Provision of head office accommodation (bid 004-2027-FAC)

Closing date: as per tender documents. Non-compulsory briefing session: Friday, 11 September 2026 at 10:00 AM via Microsoft Teams. Occupation date for the building: 01 June 2027. Contract period: from date of signature to 31 March 2030.

A non-compulsory briefing session will be held on Friday, 11 September 2026 at 10:00 AM via Microsoft Teams (virtual meeting). Only bidders who have purchased the bid documents can attend.

Bidding procedure enquiries: Ntombifuthi Motha, Telephone 083 680 3593, Email [email protected]. Technical enquiries: N/A. All correspondence should be directed to [email protected].

Bids must be submitted to the address provided in the tender documents before the closing time. Late tenders will not be accepted. The submission must include a completed and signed SBD 1 (Invitation to Bid), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim Form), and a detailed Pricing Schedule on company letterhead signed by a Director. Additional required documents include a Certificate of Authority for the signatory, CSD registration number, CIPC certificate, and, if applicable, a Joint Venture Agreement. Failure to submit a comprehensive pricing schedule or any mandatory document may result in disqualification.

Checklist of returnable documents includes: SBD1, Pricing Schedule, Certificate of Authority, SBD4, SBD6.1, supporting documents for preference points, CSD registration, briefing attendance (if applicable), CIPC certificate, Joint Venture Agreement (if applicable), OHS compliance, Certificate of Occupancy, Electrical COC, Lift & Elevators Certificate, title deed or Ghost Conveyance report, accreditation with SAPOA/CCPP, company profile, reference letters, coverage radius, and square metre details.

Evaluation follows a three-stage process. Stage 1: Mandatory/Administrative requirements. Stage 2: Functionality evaluation; bidders must score at least 70% to proceed. Stage 3: Price and Preference Points using the 80/20 system (80 points for price, 20 points for specific goals). Specific goals include Black People Ownership (6 points), Black Women Ownership (4 points), Black Youth Ownership (4 points), White Women Ownership (2 points), and People with Disability Ownership (4 points).

The building must be within a 20km radius of the current merSETA accommodation (Metropolitan Park, Block C, 8 Hillside Road, Parktown, Johannesburg). Provide total office space of 2500–3000 m2 (up to 3500 m2 considered). Include a minimum of 170 secured undercover parking bays, with disability-friendly spaces. The building must meet A, B, or P grade standards (SAPOA compliant), be accessible via public transport, close to amenities, and accommodate 250 persons. Backup power supply (solar or generator of minimum 600KVA) and water tank of minimum 10,000 litres are required; if not installed, an undertaking letter must be provided. Tenant installation works (including ablutions with at least 20 cubicles each for males and females) must be completed by the landlord before occupation. The building must have ICT infrastructure, a compliant server room, and allow external signage and reception branding.

The building must have ICT infrastructure access, a server room compliant with basic standards, a generator of minimum 600KVA capacity (or an undertaking to install before occupation), and a water tank of minimum 10,000 liters capacity (or an undertaking to install before occupation). Tenant installation must include staff bathrooms with at least 20 cubicles for males and females, and 170 parking bays.

Bidders must provide reference letters for similar work undertaken between 2006 and date, with scoring based on number of letters (5 or more letters = 5 points, 4 letters = 4 points, etc.). Bidders must also indicate the coverage radius in kilometers, with scoring based on radius (1-3 km = 5 points, 4-7 km = 4 points, 8-11 km = 3 points, 12-15 km = 2 points, 16-20 km = 1 point, more than 20 km = 0 points).

Pricing must be submitted on company letterhead, signed by a Director, and include: monthly rental per sqm, operational cost per sqm, total per sqm, escalation rate, cost for 170 covered parking bays, lease administration cost, any other related costs, total price excluding VAT, VAT at 15%, total including VAT, tenant installation allowance, and deposit amount. Pricing must be valid for 150 days from closing date and inclusive of VAT. No additional costs outside the contract amount will be entertained.

Bidders must be registered on the National Treasury Central Supplier Database (CSD) and provide the CSD number. SARS Tax Compliance must be verified via CSD. Active CIPC registration is required (attach CIPC/CIPRO certificate). B-BBEE certificate or sworn affidavit (for EMEs/QSEs) must be submitted to claim preference points. Joint Venture Agreement required if applicable. Building must comply with the Occupational Health and Safety Act. Compulsory certificates: Certificate of Occupancy from Municipality, Electrical Certificate of Compliance (COC), Building Lift & Elevators Certificate (SGS or TÜV SÜD), and copy of title deed or Ghost Conveyance report (not older than three months). Accreditation with SAPOA or CCPP is required.

The building must comply with the Occupational Health and Safety Act. Compulsory certificates include: Certificate of Occupancy from the Municipality, Electrical Certificate of Compliance (COC), and Building Lift & Elevators Certificate from SGS South Africa or TÜV SÜD South Africa. Health and safety equipment must include fire sprinkler system, smoke detectors, fire extinguishers, hose pipes, fire alarm system, and fire escape routes. A controlled access system and air conditioners must be provided and maintained by the landlord.

Contractual terms include confidentiality obligations, intellectual property ownership (submitted materials become property of merSETA), indemnity, governing laws (PFMA and related legislation), no-contact policy, ethical conduct, independent submission, grounds for disqualification, and undertakings by bidders.

Special conditions include: acceptance of bid, amendment and variation of contract, change of address, completion of specification, completeness of bid, equal bids, execution capacity, extension of contract, intellectual property rights, irregularities, joint ventures, late bids, notice of award and advertising of results, termination of contract, unsatisfactory performance, validity period and extension, and VAT.

Mandatory requirements include: completed and signed SBD1, SBD4, SBD6.1, Pricing Schedule, SARS Tax Compliance (verified via CSD), Certificate of Authority for signatory, CSD registration number, attendance of briefing session (if applicable), CIPC registration, Joint Venture Agreement (if applicable), compliance with Occupational Health and Safety Act, Certificate of Occupancy from Municipality, Electrical Certificate of Compliance, Building Lift & Elevators Certificate (SGS or TÜV SÜD), copy of title deed or Ghost Conveyance report (not older than three months), and accreditation with relevant industry body such as SAPOA or CCPP.

Evaluation is conducted in three stages: Stage 1 Mandatory/Administrative requirements; Stage 2 Functionality evaluation (bidders must achieve at least 70% to proceed); Stage 3 Price and Preference Points using the 80/20 system (80 points for price, 20 points for specific goals). Specific goals include Black People Ownership (6 points), Black Women Ownership (4 points), Black Youth Ownership (4 points), White Women Ownership (2 points), People with Disability Ownership (4 points).