Proofreading, editing, layout, design & printing of 2025/26 annual report – department of electricity and energy

Submit a valid original Tax Clearance Certificate with the bid. Certified copies are not acceptable. Failure to submit will invalidate the bid. For consortia/joint ventures/sub-contractors, each party must submit a separate certificate.

Returnable documents include: completed form TCC 001 (Application for a Tax Clearance Certificate) submitted to SARS, and the original valid Tax Clearance Certificate. Certified copies are not acceptable. For joint ventures/consortia, each party must submit a separate certificate.

Bidder must be tax compliant with SARS, evidenced by a valid original Tax Clearance Certificate. This applies to all entities including foreign bidders and each member of a joint venture or consortium.

provision,

taxpayers will need to register with SARS as eFilers through the website www.sars.gov.za.

Jeyrel:\Mdk416-SBD2 tax clearance

Tax Clearance Certificate requirements: complete form TCC 001 and submit to any SARS branch or via eFiling. Certificate valid for 1 year from approval. Original certificate must be submitted with bid; certified copies not accepted. Each party in a joint venture/consortium must submit separate certificate.

The document is the SBD4 Bidder's Disclosure form. It requires bidders to declare any state employment, relationships with procuring institution staff, and interests in related enterprises. The form includes a declaration against collusive bidding and certification of truthfulness.

Department: SUPPLY CHAIN MANAGEMENT. No specific name, email, phone, or address provided.

Complete and submit the SBD4 Bidder's Disclosure form. The form requires declarations on state employment, relationships with procuring institution staff, and interests in related enterprises. The bid must be submitted independently without collusion. Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.

Complete and submit the SBD4 Bidder's Disclosure form. Answer all declaration questions (state employment, relationships, interests). Sign and date the declaration. Provide full name, identity numbers, and state employee numbers where applicable.

Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers. The SBD4 declaration must be completed truthfully and in full. False declarations may lead to bid rejection or legal action.

Supply chain management system should

This declaration prove to be false.

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Signature Date

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Position Name of bidder

Complete and submit the SBD4 Bidder's Disclosure form. Declare any state employment, relationships with procuring institution staff, and interests in related enterprises. Certification of the declaration is required.

Bidders must not have consulted or arranged with competitors regarding quality, quantity, specifications, prices, or other bid particulars. The bid must be independent and not disclosed to competitors before bid opening.

• Complete SBD 4 and SBD 6.1 forms in full.
• Ensure dates on SBD forms fall within the bid advert period.
• For SBD 4, disclose any interests in other companies (including directors) as per paragraph 2.3; use separate sheets if needed.
• Information on SBD 4 and SBD 6.1 must match the CSD report.
• Attach relevant proof for points claimed on SBD 6.1.

• Attach proof for points claimed as outlined on SBD 6.1.

• The scope involves proofreading/editing, layout and design, and printing of the 2025/26 Annual Report for the Department of Electricity and Energy.
• Bidders must complete SBD 4 and SBD 6.1 forms as part of the submission.
• The directive focuses on form completion, not detailed technical output specifications.

• Ensure CSD report is up to date and matches information on SBD 4 and SBD 6.1.
• Complete SBD 4 in full, especially paragraph 2.3 regarding interests in other companies.
• Complete SBD 6.1 in full and attach proof for claimed points.
• All captured information must align with CSD reports.

This is a Request for Quotation (RFQ) for the appointment of service providers to proofread/edit, layout and design, and print the 2025/26 annual report for the Department of Electricity and Energy. The pricing schedule (SBD 3.3) is the primary document provided.

Closing date: 13 August 2026. Closing time: 11:00. No other dates (e.g., briefings, site visits) are mentioned.

Bid enquiries: Ms. Rachel Moerane, Tel: (012) 406 7747, Email: [email protected]. Technical enquiries: Mr. Jabu Lusenga, Tel: (012) 406 3549 / 079 495 8194, Email: [email protected]. Department: Department of Minerals Resource and Energy (now Department of Electricity and Energy).

Submit the completed SBD 3.3 Pricing Schedule (Professional Services) and any other required documents. The closing date is 13 August 2026 at 11:00. Ensure the bid is valid for 120 days from the closing date. Use the accompanying information for proposal formulation. Incomplete or late submissions may be disqualified.

No specific evaluation criteria are stated in the document. Bidders must be able to provide proofreading/editing, layout/design, and printing services for the 2025/26 annual report. The tender is open to service providers in Gauteng.

The scope includes proofreading/editing, layout and design, and printing of the 2025/26 annual report. Bidders must list persons involved, their positions, and hourly/daily rates. Provide a breakdown of phases with cost per phase and man-days. Include travel and other expenses (e.g., accommodation) with rates and quantities. Only actual costs are recoverable; proof must accompany certified invoices.

