professional Industry association e.g. South African Property

Owners Association (SAPOA) or Certificate for the Commercial Property Practitioner

(CCPP) any other reputable body committed to industry standards.

(4) Failure to submit any required documentation will result in disqualification.

BSC Date Page | 29

Bidders shall be deemed by their submission of a proposal to agree to indemnify merSETA and

hold it harmless from any claim or liability and defend any action brought or legal step against

merSETA for its refusal to disclose materials marked confidential, trade secret or other proprietary

information to any person seeking access thereto.

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20. Governing laws and rules

20.1. The primary enabling legislation for this Bid is the PFMA,

20.2. This Bid is issued by merSETA in terms of the SCM prescripts read with the PFMA, as

the formal step of the procurement process.

20.3. Procurement will be carried out following prescribed legislation, which includes the

Constitution, the Preferential Procurement Policy Framework Act, Number and

the PFMA.

20.4. Bidder’s Responsibilities

20.4.1. If a Bidder identifies any ambiguities, errors or inconsistency between the various documents that

form part of this Bid, the Bidders should notify merSETA, and merSETA will provide clarification

as to the intended position.

20.4.2.

20.4.3. To the extent that any inconsistency exists between the terms of the General Conditions of

Contract and any other provision in the Bid, but such inconsistency is not identified by any Bidder

and/or clarified by merSETA prior to submission of the Bidder’s Proposal, the terms of the General

Conditions of Contract shall prevail.

20.5. Contact Policy

16.5.1. Bidders and their constituent Members, as well as their agents and advisors and related parties

may not contact the employees, advisors of merSETA or any other merSETA official(s) who may

be associated with this solicitation (other than the Bid contact persons as listed), without the prior

written approval of merSETA save in the case of pre-existing commercial relationships, in which

case contact may be maintained only with respect thereto and, in making such permitted contact,

no party may make reference to this solicitation or procurement.

16.5.2. This no-contact policy does not apply to any information deemed to be in the public domain, or

which is readily available from public bodies within the Republic of South Africa where such

information is not Project specific and is not under the control of merSETA.

16.5.3. Bidders, Members, their agents, advisors and related parties may not contact the employees,

advisors of merSETA or any of merSETA official(s) engaged in the Bid, with a view to offering,

whether directly or indirectly, any one or more of them an employment opportunity with the Bidder

or any Member thereof.

16.6. Ethical Conduct

16.6.1. The merSETA is committed to ethical and clean business practice and will not tolerate any

impropriety in any respect and in particular with regard to the Bid.

16.6.2. If any Bidder, Member or their employees, shareholders, representatives, advisors or agents

make or offers to make any gift or other gratuity to any public official or employee of merSETA,

relevant authority, or consultant to merSETA for the Bid either directly or through an intermediary,

merSETA reserves the right to terminate its relationship, without prejudice to any of Government’s

rights, with that Bidder or responsible party or entity.

16.6.3. The merSETA and each Bidder must give an undertaking that everything possible would be done

to avoid irregularities, bribery and corruption. merSETA reserves the right to appoint an

independent probity auditor to monitor in this regard the procurement process and the activities

during the contract period.

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16.7. No automatic partnership on offer

16.7.1. This Bid initially is not an offer to enter into contractual relations but merely a solicitation of

proposals to select a Successful Bidder and to conclude negotiations with such Successful

Bidder. Thereafter the Successful Bidder together with merSETA shall enter into a Service Level

Agreement.

16.8. Independent Submission

16.8.1. By responding to this Bid document each Bidder and its constituent Members certify that:

a) its proposal has been submitted independently, without consultation, communication, or

agreement for restricting competition, with any other Bidder or to any other competitor or

potential competitor.

b) unless otherwise required by law, the relevant proposal has not been knowingly disclosed by

it and will not knowingly be disclosed by it prior to opening, directly or indirectly to any other

Bidder, member of another Bidder or to any competitor or potential competitor; and

c) no attempt has been made or will be made by it to induce any other person or firm to

submit a proposal for the purpose of restricting competition.

