Fire resistance testing services (SANS 10177:2) – sabs RFQ 202109

Closing date and time: 23 October 2026 at 11:00

Compulsory briefing session: none (N/A)

Enquiries:

• Contact: Lethabo Nedondwe
• Email: [email protected]
• Telephone: 012 428 6044

Submission email: [email protected]

SABS Head Office:

1 Dr Lategan Road, Groenkloof

Private Bag X191

Pretoria, 0001

Telephone: +27 (0) 12 428 7911

Submission method: email to [email protected]

• Maximum email size: 14 MB; submit as PDF files, compressed into a zipped folder if necessary.
• Submissions via a link or file-transfer service (e.g. WeTransfer) will not be accepted.
• No late submissions will be accepted; the bidder is responsible for ensuring the quotation arrives on time.

Returnable documents (all must be submitted with the quotation):

• Treasury Central Supplier Database (CSD) registration report.
• Valid B-BBEE certificate or sworn affidavit (for specific goal point claims).
• SBD 4 (Bidder's Disclosure): discloses any state employment or relationship with SABS personnel; false disclosure disqualifies the bid.
• SBD 6.1 (Preference Points Claim Form): claims preference points under the Preferential Procurement Regulations 2022.
• Appendix A – Non-Disclosure Agreement: signed commitment to keep confidential information secret for 12 months.

Disqualification risks:

• Contacting any SABS personnel other than the named procurement specialist.
• Canvassing by bidders or suppliers.
• Submitting via a link or file-transfer service.
• Late submission.

Evaluation stages:

1. Only bidders who meet the specification requirements proceed to the next stage.
2. Preference points system: 80/20 (2022 regulations) – Price (80 points) and Specific Goals (20 points).

Specific goals and points (from SBD 6.1):

• Black ownership: 100% = 10 points; 75%-99% = 8; 60%-74% = 6; 51%-59% = 4; 0%-25% = 2; 0% = 0.
• Black women ownership: 100% = 6 points; 51%-99% = 4; 30%-50% = 2; 0% = 0.
• Persons living with disabilities ownership: 100% = 4 points; 51%-99% = 2; 0%-50% = 0.

Failure to submit proof for specific goals means no preference points are claimed for those goals.

Scope of work:

• Conduct fire resistance testing in accordance with SANS 10177:2.
• Testing must also comply with SANS 1253 and SABS 193 for doors and fire shutters.

Service provider must comply with SABS Standard Terms and Conditions, available at https://www.sabs.co.za/Procurement/proc_toc.asp

Testing must be performed in accordance with SANS 10177:2, SANS 1253, and SABS 193 for doors and fire shutters.

Pricing format:

• Total project cost, all-inclusive of VAT.
• Cost breakdown per deliverable.
• Transportation cost (if applicable).
• Disbursements (if applicable).
• Fixed price; where foreign currencies are involved, make provision for forward cover.

Payment terms:

• No upfront or advance payment will be made.
• Payment only upon delivery of agreed services or goods.

Validity period:

• Quotation must remain valid for 120 days from the closing date.
• SABS may extend validity by 60 days by written notice, without bidder consent.
• Further extensions may be requested in writing; bidders are not obliged to extend.

Mandatory documents:

• CSD registration report.
• Valid B-BBEE certificate or sworn affidavit (for specific goal claims).
• SBD 4 (Bidder's Disclosure).
• SBD 6.1 (Preference Points Claim Form).
• Appendix A – Non-Disclosure Agreement.

Disqualification:

• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• Bidders must not be employed by the state (or must disclose such employment).
• Bidders must disclose any relationship with SABS personnel.
• Bidders must not have colluded with competitors or been involved in drafting the specifications.

Confidentiality:

• The RFQ document and any confidential information provided during the process are covered by the non-disclosure agreement to be signed between SABS and the bidder.
• The bidder must keep all information strictly confidential and may only use it to prepare its response.
• The bidder may not copy or disseminate confidential information without SABS's prior written consent.
• The NDA obligations last for 12 months from the date of signature.

No contract:

• The RFQ does not commit SABS to any course of action; SABS may reject any submission or select a bidder based on its own criteria.
• No communication during the process creates a contract.

No obligation to proceed:

• SABS may discontinue the RFQ evaluation at any time and is not responsible for any losses incurred by bidders.

Bidder's contractual terms:

• SABS will not be bound by any legal or contractual terms included in the bidder's quotation.

No upfront or advance payment will be made; payment only upon delivery of agreed services or goods.

SABS is not responsible for any costs incurred by the bidder in preparing or submitting a quotation.

SABS will not be bound by any legal or contractual terms included in the bidder's quotation.

Only bidders who meet the specification requirements are evaluated further on the 80/20 preference points system of 2022, covering pricing (80 points) and specific goals (20 points).