Complete SBD 3.3 Pricing Schedule for Professional Services. Provide a ceiling price inclusive of all taxes. List personnel with hourly/daily rates. Break down the project into phases with cost and man-days. Detail travel expenses (rate/km, total km) and other expenses (e.g., accommodation) with rates and quantities. Indicate if rates are firm for the full period; if not, specify adjustment basis (e.g., CPI). State commencement period and estimated total man-days.

Submit a ceiling price inclusive of all applicable taxes (VAT, PAYE, UIF, SDL) for the entire project. The offer must be valid for 120 days from the closing date. Provide rates for personnel (hourly/daily), phase costs, and estimated man-days. Specify travel expenses (e.g., rate/km, total km) and other expenses (e.g., accommodation, telephone). Indicate if rates are firm for the full contract period; if not, provide adjustment basis (e.g., CPI). State the period required for commencement after bid acceptance.

No specific compliance requirements (e.g., CSD, tax, B-BBEE, CIDB) are stated in the document. Bidders must comply with all applicable taxes as noted in the pricing schedule.

The contract terms are not explicitly detailed. The pricing schedule indicates that certified invoices must be rendered for expenses, and rates may be firm or adjustable based on CPI. The bid must be valid for 120 days. No termination or penalty clauses are stated.

The document is the National Treasury's General Conditions of Contract (GCC) for government procurement, revised July 2010. It applies to all bids, contracts, and orders, including functional and professional services. Special Conditions of Contract (SCC) may supplement or override these general conditions.

The document is the General Conditions of Contract (GCC) and does not contain specific submission instructions for this tender. Refer to the main bid document for submission address, deadline, and required forms. The GCC notes that the purchaser is not liable for bid preparation costs and a non-refundable document fee may apply.

The GCC does not specify evaluation criteria for this tender. It states that no contract will be concluded with a bidder whose tax matters are not in order. Bidders must not have engaged in corrupt, fraudulent, or collusive practices. Refer to the main bid document for the scoring method and preference points.

The GCC requires goods/services to conform to standards mentioned in the bidding documents and specifications. For this tender (annual report proofreading, editing, layout, design, and printing), the specific technical requirements will be in the main bid document or scope of work. The GCC covers general clauses on standards, inspections, packing, delivery, and warranty.

The GCC includes clauses on standards (goods must conform to specifications), inspections, tests, and analyses. The purchaser may inspect the supplier's records and have them audited. Pre-bidding testing is for the bidder's account. Non-compliant supplies may be rejected and replaced at the supplier's cost.

The GCC does not specify pricing format or bonds for this tender. It states that payment will be made in Rand within 30 days of invoice submission, unless otherwise specified in Special Conditions of Contract (SCC). Prices quoted in the bid shall not vary unless authorized. Performance security may be required as specified in SCC.

Bidders must have a valid original tax clearance certificate from SARS. The GCC prohibits corrupt, fraudulent, and collusive practices. The National Industrial Participation Programme (NIPP) may apply. The Competition Act prohibits collusive bidding. No specific B-BBEE, CIDB, or CIPC requirements are stated in the GCC.

Key contractual terms from the GCC include:

• Contract amendments require written agreement signed by both parties.
• Assignment of obligations requires purchaser's prior written consent.
• Subcontracts must be notified in writing to the purchaser.
• Delays in performance may result in penalties calculated at the prime interest rate per day of delay.
• Termination for default can occur if the supplier fails to deliver, perform obligations, or engages in corrupt/fraudulent practices.
• Termination for insolvency is without compensation.
• Disputes are first resolved through mutual consultation, then mediation, and finally in a South African court.
• The contract is governed by South African law and written in English.
• Notices are deemed served when posted to the address in the bid.
• The GCC forms part of all bid documents and may not be amended.

Special Conditions of Contract (SCC) relevant to a specific bid should be compiled separately for every bid (if applicable) and will supplement the General Conditions of Contract. Whenever there is a conflict, the provisions in the SCC shall prevail.

• The Department of Electricity and Energy requires a service provider to proofread/edit, layout and design, and print the 2025/26 Annual Report.
• Bid response documents must be deposited in the bid box at the specified address.
• The bid is subject to the Preferential Procurement Policy Framework Act, General Conditions of Contract (GCC), and any special conditions.