16.8.2. The attention of each Bidder and their constituent Members is also drawn to Section 4(1) (b) (iii)

of the Competition Act Number , which prohibits ‘collusive tendering’.

16.8.3. Any material failure on the part of a Bidder to comply with the Mandatory Requirements listed in

this Bid, to the extent that same are not waived by merSETA, may result in a proposal being

treated as non-compliant. Non-compliant responses may be rejected without being further

evaluated.

16.9. Grounds for Disqualification

16.9.1. The following events, in addition to any other events contained in this Bid Document, constitute

(without being exhaustive) grounds upon which a Bidder (or if appropriate in merSETA

determination, any Member thereof) may be disqualified at any stage of the Project procurement

process:

a) an infringement of the confidentiality undertaking by any Bidder, Member or any director,

officer, agent, trustee or advisor of the Bidder and/or Member.

b) past, present, or future participation by any Bidder, Member or any director, officer, agent,

trustee or advisor of the Bidder and/or Member in any activity which may constitute

corruption, bribery or impropriety, during the procurement process, or any other government

procurement process.

c) an infringement by any Bidder, Member or any director, officer, agent, trustee or advisor of

the Bidder and/or Member of any one or more of the provisions of Contact Policy,

Independent Submission, or Corruption or any portion of such section(s).

d) Any Bidder and/or their constituent Member(s) that engages or communicates with any of the

officials, agents or advisors to the Bid on any matter concerning the Bid at any time during the

procurement process, without due authority of the merSETA, shall be disqualified from

further participation in the procurement process.

e) Bidders are required to submit correct and true information. Failure to provide correct

and true information constitutes a ground for disqualification.

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f) Any change in composition, control or structure of a Bidder or any one or more of its

Members from that set out in their response to the RFP, without the prior written consent

for merSETA constitutes a ground for disqualification.

16.10. Undertaking by Bidders

16.10.1 By signing a submission in response to this Bid Document, each Bidder signatory warrants that

save as disclosed in writing to merSETA, the response to this Bid Document and the information

supplied by it (and its constituent members) remains true and warrants further that, save for

any disclosures in writing to merSETA, each Member of the Bidder has:

a) not passed a resolution nor is the subject of an order by the court for the company's

winding-up.

b) not been convicted of a criminal offence relating to the conduct of its business or profession.

c) not committed an act of grave misconduct in the course of its business or profession.

d) fulfilled obligations relating to the payment of taxes under the laws of the Republic of South

Africa.

e) not made any misrepresentation in providing any of the information required in relation to the

above; and

f) not had any of their directors and/or shareholders listed on the Register of Tender Defaulters

in terms of the Prevention and Combating of Corrupt Activities Act Number , as a

person prohibited from doing business with the public sector.

17. Incorrect or misleading information

The merSETA may disqualify any Bidder and/or revoke any decision in respect of the selection of a

Successful Bidder or the announcement of the successful conclusion of negotiations with the Successful

Bidder if such decision was based on incorrect information which the Bidder or its constituent members,

advisors and/or agents provided in response to this Bid.

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18. Checklist of returnable schedules and documents

Please indicate in the relevant block below that you have completed/attached the required

documents and schedules that form part of your response

No. Description Yes/No

1. SDB 1 - Tender notice and invitation to bid.

2. Glossary of terms ......................................................................................... 5

3. Bid submission ................................................................................................... 6

4. Bidders’ due diligence ................................................................................... 6

5. Non-compulsory briefing session ............................................................ 6

6. Submission of proposals ............................................................................. 7

7. Bid contact person/s ..................................................................................... 7

8. Bid validity period ........................................................................................... 7

9. General bid requirements ........................................................................... 8

10. Qualification and evaluation .................................................................... 9

11. Confidential information .......................................................................... 11

12. Intellectual property ............................................................................... 11

13. Indemnity ........................................................................................................... 11

14. Governing laws and rules ........................................................................ 12

15. Incorrect or misleading information .................................................. 14

16. Checklist of returnable schedules and documents .................... 15

17. Pricing schedule ........................................................................................... 16

18. Authority to sign .......................................................................................... 17

19. Sbd 4 - bidder’s disclosure ........................................................................ 18

20. Sbd 6.1 Preference points claim form .................................................. 20

21. Terms of reference ..................................................................................... 25

22. Background .................................................................................................... 25

23. Objective .......................................................................................................... 25

24. Project/ contract period ......................................................................... 25

25. Scope of project .......................................................................................... 25

26. Content of submissions – very important .......................................... 29

27. Mandatory requirements .......................................................................... 29

28. Functionality evaluation process ........................................................ 30

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BID No: 004-2027-FAC

7.1 Scoring Grid with explanation of scores ............................................................ 30

7.2 Qualifying Threshold ........................................................................................... 31

7.3 Checklist/Site Inspection (Phase 2) .................................................................... 31

The location of the building is within a 20km radius of the current accommodation

(MerSETA, Metropolitan Park, Block C, 8 Hillside Road, Parktown,

Johannesburg). .................................................................................................... 31

24. Special conditions of contract ............................................................. 33

24.1. Acceptance of Bid ................................................................................................ 33

24.2. Amendment and Variation of Contract ............................................................... 33

24.3. Change of Address .............................................................................................. 33

24.4. Completion of Specification ................................................................................ 33

24.5. Completeness of Bid ........................................................................................... 33

24.6. Equal Bids ............................................................................................................ 33

24.7. Execution Capacity .............................................................................................. 33

24.8. Extension Of Contract ......................................................................................... 33

24.9. Intellectual Property Rights and Ownership of Material Produced .................. 34

24.10. Irregularities ......................................................................................................... 34

24.11. Joint Ventures ...................................................................................................... 34

24.12. Late Bids .............................................................................................................. 34

24.13. Notice of Award and Advertising of Results ...................................................... 34

24.14. Termination of Contract ...................................................................................... 35

24.15. Unsatisfactory Performance ............................................................................... 35

24.16. Validity Period and Extension Thereof ............................................................... 35

24.17. VAT ....................................................................................................................... 35

25. General conditions of contract ........................................................... 36

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BID No: 004-2027-FAC

2.1 The merSETA provides the information which is contained in or sent with this Bid or which is

made available in connection with any further enquiries or in subsequent Briefing Notes, in good

faith.

2.2 This document (which expression shall include all other information, written or oral, made available

during the procurement process) is being made available by merSETA to potential Bidders on the

condition that it is used solely for this procurement process and for no other purpose. The merSETA

is not obliged to accept any response to this Bid.

2.3 Bidders will be deemed to have satisfied themselves as to the authority of merSETA and to be fully

acquainted with the laws of South Africa (including without limitation all statutes and regulations

on a national, provincial and municipal level).

2.4 Each Bidder to whom this Bid Document (and other related documents) is made available must

make his, her or its own independent assessment of the Bid.

2.5 While reasonable care has been taken in preparing this Bid Document and other related

documents, it does not purport to be comprehensive or to have been verified by merSETA, its

officials, employees, advisors or any other person. The merSETA, its officials, employees or

any of its advisors do not accept any liability or responsibility for the adequacy, accuracy or

completeness of any of the information or opinions stated in this Bid Document or other related

documents.

2.6 No representation or warranty, express or implied, is or will be given by the merSETA, or any of

its officers, employees, servants, agents or advisors with respect to the information or opinions

contained in this Bid Document or other related documents. Any liability in respect of such

representations or warranties, howsoever arising is hereby expressly disclaimed.