• Bidding procedure enquiries: Ms. Rachel Moerane, Tel: 012 406 7747, Email: [email protected]
• Technical enquiries: Mr. Jabu Lusenga, Tel: 012 406 3549 / 079 495 8194, Email: [email protected]
• Submission address: Department of Electricity and Energy, 192 Cnr Visagie and Paul Kruger Street, Matimba Building, Pretoria, 0001

• Submit bid response documents in the bid box at the Department of Electricity and Energy, 192 Cnr Visagie and Paul Kruger Street, Matimba Building, Pretoria, 0001.
• Bids must be delivered by the stipulated closing time (11:00 on 13 August 2026). Late bids will not be accepted.
• All bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed in the bid document.
• The successful bidder will be required to fill in and sign a written contract form (SBD7).
• Failure to provide or comply with any of the required particulars may render the bid invalid.

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/Services [if yes enclose proof] questionnaire below]

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• Bidders must be tax compliant with a valid TCS PIN or CSD number.
• No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.
• Foreign suppliers must complete a specific questionnaire and provide proof of accreditation if applicable.
• This bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations.

• Scope: Proofreading/editing, layout and design, and printing of the Department of Electricity and Energy's 2025/26 Annual Report.
• The document does not specify detailed technical standards, deliverables, or capacity requirements beyond the general scope.

• Bidders must ensure compliance with their tax obligations.
• Submit a unique SARS Tax Compliance Status (TCS) PIN (obtainable via e-filing at www.sars.gov.za) or a printed TCS certificate.
• If no TCS PIN is available, provide a Central Supplier Database (CSD) number.
• For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• No bids from persons in the service of the state, or entities with directors/members in the service of the state.
• Proof of authority (e.g., company resolution) must be submitted with the bid signature.

• Bids must be delivered on time to the correct address; late bids will not be accepted.
• All bids must be submitted on official forms (not re-typed).
• The successful bidder must sign a written contract (SBD7).
• Bidders must be tax compliant and provide a TCS PIN or CSD number.
• No bids from persons in the service of the state or related entities.
• Failure to comply may render the bid invalid.

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The tender uses the 80/20 preference point system (80 points for price, 20 points for specific goals). Points for price are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price under consideration and Pmin is the price of the lowest acceptable tender. Points for specific goals are awarded based on enterprise ownership categories: Black-owned (4 points), Women-owned (4 points), Youth-owned (4 points), Disabled-owned (4 points), and SMME (QSE and EME) (4 points). The tenderer must indicate how they claim points for each preference point system. Failure to submit proof or documentation for specific goals will be interpreted as not claiming those points. The organ of state may require substantiation of claims at any time.

income-generating contracts)

The tender requires completion of SBD 6.1 Preference Points Claim Form in terms of the Preferential Procurement Regulations 2022. The form must be part of all tenders. Tenderers must study the General Conditions, Definitions and Directives applicable to the tender and the Preferential Procurement Regulations 2022. The form includes a declaration that the information furnished is true and correct, and acknowledges that fraudulent claims may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with organs of state for up to 10 years, and criminal prosecution.

The tender uses the Preferential Procurement Regulations 2022. Preference point systems: 80/20 for requirements up to R50 million, 90/10 for above R50 million. For this tender, the organ of state will determine the applicable system (80/20 or 90/10) based on the lowest acceptable tender. Points are allocated: Price (80 points) and Specific Goals (20 points). Specific goals include: Enterprise owned by Black people (4 points), Women (4 points), Youth (4 points), Disabled persons (4 points), and SMME (QSE and EME) (4 points). Tenderers must submit proof/documentation to claim points; failure to do so means points are not claimed. The organ of state may require substantiation of claims at any time.

The tenderer must complete the SBD 6.1 form including company name, registration number, and type of company/firm (Partnership/Joint Venture/Consortium, One-person business/sole propriety, Close corporation, Public Company, Personal Liability Company, (Pty) Limited, Non-Profit Company, State Owned Company). The authorised representative must sign a declaration acknowledging that: (i) information is true and correct; (ii) preference points claimed are in accordance with General Conditions; (iii) documentary proof may be required; (iv) fraudulent claims may result in disqualification, cost recovery, contract cancellation, restriction from business with organs of state for up to 10 years, and criminal prosecution.

The evaluation uses the 80/20 preference point system. Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin) for goods and services, or Ps = 80(1 + (Pt - Pmax)/Pmax) for disposal/leasing/income-generating contracts. Specific goals points are awarded as per Table 1: Enterprise owned by Black people (4 points), Women (4 points), Youth (4 points), Disabled persons (4 points), and SMME (QSE and EME) (4 points). The tenderer must complete the table indicating points claimed for each system (80/20 or 90/10). The organ of state will determine the applicable system based on the lowest acceptable tender. The tenderer must sign a declaration certifying the claims are true and correct.