2.7 The merSETA reserves the right to amend, modify or withdraw this Bid, or to amend, modify or

terminate any of the procedures or requirements of the Bid at any time and from time to time,

without prior notice and without liability to compensate or reimburse any Bidder.

2.8 If any Bidder or Bidder, its employees, advisors or agents make or offer to make any gift to any

public official or employee of the merSETA, consultant to the merSETA, either directly or through

an intermediary then, such Bidder or Bidder will be disqualified forthwith from participating in the

procurement process.

3. Bidders’ due diligence

3.1. Upon receipt of proposals from Bidders, merSETA will assume that the Bidder has sufficiently

familiarized themselves with the content of the Bid Documents, its volumes, schedules and

related annexures.

activities of one or more of the Bidders and/or Member(s) whether in breach of the provisions

of this Bid or other applicable legal requirements, then merSETA shall have the right to recover

from the said Bidder and/or Member(s) whose conduct has tainted the process any other

damages or costs to merSETA flowing from such termination.

the appraisal of such information (who must be made aware of the obligation of

confidentiality).

17.5. Bidder’s Relevant Entity, members, employees and professional advisors shall not be entitled

to, either in whole or in part; copy, reproduce, distribute or otherwise make available to any

other party the Confidential Information without the prior written consent of merSETA.

17.6. The Confidential Information may not be used for any other purpose than that for which it is

intended.

17.7. Bidders, Relevant Entities, members, employees and professional advisors may be required

to sign confidentiality agreements.

hold it harmless from any claim or liability and defend any action brought or legal step against

merSETA for its refusal to disclose materials marked confidential, trade secret or other proprietary

information to any person seeking access thereto.

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16.8. Independent Submission

16.8.1. By responding to this Bid document each Bidder and its constituent Members certify that:

a) its proposal has been submitted independently, without consultation, communication, or

agreement for restricting competition, with any other Bidder or to any other competitor or

potential competitor.

b) unless otherwise required by law, the relevant proposal has not been knowingly disclosed by

it and will not knowingly be disclosed by it prior to opening, directly or indirectly to any other

Bidder, member of another Bidder or to any competitor or potential competitor; and

c) no attempt has been made or will be made by it to induce any other person or firm to

submit a proposal for the purpose of restricting competition.

16.8.2. The attention of each Bidder and their constituent Members is also drawn to Section 4(1) (b) (iii)

of the Competition Act Number , which prohibits ‘collusive tendering’.

16.8.3. Any material failure on the part of a Bidder to comply with the Mandatory Requirements listed in

this Bid, to the extent that same are not waived by merSETA, may result in a proposal being

treated as non-compliant. Non-compliant responses may be rejected without being further

evaluated.

16.9. Grounds for Disqualification

16.9.1. The following events, in addition to any other events contained in this Bid Document, constitute

(without being exhaustive) grounds upon which a Bidder (or if appropriate in merSETA

determination, any Member thereof) may be disqualified at any stage of the Project procurement

process:

a) an infringement of the confidentiality undertaking by any Bidder, Member or any director,

officer, agent, trustee or advisor of the Bidder and/or Member.

b) past, present, or future participation by any Bidder, Member or any director, officer, agent,

trustee or advisor of the Bidder and/or Member in any activity which may constitute

corruption, bribery or impropriety, during the procurement process, or any other government

procurement process.

c) an infringement by any Bidder, Member or any director, officer, agent, trustee or advisor of

the Bidder and/or Member of any one or more of the provisions of Contact Policy,

Independent Submission, or Corruption or any portion of such section(s).

d) Any Bidder and/or their constituent Member(s) that engages or communicates with any of the

officials, agents or advisors to the Bid on any matter concerning the Bid at any time during the

procurement process, without due authority of the merSETA, shall be disqualified from

further participation in the procurement process.

e) Bidders are required to submit correct and true information. Failure to provide correct

and true information constitutes a ground for disqualification.

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f) Any change in composition, control or structure of a Bidder or any one or more of its